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Updates to OSHA’s Recordkeeping and Reporting Rule:

What events must be reported to OSHA and which employers have to keep records

Occupational Safety and Health Administration

Effective date

For workplaces under Federal OSHA Federal OSHA jurisdiction•Final rule becomes effective January 1, 2015

For workplaces in State Plan StatesState Plan States•States encouraged to implement new coverage provisions on January 1, 2015, or as soon after as possible. •Check with your State Plan for their implementation date of the new requirements.

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Expanded reporting requirements

The rule expands the list of severe work-related injuries and illnesses that all covered employers must report to OSHA.

Starting January 1, employers must report the following to OSHA:•All work-related fatalities within 8 hours (same as current requirement)•All work-related in-patient hospitalizations of one or more employees within 24 hours•All work-related amputations within 24 hours•All work-related losses of an eye within 24 hours

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• Example:• A worker crushes a finger on Monday.• Physicians determine that the finger requires

amputation on Tuesday.• The employer has until Wednesday (24 hours

from when the amputation occurred) to report to OSHA

• Employer has 24 hours from when they learn the amputation has occurred.

• Provisions That Did Not Change:• Do not need to report fatalities, amputations

& hospitalizations that occur as a result of over the road traffic accidents (unless in a work zone)

• Admission for observation does not make a case reportable

• Do need to report fatal heart attacks

• How Does OSHA Define Amputation?• An amputation is the traumatic loss of a limb or other

external body part.• Amputations include a part, such as a limb or appendage,

that has been severed, cut off, amputated (either completely or partially); fingertip amputations with or without bone loss; medical amputations resulting from irreparable damage; amputations of body parts that have since been reattached.

• Amputations do not include avulsions, enucleations, deglovings, scalpings, severed ears, or broken or chipped teeth.

• Loss of eye cases (enucleations):• This reporting requirement applies only when

the loss of the eye occurs within 24 hours of the work-related incident.

• Estimated this rule will lead to 117,000 reports to OSHA per year

• On line database will be accessible to public• OSHA will not inspect all reports, OSHA will

use other interventions to contact employers about protective measures

What Will OSHA Do With the Information?

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• OSHA will make the information available on a public database that will be searchable by employer name. • OSHA information is available at either

osha.gov or data.gov

• By telephone to the nearest OSHA office during normal business hours.

• By telephone to the 24-hour OSHA hotline (1-800-321-OSHA or 1-800-321-6742).

• Online: OSHA is developing a new means of reporting events electronically, which will be available soon at www.osha.gov/report_online.

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How can employers report to OSHA?

• The rule also updates the list of industries that are partially exempt from the requirement to routinely keep OSHA injury & illness records (e.g. the OSHA 300 log), due to relatively low occupational injury & illness rates.

• The new rule retains the exemption for any firm with ten or fewer employees, regardless of their industry classification, from the requirement to routinely keep records.

• Reminder: All employers, even those exempt from recordkeeping requirements, must report a work-related fatality, in-patient hospitalization, amputation, or loss of an eye to OSHA.

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Industry exemptions

• The previous list of exempt industries was based on the old Standard Industrial Classification (SIC) system, as well as injury & illness data from the Bureau of Labor Statistics (BLS) from 1996, 1997 & 1998.

• The new list is based on the North American Industry Classification System (NAICS 2002), as well as BLS data from 2007, 2008 & 2009.

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Industry exemptions

If I have not previously been required to keep records, do I need to start keeping records?

•First find your NAICS code at www.census.gov/eos/www/naics

•Then visit OSHA’s page at www.osha.gov/recordkeeping2014 to determine if your industry is exempt.

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Finding your industry code (NAICS)

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Newly includedincluded

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New list of exemptexempt industries

How do I keep records?

For employers who are new to keeping records, download OSHA’s recordkeeping forms atwww.osha.gov/recordkeeping/RKforms

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Compliance assistance materials

How do I fill out the OSHA 300 log?

For directions and training on how to keep the log, visit http://www.dol.gov/elaws/OSHARecordkeeping.htm

www.osha.gov/recordkeeping/tutorial

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Compliance assistance materials

How can I get more information on keeping records?

OSHA has answers for many frequently asked questions. Find them by visiting our searchable FAQ page at:www.osha.gov/recordkeeping/faq_search

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Compliance assistance materials

How do I report a fatality, hospitalization, amputation or loss of an eye?

Call the nearest OSHA office during normal business hours, or call the 24-hour OSHA hotline 1-800-321-6742.

*Soon employers will also be able to report online at www.osha.gov/report_online.

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Compliance assistance materials

Questions?• Natarajan.joann@dol.gov• 512-374-0271 x 232

We Can HelpWe Can Helpwww.osha.gov

800-321-OSHA (6742))