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The American Legion

Peter J Courcy Post 178

Executive Committee Meeting Minutes

September 12, 2019

Commander Fred Rogers called the meeting, held at the Frisco Senior Center, to order

at 6:30 pm. The opening ceremony included a prayer and reciting the pledge of

allegiance.

Officers Roll Call – See the attached "PEC Attendance Roster": Visitors were

Ted Ruybal, Michael Shasteen and Charlie Daniels.

Adjutant Parsons announced that a quorum was achieved.

Officer Activity Reports

Commander - Fred Rogers - see attached report.

Adjutant - Delbert Parsons- see attached report.

1st Vice -Thor Anderson- see attached report.

2nd Vice - Rob Altman – Rob Altman motioned that the Post subsidize half

the cost, $12.50 per person, of the annual dinner at Crest Infinity on

November 16, 2019. The total subsidy for 80 persons would be $1000.00.

Thor Anderson seconded the motion and it was approved.

Finance Officer - Terry Meyering - see finance report attachment. Fred

Rogers gave the report in Terrys absence. Larry Wilhelm motioned to

approve the August Financial Report, subject to Audit. The motion was

seconded by Thor Anderson and approved.

Chaplain - John Allen - no written report.

Judge Advocate - Paul Jones – see attached Audit Committee report. The

report was completed prior to the August membership meeting but all

Officer signatures were not obtained in time to attach to the meeting

minutes.

Service Officer - Kevin Robinson – no written report.

Historian - Bob Sirois - no written report.

Sgt-At-Arms - David Break - no written report.

Stephanie Cleveland - no written report.

Larry Marshall - no written report.

Ed Mendlik - no written report.

James Trombley - no written report

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Larry Wilhelm – no written report.

Program Chairperson Reports

American Legion Riders - Matt Ostergaard - no written report.

Boys State - Larry Marshall - see attached report.

Law & Order - Stuart Sax – see attached report.

Government Affairs:

o Legislative - Charles Wright - no written report.

o Get Out the Vote (GOTV) - Larry Marshall - see attached report.

Oratorical - Raymond Vinson - no written report. Raymond is seeking help

for the Oratorical Committee.

School Awards - Ted Ruybal - see attached report.

Scouting - Leonard Havron - no written report.

Committee Chairperson Reports

Color Guard - Larry Marshall - see attached report.

Fund Raising - Greg Gomel - no written report.

o Cruise – Walker - no written report.

o Annual Giving – Open

o Grants – Open

o Pistol & Rifle Competition – John Keating - no written report.

Unfinished Business

Officer Mentoring - all officers are encouraged to select and mentor a

member for each officer position.

Open Committees are Fund Raising Sub-Committee Chairs for Grants and

Annual Giving.

New Business

Communications ad-hoc Committee Meeting Report – Eric Bonar, Terry Meyering and Larry Wilhelm – see attached report.

Delbert Parsons motioned to approve Commander Rogers appointment of Larry Wilhelm to Captain of the Post Honor/Color Guard. The motion was seconded by Larry Marshall and approved.

Larry Wilhelm motioned to approve up to $72.00 per year for a Post Gmail account. It is intended that each Post Officer will be given a Gmail address and that all Post Officer email and data file information will be processed by the GSuite account. When the

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process setup is complete it will make the handoff of information from current Officers to their replacement, when, the need arises. Larry Marshall seconded the motion and it was approved. Eric Bonar is the current administrator for the GSuite account.

Commander Rogers announced that future Benevolence Committee responsibilities be chaired by the Post Chaplain. John Allen has accepted the role and will be assisted by Ed Mendlik and John Lee.

The agenda for our September 19, 2019 membership meeting will

be:

o Social before the start of the meeting.

o 1825 draw for door prizes.

o Speaker will be Jake Crater on JP Morgan Chase initiatives.

o Guests will be Law and Order delegates Patrick Kromrey and Scott

Vettierick.

o Training will be on the Boy Scouts.

o Recognition

Jack Stilwell for Paid Up for Life (PUFL).

Don Beagle for 10 years of continuous membership.

Joanne Schumm for her first Lone Star Recruit.

o The social gathering after the September 19 meeting will be at the

Green Gator.

Announcements & Correspondence - Adjutant Parsons

September 19, 2019 is the next membership meeting.

September 20, 2019 is POW/MIA remembrance Simpson Plaza at City

Hall beginning at 1930.

September 24, 2019 is the Post Color Guard practice at the Frisco Senior

Center beginning at 1830.

October 1, 2019 is Girls State recognition at the Frisco City Council

meeting beginning at 1830.

October 8, 2019 is the next Post Executive meeting at the Frisco Senior

Center beginning at 1830. Please note this a date change due to the Red

River Celebrity ballgame.

October 10, 2019 is the Red River Celebrity ballgame at Dr. Pepper

ballpark beginning a 1700.

October 17, 2019 is the October membership meeting at the Frisco Senior

Center beginning at 1745 with a social followed by door prize drawings at

1825.

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October 26, 2019 is the 4th District Convention which be held in Royce

City. If you would like to participate please contact Delbert Parsons.

Closing Ceremonies were conducted and the meeting adjourned at 8:00 PM.

Meeting Minutes respectfully submitted by:

Delbert Parsons Adjutant

Minutes approved by Fred Rogers Commander:

Name Position 1 2 3 4 5 6 7 8 9 10 11 12

Fred Rogers Commander X X X X X X X X X

Thor Anderson 1st Vice Commander X E E E X X X E X

Rob Altman 2nd Vice Commander X E E X X X X E X

Delbert Parsons Adjutant X X X X X X X X X

Terry Meyering Finance Officer X X X X X X X X E

John Allen Chaplain X E E

Paul Jones Judge Advocate E X X X X X X X X

Kevin Robinson Service Officer X E E E X E X X E

Bob Sirois Historian X X E X E E X E A

David Break Sgt-At-Arms X X X

Stephanie Cleveland Executive Member X X X X E E X X X

Larry Marshall Executive Member X X X X E X X X X

Ed Mendlik Executive Member X X X X E E E X X

James Trombley Executive Member X X X X E E X E X

Larry Wilhelm Executive Member X X X

American Legion Post 178 Officer Attendance Roster 2019-2020

Codes: X=Present, E=Excused, A=Absent

Commanders Activity Report Fred Rogers 8 August 2019 to 12 September 2019 8/10 Attended Post Budget and Audit Committee meetings 8/20 Meeting with Larry Wilhelm and Scott Faber Attended Frisco Community Parade meeting 8/22 Meeting with Michael Shasteen Attended Auxiliary Unit 178 Girls State presentation 8/23 Meeting with Matt Ostergaard

Participated in Membership Drive at Frisco Mayors Purple Heart Social

8/24 Attended 4th District Executive Committee meeting in Royce City 8/26 Meeting with Shenna Lawless and Larry Wilhelm 8/27 Attended Post 178 Color Guard practice 8/29 Participated in Voter Registration Drive at Frisco Lakes 9/3 Attended Boys State recognition at Frisco City Council meeting 9/4 Attended funeral of Post Member Warren Albin 9/7 Participated in Membership Drive at Frisco Gun Club 9/11 Participated with Color Guard – 9/11 ceremony at JP Morgan

Chase Bank

Adjutant Report

September 2019

September 7, 2019 Worked recruiter event with Fred Rogers at Frisco Gun Club.

Report Submitted by:

Delbert Parsons

Adjutant Post 178

Frisco, Texas

Membership 09/19

Thor Anderson

2019-2020 Goal 526

As of 9/09/19

Current Members 287 (54.6% of goal)

Renewal (243/507 45.63%)

Post Excellence Award

The American Legion's Post Excellence Award has added new criteria. To qualify for the Post Excellence Award, a post is required to achieve excellence in four areas: membership, submission of the Consolidated Post Report (CPR), attaining a 90 percent renewal rate and community activity.

Along with transfers we need to aggressively seek new members. With the changes made by National

to the service requirements we can recruit new members who served in the late 70’ though the 80’s

that were not eligible before

All members are asked to recruit one new member – It is not hard to do, when you are out and about at

work, church, or events and meet a veteran “Just Ask”

Thank you to Stephanie Cleveland for making phone calls and to Fred, Delbert and everyone else that

worked at the Frisco Gun Club on Sept7th.

Thor Anderson

Membership Chairman

BOYS STATE UPDATE

THURSDAY, SEPTEMBER 12, 2019

1 – 19 of the 2019 Boys State Delegates attend the City Council Meeting on

Tuesday, September 3rd as Mayor Cheney read a Proclamation to the Statesmen

in their honor.

2 – I met with the FISD Counselors to provide an overview of the Boys State

Program including: a) Nomination Requirements, b) Selection Criteria, c)

Selection Process, and d) Results from the recent graduates.

3 – I have the names and contact information for all 10 FISD high school

Counselors for the 2020 Boys State program.

4 – I have phoned Legacy Christian Academy and New College Preparatory

Academy (Beasley) with information on Boys State and will meet with them this

month.

5 – The 2019 Boys State Delegates will be recognized by the FISD Board of

Trustees on November 11, 2019 for their accomplishments at Texas Boys State.

Submitted by: Larry Marshall – Boys State Chair

Please address all correspondence to: Delbert Parsons, Post Adjutant, 15520 Calico Court, Frisco, TX 75035

THE AMERICAN LEGION, Department of Texas Peter J Courcy Post 178, Frisco, TX

September 2019

Law & Order Committee Report

It was learned earlier that none of our four nominees have advanced beyond the state level. This in no

way diminishes the integrity of each candidate or the level of respect that Post 178 has for each of them.

To that end, all four nominees have been extended an invitation to attend our next Post meeting on

September 19 to be recognized and honored. Two of those candidates, Scott Vetterick (Outstanding

EMT) and Patrick Kromrey (Outstanding Reservist) will attend.

Respectfully submitted,

Stuart Sax, Chair

“GET OUT THE VOTE” UPDATE

SEPTEMBER 12, 2019

1 - The “Get Out The Vote” Committee conducted Voters Registration at Frisco

Lakes three Amenity Center on Tuesday, August 27th, Wednesday, August 28th,

and Thursday, August 29th. We registered a total of 23 residents to be able to

vote in the November election. We also verified approximately 40 residents

they were already registered to vote.

2 – I would like to thank Marty Martel, Fred Rogers, and Ted Ruybal for

participating the Frisco Lakes Voters Registration.

3 – City Hall and Frisco Senior Center is still on hold; awaiting input from Council

Member Bill Woodard.

4 – We currently have 10 committee members registered as Collin & Denton

Counties Deputy Registrars.

Submitted by Larry Marshall - “Get Out The Vote” Chair

The American Legion Peter J. Courcy Post 178

School Awards Report September 2019

School Awards Program

The following members are on the American Legion School Awards pro-gram committee; Ted Ruybal - Chairman Terry Gilbert Joanne Schumm Rick Redden Members of our committee are contacting schools in the Frisco area for the 2019 - 2020 School year. Our goal is to have at least three Elementary Schools and two Middle school participate in our program this school year. We will start our program with Corbell Elementary on 30 September 2019.

Ted Ruybal, School Awards Chairman.

HONOR / COLOR GUARD UPDATE

SEPTEMBER 12, 2019

1 – The Honor/Color Guard Presented and/or Posted the Colors at 3 events this

past month: a) Mayor Cheney’s Business Roundtable, b) JP Morgan (Chase Bank)

for 9/11 Remembrance, and c) NRA Auction & Gun Raffle.

2 – The Honor/Color Guard has 2 events scheduled in the next month: a)

Vietnam Veterans of the 1st Cavalry Airmobile, Bravo Company on 9/21 and b)

Red River Celebrity Softball Game on 10/10.

3 – The Honor Guard/Color Guard is supporting a Boy Scout Troop from Little

Elm. We will be hosting a practice session with Assistant Scout Leader and Post

Member, Randy Jackson, and Senior Scouts at our next Color Guard Practice.

The Guard will demonstrate to the Troops Senior Scouts the Posting &

Presenting of the Colors.

4 – Color Guard practice will be on Tuesday, September 24, 2019 at 6:30 P.M. at

the Frisco Senior Citizen Center.

Submitted by: Larry Marshall – Honor/Color Guard Administrator

Communications Committee Meeting Saturday, August 24, 2019

Attended by Eric Bonar, Terry Meyering and Larry Wilhelm

The committee discussed the proposed strategy and options for creating email

addresses for Post Officers and Committee Chairs.

They also discussed the options for a centralized location to store all Post files,

which include documents, spreadsheets, pictures, graphics, videos and audio files.

Eric has created, and is updating, a document outlining the strategy and a working

timeline to complete the project, along with a spreadsheet that will list all of the

email addresses to be created.

Terry has 36GB of audio recordings from past meetings. He will save the audio

recordings in his OneDrive, download them to a flash drive and give the flash drive

to Delbert. This will make the files easily accessible in case we are unable to access

his computer to retrieve the audio recordings.

The committee agreed that a Policy & Procedures document should be created in

order to share with the existing and incoming Post Officers and Committee Chairs.