september 1, 2020 · 2020. 9. 1. · september 1, 2020 10:00 a.m. kathryn harrington chair dick...

September 1, 2020 10:00 a.m.

Kathryn Harrington Chair

Dick Schouten District 1 Vice Chair

Pam Treece District 2

Roy Rogers District 3

Jerry Willey District 4

Charles D. Cameron Public Services Building Auditorium 155 N. First Ave., Suite 300, MS 22, Hillsboro, OR 97124-3072, p: 503-846-8681

www.co.washington.or.us/BOC

Tanya Ange, County Administrator

Diane Taniguchi-Dennis, Chief Executive Officer, Clean Water Services 1

BOARD OF COUNTY COMMISSIONERS Kathryn Harrington, Chair: As Chair of Washington County's five-member governing Board, Kathryn Harrington represents all of Washington County. With an undergraduate degree in Electrical Engineering, Kathryn enjoyed a 22-year career in the tech industry. She led teams and business units that developed and sold new software products at Wang Laboratories, Central Point Software and Intel in Hillsboro, where she worked for ten years. In 2004, Kathryn left industry to give back to her community full time, working as a community advocate with Citizen Participation Organization 7 and several transportation planning committees. For twelve years, from 2007 through 2018, Kathryn served as the elected District 4 Councilor at Metro, the regional government for this metropolitan area, representing the urban areas of northern and western Washington County. She has served on multiple leadership committees including the Joint Policy

Advisory Committee on Transportation, among others. Kathryn is passionate about improving our community, pushing for more effective land use and citizen input on county issues. In addition to livability, economic prosperity and improving transportation, Kathryn is focused on improving access to government for people of color and improving safety and quality of life for elders and the young. Kathryn’s term as Chair runs until December 2022.

Dick Schouten, District 1 Commissioner: Commissioner Dick Schouten represents District 1, the communities of Aloha, Beaverton and Cooper Mountain. He has been a Commissioner of the Washington County Board from June 2000 to present. Background: Commissioner Schouten's family immigrated from the Netherlands when he was four. Following a Fresno childhood, Dick completed his undergraduate work at Santa Clara University and law degree from University of California, Los Angeles (UCLA). Commissioner Schouten subsequently served as legal counsel for numerous California cities and special districts. Dick and his late first wife, Karen and two daughters moved to Washington County in 1992. Dick practiced law in the Portland area in the 1990’s, most notably representing “Make the Park Whole.” This work helped lead to a critical, 22-acre

addition to the Tualatin Hills Nature Park in 2000. More recently the Intertwine Alliance gave Commissioner Schouten a 2014 "Force of Nature Award" and in 2015, Community Partners for Affordable Housing gave him a "Kerkof Award" for effective affordable housing advocacy. Dick is now happily remarried to State Representative Sheri Schouten, and they live in Beaverton’s Murray Hill neighborhood. Community Involvement: Washington County’s representative on the Metro Policy Advisory Committee (MPAC); Clean Water Services (CWS) Board of Directors; Regional Disaster Preparedness Organization Board; Five Oaks Museum, President of the Museum’s Board of Directors; Council of Forest Trust Land Counties; Association of Oregon and California Counties Board of Directors (alternate); and Member of Washington Country’s Homeless Plan Advisory Board. Mr. Schouten’s term runs through December 2020.

Pam Treece, District 2 Commissioner: Commissioner Pam Treece represents District 2, the northeastern corner including Bethany, Cedar Hills, Cedar Mill, Helvetia, Raleigh Hills, Rock Creek and portions of Beaverton and Hillsboro. Background: Pam Treece was born and raised in Portland. After teaching high school and running her own business, Pam moved to the private sector and worked for Pacific Power for 21 years, retiring as the vice-president of external affairs. She has served as the executive director of Westside Economic Alliance since 2012. She received her undergraduate degree from Portland State University and her masters’ degree from Lewis and Clark College. Community Involvement: Oregon Department of Transportation’s Region 1 Area Commission on Transportation (ACT), PCC Forward Bond Steering Committee, Portland Region Value

Pricing Policy Advisory Committee, Tualatin Hills Park & Recreation District’s Foundation Board, Washington County Fairground Advisory Committee, Worksystem Inc’s Board and Executive Committee, Washington County Transportation Futures Advisory Committee, TriMet - low-income task force, Chair of Beaverton School District Bond Advisory Committee, Intel’s Community Advisory Panel, Metro’s Equity Strategy Advisory Committee, Planned Parenthood of the Columbia-Willamette Board, YWCA Board, and American Leadership Forum Class XIII.

Roy Rogers, District 3 Commissioner: Commissioner Rogers represents District 3, which includes the cities of Tigard, Tualatin, King City and Sherwood. A Certified Public Accountant, Mr. Rogers is a partner in the firm of Pauly Rogers & Company PC, one of the largest municipal auditors in the State of Oregon. Mr. Rogers’ other governmental experience includes the Washington County Clean Water Services Board; Mayor, City of Tualatin (1978-1985); President, Oregon Mayor's Association; Metro Joint Policy Advisory Committee on Transportation; and League of Oregon Cities Committees. Roy Rogers has served on the Board of Commissioners since January 1985. His current term runs through December 2020. Jerry Willey, District 4 Commissioner: District 4 represents a large portion of the rural area of Washington County including Banks, North Plains, Forest Grove, Cornelius and Gaston. Jerry worked for 33 years as a CPA and partner in the firm of Jones & Roth, CPAs retiring in 2010. He was elected as the Hillsboro Mayor in 2009 and served 8 years. Jerry is a graduate of Washington State University with a Bachelor of Arts in Accounting. He spent 4 years in the Navy including a tour in Vietnam. Jerry believes in giving back to the community and has volunteered for many organizations. In 1997 he was recognized as Hillsboro Citizen of the Year by the Hillsboro Chamber of Commerce. He has also received a Mayors Leadership Award from the Oregon Mayors Association in 2015, a special merit award from the Hillsboro Chamber in 2016, and the James C. Richards Memorial Award from the League of Oregon Cities in 2016.

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TABLE OF CONTENTS

MEETING CALENDAR 6

1. ORAL COMMUNICATION

Limited to two minutes per individual; ten minutes total.

2. CONSENT AGENDA

The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chair will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet.

3. PRESENTATION – HEALTH AND HUMAN SERVICES

a. COVID-19 Update 7

4. PROCLAMATION – HEALTH AND HUMAN SERVICES

a. Proclaim Suicide Prevention Awareness Month 9

5. BOARDS AND COMMISSIONS

a. Appoint Members to the Clean Water Services Advisory Commission 11

b. Appoint Members to the Cultural Coalition of Washington County 15

c. Announce Vacancies on County Boards and Commissions (All CPOs) 19

6. PUBLIC HEARINGS – LAND USE AND TRANSPORTATION

a. Consider Proposed Ordinance No. 865 – An Ordinance Amending the

Comprehensive Framework Plan for the Urban Area, the Rural/Natural Resource Plan and Certain Community Plans to Reflect Urban Growth Boundary Expansion Areas (All CPOs)

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ORDINANCE ADOPTION – LAND USE AND TRANSPORTATION

PUBLIC HEARING

b. Consider Proposed Ordinance No. 866 – An Ordinance Addressing Minor

Amendments to the Comprehensive Framework Plan for the Urban Area, the Bethany Community Plan, and the Community Development Code

27

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6. PUBLIC HEARINGS – LAND USE AND TRANSPORTATION (CONTINUED)

ACTION (ADOPTION OF ORDINANCE FINDINGS)c. Adopt Findings for Ordinance No. 866 (All CPOs) 29

PUBLIC HEARING d. Consider Proposed Ordinance No. 867 – An Ordinance Amending the

Community Development Code Relating to Safe Vehicle Camping/Parking for Homeless Persons to Aid in Transition to Stable Housing (All CPOs)

33

ACTION (ADOPTION OF ORDINANCE FINDINGS) e. Adopt Findings for Ordinance No. 867 (All CPOs) 35

7. ACTION

HEALTH AND HUMAN SERVICESa. Declare an Emergency Related to COVID-19 39

HOUSING SERVICES b. Approve Metro Affordable Housing Bond Concept Endorsement 67

8. ORAL COMMUNICATION

9. BOARD ANNOUNCEMENTS

10. ADJOURNMENT

CONSENT AGENDA

MINUTES August 18, 2020

CLEAN WATER SERVICES

a. Final Project Closeout of Forest Grove Operations and Maintenance, andMaintenance Buildings Renovation Project No. 6814 (CPO 12F)

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LAND USE AND TRANSPORTATION

b. Approve Declaration of Necessity and Protective Rent Payments for Right-of-Way Acquisition for the SW Roy Rogers Road (SW Borchers Drive to Chicken Creek) Project (CPO 5)

47

c. Initiate Proceedings to Legalize a Portion of SW Mountain Home Road asCounty Road 3326; Set a Date for a Public Hearing (CPO 10)

55

d. Approve Intergovernmental Agreement with the Oregon Department ofTransportation for the OR 8 Corridor Safety & Access to Transit II Project(CPO 6 & 9)

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ADDED FROM CONSENT

https://www.co.washington.or.us/BOC/Meetings/Minutes/2020/upload/BOC-Minutes-08-18-2020.pdf

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HEALTH AND HUMAN SERVICES

e. Authorize Filing of an Ordinance Amending the Emergency Medical SystemCode

65

f. Grant Waiver to Request for Proposal Process and Authorize PersonalServices Contract Amendment with Micro Enterprise Services of Oregon(MESO) for Child Care Assistance Program

73

HOUSING SERVICES

f. Approve Metro Affordable Housing Bond Concept Endorsement 67

SUPPORT SERVICES

g. Approve Findings and Authorize a Special Procurement for SteelcaseFurniture (2020.077SA)

69

h. Authorize Contract and Issuance of Purchase Order for the TriMet UniversalAnnual Pass Program

71

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CHANGED TO ACTION ITEM

ADDED ITEM

ADDED ITEM

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BOARD OF COMMISSIONERS MEETING CALENDAR

Thursday, September 3, 2020

Roundtable – 10:00 a.m.

Tuesday, September 8, 2020 Work Session – 8:30 a.m.

Tuesday, September 15, 2020

Work Session – 8:30 a.m. Board Meeting – 10:00 a.m.


Work Session – 2:00 p.m. Board Meeting – 6:30 p.m.


Work Session – 8:30 a.m. Board Meeting – 10:00 a.m.

State of the County – 6:00 p.m.

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AGENDA

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Agenda Category: Presentation – Health and Human Services

Agenda Title: COVID-19 UPDATE

Presented by: Marni Kuyl, Director of Health and Human Services

Agenda Item No. 3.a.Date: 09/01/20

SUMMARY: Provide a COVID-19 update

ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None

Legal History/Prior Board Action: The Board renewed the Emergency Order July 21

Budget Impacts: Not applicable

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https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_3a_COVID-19-Update_Presentation.pdf

AGENDA


Agenda Category: Proclamation – Health and Human Services

Agenda Title: PROCLAIM SUICIDE PREVENTION AWARENESS MONTH

Presented by: Tricia Mortell, Public Health Division Manager

DEPARTMENT’S REQUESTED ACTION: Proclaim September 2020 as Suicide Prevention Month in Washington County.

COUNTY ADMINISTRATOR’S RECOMMENDATION:

I concur with requested action.


SUMMARY: Washington County has been working to increase suicide awareness and suicide prevention efforts since the highest rates of suicide in the County were recorded in 2012. Suicide Prevention Council members support work at the County level as well as efforts in their own organizations. Interventions have included trainings for the public, health care and other work forces, establishment of a suicide fatality review board, collection of information through our medical examiners about risks and outreach to gun owners/gun shops to reduce lethal means. These activities have resulted in a downturn in lives lost to suicide. COVID-19 has intensified a number of risk factors that could lead to suicides increasing. Washington County Health and Human Services Department and community partners have been working to ensure community mental health services are available to address these risks and prevent an increase in suicides.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Washington County Suicide Prevention Council continues to bring individuals from across the community together in support of suicide prevention efforts.

Legal History/Prior Board Action: Suicide Prevention Month Proclamation 2019

Budget Impacts: None

Attachment: Proclamation

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Click here to view presentation slides.

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_4a_Suicide-Prevention-Month.pdf

Proclamation Board of Commissioners for Washington County

Suicide Prevention Month

SEPTEMBER 2020 WHEREAS, in 2019, 88 people died by suicide in Washington County; and WHEREAS, Washington County veterans have a suicide rate two to three times that of the total population; and WHEREAS, fifty-six percent of those that died by suicide in Washington County had a current diagnosed mental health condition; and WHEREAS, suicide is preventable, talking about suicide reduces the risk of occurrence and help and resources are available in Washington County; and WHEREAS, the Suicide Prevention Council of Washington County was formed in 2013 and is a collaboration among mental health providers, first responders, hospitals, educators, the faith community, law enforcement, government organizations and survivors of suicide loss; and WHEREAS, the Suicide Prevention Council has adopted the vision of “Zero is Possible,” indicating the Council’s goal of having no deaths by suicide in Washington County; and WHEREAS, public health joins with our Human Services Division and other County Departments to create a suicide safer community by reducing the stigma associated with suicide, advocating for access to behavioral healthcare, training both professionals and non-professionals in evidenced based suicide prevention curriculums, providing technical assistance to external agencies such as schools and behavioral health agencies, and implementing environmental strategies by reducing lethal means; and NOW, THEREFORE, BE IT RESOLVED, that on this 1st day of September 2020, the Washington County Board of Commissioners acting as the Board of Health does hereby proclaim the month of September as “Suicide Prevention Month” of Washington County.

____________________________________Kathryn Harrington, Washington County Board Chair

_____________________________________

Recording Secretary

_____________________________________ Minute Order

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Agenda Item No.

Date: 09/01/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Boards and Commissions APPOINT MEMBERS TO THE CLEAN WATER SERVICES ADVISORY COMMISSION Agenda Title:

Mark Jockers, Government & Public Affairs Director Presented by:

SUMMARY

The Clean Water Services Advisory Commission (CWAC) was established by Resolution and Order No. 91-82 and is governed by bylaws contained in Resolution and Order No. 12-1. CWAC is composed of 13 voting members and two nonvoting members appointed by the Clean Water Services (CWS) Board of Directors (Board) to represent a broad base of stakeholder interests. The 15-member CWAC is charged by the Board to perform varied functions including review and discussion of major policy issues and programs.

Three positions (Environmental Representative 1, Agriculture Representative 2, Member City Representative) on CWAC are open.

On February 4, 2020, the Board authorized a recruitment process to fill the Environmental Representative 1 position. Two applications were received and reviewed with the Board at the August 18, 2020, work session. The Agriculture Representative 2 position remains open.

CWAC includes a nonvoting Member City Representative. David Waffle holds the position; he recently retired from the City of Beaverton and is no longer eligible to serve as Member City Representative. A group composed of city managers, service district managers and the county administrator recommended a candidate for the position. They also recommended an alternate who would attend CWAC meetings if the Member City Representative is unavailable. The Board reviewed the recommendations at the August 18, 2020, work session.

(continued)

Attachment: Clean Water Services Advisory Commission Membership

REQUESTED ACTION

Appoint Jan Wilson, executive director of Tualatin Riverkeepers, to the Environmental Representative 1 position on the Clean Water Services Advisory Commission with a term that expires September 30, 2024. Appoint Sherilyn Lombos, Tualatin city manager, as the Member City Representative and Joseph Gall, Sherwood city manager, as the alternate.

5.a.

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ADDITIONAL INFORMATION

Community Feedback: None.

Legal History/Prior Board Action: The Board evaluates and appoints representatives for every position on CWAC.

Budget Impact: None

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Clean Water Services Advisory Commission Membership

Description The members of CWAC are appointed by the Board to review, discuss and make recommendations to the Board on major policy issues and programs.

• Five from neighborhoods as defined by Board member districts • Two owners or managers of businesses other than land

development or construction • Two from the builder/developer community • Two from environmental organizations • Two from agricultural interests • One nonvoting member of CWS management staff • One nonvoting member representing cities within CWS’ district

boundaries

Length of Term The bylaws contained in Resolution and Order 12-1 established term expiration dates regardless of date of appointment, whereby approximately a quarter of the CWAC terms will expire each year. Each term is four years.

CWAC Members

Name Position Term Expires Appointed First appointment Nafisa Fai District 1 09/30/20 02/26/19 02/26/19 Molly Brown District 2 09/30/21 02/27/18 11/27/07 John Jackson Agriculture Rep 1 09/30/21 02/27/18 12/03/13 Art Larrance At-Large District 09/30/21 02/27/18 12/04/12 Matt Wellner Builder Rep 2 09/30/21 02/27/18 10/04/16 Tony Weller Builder Rep 1 09/30/22 12/04/18 02/26/08 Stu Peterson Business Rep 2 09/30/22 12/04/18 10/04/16 Lori Hennings Environmental Rep 2 09/30/22 12/04/18 12/03/13 Andy Duyck District 4 09/30/22 12/04/18 12/04/18 Mike McKillip District 3 09/30/23 12/03/19 02/21/12 Terance Song Business Rep 1 09/30/23 12/03/19 12/03/19 Vacant Agriculture Rep 2 09/30/23 Pending appt. Environmental Rep 1 09/30/24

Nonvoting Members Diane Taniguchi-Dennis, CEO Clean Water Services CWS Representative Pending appointment Member City Representative

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AGENDA


Agenda Category: Boards and Commissions Agenda Title: APPOINT MEMBERS TO THE CULTURAL COALITION OF WASHINGTON

COUNTY Presented by: Lisa Tattersall, Manager Cooperative Library Services

DEPARTMENT’S REQUESTED ACTION: Appoint Marilyn Hayes, Ramesh Krishnamurthy, Teresa Payne, Andrea Tichy and Balen Younis as new members to the Cultural Coalition of Washington County, for a term ending December 31, 2023.

Agenda Item No. 5.b.

Date: 09/01/20

SUMMARY: The Cultural Coalition of Washington County’s (CCWC) main purpose is to administer state funds directed to Washington County from the Oregon Cultural Trust (OCT). The current CCWC bylaws call for between 9 and 15 members who reside in Washington County or are members of a business or organization significantly involved in arts, heritage, or humanities activities in Washington County. Quorum is defined as a majority of CCWC members. Washington County Cooperative Library Services (WCCLS) currently manages the CCWC. The CCWC has 6 current members. Staff recommends filling an additional 5 vacancies, for 11 total members. Adding 5 new members creates an odd number on the CCWC, allows for a workable balance between experienced and new committee members, and fulfills the requirements of the bylaws. This year, we received a total of 11 applications after 2 applicants withdrew. Staff recommend the following five individuals for appointment for a term ending December 31, 2023: Marilyn Hayes, Ramesh Krishnamurthy, Teresa Payne, Andrea Tichy and Balen Younis. The Board of County Commissioners reviewed and discussed the applications for the Cultural Coalition at your Board’s work session on August 11. The Board suggested we ask Mari Watanabe if she would consider extending her term. Ms. Watanabe was appreciative of the suggestion but had already promised to sit on the board of another arts nonprofit once her CCWC term expired. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Recommendation provided in collaboration with the Cultural Coalition Legal History/Prior Board Action: BOC work session August 11, 2020 Budget Impacts: None Attachment: Cultural Coalition of Washington County member matrix

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Cultural Coalition of Washington County Description: The Cultural Coalition of Washington County (CCWC) administers funds directed

to Washington County from the Oregon Cultural Trust. The CCWC distributes funds through a competitive grant program to Washington County-based arts, heritage and humanities organizations to address priorities identified in the Washington County Cultural Plan. The CCWC works to promote greater awareness of the cultural life of Washington County.

Member Description: Between nine and fifteen members who reside in Washington County or are

members of a business or organization significantly involved in arts, heritage or humanities activities in Washington County.

Term Length: 3 years Term Limit: 2 Terms Vacancy Total: 5 Applicant Total: 11

District*

First Appointed

Term Expires Position Category

New Applicants Recommended for Appointment

Teresa Payne 2 Applicant Balen Younis 2 Applicant Andrea Tichy 3 Applicant Ramesh Krishnamurthy 4 Applicant Marilyn Hayes 4 Applicant Members with Expiring Terms Seeking Reappointment

None Other Applicants Lowell Greathouse 4 Applicant Elise Morris 1 Applicant Alissa Stewart 1 Applicant Sushmita Poddar 4 Applicant Karen Stratton 1 Withdrawn Liban Satu 1 Withdrawn Current Members Mari R. Watanabe 2 1/27/15 12/31/20 Member Jayne Cravens 4 12/12/18 12/31/21 Member Andrea P. Lara 2 12/18/18 12/31/21 Member Aidee Medel Diaz 1 12/18/18 12/31/21 Member Melissa Moore 4 1/1/15 12/31/21 Member Anthony Mills 1 1/3/12 12/31/21 Member Commissioner Schouten 1 1/29/19 12/31/20 Ex Officio Expiring Terms (Not seeking Reappointment)

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Mid-Term Vacancies Ann L. Smith 4 12/18/18 12/31/21 Resigned 6/2020 Alexander Flores 2 1/5/16 12/31/21 Resigned in 2020 Current Vacant Positions Vacant – recommend to fill Member Vacant – recommend to fill Member Vacant – recommend to fill Member Vacant – recommend to fill Member Vacant – recommend to fill Member Vacant – recommend to hold vacant Member Vacant – recommend to hold vacant Member Vacant – recommend to hold vacant Member Vacant – recommend to hold vacant Member

* For information purposes only; members are not appointed by Commissioner District.

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AGENDA


Agenda Category: Boards and Commissions (All CPOs)

Agenda Title: ANNOUNCE VACANCIES ON COUNTY BOARDS AND COMMISSIONS

Presented by: Tanya Ange, County Administrator

SUMMARY: Due to term expirations and current vacancies, we are requesting authorization to recruit for the following Board-appointed advisory committees:

• Aging and Veteran Services Advisory Council – 7 positions available now• Columbia Pacific Economic Development District (Col-Pac) – 2 positions available now• Fair Board – 1 position available after Dec 31, 2020• Fairgrounds Advisory Committee – 3 positions available now• Homeless Plan Advisory Committee (HPAC) – 2 positions available now and 10 positions

available after Dec 31, 2020• Housing Advisory Committee (HAC) – 2 positions available now• North Bethany County Service District for Roads Budget Committee – 2 positions available

now• Northwest Area Commission on Transportation (NWACT) – 2 positions available now• Planning Commission – 1 position available now and 2 positions available after Jan 31, 2021• Rainbow Lane Special Road District Board – 1 position available after Dec 31, 2020• Rural Roads Operations and Maintenance Advisory Committee (RROMAC) – 2 positions

available now• Urban Road Maintenance District Advisory Committee (URMDAC) – 1 position available

after Dec 31, 2020• West Slope Community Library Advisory Board – 1 position available now

Per Board of Commissioners procedures, the County Administrative Office will solicit applications from individuals for a six-week period. Staff will keep the Commissioners apprised of applications received and of approaching deadlines.

As specified in the revised "Recruitment, Selection and Appointment Process," there will be an opportunity for the Board to discuss appointments at a work session prior to scheduling any formal action.

(continued)

COUNTY ADMINISTRATOR’S RECOMMENDATION: Announce vacancies and authorize recruitment of applicants through October 13, 2020, or until all vacancies are filled.

Agenda Item No. 5.c.Date: 09/01/20

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REVISED

http://www.co.washington.or.us/BOC/upload/Recruitment-and-Selection-Process.pdf

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ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 09/01/20

BOARD DESCRIPTIONS

Aging and Veteran Services Advisory Council – 7 positions available now Description: Planning for future services and reviewing current programs are two key roles for these 19 volunteers (13 regular and 6 alternate members). Their community ties and personal or professional familiarity with issues facing seniors and veterans make them an invaluable resource for Washington County Disability, Aging & Veterans' Services and the Board of Commissioners. The Council advises the department on policy, programs, and actions affecting the delivery of services and generally serves as an advocate for veterans and the elderly. Member Description: Nineteen members (13 regular and 6 alternate) including: consumers over age 60, Minority, an elected official, Veterans Healthcare Provider, Veterans Provider, General Public, under 60 veteran and Rural Term: 3 years Time Commitment: 5 to 10 hours per month Meetings: Usually the third Thursday of every other month, 9:00 am to 12:00 pm Contact: Janet Long, (503)846-3081 Columbia Pacific Economic Development District (Col-Pac) – 2 positions available now Description: The Columbia-Pacific Economic Development District (Col-Pac) is a private non-profit organization established to assist in diversifying and strengthening the economy and livability of Northwest Oregon. The District covers all of Clatsop, Columbia, and Tillamook counties and the western part of Washington County (including Banks, Cornelius, Forest Grove, Gaston, and North Plains).

As an economic development district, Col-Pac provides capacity building, coordination and establishment of basic economic development foundation building tools for NW Oregon. Member Description: Governed by a 17-member volunteer Board of Directors, Col-Pac consists of local public and private leaders including representatives from county commissions, cities, ports, the private sector, workforce, and the minority community. Col-Pac also has a seven-member Loan Administration Board that oversees the District's Revolving Loan Fund. Term: 2 years Meetings: March of each year Contact: Sia Lindstrom, (503)846-8853 Fair Board – 1 position available after Dec 31, 2020 Description: The Fair Board’s primary function is to oversee the planning, preparation and production of the County Fair. The Fair Board will develop both short- and long-term plans for the promotion and production of the County Fair and provide input to the County’s Facilities Maintenance Plan of the Fairgrounds. Member Description: The Fair Board is comprised of seven members that are selected from a variety of interests determined by the Board of Commissioners, including, but not limited to: Agriculture, Livestock, Youth/Education, Exhibitors/Vendors, Urban Agriculture. In lieu of a citizen representative, one member may be from the Board of Commissioners. Term: 3 years Time Commitment: 2 to 3 hours per month Meetings: First Wednesday of every other month, 4:30 pm to 6:00 pm Contact: Leah Perkins-Hagele, (503)648-1416

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ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 09/01/20 Fairgrounds Advisory Committee – 3 positions available now Description: The Fairgrounds Advisory Committee provides input on the priorities and development of the Fairgrounds Master Plan, and other plans including: capital projects, maintenance, non-fair marketing and other strategic initiatives. As advocates, this committee works with local partners and the community at-large to communicate and encourage participation in Fairground developments. Member Description: Nine members who represent the county geographically and in fields of interest or occupation. Two members are ex officio: a member of the Board of Commissioners and the President of the Fair Board (or designee) Term: 3 Years Contact: Leah Perkins-Hagele, (503)648-1416 Homeless Plan Advisory Committee (HPAC) – 2 positions available now; 10 after Dec 31, 2020 Description: The Homeless Plan Advisory Committee is comprised of members who have authority within their agency/jurisdiction to make policy and budget decisions that impact the community’s housing and supportive services system. The Committee provides high-level oversight to the implementation of A Road Home: Community Plan to Prevent and End Homelessness, encourages collaborative partnership building, provides guidance to the annual work plan, works to create resources and funding, and promotes and sustains the vision and leadership of the Plan. The Committee advises the county Homeless Program Manager, the Director of Housing Services, the County Administrator, and the Board of County Commissioners. Member Description: The 17-member committee includes a representatives from each of the following categories: Washington County Commissioner official, a mayor or city councilor, philanthropy, business, Housing Authority of Washington County, a nonprofit housing provider, a nonprofit service provider, Washington County Sheriff’s Office, Washington County Community Corrections, state or federal entitlement/mainstream resource programs, a representative from the two major hospitals, a representative from the faith community, 3 citizens at-large and a homeless/formerly homeless consumer. Term: 3 years Contact: Annette Evans, (503)846-4760 Housing Advisory Committee (HAC) – 2 positions available now Description: Providing affordable housing in Washington County is a formidable job. It is the mission of the HAC to advise the Housing Authority Board of Directors on housing goals policies, to review and recommend actions on the budgets of the Housing Authority, to advise regarding the community’s needs for low-income housing, and to recommend resources and programs available to address those needs. Member Description: Fifteen members representing various groups, to include: • Two (2) Members being assisted by the Housing Authority; • One (1) Member involved in the Finance profession; • One (1) Member representative of the Elderly; • One (1) Member representative of Minority Groups; • One (1) Member drawn from officials of Social Service organizations; • One (1) Member drawn from either Design/Architectural/Engineer professions; • One (1) Member drawn from Real Estate/Development/Construction; • One (1) Member involved in Urban and Regional Planning; • One (1) Member involved in Property Management; • One (1) Member representing Veterans; and • Four (4) Members at large.

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ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 09/01/20 Term: 4 Years Time Commitment: 2 hours (minimum) each month Meetings: Fourth Thursday at 9:00 a.m. Contact: Melisa Dailey, (503) 846-4773 North Bethany County Service District for Roads Budget Committee – 2 positions available now Description: Reviews the proposed budget developed for the North Bethany County Service District for Roads in unincorporated Washington County. Member Description: The Board of Commissioners plus five residents of the county. The five residents must live in the North Bethany CSDR. Term: 3 years Time Commitment: Approximately two three-hour meetings every May that total 6 hours; additional meetings may be added. Meetings: One three-hour evening meeting the second week in May to receive the proposed budget; staff does an overview of the budget via a PowerPoint presentation. The start time is 5:30 p.m., presentations from the Sheriff's Office and Land Use & Transportation are given. The second meeting is a public hearing on a Thursday evening two weeks after the first meetings. This meeting typically takes the better part of three hours and there is a time certain at 7:00 p.m. when the public can testify. Upon completion of the staff presentations and any public testimony, the Budget Committee is asked to consider approving the proposed budget. There are some years when additional meeting(s) with the Budget Committee take place prior to the May meetings. These meetings are publicly noticed. Contact: Jack Liang, (503)846-8756 Northwest Area Commission on Transportation (NWACT) – 2 positions available now Description: NWACT is an advisory body chartered by the Oregon Transportation Commission. NWACT addresses all aspects of transportation (surface, marine, air, and transportation safety) with primary focus on the state transportation system. NWACT considers regional and local transportation issues in northwest Oregon that affect the state system. NWACT plays a key advisory role in the development of the Statewide Transportation Improvement Program (STIP), which schedules funded transportation projects. NWACT establishes a public process for area project selection priorities for the STIP. Through that process, they prioritize transportation problems and solutions and recommend projects in their area to be included in the STIP.

Boundaries include: The entirety of Columbia, Clatsop and Tillamook counties and the western portion of Washington County including the cities of Banks and Gaston. The Washington County area includes Highway 47 to the southern city limits of Gaston excluding the city of Forest Grove, the east on US 26 and including the Dersham Rd interchange. Member Description: Two Citizen-At-Large representing western Washington County (including Banks and Gaston), selected by the county’s commissioners. Members are non-elected citizens selected from private interests including but not limited to freight, trucking, bicycle, pedestrian, public transportation system, public interest advocacy groups, environmental, land use, local citizens, business, education, minority organizations, public safety providers, non-profit organizations, etc. Term: 2 years Time Commitment: 1 to 2 hours per month Meetings: Fourth Monday, 7:00 p.m. Contact: Sia Lindstrom, (503)846-8853

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ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 09/01/20 Planning Commission – 1 position available now and 2 positions available after Jan 31, 2021 Description: These nine appointed volunteers advise the Board of County Commissioners on land use and transportation planning issues. They conduct public hearings, make final decisions on some changes to land use plans, and convey recommendations to the Board on comprehensive plan and community development ordinances. Member Description: Nine members who are residents of the county. Generally, two members are appointed by each Commissioner, and one by the Board Chair as an At-large appointment. No more than two members can be engaged principally in the buying, selling, or development of real estate. No more than two members can be engaged in the same occupation. Term: 4 years Time Commitment: 5 to 10 hours per month Meetings: First Wednesday at 1:30 p.m. and third Wednesday at 6:30 p.m. Contact: Todd Borkowitz, (503) 846-3593 Rainbow Lane Special Road District Board – 1 position available after Dec 31, 2020 Description: The Rainbow Lane Special Road District was formed to provide a representing body that could make decisions regarding road maintenance issues on Rainbow Lane and Patricia Lane. These two roads are public roads, as opposed to County Roads, and are not eligible for gas tax and road fund expenditures, consequently their road maintenance must be funded by the adjoining and benefiting properties. Member Description: Three members who are residents of the Rainbow Lane Special Road District. Term: 3 years Time Commitment: Time commitment and meetings are minimal -- determined by members. Contact: Sherri McFall, (503) 846-7615 Rural Roads Operations and Maintenance Advisory Committee (RROMAC) – 2 positions available now Description: RROMAC advises the Board on road-related matters associated with the operations and maintenance of county roads that are outside the urban growth boundary. Member Description: Twelve members who reside or have business interests in the county, all of whom serve as regular members and are appointed by the Board of Commissioners. In addition, one Commissioner appointed by the Board of Commissioners and the Department of Land Use & Transportation’s Operations and Maintenance Division Manager are non-voting ex officio members. Members represent different groups with an interest in rural roads. Term: 4 years Time Commitment: Approximately three hours per month Meetings: Second Thursday, 7:30-9:30 a.m. Contact: Sherri McFall, (503) 846-7615 Urban Road Maintenance District Advisory Committee (URMDAC) – 1 position available after Dec 31, 2020 Description: URMDAC advises the Board on the Urban Road Maintenance District’s programs and other road-related matters associated with the operations and maintenance of roads that are eligible for District funding. The Committee may consider other matters at the request of the Board.

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ANNOUNCE VACANCIES ON BOARDS AND COMMISSIONS BOC 09/01/20 Member Description: URMDAC is comprised of ten (10) residents of the Urban Road Maintenance District, all of whom serve as regular members and are appointed by the Board. In addition, one Commissioner appointed by the Board of Commissioners and the Department of Land Use & Transportation’s Operations and Maintenance Division Manager are nonvoting ex officio members. Members represent different groups with an interest in roads within the Urban Road Maintenance District. Term: 4 Years Time Commitment: Approximately three hours per month Meetings: Third Wednesday, 3:45-5:45 p.m. Contact: Sherri McFall, (503) 846-7615 West Slope Community Library Advisory Board – 1 position available now Description: Advises on library policy in matters of hiring, budget, materials selection, hours of service. Assists with fundraising and volunteer program. Member Description: Five members who are registered users of the West Slope Library. Term: 3 years Meetings: 6 times per year: third Thursday of every other month, 5:00 - 6:30 p.m. Contact: Kristen Thorp, (503) 292-6416 The application deadline is October 13, 2020 or open until filled. Applications may be obtained by visiting the Boards and Commissions website. Boards, committees and commissions advise the Board of Commissioners on matters of interest to people who live and work in Washington County. Committees themselves do not pass ordinances to establish policy; their purpose is to study issues and make recommendations.

Commission members are volunteers appointed by the County Board of Commissioners. In many cases, members must be residents of Washington County. Serving on an appointed board or commission is a great way for Washington County residents to participate in decisions that affect them and to learn more about how local government works.

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http://www.co.washington.or.us/CAO/BoardsCommissions/index.cfm

AGENDA


Agenda Category: Public Hearing – First Reading and First Public Hearing Land Use & Transportation; County Counsel (All CPOs)

Agenda Title: CONSIDER PROPOSED ORDINANCE NO. 865 – AN ORDINANCE AMENDING THE COMPREHENSIVE FRAMEWORK PLAN FOR THE URBAN AREA, THE RURAL/NATURAL RESOURCE PLAN AND CERTAIN COMMUNITY PLANS TO REFLECT URBAN GROWTH BOUNDARY EXPANSION AREAS

Presented by: Stephen Roberts, Director of Land Use & Transportation Alan Rappleyea, County Counsel

COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.


SUMMARY:

Ordinance No. 865 would amend the Comprehensive Framework Plan for the Urban Area (CFP), the Rural/Natural Resource Plan (RNRP), Community Plans for Aloha–Reedville–Cooper Mountain, Bull Mountain, East Hillsboro and West Union to address recent urban growth boundary (UGB) expansions in Washington County to transition new UGB areas from the rural to the urban area. The proposed ordinance is posted on the County's land use ordinances webpage at the following link:

www.co.washington.or.us/landuseordinances

At its Aug. 5, 2020 public hearing for this ordinance, the Planning Commission (PC) voted to continue the hearing to Aug. 19, 2020. Subsequent to the Aug. 5 PC meeting, staff received a request from the Department of Land Conservation and Development (DLCD) for the County to defer final action on this ordinance until all appeals of the Land Conservation and Development Commission (LCDC) order approving Metro’s 2018 UGB expansion are resolved. It is not known when the Court of Appeals may rule on this item or if that decision might be further appealed.

The County Charter requires a land use ordinance be continued to a date certain, and currently prohibits hearings or action on land use ordinances between Nov. 1 and the last day of February.

(continued)

The Staff Report is hyperlinked here and is also available at the Clerk’s Desk.

DEPARTMENT’S REQUESTED ACTION: Read Ordinance No. 865 by title only and conduct the first public hearing. At the conclusion of the hearing, continue the hearing to Mar 2, 2021.

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http://www.co.washington.or.us/landuseordinances

https://washcomultimedia.s3.amazonaws.com/CMSBigFiles/Ordinances/865_BOC_SR_090120_wAtts.pdf

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_6a_Ord865_Presentation.pdf

CONSIDER PROPOSED ORDINANCE NO. 865 – AN ORDINANCE AMENDING THE COMPREHENSIVE FRAMEWORK PLAN FOR THE URBAN AREA, THE RURAL/NATURAL RESOURCE PLAN AND CERTAIN COMMUNITY PLANS TO REFLECT URBAN GROWTH BOUNDARY EXPANSION AREAS BOC 09/01/20

Given the uncertainty about the timing of resolution of the appeals of Metro’s UGB expansion decision, staff recommend continuing this ordinance to March 2, 2021. Should the appeals remain unresolved at that time, a further continuance may be needed. A staff report will be provided to the Board prior to the Sept. 1 hearing and posted on the land use ordinances webpage. Copies of the report will be available electronically and at the Clerk’s desk prior to the hearing. Consistent with Board policy, testimony about the ordinance is limited to three minutes for individuals and 12 minutes for a representative of a group. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): At the Aug. 5 PC hearing, one property owner in a UGB expansion area raised concerns with the potential property tax implications of changing the land use designation on her property and others that are currently under farm and forest land deferral. Another individual submitted written testimony expressing concern regarding the ability to continue a farm use that is not allowed as a new use in the new district and with the timing of the Measure 56 notice relative to the first PC hearing. Extensive public involvement was undertaken by the Cities of Beaverton, Hillsboro, and King City and Metro as part of the 2018 UGB expansion process. There has been both support and concern from affected property owners in these expansion areas. Legal History/Prior Board Action: On July 28, 2020, the Board approved a Measure 56 notice that was mailed to all property owners within the subject UGB expansion areas notifying them of the proposed change to the land use designation of their property, which could affect the uses allowed. As required by Metro, the three cities in Washington County proposing UGB expansions each developed a concept plan for their proposed expansion area. On Jan. 20, 2015, the Board acknowledged Beaverton’s South Cooper Mountain Concept Plan (RO 15-4). On May 15, 2018, the Board acknowledged King City’s Concept Plan for King City West (RO 18-51) and Hillsboro’s Witch Hazel Village South Concept Plan (RO 18-52). In Dec. 2018, Metro Council approved the UGB expansions that are the subject of this ordinance. In Jan. 2019, Metro submitted its UGB expansion decision to DLCD for review. Objections were received from 1000 Friends of Oregon, Housing Land Advocates, the Marion County Board of Commissioners and four individuals. LCDC rejected the filed objections and approved Metro’s UGB amendment on July 26, 2019. LCDC issued its final order (UGB-001910) on Jan. 22, 2020, followed by a 21-day period when a petition for judicial review by the Court of Appeals could be filed. A petition was filed by two parties, but no action has yet been taken by the Court of Appeals. Budget Impacts: None

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AGENDA



Agenda Title: CONSIDER PROPOSED ORDINANCE NO. 866 – AN ORDINANCE ADDRESSING MINOR AMENDMENTS TO THE COMPREHENSIVE FRAMEWORK PLAN FOR THE URBAN AREA, THE BETHANY COMMUNITY PLAN, AND THE COMMUNITY DEVELOPMENT CODE



Agenda Item No. 6.b.Date: 09/01/20

SUMMARY:

Ordinance No. 866 proposes minor updates, corrections and revisions to the County’s Comprehensive Framework Plan for the Urban Area (CFP), Bethany Community Plan and Community Development Code (CDC). The changes proposed in Ordinance No. 866 are intended to ensure consistency with federal, state, regional and local requirements and improve efficiency and operation of the Plan, especially the CDC. The proposed ordinance is posted on the County's land use ordinance webpage at the following link:


Following its Aug. 5, 2020 public hearing for this ordinance, the Planning Commission (PC) voted 6-0 to recommend the Board adopt Ordinance No. 866 as filed. A staff report will be provided to the Board prior to the Sept. 1 hearing and posted on the above land use ordinance webpage. Copies of the report will be available electronically and at the Clerk’s desk prior to the hearing.

Consistent with Board policy, testimony about the ordinance is limited to three minutes for individuals and 12 minutes for a representative of a group.

(continued)

The Staff Report and exhibits are hyperlinked here and are also available at the Clerk’s Desk.

DEPARTMENT’S REQUESTED ACTION: Read Ordinance No. 866 by title only and conduct the first public hearing. At the conclusion of the hearing, adopt Ordinance No. 866.

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https://www.co.washington.or.us/LUT/Divisions/LongRangePlanning/upload/866_BOC_SR_090120_wAtts.pdf

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_6b_Ord866_Presentation.pdf

CONSIDER PROPOSED ORDINANCE NO. 866 – AN ORDINANCE ADDRESSING MINOR AMENDMENTS TO THE COMPREHENSIVE FRAMEWORK PLAN FOR THE URBAN AREA, THE BETHANY COMMUNITY PLAN, AND THE COMMUNITY DEVELOPMENT CODE BOC 09/01/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): LUT received testimony from two community members expressing concerns about dog training facilities in the EFU and AF-20 land use districts. State law requires jurisdictions to allow dog training facilities in pre-existing farm buildings. Changes to state law updated the definition of pre-existing to include buildings that existed prior to Jan. 1, 2019, and Ordinance No. 866 proposes amending the CDC to reflect this change. The testimony included concerns for farmland preservation and how dog training facilities are monitored as subordinate uses to continued farm operation. Legal History/Prior Board Action: None Budget Impacts: None

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AGENDA


Agenda Category: Action – Land Use & Transportation (All CPOs)

Agenda Title: ADOPT FINDINGS FOR ORDINANCE NO. 866

Presented by: Stephen Roberts, Director of Land Use & Transportation



SUMMARY:

Ordinance No. 866 proposes minor updates, corrections and revisions to the County’s Comprehensive Framework Plan for the Urban Area (CFP), Bethany Community Plan and Community Development Code (CDC). Ordinance No. 866 is posted on the County's land use ordinance webpage at the following link:


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Post acknowledgment comprehensive plan amendments are amendments made to the County’s Comprehensive Plan after it was acknowledged by the State Department of Land Conservation and Development as complying with the Statewide Planning Goals. ORS 197.615 requires that such amendments be accompanied by findings setting forth the facts and analysis showing that the amendments are consistent with the applicable Statewide Planning Goals, Oregon Revised Statutes, State Administrative Rules and the applicable provisions of Washington County’s Comprehensive Plan.

Additionally, as required by Title 8 of Metro’s Urban Growth Management Functional Plan (UGMFP), any amendment to a comprehensive plan or implementing ordinance shall be consistent with the requirements of the UGMFP.

Attached is the Resolution and Order to adopt the findings for Ordinance No. 866. Prior to the Sept. 1, 2020 meeting the proposed findings will be provided to the Board, posted on the above land use ordinance webpage and available at the Clerk’s desk.

(continued)

Attachment: Resolution and Order

The Ordinance Findings are hyperlinked here and are also available at the Clerk’s desk.

DEPARTMENT’S REQUESTED ACTION: Adopt the findings for Ordinance No. 866 and authorize the Chair to sign the Resolution and Order memorializing the action.


https://www.co.washington.or.us/LUT/Divisions/LongRangePlanning/upload/866_Findings_090120.pdf

ADOPT FINDINGS FOR ORDINANCE NO. 866 BOC 09/01/20


Community Feedback (Known Support/Opposition): Refer to Ordinance No. 866 Board agenda

Legal History/Prior Board Action: None

Budget Impacts: None

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IN THE BOARD OF COUNTY COMMISSIONERS

FOR WASHINGTON COUNTY, OREGON

In the Matter of Adopting Legislative Findings in Support of Ordinance No. 866

) ) ) )

RESOLUTION AND ORDER No.

This matter having come before the Washington County Board of Commissioners (Board)

at its meeting of September 1, 2020; and

It appearing to the Board that the findings contained in Exhibit A summarize relevant facts

and rationales with regard to compliance with the Statewide Planning Goals, Oregon Revised

Statutes and Administrative Rules, Washington County’s Comprehensive Plan, and titles of

Metro’s Urban Growth Management Functional Plan relating to Ordinance No. 866; and

It appearing to the Board that the findings attached and herein incorporated as Exhibit A

constitute appropriate legislative findings with respect to the adopted ordinance; and

It appearing to the Board that the Planning Commission, at the conclusion of its public

hearing on August 5, 2020, made a recommendation to the Board, which is in the record and has

been reviewed by the Board; and

It appearing to the Board that, in the course of its deliberations, the Board has considered

the record which consists of all notices, testimony, staff reports, and correspondence from

interested parties, together with a record of the Planning Commission’s proceedings, and other

items submitted to the Planning Commission and Board regarding this ordinance; it is therefore,

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RESOLVED AND ORDERED that the attached findings in Exhibit A in support of Ordinance

No. 866 are hereby adopted.

DATED this 1st day of September, 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Chair Kathryn Harrington APPROVED AS TO FORM: County Counsel Recording Secretary For Washington County, Oregon

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AGENDA



Agenda Title: CONSIDER PROPOSED ORDINANCE NO. 867 – AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE RELATING TO SAFE VEHICLE CAMPING/PARKING FOR HOMELESS PERSONS TO AID IN TRANSITION TO STABLE HOUSING



Agenda Item No. 6.d.Date: 09/01/20

SUMMARY:

Ordinance No. 867 proposes to amend the Community Development Code (CDC) to allow religious institution sites in any urban district, and other urban sites in nonresidential districts, to offer space where homeless persons can temporarily live in vehicles subject to participation in a program designed to transition them to stable housing. The proposed ordinance is posted on the County's land use ordinance webpage at the following link:


Following its Aug. 5, 2020 public hearing for this ordinance, the Planning Commission (PC) voted 3 - 2 to recommend the Board approve Ordinance No. 867 as filed. A staff report will be provided tothe Board prior to the Sept. 1 hearing and is posted on the above land use ordinance webpage.Copies of the report will be available electronically and at the Clerk’s desk prior to the hearing.

Consistent with Board policy, testimony about the ordinance is limited to three minutes for individuals and 12 minutes for a representative of a group.

(continued)

The Staff Report is hyperlinked here and is also available at the Clerk’s Desk.

DEPARTMENT’S REQUESTED ACTION: Read Ordinance No. 867 by title only and conduct the Sept. 1, 2020 public hearing. At the conclusion of the hearing, adopt Ordinance No. 867.

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https://www.co.washington.or.us/LUT/Divisions/LongRangePlanning/upload/867_BOC_SR_090120_wAtts.pdf

https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_6d_Ord867_Presentation.pdf

CONSIDER PROPOSED ORDINANCE NO. 867 – AN ORDINANCE AMENDING THE COMMUNITY DEVELOPMENT CODE RELATING TO SAFE VEHICLE CAMPING/PARKING FOR HOMELESS PERSONS TO AID IN TRANSITION TO STABLE HOUSING BOC 09/01/20 ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Several letters and oral testimony from one individual have been received on this proposed ordinance. A letter of support was received from the mayor of the City of Beaverton; a letter from the Fair Housing Council/Housing Land Advocates was submitted raising concerns about the absence of Goal 10 (Housing) findings prior to the PC hearing (these are provided prior to the Board hearing per current County practice); a letter of concern about Multnomah County’s hypodermic needle recycling program and its potential rural impacts (the ordinance does not propose this use or affect rural land and the author did not state a connection); and oral testimony at the PC hearing from one resident supportive of the proposed use but concerned about potential impacts to residential neighbors and requesting a minimum lot area requirement and vehicle size limit. Legal History/Prior Board Action: Board Work Session briefing on Ordinance No. 867 on June 23, 2020. Budget Impacts: None

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AGENDA


Agenda Category: Action – Land Use & Transportation (All CPOs)

Agenda Title: ADOPT FINDINGS FOR ORDINANCE NO. 867



Agenda Item No. 6.e.Date: 09/01/20

SUMMARY:

Ordinance No. 867 amends the Community Development Code (CDC) to allow religious institution sites in any urban district, and other urban sites in nonresidential districts, to offer space where homeless persons can temporarily live in vehicles subject to participation in a program designed to transition them to stable housing. Ordinance No. 867 is posted on the County's land use ordinance webpage at the following link:


Post acknowledgment comprehensive plan amendments are amendments made to the County’s Comprehensive Plan after it was acknowledged by the State Department of Land Conservation and Development as complying with the Statewide Planning Goals. ORS 197.615 requires that such amendments be accompanied by findings setting forth the facts and analysis showing that the amendments are consistent with the applicable Statewide Planning Goals, Oregon Revised Statutes, State Administrative Rules and the applicable provisions of Washington County’s Comprehensive Plan.

Additionally, as required by Title 8 of Metro’s Urban Growth Management Functional Plan (UGMFP), any amendment to a comprehensive plan or implementing ordinance shall be consistent with the requirements of the UGMFP.

Attached is the Resolution and Order to adopt the findings for Ordinance No. 867. Prior to the Sept. 1, 2020 meeting the proposed findings will be provided to the Board, posted on the above land use ordinance webpage and available at the Clerk’s desk.

(continued)

Attachment: Resolution and Order

The Ordinance Findings are hyperlinked here and are also available at the Clerk’s Desk.

DEPARTMENT’S REQUESTED ACTION: Adopt the findings for Ordinance No. 867and authorize the Chair to sign the Resolution and Order memorializing the action.

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https://www.co.washington.or.us/LUT/Divisions/LongRangePlanning/upload/867_Findings_090120.pdf

ADOPT FINDINGS FOR ORDINANCE NO. 867 BOC 09/01/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): Refer to Ordinance No. 867 Board agenda Legal History/Prior Board Action: None Budget Impacts: None

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In the Matter of Adopting Legislative Findings in Support of Ordinance No. 867

) ) ) )

RESOLUTION AND ORDER No.

This matter having come before the Washington County Board of Commissioners (Board)

at its meeting of September 1, 2020; and

It appearing to the Board that the findings contained in (Exhibit A) summarize relevant

facts and rationales with regard to compliance with the Statewide Planning Goals, Oregon

Revised Statutes and Administrative Rules, Washington County’s Comprehensive Plan, and titles

of Metro’s Urban Growth Management Functional Plan relating to Ordinance No. 867; and

It appearing to the Board that the findings attached and herein incorporated as Exhibit A

constitute appropriate legislative findings with respect to the adopted ordinance; and

It appearing to the Board that the Planning Commission, at the conclusion of its public

hearing on August 5, 2020, made a recommendation to the Board, which is in the record and has

been reviewed by the Board; and

It appearing to the Board that, in the course of its deliberations, the Board has considered

the record which consists of all notices, testimony, staff reports, and correspondence from

interested parties, together with a record of the Planning Commission’s proceedings, and other

items submitted to the Planning Commission and Board regarding this ordinance; it is therefore,

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RESOLVED AND ORDERED that the attached findings in Exhibit A in support of Ordinance No. 867

are hereby adopted.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON Chair Kathryn Harrington APPROVED AS TO FORM: County Counsel Recording Secretary For Washington County, Oregon

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AGENDA


Agenda Category: Action – Health & Human Services Agenda Title: DECLARE AN EMERGENCY RELATED TO COVID-19 Presented by: Alan Rappleyea, County Counsel

Marni Kuyl, Director of Health and Human Services

DEPARTMENT’S REQUESTED ACTION: Declare an extension of the emergency until September 29, 2020 under Washington County Code Chapter 8.36 to support response activities to COVID-19. COUNTY ADMINISTRATOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. 7.a.

Date: 09/01/20

SUMMARY: Washington County Health and Human Services, the County Administrative Office and County Counsel are bringing forward a request for consideration of an extension of the emergency declaration related to COVID-19. The attached R&O has no expansion of the requested authority. The County’s emergency response to the COVID-19 crisis continues. Our Public Health Division and EOC is working on many fronts to support activities that keep our community safe. Continuing the declaration of emergency will allow for additional resources to assist in the response to COVID-19. It will also provide the Board with the tools to address COVID-19. ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): n/a Legal History/Prior Board Action: Board had a work session on 2/11/2020 and Board presentation on 2/25/2020. Adopted a resolution and order declaring a county-wide emergency on March 4th, 2020, continued the declaration until March 17, 2020, continued the declaration until April 16, 2020, continued the declaration until April 21, 2020, continued the declaration until May 5, 2020, continued the declaration until June 2, 2020, continued the declaration until June 23, 2020, continued the declaration until July 21, 2020, continued the declaration until August 18, 2020 and continued to September 1, 2020 Budget Impacts: Unknown Attachment: Resolution and Order

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RESOLUTION AND ORDER (Extending Emergency Declaration) WASHINGTON COUNTY COUNSEL

155 N FIRST AVENUE, SUITE 340, MS #24 HILLSBORO, OR 97124

PHONE (503) 846-8747 - FAX (503) 846-8636

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In the Matter of the Extension of the Declaration of a State of Emergency

) ) )

RESOLUTION AND ORDER

No. This matter having come before the Washington County Board on September 1, 2020, and

It appearing to the Board that:

WHEREAS, ORS 401.305 provides authority for Washington County to act as an emergency

management agency, including authority to establish policies and protocols for defining and

directing responsibilities during time of emergency; and

WHEREAS, on March 4, 2020 the Board of Commissioners adopted a Resolution and Order

declaring a state of emergency and the conditions that created that state of emergency continue

to exist; and

WHEREAS, Washington County has enacted a local ordinance (County Code Chapter

8.36) pursuant to the authority granted by ORS Chapter 401 and the Washington County

Charter, that provides for executive responsibility in times of emergency and specifically

delegates authority to declare a state of emergency to the Board of Commissioners, or if a

quorum of the Board of Commissioners is unavailable, to the County Chair, Vice Chair,

Commissioners, County Administrator, Assistant Administrator, Sheriff (if preceding official is

unavailable); and

WHEREAS, the following conditions have resulted in the need for an extension of the

declaration of the state of emergency:

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The County continues to respond to the COVID-19 cases in Washington County; and

WHEREAS, the following disruption of important services, damage to life, or damage to

property can be expected from the above conditions:

COVID-19 continues to expand in Washington County and worldwide. County resources

continue to be needed to respond to this threat to keep the public as safe as possible. Resources

related to disease investigation and prevention, public information, continuity of operations,

assistance to homeless individuals, support for families affected by the illness, personal

protective equipment, and funding are expected to be exhausted; and

WHEREAS, pursuant to ORS 310.309 the Board has assigned authority to the Department

of Land Use & Transportation to issue permits to utilities to construct, occupy, maintain, and

service their facilities in the right-of-way and the Board has adopted reasonable rules for use of

the right-of-way in R&O 77-76 that may create difficulties for utilities providing essential services

during the pandemic; and

WHEREAS, the foregoing continues to affect the entire County and;

now, therefore, it is

RESOLVED AND ORDERED that the Board of Commissioners for Washington County

formally extends the declaration of a state of emergency for Washington County that the Board

adopted and was in effect on March 4, 2020, extended on March 17, 2020, extended again on

March 31, 2020, extend again on April 7, 2020 and extended again on April 21, 2020 and

extended again on May 5, 2020 and extended again on June 2, 2020, extended again on June 23,

2020, extended again on July 21, 2020 and extended again on August 18, 2020 and it is further

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RESOLVED AND ORDERED that, upon declaration of a state of emergency the Board of

Commissioners shall be authorized to take such actions and issue such orders as are determined

to be necessary to protect the public and property and to efficiently conduct activities that

minimize or mitigate the effect of the emergency as described in WCC 8.36.050., and further that

the County Office of Emergency Management is empowered to carry out the appropriate

function and duties identified in County Code Chapter 8.36 during times of emergency and shall

implement the Washington County Emergency Operations Plan; and it is further

RESOLVED AND ORDERED that the Emergency Program Manager shall take all necessary

steps authorized by law to coordinate response and recovery from this emergency including, but

not limited to, requesting assistance and potential reimbursements from the State of Oregon and

the appropriate federal agencies; and it is further

RESOLVED AND ORDERED that emergency procurements of goods and services are

authorized pursuant to ORS 279B.080, ORS 279C.335(6), ORS 279.380(4), and Rules of

Procurement, Section 20-020; and it is further

RESOLVED AND ORDERED that the County Administrative Officer is delegated authority to

authorize contracts under this emergency declaration in amounts of up to five hundred thousand

dollars ($500,000) and will follow the emergency procedures in the Rules of Procurement, Section

20-020; and it is further

RESOLOVED AND ORDERED, that the Board finds that the rules adopted by R&O 77-76

may be impractical during this time, the Director Department of Land Use & Transportation or his

designee is authorized to take such action and issue necessary authorization, that is in the best

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interest of the public for the use and protection of the public roadway and traveling public, to

allow utilities, as identified in R&O 77-76, to conduct work on existing essential critical

infrastructure, as determined by the Department of Homeland Security; and it is further

RESOLVED AND ORDERED that this declaration of emergency shall expire on

September 29, 2020.


BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY

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Agenda Item No. Date: 09/01/20

AGENDA

CLEAN WATER SERVICES BOARD OF DIRECTORS

Agenda Category: Consent CPO 12F

Agenda Title: FINAL PROJECT CLOSEOUT OF FOREST GROVE OPERATIONS AND MAINTENANCE, AND MAINTENANCE BUILDINGS RENOVATION PROJECT NO. 6814

Presented by: Nate Cullen, Managing Director Water Resource Recovery Operations and Services (dkr)

SUMMARY

On January 21, 2019, Clean Water Services’ (District) Board of Directors (Board) awarded the contract to construct the Forest Grove Operations and Maintenance, and Maintenance Buildings Project No. 6814 (Project) to R. L. Reimers Co. in the amount of $1,395,575 by Minute Order 19-3.

The District has administrative authority to close out construction projects and release retainage. This information is provided to the Board as a summary on construction performance and completion of a major construction contract previously awarded by the Board.

The Project included providing all labor, equipment and materials necessary to complete the following:

• Renovating staff work spaces to increase floor plan efficiency and allow for the additionof a conference room, offices and work spaces;

• Upgrading existing mechanical, electrical and plumbing systems to improve zonalheating system efficiency, laundry facilities and increase hot water supply for the men’slocker room;

• Adding a process laboratory to the Maintenance building to allow for current andfuture daily laboratory processes;

• Adding an electrical workshop for calibration, testing and repair of sensitive electricaland instrumentation equipment; and

• Adding a covered storage area to the Maintenance building to provide better utilizationof interior shop spaces and weather protection for materials and equipment.

(continued)

REQUESTED ACTION

None – Informational report.

2.a.

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FOREST GROVE OPERATIONS AND MAINTENANCE, AND MAINTENANCE BUILDINGS RENOVATION PROJECT NO. 6814 09/01/20

All Project work is complete and in conformance with the contract. There were three Change Orders totaling $80,376.93. There are no outstanding claims or other issues on the Project. The final construction cost is $1,475,951.93, which reflects an increase of 5.75 percent.

ADDITIONAL INFORMATION

Community Feedback: None.

Legal History/Prior Board Action: None.

Budget Impact: District has accepted the construction of the Forest Grove Operations and Maintenance, and Maintenance Buildings Project No. 6814 and released retainage in the amount of $73,797.59 to R. L. Reimers Co.

Budget account: 112.000.0000.52240

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 5) Agenda Title: APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT

PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE SW ROY ROGERS ROAD (SW BORCHERS DRIVE TO CHICKEN CREEK) PROJECT


DEPARTMENT’S REQUESTED ACTION: Approve the attached Resolution and Order authorizing staff to acquire the necessary right-of-way and protective rent payments for the SW Roy Rogers Road (SW Borchers Drive to Chicken Creek) project.


I concur with the requested action.

Agenda Item No. 2.b.

Date: 09/01/20

SUMMARY:

SW Roy Rogers Road between SW Borchers Drive and Chicken Creek is currently three lanes with bike lanes and sidewalks. The project will widen this section to five lanes—two travel lanes in each direction plus a center turn lane. The project includes bicycle and pedestrian facilities, street lighting, landscaping, sound walls and water quality improvements. In conjunction with the roadway improvements, a 66-inch diameter water pipeline will be installed for the Willamette Water Supply System (WWSS). The project is a partnership with the WWSS. In order to construct the improvements as designed, additional right-of-way and ancillary easements may be required. Right-of-way acquisition for the project will follow Oregon Department of Transportation (ODOT) guidelines and policies adopted by the Board. There may be opportunities to acquire right-of-way for the project, which may require protective rent payments. Accordingly, the Board is requested to approve protective rent payments for this project as necessary, which has been done on other similar projects. A Resolution and Order has been prepared for the Board, which would allow the County to acquire the right-of-way and easements by condemnation, if necessary. (continued) Attachments: Resolution & Order, including: Exhibit “A” (right-of-way centerline description) Vicinity Map

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APPROVE DECLARATION OF NECESSITY AND PROTECTIVE RENT PAYMENTS FOR RIGHT-OF-WAY ACQUISITION FOR THE SW ROY ROGERS ROAD (SW BORCHERS DRIVE TO CHICKEN CREEK) PROJECT BOC 09/01/20 Construction of the road project is expected to begin in summer 2021 with anticipated completion in fall 2023. The improvements will be managed by Washington County ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): In Sept. 2019 a property owner appealed the County land use decision [Case File 19-213-D(CI)] approving the proposed SW Roy Rogers Road project. On Feb. 18, 2020, the County Hearings Officer granted the appeal and reversed the director’s approval of Case File 19-213-D(CI). In order to resolve an identified deficiency in the original application, the project team held an online open house in May 2020 to solicit feedback from the public about four design alternatives that were considered for the project. The project team has recently resubmitted the project for land use review. A summary of the public comments from the online open house is available on the County’s project information page. There is no known opposition to the proposed waterline installation. Legal History/Prior Board Action: On Jan. 7, 2020 the Board approved an intergovernmental agreement with WWSS Commission for the design of transportation and water infrastructure improvements for this project (MO# 20-7). Budget Impacts:

Total Project Budget $ 12,700,000 Design IGA (WWSS Revenue) $ 405,900

Expenditures thru 6-30-20 $ < 551,690 >

Balance Available $ 12,554,210

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https://www.co.washington.or.us/LUT/TransportationProjects/rrr-oh-summary-2020.cfm

https://www.co.washington.or.us/LUT/TransportationProjects/rrrborcherschickencreek.cfm

https://www.co.washington.or.us/LUT/TransportationProjects/rrrborcherschickencreek.cfm

RESOLUTION AND ORDER WASHINGTON COUNTY COUNSEL

161 NW ADAMS AVENUE, SUITE 305, MS #24 HILLSBORO, OR 97124

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In the Matter of Declaring the Necessity and Purpose for Acquisition of Certain Right-of-Way For the SW Roy Rogers Road (SW Borchers Drive to Chicken Creek) Project, Directing an Attempt to Agree With Owners as to Compensation; Authorizing Condemnation Proceedings to Acquire the Said Rights-of-Way; and Authorizing the Payment of Protective Rent.

) ) ) ) ) ) ) )

RESOLUTION AND ORDER

No.________________

The matter having come before the Washington County Board of Commissioners at its

regular meeting of September 1, 2020; and

It appearing to the Board that funding has been approved for an improvement project for

the SW Roy Rogers Road (SW Borchers Drive to Chicken Creek) Project, Project No. 100389

(“Project”), which provides for the construction of the proposed improvements; and

It appearing to the Board that the Board of Commissioners has authority under ORS Chapter

35 to acquire right-of-way by purchase or condemnation proceedings; and

It appearing to the Board that it is consistent with the powers and purposes of County

government, and necessary for the continued growth, safety and welfare of the community, that

the Project be constructed and that the necessary right-of-way and easements be acquired; and

It appearing to the Board that the proposed construction of the Project is planned and

located in a manner which is most compatible with the greatest public good and causes the least

private injury; it is therefore

RESOLVED AND ORDERED that it is necessary for the preservation of the public health, safety

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and welfare of Washington County that the County, in connection with the construction of the

Project, immediately start the acquisition process for the necessary right-of-way and easements for

the Project, through exercise of the power of eminent domain; and it is further

RESOLVED AND ORDERED that the right-of-way and easements to be acquired are described

as follows: the centerline is described in the attached Exhibit “A”; the width of right-of-way will be in

accordance with the current Washington County Transportation Plan; ancillary easements including

slope, sidewalk, utility, wetland mitigation, storm water treatment, storm water detention, and

temporary construction purposes; together with such incidental additional right-of-way at

intersections, and due to topography or other project-level refinements and features identified as

necessary for safe and efficient operation, as may be reasonably necessary in order to

accommodate project design; and any uneconomic remnants, as determined by appraisal; and it is

further

RESOLVED AND ORDERED that the Department of Land Use & Transportation and the Office

of County Counsel are authorized to retain real estate appraisers and negotiators, said appraisals to

be prepared under the auspices of the Office of County Counsel and submitted to said Office for

initiation of proceedings as described below; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation is authorized

to make protective rent payments in conjunction with acquisition of the subject property, when

determined to be feasible and economically advantageous to the Project; and it is further

RESOLVED AND ORDERED that the Department of Land Use & Transportation shall in good

faith, attempt to negotiate an agreement as to just compensation with affected property owners,

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but the Board recognizes that there is a reasonable likelihood that formal litigation will be necessary

for a substantial number of properties and, therefore, hereby authorizes the Office of County

Counsel to file complaints in condemnation and take said other steps as it determines are necessary

for the immediate possession and condemnation of the right-of-way described herein.

DATED this 1st day of September 2020.

BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON CHAIR KATHRYN HARRINGTON RECORDING SECRETARY APPROVED AS TO FORM:

CORTNEY D. DUKE-DRIESSEN

SR. ASSISTANT COUNTY COUNSEL

DATE AND SIGNED: JANUARY 8, 2020

PAGE 3 - R&O#______________________

DECLARATION OF NECESSITY FOR RIGHT-OF-WAY

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 10)

Agenda Title: INITIATE PROCEEDINGS TO LEGALIZE A PORTION OF SW MOUNTAIN HOME ROAD AS COUNTY ROAD 3326; SET A DATE FOR A PUBLIC HEARING


• Accept the attached Road Report and Proposed Record of Survey.• Set Oct. 20, 2020 at 10:00 a.m. in the Public Services Building auditorium, Hillsboro, Oregon

as the time and place for a hearing to legalize a portion of SW Mountain Home Road.• Direct that notification be made by service to owners of abutting land and by posting

pursuant to ORS 368.401 through 368.426.




SUMMARY:

A portion of the centerline and rights-of-way of SW Mountain Home Road are uncertain and need to be clarified. Road legalization under ORS 368.210-221 will define the legal centerline and rights-of-way and cause them to be surveyed and monumented. The portion of Mountain Home Road proposed to be legalized was established as County Road A-179 in 1875 and the public has been traveling this road in its current location for over 100 years. It has been on the County’s work program schedule and maintenance schedule since its origination.

ORS 368.201 through ORS 368.221 allows for legalization of the road to its traveled location. Staff has determined this portion of Mountain Home Road can and should be legalized in order to fix its location to be consistent with the traveled and maintained location. Your Board action and the associated Record of Survey will accomplish this and should eliminate future right-of-way issues.

ORS 368.206(1)(c) requires that the County cause notice of proceedings for legalization to be provided under ORS 368.401 through 368.426 by service to owners of abutting land and by posting. ORS 368.206(1)(b) requires that the County Road Official file a written report, including a survey, with the County governing body.

(continued)

Attachments: Vicinity map Road Official’s Report, including:

The Proposed Record of Survey (ref. sheets 1, 2, and 6) is hyperlinked online and available at the Clerk’s Desk.

DEPARTMENT’S REQUESTED ACTION:

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https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_2c_CR-3326_Survey.pdf

INITIATE PROCEEDINGS TO LEGALIZE A PORTION OF SW MOUNTAIN HOME ROAD AS COUNTY ROAD 3326; SET A DATE FOR A PUBLIC HEARING BOC 09/01/2020 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None known at this time Legal History/Prior Board Action: None Budget Impacts: None

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Road Report SW Mountain Home Road

Proposed County Road No. 3326

Date: September 1, 2020

To: Washington County Board of Commissioners From: Stacy Shetler, P.E., Washington County Engineer RE: THE MATTER OF LEGALIZING A PORTION OF SW MOUNTAIN HOME

ROAD AS COUNTY ROAD NO. 3326.

This report is respectfully submitted, pursuant to and as required by ORS 368.206(b), in the initiation of proceedings to legalize a county road. SW Mountain Home Road is maintained by Washington County but there is uncertainty as to the location of a portion of the legal roadway. Research and analysis of the record documents along with survey field work concludes that a portion of the legal right of way cannot be accurately surveyed and that a portion of the record county road notes do not conform to the traveled road. The portion of SW Mountain Home Road proposed to be legalized was originally established as County Road A-179 in 1875. Based upon the maintenance records, survey records, fences, and other features in the area, this road has been traveled in its current location for over 100 years. ORS 368.201 provides that a county governing body may initiate proceedings to legalize a county road under ORS 368.201 to 368.221 if the location of the road cannot be accurately determined due to either numerous alterations of the road or a defective survey of the road or adjacent property, or if the road as traveled and used for 10 years or more does not conform to the location of a road described in the county records. This roadway meets the criteria for legalization. The record documents for County Road No. A-179 state a width of 40.00 feet. As a result, this portion of County Road No. A-179 can be legalized to a road width of 40.00 feet except where modified by additional dedication. No permanent structures that predate the traveled alignment of the road are in the proposed right of way. Based on the foregoing facts, I recommend initiating proceedings to establish and legalize the portion of SW Mountain Home Road as shown on the attached proposed Record of Survey. Upon completion of the legalization, any records showing the location of the road that conflict with the legalized alignment become void. This will be the most expeditious method of fixing the location of the right of way.

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Attachment: Proposed Record of Survey _____________________ Stacy Shetler, P.E. Washington County Engineer

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AGENDA


Agenda Category: Consent – Land Use & Transportation (CPO 6 & 9)

Agenda Title: APPROVE INTERGOVERNMENTAL AGREEMENT WITH THE OREGON DEPARTMENT OF TRANSPORTATION FOR THE OR 8 CORRIDOR SAFETY & ACCESS TO TRANSIT II PROJECT




Agenda Item No. 2.d.Date: 09/01/20

SUMMARY:

The Oregon Department of Transportation (ODOT) has selected a section of TV Highway (OR 8) from Rock Creek Bridge in Hillsboro to SW 153rd Drive in Beaverton as part of the Multimodal Transportation Enhancement Program (MTEP) to increase access to transit and improve pedestrian and bicycle safety. This project will design and construct the following improvements on TV Highway:

• Eastbound bike lane from SW 182nd Avenue to SW 153rd Drive• Up to two pedestrian crossings• Separated walkway and bike lane across Rock Creek Bridge

ODOT will be responsible for managing the design and construction of the project with input from the County. Design is expected to begin after approval of the agreement and construction is anticipated to occur in 2022.


Community Feedback (Known Support/Opposition): None known at this time

Legal History/Prior Board Action: The project has been acknowledged twice by the Board:

• Part of the Board’s acceptance of the TV Highway Corridor Plan as part of OrdinanceNo. 783 (October 2014)

• Board’s approval of this project proposal to ODOT (November 2015)

(continued)

Attachment: Vicinity Map

DEPARTMENT’S REQUESTED ACTION: Approve Intergovernmental Agreement with the Oregon Department of Transportation and authorize its execution upon completion of the County’s contract review process.

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https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_2d_ODOT-IGA.pdf

APPROVE INTERGOVERNMENTAL AGREEMENT WITH THE OREGON DEPARTMENT OF TRANSPORTATION FOR THE OR8 CORRIDOR SAFETY & ACCESS TO TRANSIT II PROJECT BOC 09/01/20 The Washington County Coordinating Committee (WCCC) approved the use of countywide Major Street Transportation Improvement Program (MSTIP) Opportunity Funds as match in Nov. 2015. Budget Impacts: This agreement between the County and ODOT will provide $3,358,505.96 of federal/state funds and requires a County match of $384,396.04. The City has committed to provide one-third of the required County match under a separate agreement. The County’s two-thirds portion is comprised of $210,000 from the MSTIP 3d Opportunity Fund and $46,264.03 from the County Road Fund. ODOT Federal/State Funds $ 3,358,505.96 Hillsboro Match $ 128,132.01 Washington County Match $ 256,264.03 Total available funding $ 3,742,902.00

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AGENDA


Agenda Category: Consent – Health and Human Services (All CPOs)

Agenda Title: AUTHORIZE FILING OF AN ORDINANCE AMENDING THE EMERGENCY MEDICAL SYSTEM CODE

Presented by: Marni Kuyl, Director of Health and Human Services Brad Anderson, County Counsel

DEPARTMENT’S REQUESTED ACTION: Authorize County Counsel to file an ordinance amending the EMS Code 8.32.



Agenda Item No. 2.e.Date: 09/01/20

SUMMARY: Attached is a draft red-lined ordinance that shows the proposed changes to EMERGENCY MEDICAL AND TRANSPORTATION SERVICES Ordinance. The Ordinance needs to be updated to reflect changes in the healthcare system as well as a transition from the EMS Advisory Council to the EMS Alliance. The proposed amendments:

1. Replaces EMS Advisory Council with EMS Alliance in numerous places2. Updated sections to match current EMS status in numerous places3. Updated sections to remove outdated language

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition):

Legal History/Prior Board Action: This code was last amended on June 7, 2016.

Budget Impacts:

The documents below are hyperlinked online and available at the Clerk’s Desk: A. Changes Made to EMS Code_8.32_8-2020 for list of change details.B. EMS Code 8.32 tracked changes

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https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_2e_EMS-Code_Attachments.pdf

AGENDA


Agenda Category: Action– Housing Services

Agenda Title: APPROVE METRO AFFORDABLE HOUSING BOND CONCEPT ENDORSEMENT

Presented by: Komi P. Kalevor, Director

DEPARTMENT’S REQUESTED ACTION: Approve Concept Endorsement to the seven proposed projects.



Agenda Item No. 77.b.Date: 09/01/20

SUMMARY: Approved by voters in November 2018, the Metro Affordable Housing Bond allocated $188 million for the development of 1,316 affordable homes within Washington County. Washington County, along with the City of Beaverton and the City of Hillsboro are implementing jurisdictions of bond funds and receive allocations of funds to administer. Staff is requesting Metro Bond Concept Endorsement Approval for seven projects for a combined request of $73,636,088. These projects will provide 623 units of affordable housing for low-income individuals and families in Washington County.

In March 2020, Washington County released a Notice of Funding Availability (NOFA) for $80 million of the $116,465,532 allocated to the County for the production of 814 units of regulated affordable housing. Applications were due May 26, 2020. The NOFA was informed by the County’s Local Implementation Strategy and the Intergovernmental Agreement (IGA) between the County and Metro. Seven applications were received requesting a total of $71,476,088.

ADDITIONAL INFORMATION: Community Feedback (Known Support/Opposition): Metro Bond NOFA Evaluation Committee and Housing Advisory Committee support this recommendation

Legal History/Prior Board Action: June 25, 2019 – BOCC approved the County’s Local Implementation Strategy; December 17, 2019 – BOCC approved the IGA between Metro and the County for implementation of the Metro Affordable Housing Bond.

Budget Impacts: $73,626,088 in funds already allocated from Metro for this purpose.

(continued)

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CHANGED FROM CONSENT TO ACTION


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https://www.co.washington.or.us/BOC/Meetings/Agendas/2020/upload/BOC_09-01-20_7b_Affordable-Housing-Bond-Program.pdf

APPROVE METRO AFFORDABLE HOUSING BOND CONCEPT ENDORSEMENT BOC 09/01/20

Based on a multi-step evaluation process including staff review, evaluation committee review, third-party financial analysis, and input from the Housing Advisory Committee, staff recommends Concept Endorsement approve for six projects that applied to the NOFA. Staff will negotiate with the remaining project and potentially request approval for it at a later date pending successful negotiations with the applicant.

In addition to applicants in the County’s NOFA, the City of Beaverton identified a project in a funding solicitation the City released in December 2019 and has requested the County’s support of this project with its allocation of Metro Bond funds. The City has committed $400,000 in additional resources to the project. While located within the City, the project will count toward Washington County’s unit production targets. This project has been evaluated through Washington County’s evaluation process and is recommended for Concept Endorsement approval. The County’s Local Implementation Strategy (LIS) includes the possibility of this type of collaboration on a project. An Intergovernmental Agreement (IGA) in place between the County and the City of Beaverton also includes this opportunity.

Projects Recommended for Metro Bond Concept Endorsement

Project Sponsor Location Metro Bond Request

Total Development Cost

Unit Count

Bienestar and REACH CDC

Cornelius $12,830,000 $39,208,808 113

BRIDGE Housing Corporation

Aloha (unincorporated Wash. Co.)

$10,230,000 $27,853,500 82

BRIDGE Housing Corporation

Beaverton $8,700,000 $28,142,095 75

Community Partners for Affordable Housing

Tualatin $14,320,000 $43,583,824 116

DCM Communities & Housing Authority of Washington County

Forest Grove $3,792,088 $10,994,346 36

Northwest Housing Alternatives

Tigard $6,270,000 $19,209,708 58

Related NW Tigard $17,484,000 $48,389,878 144 TOTAL $73,626,088 $217,282,159 624

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AGENDA


Agenda Category: Consent – Support Services Agenda Title: APPROVE FINDINGS AND AUTHORIZE A SPECIAL PROCUREMENT

FOR STEELCASE FURNITURE (2020.077SA) Presented by: Jack Liang – Director of Support Services

Martin Granum – Facilities & Parks Services Division Manager

DEPARTMENT’S REQUESTED ACTION: Approve the findings and authorize purchase of system furniture and accessories through August 31, 2025 in an amount not to exceed $2,000,000.00. COUNTY ADMINISTRATOR’S RECOMMENDATION:


Agenda Item No. 2.g.

Date: 09/01/20

SUMMARY:

Staff requests your Board authorize purchases of Steelcase furniture and accessories from Hyphn, the authorized local distributor of Steelcase, with a maximum contract expenditure of $2,000,000. The County standardized on the Steelcase brand of furniture on March 19, 1991 (Minute Order #91-93). Hyphn is the only authorized Steelcase dealer in this area. The County will utilize pricing from the State of Oregon price agreement for Steelcase and national cooperatives to ensure the best pricing. Washington County generally awards contracts based on competitive bidding; however, County Purchasing Rule 15-060 allows the Board to award a contract when there is only one manufacturer or seller of a product. The Board must approve the contract based on the finding that the County needs to continue to use this brand of furniture. Steelcase is the only brand that is compatible with the furniture the County utilizes throughout our facilities. ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): No known support or opposition.

Legal History/Prior Board Action: Prior board approval for this sole source procurement was issued October 06, 2015 on MO 15-310.

Budget Impacts: System furniture purchases are budgeted and executed each year based on various capital project requirements as well as the systems furniture replacement appropriation budgeted in account 100-353505-51216. (continued)

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APPROVE FINDINGS AND AUTHORIZE A SPECIAL PROCUREMENT FOR STEELCASE FURNITURE (2020.077SA) BOC 09/01/20 The list of Steelcase to be considered for purchase under this sole source allowance are: • Wall/cubicle panels including glass stackers and all associated mounting hardware. • Wall panel accessories including but not limited to white boards, coat hooks, organizers etc. • Worksurfaces including legs and associated mounting hardware. • Pedestals, Overhead storage & Shelves. • Lateral File Cabinets. • Power distribution & cable management for wall panels. • Bookcases. • Steelcase task chairs as standardized by Facilities & Parks Services which are currently Leap,

Think and Amia but may change as chair styles are retired or new technology is introduced. These chairs may not meet all ergonomic concerns but can be utilized outside those staffing needs.

FINDINGS REQUIRED TO GRANT A SOLE SOURCE: County Purchasing Rule 15-060 – Sole Source Procurements ORS 279B.075 states:

1. If there is only one manufacturer or seller of goods or services of the quality required, the County may award a contract for a product, provided it makes written findings that shall include at least one of the following:

(a) That the efficient utilization of existing goods requires the acquisition of compatible

goods or services. (b) That the goods or services required for the exchange of software or data with other

public or private agencies are available from only one source; or (c) That the goods or services are for use in a pilot or experimental project; or (d) Other findings that support that the goods or services are available from only one

source. Findings: The County standardized on the Steelcase brand for systems furniture and accessories in March 1991. The Washington County Board of Commissioners exempted the Steelcase brand from substitutions per Minute Order #91-93.

(a) The County has installed this furniture throughout its buildings and in order to reuse or add to our current layout we need furniture that is compatible with Steelcase.

(d) Per Steelcase, Hyphn is the only authorized local distributor.

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AGENDA


Agenda Category: Consent – Support Services

Agenda Title: AUTHORIZE CONTRACT AND ISSUANCE OF PURCHASE ORDER FOR THE TRIMET UNIVERSAL ANNUAL PASS PROGRAM

Presented by: Jack Liang, Director of Support Services Eva LaBonte, Assistant Director of Support Services

DEPARTMENT’S REQUESTED ACTION: Authorize contract and issuance of purchase order for TriMet Universal Annual Pass Program.



Agenda Item No. 2.h.Date: 09/01/20

SUMMARY:

The purpose of this agenda is to request that your Board approve continued participation in the Tri-Met Universal Annual Pass program and authorize the purchase of Hop Fast Pass cards (formerly bus tickets) for County employees for September 1, 2020 – August 31, 2021.

The Universal Annual Pass program requires the County to purchase a pass for all non-law enforcement employees. For FY20-21, this equates to the purchase of 1,631 passes at a cost of $135.18 per pass for a total contract amount of $220,478.58.

Benefits of the Tri-Met Universal Annual Pass Program include: • ECO Compliance – The program has been the cornerstone of our efforts to meet ECO goals.

Without the program, the County will need to evaluate alternate methods to reduce thenumber of auto trips.

• Reduce the need for parking – Although parking is relatively available today, the impact of300-400 additional vehicles parking the County parking lots would be significant,particularly as the County grows.

• Encouraging employees to utilize mass transit supports the County’s sustainability andclimate preservation initiatives.

Other Public Sector Program Participants: • Clean Water Services• City of Hillsboro• Tualatin Hills Parks and Recreation District• City of Beaverton

(continued)

ADDED ITEM

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AUTHORIZE CONTRACT AND ISSUANCE OF PURCHASE ORDER FOR THE TRIMET UNIVERSAL ANNUAL PASS PROGRAM BOC 09/01/20 ADDITIONAL INFORMATION:

Community Feedback (Known Support/Opposition): None Legal History/Prior Board Action: Washington County has participated in the Tri-Met Universal Annual Pass Program since 1997 to comply with the requirements of the Department of Environmental Quality (DEQ) Employee Commute Option (ECO) program. The ECO program requires employers in the Portland area to provide incentives for employee use of alternative commute options. The incentives must have the potential to reduce commute trips to the work site by ten percent. Budget Impacts: Expenditures for the Universal Annual Pass program are $220,478. This benefit was planned and funds are available in the FY20-21 budget.

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AGENDA


Agenda Category: Consent – Health and Human Services

Agenda Title: GRANT WAIVER TO REQUEST FOR PROPOSAL PROCESS AND AUTHORIZE PERSONAL SERVICES CONTRACT AMENDMENT WITH MICRO ENTERPRISE SERVICES OF OREGON (MESO) FOR CHILD CARE ASSISTANCE PROGRAM

Presented by: Marni Kuyl, Director, Department of Health and Human Services

DEPARTMENT’S REQUESTED ACTION: Grant a waiver from the Request for Proposals process and authorize a Personal Services Amendment with Micro Enterprise Services of Oregon to administer the Child Care Assistance Program with a total contract amount of $5,500,000 for the period of August 7th, 2020 through December 15th, 2020.



Agenda Item No. 2.f.Date: 09/01/20

SUMMARY:

The Washington County Board of County Commissioners allocated $4,000,000 to support childcare providers in our County that have experienced financial impacts and service delivery impacts due to COVID-19. Subsequently, on 8/18/20 the board approved a contract with Micro Enterprise Services of Oregon to assist the HHS Department to administer the grant via the development of an electronic application portal, scoring of applicants, and awardee verification. This amendment provides an additional $1,500,000.00 to expand the grant opportunity to additional childcare providers in Washington County. The total of the contract with MESO will now be $5,500,000.00.

Of the additional $1,500,000 allocated to the Child Assistance Program, $1,425,000.00 will be dedicated to grants and $75,000.00 to MESO for associated cost of grant administration. These fees were determined to be appropriate and necessary given the scope of work related to the application development, translation and interpretation, applicant and awardee support, and on-going administrative costs.

The Department of Health and Human Services requests your Board grant a waiver from the Request for Proposals process and authorizes a Personal Services Contract Amendment with Micro Enterprise Services of Oregon to administer the expanded Child Care Assistance Program with a total amendment amount of $1,500,000.00 and contract amount of $5,500,000.00 for the period of August 7th, 2020 through December 15th, 2020.

(continued)

ADDED ITEM

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GRANT WAIVER TO REQUEST FOR PROPOSAL PROCESS AND AUTHORIZE PERSONAL SERVICES CONTRACT AMENDMENT WITH MICRO ENTERPRISE SERVICES OF OREGON (MESO) FOR CHILD CARE ASSISTANCE PROGRAM BOC 09/01/20


Community Feedback (Known Support/Opposition): Proposal was presented to and supported by the Equity Advisory Council of Early Learning Washington County (a partnership between Washington County Health and Human Services and The United-Way of The Columbia-Willamette), Community Action Organization and Centro Cultural.

Legal History/Prior Board Action: BOC approved Child Care Assistance Program CRF allocation on 6/02/20. MO 20-135. BOC approved MESO Child Care Assistance Program Contract on 8/18/20. MO 20-233 BOC approved additional Child Care Assistance Program CRF allocation. 8/25/20. MO 20-244.

Budget Impacts: $5,500,000

ADDITIONAL INFORMATION REQUIRED TO GRANT WAIVER:

a) The nature of the agreement:Authorize a Personal Services Contract with Micro Enterprise Services of Oregon to administer theChild Care Assistance Program for the period of August 7th, 2020 through December 15th, 2020.

b) The cost of the project:The contract will not exceed $5,500,000

c) A narrative description of the basis for the waiver and the reasons a RFP process would beinappropriate:The Department of Health and Human Services (HHS) led a work group to create the guidance andprocess for the distribution of CARES funding to childcare providers. It was determined thatimplementation of this process would best be done through a contract with Micro EnterpriseServices of Oregon (MESO). MESO has the ability to assist the HHS Department to administer thegrant via the development of an electronic application portal, scoring of applicants, and awardeeverification.

An RFP process would take 2 – 3 months delaying the disbursement of these much needed funds and leaving little time for expenditure of the funds prior to the December 30, 2020 deadline.

d) Alternative selection process that will be used:Direct contract.

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september 1, 2020 · 2020. 9. 1. · september 1, 2020 10:00 a.m. kathryn harrington chair dick...

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