senior service america, inc. (ssai) bidders’ webinar – indiana
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Senior Service America, Inc. (SSAI) Bidders’ Webinar – Indiana. We will start in 5 minutes. Please dial in by following the instructions (to see those instructions again click the audio icon). Technical Details. To best view the presentation, click the Whiteboard (or full Screen) Icon: - PowerPoint PPT PresentationTRANSCRIPT
Senior Service America, Inc. Senior Service America, Inc. (SSAI) Bidders’ Webinar – (SSAI) Bidders’ Webinar –
IndianaIndiana
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Senior Service America, Inc. Senior Service America, Inc. (SSAI)(SSAI)
Bidders’ WebinarBidders’ Webinar
Request for Proposal (RFP)Request for Proposal (RFP)Elkhart, Kosciusko, LaGrange, Elkhart, Kosciusko, LaGrange, Marshall, Noble and St. Joseph Marshall, Noble and St. Joseph
Counties, INCounties, IN
Monday, March 3, 2014Monday, March 3, 2014
2:00 p.m. EST2:00 p.m. EST
Webinar detailsWebinar details
Today’s Presenter: Chris Garland, Today’s Presenter: Chris Garland, National SCSEP Director National SCSEP Director
Webinar Length 1 hour and 30 Webinar Length 1 hour and 30 minutes from 2:00 - 3:30 p.m. Eastern minutes from 2:00 - 3:30 p.m. Eastern Standard TimeStandard Time
We may finish early if not all We may finish early if not all time is neededtime is needed
Who is on call today?Who is on call today?
Resource for this Resource for this WebinarWebinar
Have a copy of the SSAI Have a copy of the SSAI RFP for Elkhart, Kosciusko, RFP for Elkhart, Kosciusko, LaGrange, Marshall, Noble LaGrange, Marshall, Noble and St. Joseph Counties and St. Joseph Counties when participating in this when participating in this webinarwebinar
RFP OverviewRFP OverviewI.I. IntroductionIntroduction
II.II. Request for ProposalRequest for Proposal
III.III. Roles and ResponsibilitiesRoles and Responsibilities
IV.IV. FundingFunding
V.V. Target PopulationTarget Population
VI.VI. SSAI SCSEP Performance MeasuresSSAI SCSEP Performance Measures
VII.VII. Eligibility and Minimum Qualifications for Responding Eligibility and Minimum Qualifications for Responding OrganizationsOrganizations
VIII.VIII. Content of the Response PackageContent of the Response Package
IX.IX. Submission of Proposal in Response to RFPSubmission of Proposal in Response to RFP
X.X. Evaluation Criteria and Selection ProcessEvaluation Criteria and Selection Process
XI.XI. Notice of AwardNotice of Award
XII.XII. Bidders’ WebinarBidders’ Webinar
XIII.XIII. List of AttachmentsList of Attachments
XIV.XIV. Additional Documents to ReviewAdditional Documents to Review
Closing Date for Closing Date for SubmissionSubmission
Friday, March 14, 2014, 4:00 p.m. Friday, March 14, 2014, 4:00 p.m. EDTEDT
Total Estimated Funding of Total Estimated Funding of Subgrant:Subgrant:
$111,918 from May 1, 2014 – June $111,918 from May 1, 2014 – June 30, 201430, 2014
(remainder of PY2013)(remainder of PY2013)
$671,508 from July 1, 2014 – June $671,508 from July 1, 2014 – June 30, 201430, 2014(PY2014)(PY2014)
There will be the opportunity for renewal for the next year There will be the opportunity for renewal for the next year following the period specified in this announcement.following the period specified in this announcement.
Senior Service America Inc.Senior Service America Inc.
45 year old 501(c)(3) national nonprofit45 year old 501(c)(3) national nonprofit
33rdrd largest Senior Community Service largest Senior Community Service Employment Program (SCSEP) Employment Program (SCSEP) National GranteeNational Grantee
Headquartered in Silver Spring, MDHeadquartered in Silver Spring, MD
Work with a national network of 80 Work with a national network of 80 subgrantee organizations to operate subgrantee organizations to operate SCSEP in 16 statesSCSEP in 16 states
I. IntroductionI. Introduction
I. Introduction (cont’d)I. Introduction (cont’d)
INDIANAINDIANA
Senior Service America, Inc. is one of four SCSEP Senior Service America, Inc. is one of four SCSEP national grantees in Indiananational grantees in Indiana
SSAI has served various parts of Indiana since 1972SSAI has served various parts of Indiana since 1972
Currently, SSAI partners with two (2) Currently, SSAI partners with two (2) organizations; outcome of RFP will be to partner organizations; outcome of RFP will be to partner with three (3) organizationswith three (3) organizations
Catholic Charities Fort Wayne/South Bend Catholic Charities Fort Wayne/South Bend (CCFWSB) is SSAI’s current subgrantee that serves (CCFWSB) is SSAI’s current subgrantee that serves the counties in this RFP the counties in this RFP
CCFWSB is ending sponsorship of these counties on CCFWSB is ending sponsorship of these counties on April 30, 2014 but will continue as a SSAI April 30, 2014 but will continue as a SSAI subgrantee serving other countiessubgrantee serving other counties
II. Request for Proposal II. Request for Proposal (RFP)(RFP)
SSAI is seeking a qualified SSAI is seeking a qualified organization to administer SCSEPorganization to administer SCSEP
SCSEP is Title V of the Older Americans ActSCSEP is Title V of the Older Americans Act
Only federally-sponsored employment and Only federally-sponsored employment and training program for low-income seniorstraining program for low-income seniors
Multiple missions include promoting useful Multiple missions include promoting useful opportunities in community service job opportunities in community service job training and moving SCSEP participants to training and moving SCSEP participants to unsubsidized employment, where appropriateunsubsidized employment, where appropriate
II. RFP (cont’d)II. RFP (cont’d)
SCSEP participants…SCSEP participants… Are eligible individuals 55 or older, Are eligible individuals 55 or older,
unemployed, have participated on SCSEP unemployed, have participated on SCSEP for less than four years, and earn less than for less than four years, and earn less than 125% of Federal Poverty Guidelines who 125% of Federal Poverty Guidelines who want or need to re-enter the workforcewant or need to re-enter the workforce
Paid federal, state or local minimum wage Paid federal, state or local minimum wage (whichever is higher)(whichever is higher)
For work experience at “host agencies” – For work experience at “host agencies” – 501 (c)(3) nonprofit or government training 501 (c)(3) nonprofit or government training sitessites
Typically 20 hours per weekTypically 20 hours per week
III. Roles and III. Roles and ResponsibilitiesResponsibilities
SubgranteeSubgrantee Employ a full-time project director and other Employ a full-time project director and other
personnel necessary for programmatic and personnel necessary for programmatic and financial administration and supervision of financial administration and supervision of SCSEPSCSEP
Recruit and enroll eligible applicantsRecruit and enroll eligible applicants
Select appropriate host agenciesSelect appropriate host agencies
Promote necessary linkages and partnershipsPromote necessary linkages and partnerships
Comply with SCSEP regulations and policiesComply with SCSEP regulations and policies
Utilize case management methodUtilize case management method
Meet performance goals outlined in Sponsor Meet performance goals outlined in Sponsor AgreementAgreement
III. Roles & Responsibilities III. Roles & Responsibilities (cont’d)(cont’d)
SSAISSAI
Provides training, guidance, coaching on Provides training, guidance, coaching on all aspects of program and financial all aspects of program and financial administration, performance, data administration, performance, data collection and SCSEP regulations and collection and SCSEP regulations and policypolicy
Provides technical assistance on SSAI’s Provides technical assistance on SSAI’s person-centered approach to IEPs, person-centered approach to IEPs, community service assignments and community service assignments and unsubsidized placementunsubsidized placement
Conducts regular compliance and fiscal Conducts regular compliance and fiscal monitoringmonitoring
IV. FundingIV. Funding
Each subgrant budget has Each subgrant budget has four line items:four line items:
1.1. Participant Wages and Fringe Participant Wages and Fringe BenefitsBenefits
2.2. Administrative Costs (Adm)Administrative Costs (Adm)
3.3. Other Program Costs (OPC)Other Program Costs (OPC)
4.4. Nonfederal Share of Nonfederal Share of Costs/Nonfederal MatchCosts/Nonfederal Match
Subgrant BudgetSubgrant BudgetThe subgrant award is in two parts which total fourteen months. The first subgrant is from May 1, 2014 – June 30, 2014 and the second subgrant starts on July 1, 2014 and ends on June 30, 2015
2 Months 12 Months
May 1 – June 30, 2014
July 1, 2014-June 30, 2015
81 slots 81 slots
PWFB $ 98,855 $ 593,128
OPC $ 4,038 $ 24,228
ADM $ 9,025 $ 54,152 Total Federal $111,918 $ 671,508
Non-Federal $ 14,572 $ 87,430
Total $126,490 $ 758,938
V. Target PopulationV. Target Population
Eligible participantEligible participant
Priority of Service for Individuals Priority of Service for Individuals with Multiple Barriers to with Multiple Barriers to EmploymentEmployment
Individual Employment Plans Individual Employment Plans (IEP)(IEP)
Unsubsidized EmploymentUnsubsidized Employment
Community Service Work-Based Community Service Work-Based TrainingTraining
V. Target Population V. Target Population (cont’d)(cont’d)
Host AgenciesHost Agencies
Maintenance of EffortMaintenance of Effort
Other Permissible TrainingOther Permissible Training
Coordination with American Coordination with American Job Centers, State and Local Job Centers, State and Local WIBS, AAA and other SCSEP WIBS, AAA and other SCSEP providersproviders
VI. SSAI SCSEP VI. SSAI SCSEP Performance MeasuresPerformance Measures
Measures while participant is Measures while participant is on SCSEPon SCSEP
1.1.Service level or number of Service level or number of eligible individuals servedeligible individuals served
2.2.Community Service HoursCommunity Service Hours
3.3.Most-in-Need (MIN)Most-in-Need (MIN)
VI. Performance Measures VI. Performance Measures (cont’d)(cont’d)
Measures after participant exits Measures after participant exits – –
WIA Common MeasuresWIA Common Measures1.1.Entered EmploymentEntered Employment2.2.RetentionRetention3.3.Average EarningsAverage Earnings
**SSAI unsubsidized placement goalSSAI unsubsidized placement goal*Spend 100% of subgrant funds by June *Spend 100% of subgrant funds by June 30th of each year30th of each year
VI. Performance VI. Performance Measures (cont’d)Measures (cont’d)Additional Indicators – Additional Indicators –
set by Secretary of Laborset by Secretary of Labor
1.1.Retention in Unsubsidized Retention in Unsubsidized Employment For One Year Employment For One Year
2.2.Satisfaction Level of Satisfaction Level of Participants, Employers and Participants, Employers and Host AgenciesHost Agencies
3.3.Volunteer Work IndicatorVolunteer Work Indicator
VII. Eligibility and VII. Eligibility and Qualifications of Qualifications of
BiddersBidders Any 501(c)(3) non-profit Any 501(c)(3) non-profit
agencyagency
Any government agencyAny government agency
That…That…
Meet the goals, standards Meet the goals, standards and policies of SSAI for and policies of SSAI for providing SCSEP, as providing SCSEP, as described in this RFPdescribed in this RFP
VIII. Content of VIII. Content of Response PackageResponse Package
Attachment A – Application Attachment A – Application Face SheetFace Sheet
Attachment B – Complete Attachment B – Complete Narrative ResponsesNarrative Responses
Attachment C – Minimum of 2 Attachment C – Minimum of 2 letters of support from partner letters of support from partner organizationsorganizations
Pg. 18 of RFP - #7 – Pg. 18 of RFP - #7 – attachments requestedattachments requested
IX. Submission IX. Submission InstructionsInstructions
AllAll requested documents transmitted requested documents transmitted electronicallyelectronically
MS Word or Adobe PDF or combinationMS Word or Adobe PDF or combination
Do not send Zip filesDo not send Zip files
Email address: Email address: [email protected]
No later than 4:00 p.m. EDT on No later than 4:00 p.m. EDT on Friday, March 14Friday, March 14thth
SSAI will email you acknowledging SSAI will email you acknowledging receipt of applicationreceipt of application
X. Evaluation CriteriaX. Evaluation Criteria
Proposals will be evaluated based on the following Proposals will be evaluated based on the following criteria:criteria:
a.a.Organizational Capacity – 25 pointsOrganizational Capacity – 25 points
b.b.Program Design and Approach – 40 pointsProgram Design and Approach – 40 points
c.c.Administrative and Fiscal Qualifications – 35 Administrative and Fiscal Qualifications – 35 pointspoints
Applicants must score a minimum of 70 points to Applicants must score a minimum of 70 points to be considered for funding.be considered for funding.
Review committee will be comprised of SSAI staff.Review committee will be comprised of SSAI staff.
SSAI reserves the right to seek additional SSAI reserves the right to seek additional information from Applicants, potentially including information from Applicants, potentially including site visits or agency interviews.site visits or agency interviews.
XI. Notice of AwardXI. Notice of Award
SSAI will announce the SSAI will announce the contract award contract award no later than no later than Friday, March 28, 2014Friday, March 28, 2014
SSAI will notify all applicants SSAI will notify all applicants of decision by emailof decision by email
SSAI will facilitate transition SSAI will facilitate transition activities of SCSEP in April activities of SCSEP in April 20142014
XII. Bidders’ Webinar, XII. Bidders’ Webinar, Questions & Technical Questions & Technical
AssistanceAssistance Today Today
Anyone else join? Anyone else join?
Q&AQ&A
Review questions received to dateReview questions received to date
Take any new questions from attendees Take any new questions from attendees on today’s webinaron today’s webinar
Not sure if webinar recording can be Not sure if webinar recording can be posted; in process of changing vendorsposted; in process of changing vendors
XIII. AttachmentsXIII. Attachments
Attachment A – Application Attachment A – Application Face Sheet and ChecklistFace Sheet and Checklist
DisplayDisplay
Attachment B – Narrative Attachment B – Narrative ResponseResponse
DisplayDisplay
XIV. Additional XIV. Additional Documents to ReviewDocuments to Review
2010 SCSEP Final 2010 SCSEP Final RegulationsRegulations
2006 Older Americans Act 2006 Older Americans Act AmendmentsAmendments
2014 Federal Poverty 2014 Federal Poverty Guidelines TEGL No. 11-13 Guidelines TEGL No. 11-13
Revised Income Inclusions Revised Income Inclusions and Exclusions TEGL 12-06and Exclusions TEGL 12-06
Key Dates/TimelineKey Dates/Timeline
RFP Issued – February 20RFP Issued – February 20thth
Bidders’ Webinar – March 3Bidders’ Webinar – March 3rdrd
Last Day to Submit RFP Questions – March Last Day to Submit RFP Questions – March 1111thth
Proposal Submission Deadline – March 14Proposal Submission Deadline – March 14thth
Grant Announcement – By March 28Grant Announcement – By March 28thth
Transition Activities – April 2014Transition Activities – April 2014
Initiation of Services – May 1, 2014Initiation of Services – May 1, 2014
Questions? Questions?
Raise Your Hand or Raise Your Hand or Send Me a NoteSend Me a Note
Thank you for attending today’s Thank you for attending today’s
bidders’ webinar.bidders’ webinar.