senate governance committee - your kpu · senate governance committee monday, november 03, 2014 ......

Senate Governance Committee Monday, November 03, 2014

Senate Governance Committee

Monday, November 3, 2014 4 - 6 pm

Surrey Campus, Cedar 2110

A G E N D A

1. Call to Order / Jennifer Au

2. Confirmation of Agenda

3. Approval of Minutes of October 6, 2014 Attached

4. Pending Business

5. Chair's Report 5.1. Update on faculty sans Faculty proposal

6. Revisions to Faculty of Health Bylaws Attached

7. Proposed Bylaw for Electronic Participation at Senate Meetings 7.1 Extraordinatry Circumstances / Jennifer Au 7.2 Technology Available / Don McGonigal 7.3 Revised Draft Bylaw / Sandi Klassen

Attached

8. Election of Committee Chair / Jennifer Au

9. Items for Discussion

10. Adjournment

Next Meeting

Monday, December 1, 2014 4 - 6 pm Surrey Campus, Cedar 2110

SGC Minutes 20141006 Page 1

MINUTES

Senate Governance Committee (SGC)

Monday October 6, 2014, 4pm

Surrey Campus, Cedar Building, Room 2110

Present:

Au, Jennifer Davis, Alan Cserepes, Dana Deisman, Wade / Chair McGonigal, Don

Ex-Officio / Non-voting

Hensley, Robert Klassen, Sandi

University Secretariat

Maxwell, Wendy / Recorder

Regrets:

Button, Steven Ferreras, Sal

Guests:

Coombs, Michael Robertson, Carolyn

1. Call to Order

The meeting was called to order at 4:01 pm.

2. Confirmation of Agenda

Moved by Jennifer Au; seconded by Dana Cserepes THAT the Agenda be confirmed.

Motion Carried

3. Approval of Minutes - September 8, 2014

Moved by Dana Cserepes; seconded by Don McGonigal THAT the Minutes of the September 8, 2014 meeting be approved with one revision. Motion Carried

4. Pending Business

None.

5. Chair’s Report

i. The Chair met with Alan Davis to discuss Faculty without a Faculty. Alan Davis has arranged a meeting with Chris Burns and Jennifer Au to discuss this further.

ii. The Chair met with Alan Davis to discuss Senate participation levels, and has prepared a model of Senators’ responsiblities. They add up to approximately 7 hours of meeting time per month, plus 4 hours for Faculty Council, plus preparation time. This totals about 150 hours per year, not including Chair duties. ACTION:

Wade Deisman will send the Senators’ responsibilities model to the Committee for feedback.


In the recent Senate elections, 2 Senators were acclaimed, 1 election was held, and 1 did not have any nominees. There was a discussion about advertising what is coming up for discussion at Senate, possibly as an event on the television monitors in public areas.

iii. The Chair will set up a meeting with Alan Davis, Sal Ferreras, Robert Wood, Jennifer Au, and Dana Cserepes to work on the Senate Standing Committee on Academic Planning and Priorities mandate that will be presented on November 7.

ACTION:

Alan Davis will circulate the draft document to those who will attend the meeting.

6. Proposed Revisions to Faculty of Science and Horticulture By-laws

Michael Coombs presented the proposed revisions.

Most of the changes were made to specify how to handle e-mails, to address the increasing freqency of video conferences, and representation on Faculty Council of some of the very small departments. Two departments have only one faculty member each and their committee workload has been very heavy. To deal with this issue, Faculty Council struck a committee to review its representation. Their recommendations were accepted and sent to Faculty of the Whole where they were approved. Motions were passed, but not the language. Michael Coombs has revised the language and posted the revisions on Sharepoint for comments.

Committees have not been address yet, and they will be reviewed as a next step. It was noted that Faculty Council has one student, and it has been very difficult to get a second student representative.

Moved by Dana Cserepes; seconded by Jennifer Au THAT the Committee recommend to Senate approval of the proposed revisions to the Faculty of Science and Horticulture By-laws, with the suggested revisions.

Motion Carried.

7. Wilson School of Design By-laws

Carolyn Robertson presented the proposed by-law changes.

It was clarified that the Wilson School of Design does not have departments, but has programs. Several revisions were discussed. - APP/Budget does not address post bacs,but the Curriculum section does. - Budget section has only 2 points. - The wording of by-laws 3b and 7a would allow a student to be elected Chair of FacultyCouncil,

even though a student is not a faculty member; it was suggested the wording in 7a be changed to “those defined as faculty by the University Act”,and use the same language for the Vice Chair of Faculty Council.

- Section 4l concerning faculty participation might have collective agreement implications. Ms Robertson stated that this section came directly from faculty. It was noted that the Faculty of Health had been working on adding a similar section to their bylaws, and perhaps this should be included in all Faculties’ bylaws. Ms Robertson will request a letter of support from faculty on this point.

- Section 4k on Documents might need to be referred to the Freedom of Information officer.


- The Mandate of the APP/Budget committee is very detailed and some points might actually be taken care of elsewhere.

It was noted that Faculty of the Whole minutes should be public, and it was suggested that they be posted on the website. Some faculty web sites are open to everyone, and some have restrictions. Don McGonigal stated that IET has this on their project list. It was suggested that a list of points be created that should be common to all Faculty by-laws, such as confidentiality and public availability of minutes. The committee asked MsRobertson to revise the document as discussed, and send it back to the Committee for information. Moved by Dana Cserepes; seconded by Jennifer Au THAT the committee recommend to Senate approval of the revised By-Laws of the Wilson School of Design, with the suggested revisions.

Motion Carried.

8. Code of Conduct Project

Alan Davis presented a summary of an 8 page draft document that has 51 bullet points covering how an employee should behave. The points cover privacy, conflict of interest, confidentialty, and other issues. It will be posted for a 6 week consultation period, and needs to be completed by November 30, 2014. It was developed in consultation with other post secondary institutions in British Columbia. The issue of Intellectual Property is still under development and will need to go to Senate through

the Senate Standing Committee on Policy Review. A Conflict of Commitment policy is new and has been posted for University comment. The wording of this policy is very similar to what Douglas College uses. The Use of University Property Policy is also new. ACTION:

Alan Davis will distribute copies of the draft Code of Conduct document to the Committee for information.

It was noted that the Ministry of Finance has stipulate d that the university needs to have a Code of Conduct that deals with these issues, not leaving much room for revision. The Code states that it does not override any collective agreements, but is intended to compliment them.

9. Meeting Schedule for Senate Standing Committee on Library

Carolyn Robertson presented this topic.

It was noted that Chairs need to be reminded that if there are not sufficient agenda items for any Senate Standing Committee, they should consider cancelling the meeting.

Concerning the Senate Standing Committee on Library, it was noted that if they only meet 4 times a year, perhaps the Committee does not need to continue. This group deals with information items and updates, but does not make recommendations to Senate. If a Standing Committee does not send any motions to Senate, perhaps the committee could exist in another format. It was noted that the Program Review Committee almost never sends anything to Senate, but they do approve action plans on behalf of Senate.

ACTION:


Wade Deisman will:

- Do an audit of the minutes of the Senate Standing Committee on Library for any motions that have gone to Senate;

- Check the rationale for the formation of the Committee;

- Verify if the University Act requires the Committee to exist; and

- Review the minutes for the past few years to get an idea of what the Committee has been discussing.

10. Proposed By-law for Electronic Participation at Senate Meetings

Sandi Klassen has drafted a By-law. It was noted that attendance is usually good, but some people have asked to attend electroncally. It was agreed that it is more desirable to attend in person. It was suggested to have a strong preamble, stating that attendance in person is required and only in extraordinary circumstances will electronic participation be allowed. The scenario of a Senator who is on their non-teaching semester and is on holidays was discussed. ACTION:

Jennifer Au will develop a list of extraordinary circumstances, in consultation with Senators.

It was noted that some meetings in the videoconference rooms have been very successful. Blue Jeans bridging technology is also very sophisticated. ACTION:

Don McGonigal will review the technology that is available for electronic participation at meetings.

11. Governance Retreat Evaluations

Sandi Klassen presented the evaluations that were received. It was agreed that the retreat was a success and will be planned for next year. The cost last year was around $5,000, and the speaker cost $2,000.

12. Evaluation of Senate

Sandi Klassen submitted the documents she had received. It was noted that Lori McElroy is developing a survey of Senate’s effectiveness for this Committee to review. There were some suggestions on how to share Senate information with faculty and staff: - Each Committee Chair could prepare a short summary of their Committee work and post it on

the web site - There could be a Senate newsletter - What is coming up at Senate could be posted on the noticeboards - A photo of the Senators in their togas could be posted

13. Items for Discussion

- Arthur Fallick will be attending the next meeting


- Diane Salter had been invited, but perhaps Todd Mundle will be invited in the future to discuss Teaching and Learning

- There is a perception that Sal Ferreras does not think that policies are required for establishing, revising , or discontinuing Faculties, programs, and departments. This might just be his personal opinion, and not a reflection of his position as Provost.

14. Adjournment

The meeting adjourned at 6:11 pm.

MEMORANDUM

To: Senate Governance

From: Tru Freeman, Dean, Faculty of Health (FoH)

CC: Stephanie Howes, Associate Dean, FOH Jean Nicolson-Church, Associate Dean, FOH Herraj Sandhu, Chair Faculty Council Lida Blizard, Past Chair, Faculty Council Date: October 24, 2014 RE: Revision of FoH Bylaws and Terms of Reference

The Faculty of Health (FoH) has reviewed and revised their Bylaws and Terms of Reference in order to bring them up to date and align them with other faculties at Kwantlen Polytechnic University. After extensive consultation and review, the Bylaws and Terms of Reference received the approval of all FoH Standing Committees (see dates below), Faculty Council on October 6, 2014, and Faculty of the Whole on October 24, 2014. The Faculty of Health Standing Committee approval dates are as follows:

Nominations: October 17, 2014

Curriculum: October 17, 2014

Academic Planning and Priorities/Budget: October 6, 2014

International/Global Education: October 10, 2014

Research and Scholarship: October 10, 2014

Learning Innovation in Teaching Education: October 16, 2014 All changes from the approved 2012 Bylaws and Terms of Reference are noted in RED. The attached documents are submitted for the approval of Senate Governance.

FACULTY OF COMMUNITY AND HEALTH STUDIES BYLAWS Powers and Duties of the Faculty Definitions: As per the University Act [RSBC 1996] Chapter 468

“Faculty" means, in the case of a special purpose, teaching university, an educational administrative division of a

university constituted by the board as a faculty under section 39, or the dean and faculty members of a faculty, as the context requires;

"faculty member" means a person employed by a university as an instructor, lecturer, assistant

professor, associate professor, professor, or in an equivalent position designated by the senate

“support staff” means employees of the special purpose, teaching university who are not

(a) officers of the special purpose, teaching university, or

(b) deans or faculty members (KPU uses the term “Professional support staff” to reference this category to avoid confusion with BCGEU support staff.)

“Faculty” refers to Faculty of the Whole (FoW)

1. As per the University Act, Tthe powers and duties of the Faculty of Community and Health Studies (CAHS) (FoH), hereafter called the “Faculty” are established in part by the University Act which currently describes the Faculty as having the power and duty:

a. 1.1 “to make rules governing its proceedings, including the determining of the quorum necessary for the transaction of business,

b. 1.2 to provide for student representation in the meetings and proceedings of the Faculty, c. 1.3 subject to this Act and to the approval of the Senate, to make rules for the government,

direction and management of the Faculty and its affairs and business, d. 1.4 to determine, subject to the approval of the Senate, the courses of instruction in the

Faculty, e. 1.5 subject to an order of the president to the contrary, to prohibit lecturing and teaching

in the Faculty by persons other than appointed members of the teaching staff of the Faculty and persons authorized by the Faculty, and to prevent lecturing or teaching so prohibited,

f. 1.6 subject to the approval of the Senate, to appoint for the examinations in each Faculty examiners, who, subject to an appeal to the Senate, must conduct examinations and determine the results,

g. 1.7 to deal with, and subject to an appeal to the Senate, to decide on all applications and memorials by students and others in connection with their respective Faculties,

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h. 1.8 generally, to deal with all matters assigned to it by the board or the Senate”, and

2. 1.9 to establish The Faculty will establish committees as it considers necessary sees fit, for the conduct of its affairs and business, and to empower such committees, to report directly to the appropriate committee(s) of Senate.”

3. A general rule made by the Faculty is not effective or enforceable until a copy has been sent to the

Senate and the Senate has given its approval. Faculty Membership 4. 1. Membership of the FoH the Faculty of Community and Health Studies consists of:

a. 1.1 All those employed within the FoH Faculty of Community and Health Studies as an instructor, lecturer, assistant professor, associate professor, professor, or an equivalent position designated by the Senate,

b. 1.2 The Dean of the Faculty, c. 1.3 Associate Dean(s) of the Faculty, d. Professional support staff (as per University Act, section 35.2(3)) e. 1.4 The President of the University, f. 1.5 And the Registrar, who is non‐voting.

5. 2. The FoH Faculty of Community and Health Studies endorses the principle of student participation

in Faculty decision‐making and will reflect this in the constitution of its Faculty Council and Standing Committees. 3. The Dean is the Chair of the Faculty. (moved to Faculty Business, section 6).

4. The Vice‐Chair of Faculty Council shall be assumed to be the Vice‐Chair of the Faculty and will be from among those employed within the Faculty of Community and Health Studies as an instructor, lecturer, assistant professor, associate professor, or professor, or an equivalent position for a two‐year term. Vice‐Chairs may serve a maximum of three consecutive terms. (moved to Faculty Business, section 7).

Conduct of Faculty Business 6. 3. The Dean is the Chair of the Faculty. (moved from Faculty Membership, section 3).

7. 4. The Vice‐Chair of Faculty Council shall be assumed to be the Vice‐Chair of the Faculty and will be

from among those employed within the Faculty of Community and Health Studies as an instructor, lecturer, assistant professor, associate professor, or professor, or an equivalent position for a two‐

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year term. Vice‐Chairs may serve a maximum of three consecutive terms (moved from Faculty Membership, section 4).

8. 1. The Faculty shall have at least two regular meetings per academic year, whereby all members of

FoH attend.

9. 2. Under extraordinary circumstances, Eextra Faculty meetings may be called for the discussion of Faculty related issues of interest to Faculty members.

10. 3. In cases of urgency, extraordinary meetings of the Faculty may be called by the Chair or the Vice‐

Chair of the Faculty.

11. 4. Extraordinary meetings may also be called into session by: the Faculty Council Chair, a petition to Faculty Council from five percent (5%) of the eligible faculty as defined by Senate, or a petition to Faculty Council from any combination of at least three program areas through their program coordinators. a. 4.1 Faculty meetings will be announced by the Chair of Faculty and will be held between two (2)

and four (4) weeks after the request. b. 4.2 Distribution to the faculty of motions for consideration and appropriate information

concerning the meeting’s agenda will be the responsibility of the individual or group recommending the meeting and will be provided with the announcement of the meeting date.

c. 4.3 Main motions for consideration during Faculty meetings may be put forth by the Faculty Council, five percent of the eligible voting faculty as defined by Senate or by any combination of at least three program areas through their program coordinators.

d. 4.4 If further review and discussion of a main motion are needed prior to vote, a second Faculty meeting will be held within one (1) to three (3) weeks following the first meeting. Determination of the need for a second meeting will be made by the Executive Committee of Council (Chair and Vice‐Chair, FoW) of the Faculty.

e. 4.5 Main motions may be withdrawn only by those persons or groups that presented the original motions.

f. 4.6 Voting will be a show of hands at the meeting or via on‐line vote, in accordance with Senate voting electronic rules, as found in the Senate bylaws.

g. 4.7 A decision made by Faculty vote will override decisions made by individual programs. h. Any business conducted at a meeting where there is no quorum present will be considered as

unofficial and subject to ratification at the next meeting held where a quorum is present. Any communication coming out of a meeting where no quorum was present shall be prefaced with a clear indication the communication is subject to ratification.

12. 5. Notice of a meeting of the Faculty with supporting information, shall be sent to the members of the

Faculty at least seven days in advance of a meeting. 13. 6. The normal process of business at meetings of the Faculty shall be set by the Faculty Chair.

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14. 7. The quorum for meetings of the Faculty shall be 25 voting members with 80% of programs

represented.

15. 8. Robert’s Rules of Order shall govern the conduct of all Faculty meetings, subject to interpretation by the Chair, except as otherwise provided. Such matters on which these Bylaws lay down specific procedures shall be excepted from the foregoing.

16. 9. The majority required to pass a resolution shall be a majority 50% plus one of the members present and voting, except in the case of adoption or amendment to these Bylaws, when the majority required shall be two‐thirds of the members present and voting.

17. 10. Meetings of the Faculty will be open to observers unless an in‐camera session has been called.

18. 11. The Chair may recognize non‐members on any matter of business. 19. 12. The Faculty may decide at any time, by a 2/3 vote of those present and voting, that a whole

meeting or any part of a meeting be held “in camera”.

20. 13. Minutes of the Faculty open meetings the Faculty shall be recorded and made available to the University.

21. 14. All documents presented to the Faculty shall normally be regarded as public. Nevertheless,The Chair may declare a document confidential, in which case the document shall be made available only to members of the Faculty and, if appropriate, the Senate. 15. Regular faculty members shall be expected to serve on Faculty Standing and/or Subcommittees, with no more than a three year absence from Faculty committee membership. (moved to Sub‐Committee, section 67).

22. Upon recommendation from Faculty Council, the Faculty will vote on approved revisions of the

Faculty Bylaws and Standing Committee Terms of Reference. 23. In person meetings are preferred. Faculty meetings may be conducted by video conference or

teleconference as long as everyone can hear and or see each other simultaneously.

Faculty Council Rules Governing Faculty Council Proceedings

Powers and Duties of the Faculty Council 24. 1. The academic scope of Faculty Council shall be responsible for will include the following:

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a. 1.1 Academic programs b. 1.2 Development, delivery and evaluation of academic programs c. 1.3 Academic procedures d. 1.4 Academic awards to students e. 1.5 Calendar entries f. 1.6 Relations with professional organizations g. 1.7 Fiscally informed decision‐making h. 1.8 Academic planning

25. 2. The powers and duties of the Faculty Council are delegated by the FoH Faculty of Community and

Health Studies. Unless otherwise addressed in these bylaws, the Faculty Council shall have all the powers and duties ascribed to the Faculty by the University Act, and by the Board of Governors and Senate of the University.

26. 3. Any recommendation to delete a program shall be sent, with a recommendation from the Faculty Council, to the Faculty, which will provide advice to the Senate, the Board, or other bodies as required within the University as required.

27. 4. Any proposed changes to these Bylaws by Faculty Council must be recommended to, and approved by the Faculty by a 2/3 vote of a quorum.

28. Electronic voting rules may be used in accordance with Senate bylaws.

29. 5. Faculty Council may, by a 2/3 vote, of those present and voting, send any other matter to the Faculty

for decision or advice.

30. 6. Faculty Council may, by a 2/3 vote of those present and voting, recommend to the Chair of the Faculty that an extraordinary Faculty Mmeeting be called to address a matter forwarded by the Faculty Council to the Faculty for decision or advice. Without a recommendation from Faculty Council, the Chair of the Faculty will determine whether a matter warrants an extraordinary meeting, or whether it shall be added to the agenda of the next regular meeting of the Faculty.

B. Faculty Council Membership

31. 1. Membership of the FoH Community and Health Studies Faculty Council consists of:

a. 1.1 A One representative elected from each of the program areas in FOH Community and Health Studies. Each of these representatives shall be a faculty member as defined by the University Act (Voting),

b. Programs with less than 5 faculty members may combine membership (Voting), c. 1.2 The Dean of the Faculty (Voting), d. 1.3 One BCGEU representative from the Professional Support Staff from the FoH of the Faculty of

Community and Health Studies (Voting),

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e. 1.4 One student representative currently registered in a FoH Faculty of Community and Health Studies program (Non‐voting),

f. 1.5 The Associate Dean(s) of the Faculty (Non‐voting, unless representing the Dean), g. 1.6 Two Faculty senators representatives representing Faculty of Community and Health Studies

(Non‐voting) 32. 2. Members of Faculty Council in their function as members of this body, must serve the interests of

the entire Faculty. do not act as delegates of the bodies or constituencies from which they were drawn; rather, as members, all must endeavor to serve the interest of the entire Faculty to the best of their ability.

33. 3. Senate Bylaw No. 3, Conflict of Interest, applies.

34. Faculty Council membership will be reviewed annually each spring.

4. One third of the membership will be elected each year, with an annual review of the membership each April. This will be an agenda item at the April meeting of Council.

35. 5. Elections or recommendations for Faculty Council will normally occur in the spring (January to April) semester each year, unless a vacancy occurs prior to that time.

36. 6. The term of each elected Councilor will normally begin commence on September 1, unless

otherwise required. 37. 7. The term of each elected member of Elected members of Faculty Council shall normally be will

serve a three years term unless otherwise required. In order to ensure continuity of department representation, this term may be modified as necessary pPrior to any election. a department may modify this term in order to ensure continuity of departmental representation.

38. 8. Any member may resign from Faculty Council by giving the Chair notice in writing. It is an

expectation that a member will fulfill their term of office, however under extraordinary circumstances, their written resignation must be submitted to the Chair of the committee for further consideration.

39. 9. When elected Faculty Council members leave their constituency position, the seat of that The

seat of a member who leaves the constituency from which that member has been elected shall be declared vacant.

40. 10. In order to ensure adequate representation at committees, retiring members are responsible to post their position and date of vacancy to the appropriate program area at least 4 months in advance of the intended completion of the term. As well, this information must be provided to the Chair, Nominations. Each retiring member is responsible for initiating the election of a new member

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from within the program area so they have a replacement, and reporting this to the Vice‐Chair of Council no later than May 1.

41. 12. Any member who will be absent from a meeting must provide the Chair with advance written notice of the absence and the use of a designated alternate. Any member who will be absent from a meeting, will notify the Council Chair prior to the meeting.

42. 11. A member may will provide for a non‐voting substitute from the unit represented their representative constituency if unable to attend meetings.

43. 13. The seat of any elected or appointed member who is absent from three meetings of Faculty

Council between September 1 and August 31 may be declared vacant by the Chair. 44. 14. In the event that a seat of a member becomes vacant, a replacement shall be elected or appointed

according to the usual process. Members so elected or appointed shall serve the remaining term of office of the incumbent, at which point the normal election or appointment process will be followed.

45. 15. Chair and Vice‐Chair of Faculty Council a. 15.1 Voting members of the Faculty Council will elect one Chair from within the Faculty Council’s

voting membership. The election will normally occur on or about September 1, and the normal term will be at least two years, or a shorter term corresponding to the Chair’s Faculty Council term.

b. 15.9 Voting members of the Faculty Council will elect one Vice‐Chair from within the Faculty Council’s voting membership. The election will normally occur on or about September 1, and the normal term will be at least two years.

c. 15.2 The Chair is a voting member of the Faculty Council. Normally, the Chair abstains from voting. In the event of a tie, the Chair casts the deciding vote.

15.3 In the event of a tie, it is at the discretion of the Chair to determine how to bring resolution to the issue.

d. 15.5 The Chair keeps the work of the Faculty Council directed toward its purpose and functions. e. 15.6 The Chair conducts Faculty Council meetings and carries out such activities as voted upon by

members of Faculty Council. f. 15.7 The Chair calls special meetings when requested by the Senate or when requested by forty

percent (40%) of the members of Faculty Council. g. 15.8 The Chair communicates with the faculty and professional support staff as appropriate. h. 15.4 The Chair may be removed by a majority vote of councilors present and voting at any duly

called meeting of Faculty Council. i. 15.10 The Vice‐Chair will fulfill the duties of the Chair in the Chair’s vacancy or absence and will

assist in the performance of the Chair’s duties. and the Vice‐Chair will serve as the Vice‐Chair of the Faculty.

j. 15.11 The Vice‐Chair will support the work of the Standing Committees.

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k. 15.12 The Chair will be a member of the Standing Committee of Academic Priorities and Planning/Budget and the Vice‐Chair will be a member of the Standing Committee on Nominations.

l. 15.13 When necessary due to In the event of a vacancy or absence of the Chair and Vice‐Chair, the Chair will ask another Faculty Council member to serve as Chair pro‐tem. the Dean shall serve as Chair pro‐tem.

C. Conduct of Faculty Council Business 46. 5. Robert’s Rules of Order shall normally govern the conduct of all Faculty Council meetings unless

otherwise specified in these Bylaws. Such matters on which these Bylaws lay down specific procedures shall be excepted from the foregoing.

47. 1. The Faculty Council shall normally have at least six (6) regular meetings per academic year. 48. 2. In cases of urgency, extraordinary meetings of the Faculty Council may be called by the Chair of the

Faculty Council. 49. 3. Notice of a meeting of the Faculty Council shall be sent to the members of the Faculty Council at

least 5 working days in advance of a meeting. 50. 4. The normal process of business at meetings of the Faculty Council will be set by the Chair in

collaboration with Faculty Council members. 51. 6. The quorum for meetings of the Faculty Council shall be a majority 50% of the voting members. 52. 7. Unless specified otherwise in these Bylaws, a majority vote shall be required to pass resolutions.

The majority required to pass a resolution shall be 50% of the voting membership present except where these Bylaws specify otherwise.

53. 8. Meetings of the Faculty Council shall normally be open to observers. 54. 9. The Chair may recognize non‐members on any matter of business. 55. 10. The Faculty Council may decide at any time, by a majority vote of those present and voting, that

a whole meeting or any part of the meeting be held in camera. 56. 11. Minutes of the Faculty Council shall be recorded and made available to the University. 57. 12. Any business conducted at a meeting where there is no quorum present will be considered as

unofficial and subject to ratification at the next meeting held where a quorum is present. Any

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communication coming out of a meeting where no quorum was present shall be prefaced with a clear indication the communication is subject to ratification.

58. 13. From time to time tThe Faculty Council may invite guests to make presentations to Faculty Council

meetings and to answer questions related to their presentations.

59. Review of the Faculty Bylaws and Standing Committee Terms of Reference (ToRs) will occur annually at Faculty Council, for submission and approval at a Faculty Meeting.

Standing and Sub‐Committees to Faculty Council Rules Governing Committee Proceedings

The following Standing Committees shall report to and be governed by Faculty Council:

A. Nominations B. Curriculum C. Academic Planning and Priorities/Budget D. International/Global Education E. Research and Scholarship F. Learning and Innovation in Teaching Education (under development)

Conduct of Business for Standing and Sub‐Committees of Faculty Council 60. 1. Faculty Council shall establish such committees as the Faculty Council from time to time may think

deem fit and may specify the duties to be performed by such committees. 61. 2. The Dean (or designated Associate Dean) and the Chair and Vice‐Chair of Faculty Council is are

recognized as a voting members of committees, as designated.

62. The Chair and Vice Chair of Council are recognized as voting members of committees, as designated by the committees.

63. 3. Committees of the Faculty Council are restricted to making recommendations to the Faculty

Council, and may not assume any of the powers of the Council unless they are expressly delegated within these Bylaws. Only Standing Committees will be delegated Faculty Council authority.

64. 4. When recommending the establishment or elimination of a Standing Committee, or altering its membership or mandate, Faculty Council will seek the advice of the Standing Committee on Nominations, and make a recommendation to Faculty for endorsement.

65. 5. Terms of office for Standing Committee members shall normally be three years.

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66. 6. Terms of office for student representatives shall normally be one year. 7. Members are eligible for re‐election or reappointment.

67. 8. Regular faculty members shall be expected to serve on a Faculty committee, with no more than a three year absence from Faculty committee membership.

68. Faculty members shall serve only one term on a particular Standing or Subcommittee, after which

they will leave that Committee. If exceptional circumstances arise, a member may serve one additional consecutive term.

69. Programs with less than 5 faculty members may combine membership and retain their individual program voting rights.

70. 9. Terms of office may be adjusted by the Standing Committee on Nominations to ensure continuity of membership, and to correspond to terms on Faculty Council.

71. 10. Quorum for each Committee shall be a majority 50% of the total number of voting committee members. unless otherwise specified.

72. 11. It is an expectation that a member will fulfill their term of office, however under extraordinary circumstances, their written resignation must be submitted to the Chair of the committee. for further consideration.

73. 12. The committee seat of a member who leaves the constituency from which that member has been appointed shall be declared vacant. 13. Each exiting member is responsible for recommending names from within the program area to forward to the Chair, Standing Committee on Nominations no later than May 1.

74. A member will provide for a non‐voting substitute from the unit represented if unable to attend meetings and provide a proxy vote from the committee membership. 14. The use of alternates for voting committee members is not permitted.

75. 15. The seat of any committee member who fails to attend three committee meetings between

August 1 and July 31 may be declared vacant by the Chair. 16. Each committee is chaired by a member of Faculty Council elected by the Committee for a term specified by the Committee. Until such time as a Chair is elected, the Dean or designated Associate Dean shall chair the Committee.

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76. 17. The Chair of each Committee shall be responsible for establishing the agenda, and for distributing it at least two days prior to any meeting to the members of the Committee. They shall also provide a monthly report to Faculty Council on the activities of the Committee.

77. Committee Chairs and Vice Chairs will be selected as per individual Committee Terms of Reference. 78. 18. Committee members shall ensure work of the committee will be continuous throughout the year

and meet their responsibilities. 79. 19. Review periodically the mandate, composition, processes and approval criteria and make such

recommendations to the Standing Committee on Nominations as may be appropriate.

80. 20. Administrative support for each Committee shall be assigned by the Divisional Business Manager or designate, FoH Faculty of Community and Health Studies.

81. Standing and Sub‐Committee annual reports are due March 31st.

Faculty of Community & Health Studies

Standing Committee on Nominations

Mandate The FoH CAHS Standing Committee on Nominations serves to support, promote and coordinate the population of FoH CAHS standing, and subcommittees and governance committees. Responsibilities 1. Advise Faculty Council (FC) regularly on matters related to elections, including timelines for

nominations, elections and appointments as required to meet the needs of the Faculty (FoW), FC and standing and sub-committees

2. Ensure nominations are made for all elections for FC 3. Conduct and oversee elections for vacancies on FC and standing and sub-committees 4. Appoint or recommend members to serve on FC, standing and sub-committees as needed 5. Advise FC on procedures for the recommendation and selection of FoW representatives for

university committees, and oversee processes as requested by FC 6. Establish such sub-committees as required to meet the FC committee’s requirements 7. Establish and mMaintain database of membership (including non-teaching semester) 8. Consult with KPU committees and standing committees of FoH CAHS 9. Provide an semi-annual written report to FC, due March 31st to Faculty Council on the work,

operations and decisions of the Nominations Committee. Membership

The Chair will be selected from within the existing membership

Voting Members (7 voting members)

4 members of the Faculty FoW

the representative from FoH Faculty of Community and Health Studies to the Senate Nominating Committee (if applicable)

Dean or Associate Dean

Vice-Chair, FC

1 student representative, approved by Standing Committee on Nominations

Ex Officio Non-Voting Members


Terms of Office

Faculty: 3 years

Students: 1 year Quorum

A majority of the Minimum of three voting committee members Meetings

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Minimum of 6 meetings per year (on-site/electronic/teleconference), or at the call of the chair

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Standing Committee on Curriculum

Mandate The Faculty of Health (FoH) CAHS Standing Committee on Curriculum serves to support, promote and coordinate the curricula um of all FoH CAHS programs. Responsibilities 1. Exercise the delegated authority of Faculty Council (FC) to rReceive, review and approve all

curricula um offered for credit by the programs, and to recommend curriculum to Faculty Council (FC) and Senate and its appropriate Standing Committees for approval

2. Review periodically Periodically review and revise curricular and program components, including, but not limited to, prerequisite structures, class format, credit assignment, learning outcomes, learning activities, assessment models, prior learning assessment processes, and admission requirements, and may make recommendations to FC as may be appropriate

3. Ensure that all curricula um developed within the FoH department Faculty of CAHS conforms to University policies and procedures

4. Ensure appropriate consultation for courses that will be seeking articulation 5. Receive and review Program Concepts and Full Program Proposals (or such equivalent submissions

as come to stand in their place) for degree and non-degree programs (such as post-baccalaureate credentials, associate degrees, diplomas, certificates and citations), in conjunction with FC and FoH Standing Committee on Academic Planning and Priorities/Budget (AP&P/B), and report outcomes to FC

6. Receive and review program revisions for degree and non-degree programs, and report to FC 6. 7. Ensure that all Review external recommendations for licensing, recognition and accreditation

requirements for licensing, certification and accreditation arising from degree and non-degree programs within the Faculty are met

7. 8. Review and recommend changes to curricular materials for the approval process Ensure that all curriculum materials are properly documented for approval.

8. 9.Track curricular changes Provide detailed minutes including a list of curriculum approved at each meeting, for information, to the next scheduled meeting of the FC

9. Review external programs going through the degree quality assessment boards as appropriate. 10. Attend/ensure attendance by each department, where applicable, at provincial articulation

meetings and bring reports back to FC (to be considered by AP&P/B for FC) 10. Select one member of the Curriculum Committee to represent FoH CAHS at KPU Senate

Subcommittee on Course Curriculum (SCC) 11. Consult with KPU committees and standing committees of FoH CAHS 12. Provide an annual written report to Faculty Council FC, due March 31st, on the work, operations and

decisions Membership

Faculty members for this Committee are generated through program release positions for curricular work

The Chair of the Committee will be elected from the membership

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Voting Members (8 voting members)

Program/Curriculum Coordinators from each FoH CAHS program including at least one FC member 1 representative faculty from each program in the Faculty including at least one FC member


the representative from Faculty of Community and Health Studies to the Senate Standing Committee on Curriculum



Registrar (or designate)

Educational Advisor


FoH Senate faculty member representative for Senate Standing Committee on Curriculum (S2C2) (if applicable)

Terms of Office

Faculty: 3 years


A majority Minimum 50% of current voting membership Meetings

Minimum of 6 meetings per year or at the call of the chair

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Standing Committee on Academic Planning and Priorities/Budget

Mandate The Standing Committee on Academic Planning and Priorities/Budget (AP&P/B) serves to support FoH CAHS on matters relating to vision, support and development of FoH CAHS programs, fiscal policy, processes, allocations and implications. Responsibilities 1. Advise in regards to the mission statement and the educational goals, objectives, strategies and

priorities of FoH CAHS 2. Recommend the establishment, revision or discontinuance of educational programs and other

curricular changes 3. Recommend priorities for implementation of new programs leading to certificates, diplomas and

degrees 4. Provide information and evidence for Faculty Council’s (FC) role in fiscal decision making 5. Identify potential implications for various initiatives and budgetary decisions 6. Identify and suggest funding opportunities for new initiatives and community partnerships 7. Review and develop academic budget priorities, major capital plans, and recommends funding

allocations to FC Faculty Council 8. Develop consultation and communication strategies related to budgetary matters 9. Suggest policies and processes for the development, review, implementation and communication of

educational plans that support the priorities of FoH CAHS 10. Review internal and external recommendations and Action Plans pertaining to FoH CAHS program

reviews 11. Establish such subcommittees as needed to fulfill the Committee's responsibilities 12. Other duties as assigned by FC Faculty Council 13. Consult with KPU committees and standing committees of FoH CAHS 14. Provide an annual written report to FC Faculty Council, due March 31st, on the work, operations and

decisions

Membership

The Chair and Vice Chair will be elected from within the existing membership

The Vice Chair and Chair may serve a maximum of 2 consecutive terms of 3 years each

The terms of members are to be staggered to ensure continuity in the work of the Committee

Voting Members (a minimum of 9 voting members)

2 degree program representatives from different programs

2 non-degree program representatives from different programs

2 additional members of the Faculty FoW

student representative approved by the Standing Committee on Nominations

the representative from FoH CAHS to the Senate Standing Committee on Budget (if applicable)

the representative from FoH CAHS to the Senate Standing Committee on Academic Planning & Priorities (if applicable)

Chair of FC Faculty Council

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Divisional Business Manager


One of the elected Senators representing FoH CAHS

1 student representative approved by the Standing Committee on Nominations

Terms of Office

Faculty: 3 year and 2 year

Students: 1 year

Quorum

A majority Minimum of half of current voting committee members Meetings

Minimum of 6 meetings per year or at the call of the Chair

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Standing Committee on International/Global Education

Mandate The FoH CAHS Standing Committee on International/Global Education serves to support, promote and coordinate opportunities for international and global education by: 1. Ffacilitating mobility of faculty/students 2. Promoting globalizing globalization of the curriculum by integrating international knowledge and

scholarship 3. Assessing suitability of actual/potential international placements and make recommendations to

program curricula evaluating requests for international travel and placements 4. Aaligning FoH CAHS international activities with the overall KPU direction Responsibilities 1. Promote reciprocal learning opportunities that foster the growth of the global community 2. Facilitate Develop and sustain international/global learning opportunities 3. Support, promote and guide the globalization (international knowledge and scholarship integration)

of curriculum 4. Foster and develop international partnerships in conjunction with the Office of International

Students and Scholars (OISS) 5. Review Establish guidelines regarding prioritization to examine, prioritize and ensure appropriate

resources for international travel and placement requests 6. Promote experiences to share expertise and knowledge 7. Develop expertise in relation to global health 8. Explore funding opportunities 9. Create a database for past, current, and future international activities 10. Consult and engage with community stakeholders as needed 11. Consult with KPU committees and standing committees of FoH CAHS 12. Provide an annual written report to Faculty Council (FC), due March 31st, on the work, operations

and decisions Membership (8 including Chair and Vice Chair)

The Chair of I/GEC will be elected from existing voting Faculty representatives. Chairs may serve a maximum of two consecutive terms (maximum four years)

The Vice-Chair of I/GEC will be elected from existing voting Faculty representatives. Vice-Chairs may serve a maximum of two consecutive terms (maximum four years)

Voting Members (8 including Chair and Vice Chair)

5 program representatives from different programs (1 each from BSN, BPN, BSN-PB), (1 from HAUC and HCAP), (1 from GNIE and GNUR)

2 members of the Faculty FoW




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Director, Member, Office of International Students and Scholars (OISS)

FoH CAHS Placement Facilitator


2 additional students from different programs. Representatives approved by the Standing

Committee on Nominations

Terms of Office

Faculty: 3 years


A majority of the current Minimum of three voting committee members Meetings


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Standing Committee on Research & Scholarship

Mandate The Community and Faculty of Health Studies (CAHS) Standing Committee on Research and Scholarship serves to support, promote and coordinate research and scholarship* in all FoH CAHS programs.

Responsibilities 1. Encourage the establishment of a culture that supports scholarly activities

1.1. Provide opportunities for faculty members to develop a Research and Scholarship career plan 1.2. Provide notification of conferences, research opportunities and funding possibilities to faculty 1.3. Support development of Aboriginal and International research and scholarship at the institution 1.4. Develop and maintain a database of FoH CAHS research activities/involvement (past, present

and future)

2. Support the development of internal and external research and scholarship networks External:

2.1. Facilitate opportunities for faculty to meet with external researchers to encourage collaborative research and scholarly projects

2.2. Support faculty sponsors for visiting scholars 2.3. Contribute to and edit CAHS FoH newsletter to share activities with community 2.4. Encourage dissemination of research and scholarship

Internal:

2.5. Foster interdisciplinary research and scholarship throughout the institution 2.6. Promote evidence-based teaching and learning 2.7. Promote student engagement in research and scholarship 2.8. Ensure alignment between institutional and FoH CAHS research and scholarship goals 2.9. Review and provide strategic direction on research programming

3. Provide support for successful grant applications

3.1. Advocate for access to professional grant writers 3.2. Facilitate the provision of educational sessions 3.3. Provide internal peer review to support application development

4. Provide guidance and support Develop, implement and review guidelines for FoH CAHS for

research and scholarship activities funding, for example, but not limited to:

Office of Research and Scholarship (ORS) applications

.6 PD funds

Faculty Education Leave requests

Research Ethics Board (REB) applications

Requests for external funding

Requests for FoH CAHS funding (R&S Committee)

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5. Provide an annual written report to Faculty Council (FC), due March 31st, on the work, operations and decisions

6. Celebrate research and scholarship 6.1. Provide opportunities for faculty and students to present their research and scholarship

7. As necessary, consult with KPU committees (ORS) and standing committees of FoH CAHS Membership


The Chair will serve as a member of the KPU Research and Scholarship Committee and as liaison between the two Committees


The terms of members are to be staggered to ensure continuity in the work of the Committee Voting Members (7 voting members)

3 degree program representatives

3 non-degree program representatives

1 representative from the Faculty of the Whole

1 student representative, approved by the Standing Committee on Nominations

Dean or Associate Dean Ex Officio Non-voting Members

1 representative from the Office of Research & Scholarship (ORS) 1 student representative, approved by the Standing Committee on Nominations

Term of Office

Faculty: 3 years


A majority Minimum of half of current committee members

Meetings


* Boyer Model of Scholarship: discovery, integration, application and teaching

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Faculty of Health

Standing Committee on Learning Innovation in Teaching

Education (LITE)

Mandate The Faculty of Health (FoH) Standing Committee on Learning Innovation in Teaching Education (LITE) serves to support, promote and coordinate opportunities for innovation in teaching through the use of technology and innovative resources by: 1. Facilitating innovation discussions, planning and resource development 2. Spearheading trials of new innovations 3. Evaluating requests for technological acquisitions 4. Aligning FoH innovative activities with the overall KPU mandate Responsibilities 1. Promote best use of current innovative and technological resources 2. Develop and sustain innovative trials and orientations 3. Foster and develop partnerships in conjunction with IET and other departments using innovative

resources and technologies 4. Establish guidelines to examine, prioritize and ensure appropriate resources for innovation and

technology in teaching 5. Promote experiences to share expertise and knowledge 6. Develop expertise in relation to teaching innovation and technologies 7. Explore funding opportunities 8. Consult and engage with community stakeholders as needed 9. Consult with KPU committees and standing committees of FoH 10. Provide an annual written report to Faculty Council (FC), due March 31st, on the work, operations

and decisions of the committee 11. Make recommendations related to FoH innovative teaching expenditures

Membership



The terms of members are to be staggered to ensure continuity in the work of the Committee Voting Members (6 voting members)

4 Program representatives from different programs

Committee Chair



Vice Provost, Teaching and Learning or designate

Learning Technologies Manager

Terms of Office

3 years

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Quorum

A majority of the current voting committee members

Meetings

Members must attend a minimum of 6 meetings per year, or at the call of the chair

Proposed Senate Bylaw: 2.15 Electronic Participation at Senate Meetings

2.15.1 In person attendance at Senate meetings is preferable required where at all possible.

2.15.2 In extraordinary circumstances Whwhere attendance in person is not feasible, a Senator may participate in a Senate meeting by telephone or other communication device that permits the participants to communicate adequately during the meeting.

2.15.3 One month’s notice is required to participate electronically in a meeting.

2.15.22.15.4 A person participating in a meeting by such means is deemed to be present at

the meeting and may vote through the telephone or other communication device being used.

2.05.1 Electronic Participation at Senate Standing Committee Meeting (or add to Common Features of Committees) 2.05.1.1 In person attendance at Senate Standing Committee meetings is preferable where

at all possible.

2.05.1.2 Where attendance in person is not feasible, Senate Standing Committee members may participate in a committee meeting by telephone or other communication device that permits the participants to communicate adequately during the meeting. A person participating in a meeting by such means is deemed to be present at the meeting and may vote through the telephone or other communication device being used.

2.05.1.3 The Chair of a Senate Standing Committee may determine that a meeting shall be

held entirely by means of a teleconference that permits all participants to communicate adequately with each other during the meeting.

Note – for discussion: To ease numbering changes within the bylaws, it is proposed to move the article regarding amendment of Senate bylaws (currently 2.15) to its own section – Section 5. That way we don’t have to keep re-numbering that particular article every time we add an operational bylaw. It seems to be something

that could stand in its own section just as the Board has a separate bylaw for amendment of Board bylaws.