september 25, 2012
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David Redman, Director Facilities and Administrative Services Division. HQ Renovation All Hands Relocation From Floor 6 to 5. September 25, 2012. Agenda. Welcome— David Redman, Director, Facilities and Administrative Services Division HQ Relocation Reminders - PowerPoint PPT PresentationTRANSCRIPT
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David Redman, Director Facilities and Administrative Services Division
September 25, 2012
HQ Renovation All HandsRelocation From Floor 6 to 5
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Welcome— David Redman, Director, Facilities and Administrative Services Division
HQ Relocation Reminders Move Information Key Dates Evacuation Plan
Arnold Rotruck, Paxton Van Lines Packing Guidelines
Paul Raudenbush, Chief, Headquarters Security Information Security
Classified and SBU Information Safe Relocation
Agenda
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Aeronautics Research Kimberly Miller, Dolores McClung (Alternate)
Chief Engineer Maureen Moore
Chief Technologist Kimberly Butler, Evelyn Diaz (Alternate)
Protective Services Mark Dodd, Lakeesha Matthews (Alternate)
Evaluation, Strategic Formulation, Agency Council Michelle McNair
Organization POCs
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Friday, October 29th – Wednesday, October 31st, 6th Floor move to the 5th Floor
Moving materials will be delivered two weeks prior to move Crates/labels will be provided on Tuesday, October 9th
Organization Cabinets File and Supply Cabinets
Completely emptied Securely tape key to top of cabinet Paxton label must be applied
File pedestals File pedestals do not have to be emptied and will be moved by Paxton
movers Paxton label must be applied Key left with employee
Move Information
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Overhead Cabinets Completely emptied Key left in overhead lock
Employees MUST be packed & ready to move by 5:00 pm Friday, October 26th
Aeronautics Research Monday, October 29th
Evaluation, Strategic Formulation, Agency Council, Education, Protective Services
Tuesday, October 30th Chief Engineer, Chief Technologist
Move Information
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ITCD will pack computer equipment at 5:00 pm the day before the move
Friday, October 26th Aeronautics Research
Monday, October 29th Evaluation, Strategic Formulation, Agency Council, Education,
Protective Services Tuesday, October 30th
Chief Engineer, Chief Technologist Facilities will update workstation/office numbers for individuals
related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.
Move Information
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Office keys Employees will return keys to the POC in the provided key envelope and
complete key issue request card Key envelope (office keys used on 6th floor)
Must be turned into the locksmith the day before the organization telework day
Key request cards must be turned into the locksmith by Wednesday, October 17th (office keys used on the 5th floor swing space)
Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Thursday, November 1st
Move Information
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Move Guide Provided to POCs in Move Kit
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Delivery of moving crates Tuesday, October 9th
Individual packing beginning Tuesday, October 9th
Vending/Ice Machine removed Friday, October 26th
Employees Packed by 5:00 pm Friday, October 26th Aeronautics Research Monday, October 29th Evaluation, Strategic Formulation, Agency Council,
Education, Protective Services Tuesday, October 30th Chief Engineer, Chief Technologist
Key Dates
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ITCD Equipment Packing (beginning at 5:00 pm) Friday, October 26th Aeronautics Research Monday, October 29th Evaluation, Strategic Formulation, Agency Council,
Education, Protective Services Tuesday, October 30th Chief Engineer, Chief Technologist
Organization Telework Day: Monday, October 29th – Wednesday, October 31st October 29th Aeronautics Research October 30th Evaluation, Strategic Formulation, Agency Council,
Education, Protective Services October 31st Chief Engineer, Chief Technologist
Office Moves: Monday, October 29th – Wednesday, October 31st October 29th Aeronautics Research October 30th Evaluation, Strategic Formulation, Agency Council,
Education, Protective Services October 31st Chief Engineer, Chief Technologist
Key Dates
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Report to the 5th floor space: Tuesday, October 30th – Thursday, November 1st October 30th Aeronautics Research October 31st Evaluation, Strategic Formulation, Agency Council,
Education, Protective Services November 1st Chief Engineer, Chief Technologist
Employees return to the 6th Floor January, 2013
Key Dates
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5th Floor Internal Swing Space
Orange: Office of EducationPink: Office of the Chief EngineerGreen: Aeronautics Research Mission DirectorateRed: Office of Evaluation, Office of Strategic Formulation, Agency Council StaffYellow: Office of the Chief Technologist
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Small Appliance Policy HQPR 4200.1 currently under review with Union GSA lease requirement
Space heaters not permitted
New Galley Areas 3 per floor (West, Center, East)
Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area
HQ Renovation Update
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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy
& Atmosphere Prerequisite 2
HQ Renovation Update
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New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system
GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals
HQ Renovation Update
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Typical Floor Layout
Typical Floor Layout
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Typical Floor Layout
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Design Advantages HVAC wall units will be used properly and help
balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to
increase productivity Reduce overall energy usage
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LEED Certification Piedmont is required to achieve Leadership in
Energy and Environmental Design (LEED) Certification
Construction Interiors Goal is Silver
Requires a partnership between landlord and NASA
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LEED Certification NASA can receive LEED points toward
certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the
productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC
beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use
Change ManagementPromotions and New Hire - Space Modification Requirements
Space Modification Requests Now Include Reengineering of Existing Mechanical & Electrical and
Data Systems Reengineering of Existing Life Safety Systems
HVAC system cannot be modified as easily Additional VAV boxes may need to be installed
Development of Construction Documents District of Columbia Permitting Application Review and
Approval Process
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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite
renovation work and personnel relocations. If you are moved to a new area of the building for the
renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.
Verify your evacuation routes and staging area, regardless of where you are in the building.
If an alarm sounds listen, then act quickly
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Evacuation Procedures If you need assistance evacuating, report to the galley area on
whatever floor you are on. Once out of the building, do not return until the “all-clear” is
given. Follow directions given by the ICP, Emergency Management,
Security, and Building Monitors.
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Evacuation Staging Areas
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Packing Guidelines Packing with the Pax Box System
Build and stack Legal/Letter/Hanging Files
Stack and pack Label Placement and Removal
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Information Security Classified Information Sensitive But Unclassified Information
Identifiable markings to indicate sensitive information SBU Cover Sheet
Burn Bags Securing Burn Bags Storage and Pick Up Locations
Safe Relocation
Protect Information that Warrants it!
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Next Steps Continued POC meetings with renovation team for Pack and move to the 5th floor Targeted All Hands for occupants returning to the
renovated 6th floor Four weeks prior to leaving the 5th floor
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Project Manager Brian Smith: [email protected]
Assistant Project Manager John Ferri: [email protected]
Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html
HQ Renovation Facilities Points of Contact
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Questions