seminar template

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A World of Trade Solutions

Service Excellence & Innovation You Can Trust

eManifest From A Practical Point Of View

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Program

8:30 Breakfast, Introduction 9:00 Customs End State Oryst Dydynsky10:15 Refreshment Break 10:30 Rules and Regulations James Spina11:30 Typical Shipment Walkthrough Oryst Dydynsky11:45 SmartBorder- ACI Demo Sean Daly12:00 Q & A 12:30 Seminar Closing, Lunch

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Guest Speaker

Oryst Dydynsky is a principal with DAP International Trade Consulting and serves as a consultant to the Descartes Systems Group on Cross Border and Regulatory Affairs. His role is to serve as a source for the trade community on the most current trade and technological solutions available to streamline the movement of freight across the border.Mr. Dydynsky was the project manager for several border initiatives to streamline the movement of imported goods to Canada and U.S. including: Pre-Arrival Review System (PARS); Frequent Importer Release System (FIRST); New import systems developed for the Canadian Food Inspection Agency (CFIA); and Customs Self Assessment (CSA/FAST) for Carrier/Driver.Now with DAP and continuing in a consulting role with Descartes, Mr. Dydynsky is leading the way for the new carrier advanced reporting requirements (ACE & ACI).

Customs End State

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Refreshment Break

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James J. SpinaSenior Program Advisor James has 29 years of service with the Canada Border Services Agency. James is a certified mediator and was a fulltime Alternate Dispute Resolution Advisor for almost six years. James also spent six years with the CBSA's national Training and Learning Directorate delivering training in both the recruit program and advance drug enforcement areas. In 2007, James was promoted as Manager of the Regional Client Services Unit in the Trade Compliance Division. During his three years with the Division, one third of that time was spent as the Acting Director. In August 2010, James was invited to join the eManifest Directorate as a Senior Program Advisor in Stakeholder Consultations and Implementation Division.

Rules and RegulationsGuest Speaker

Canada Border Services Agency

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www.cbsa.gc.ca

The Canada Border Services Agency (CBSA) does not charge a fee for this presentation. Any type of fee charged for this event is levied solely by the

organizer of these sessions / seminars.

The information contained herein was accurate at the time of distribution and may be subject to change.

For the most up-to-date information on eManifest

visit the eManifest section of the CBSA Web site regularly

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5 Key Points to Remember

1. eManifest is a major transformation initiative that will realize benefits for the trade community and to Canadians.

2. There are different options available to suit your business needs.

3. eManifest is being implemented over a number of years, by client type.

4. There are many advantages to starting early.

5. The CBSA will support your business throughout the entire process.

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Contents

• eManifest – the Basics

• the Benefits

• the Data

• the Transmission Options

• the Notifications

• the Process

• Are You Ready?

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eManifest – the Basics

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eManifest - the Basics

• eManifest modernizes the commercial customs process in Canada from paper to electronic pre-arrival information.

• Who is impacted?• Importers• Highway and Rail Carriers• Freight Forwarders

• What information is required?• Importer Advance Trade Data• Cargo• Conveyance• House Bill

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• eManifest is part of the Advance Commercial Information (ACI) initiative.

Phase 1• Marine ACI• 2004

Phase 2• Air ACI• 2006

Phase 3• eManifest• Began 2010


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Highway Carriers

• Highway carriers have been able to transmit advance commercial information (ACI) since October 2010.

• Regulations to enforce eManifest requirements are expected to be in place in Fall 2013.

• The CBSA will provide carriers as much as 45 days advance notice of the mandatory compliance date, at which point penalties can apply.


Rail carriers – May 2012• Rail carriers began transmit cargo and conveyance data and

Conveyance Arrival Certification messages

• Freight forwarders – Spring 2013• Freight forwarders in all modes of transportation, or their

authorized service providers, will be able to transmit house bill data on consolidated freight.

• Importers July – 2014• Importers will be able to transmit advance trade data.

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eManifest Systems Deployment Timeline

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eManifest – the Benefits

Benefits to the Trade Community

eManifest eliminates unused or redundant submission options, simplifying the choices.

Improvements in the functionality and information requirements as a result of collaboration with the trade community.

New regulations requiring trade information to be submitted prior to arrival, will allow quicker processing at the border.

Shipments will already have a recommendation to authorize or refer. Border Service Officers (BSOs) can focus on expedited processing and examinations.

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Simple, uniform and predictable requirements that will facilitate commercial processes and lower wait times.

Benefits to Canadian Citizens

Improved response time for identifying and locating a real or potential threat for goods.

CBSA officers are presented more relevant information to improve quality and speed of decision-making.

No human intervention is required for low risk shipments to ensure staff give adequate consideration to high and unknown risk shipments.

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More efficient and effective identification of threats to health, safety and security.

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eManifest – the Data

eManifest – Before the Border

Time frames for submitting advance information

Marine

Carriers will provide electronic cargo, conveyance and crew/passenger information as follows:

Freight forwarders will provide electronic house bill / supplementary cargo data as follows:

Importers will provide electronic importer data as follows:

4 hours prior to arrival or at time

of departure


of departure


of departure

1 hour prior to arrival



2 hours prior to arrival



Cargo: 24 hours prior to loading or arrival

depending on type and origin of goods

Conveyance/Crew: 24 or 96 hours prior to arrival

24 hours prior to loading or arrival depending on type and origin of goods

24 hours prior to loading or arrival depending on type and origin of goods

Air Rail Highway

The CBSA will validate data,

risk assess the shipment and make further processing

recommendations prior to arrival of the shipment in

Canada.

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Highway Carrier Data

Carrier Codes

• Use of the generic itinerant highway carrier code "77YY" was eliminated on March 31, 2011

• All carriers are required to use carrier codes assigned by the CBSA.

• For further information on how to obtain a carrier code, visit the Commercial Carriers section at www.CBSA.ca

Amendments to Data

• There may be circumstances where amendments to submitted data are necessary following the arrival of goods in Canada.

• The CBSA will allow for amendments to data within certain time frames on a post-arrival basis without penalty.

http://www.cbsa.ca/

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Highway Cargo Data

Note: Always refer to the latest version of the ACI/eManifest Highway ECCRD (Appendix B) for the list of highway cargo and conveyance data elements

CARGO

Mandatory• Cargo Carrier (M)• Cargo Control Number (CCN) (M)• Cargo Description of Goods (Brief Description)

(M) • Cargo Packaging Type (M)• Cargo Quantity (M)• Cargo Weight (M)• Cargo Weight Unit of Measure (M)• Consignee Name and Address (M)• Consignor (shipper) Name and Address (M)• CSA Indicator (M) • Customs Office of Manifest Destination ID (M)• First Canadian Port of Arrival (M)• Foreign Port of Loading (M)• Message Function, Coded (M)• Mode of Transportation (M)• Service Option Type (M)• Estimated Date of Arrival (M)

Conditional• Amendment Code (C)• Consolidated Freight Indicator (C)• CSA Importer Business Number (C) • Delivery Address (C) • Importer Advance Trade Data (IATD) Exception

Code (future use) (C)• Marks and Numbers (C)• Place of acceptance (C)• Secondary Notify Party (SNP) ID (future use) (C) • Special Instructions (C) • UN Dangerous Goods Number (C)

Optional• Notify Party (O)• Estimated Time of Arrival (O)• Secondary Notify Party (SNP) Detail Level ID

(future use) (O)

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Highway Conveyance Data


CONVEYANCE

Mandatory• Conveyance Reference Number (CRN) (M)• Empty / Loaded Status Code (M)• Equipment Qualifier Code (M)• Estimated Date of Arrival (M)• Estimated Time of Arrival (M)• First Canadian Port of Arrival (M)• Manifest Summary List (M)• Message Function, Coded (M)• Mode of Transportation (M)• Service Option Type (M)• Tractor Plate (M)• Tractor Plate Province / State (M)• Transporting Carrier (M)

Conditional• Amendment Code (C)• Equipment Identification Number (C) • Seal Number (C)• Secondary Notify Party (SNP) ID (future use) (C)• Trailer Plate (C)• Trailer Plate Province / State (C)

Optional• None

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Exemptions to cargo and conveyance dataYou do NOT have to provide highway cargo and conveyance data in these

instances:

• Emergency response vehicles / personnel / equipment for use in emergency situations

• Customs Self Assessment (CSA) clearance

• U.S. Customs and Border Protection (CBP) turnarounds

• Continuous Transmission Commodities (CTC) e.g. electricity, gas, oil

• Military goods on board a military owned or leased conveyance

• Bobtails

• Mail (Canada Post, U.S. Mail, Int’l) – full load only

• Hand Carried Goods

• In-transit movements*

• Empties for CSA/FAST carriers with CDRP/FAST approved driver

• Ancillary Equipment


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Exceptions to cargo data

You have to provide ONLY conveyance data in these instances:

• Goods are being imported into Canada under the Courier Low Value Shipment (LVS) Program by an approved courier

• ‘Flying trucks’, i.e. air cargo that arrives in Canada on a highway conveyance*

• Instruments of International Trade (IIT) e.g. approved empty racks,

• Mail (Canada Post, U.S. Mail, International) – as part of a mixed load

• Empties (reported on the conveyance at the tractor level only)


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Freight Forwarder Data

Freight Forwarder Codes

• All freight forwarders are required to use freight forwarder codes assigned by the CBSA.

• For further information on how to obtain a freight forwarder code, visit the Commercial Carriers section at www.CBSA.ca

Amendments to Data



http://www.cbsa.ca/

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Freight Forwarder Data

Note: Always refer to the latest version of the ECCRD for the list of House Bill data elements

HOUSE BILL

Mandatory:• Cargo Control Number (M)• Cargo Description (M) • Cargo Weight (M) • Cargo Weight Unit of Measure (M) • Consignee (M) • Consolidated Freight Indicator / House bill or Supp to

follow (M) • Equipment Type (M) • Freight Forwarder Code (M) • Marks and Numbers (M) • Mode Type (M) • Movement Type (M)• Port of Destination (M)• Port of Destination Sub-location (M) • Primary Cargo Control Number (M)• Quantity (M)• Quantity Unit of Measure (M) • Shipper (M)

Conditional:• Amendment Code (C)• Consolidator (C) • Dangerous Goods Code (C) • Dangerous Goods Contact Information (C)• Dangerous Goods Special Instructions (C)• Delivery Address (C) • Equipment Identifier (C) • HS Code (C) • Notify Party (C) • Place of Consolidation (C) • Port of Discharge (C) • Seal Number (C) • Secondary Notify Party (C) • Special Instructions (C)

Optional: • Business to Business Comments (O)

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Freight Forwarder DataHouse bill

• House bill data provides the CBSA with detailed secondary cargo information on shipments that are consolidated and require deconsolidation, and are similar to supplementary data currently provided in the air and marine modes

House bill Close Message

• Freight forwarders will also be required to transmit a house bill ‘close’ message once all house bills within a consolidated shipment have been sent to the CBSA.

• The ‘close’ message establishes the link between the previous Cargo Control Number (CCN) and the lower-level house bills in the chain of cargo control.

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Importer Data

Business Numbers

• All importers are required to use a Business Number (BN).

• For further information on how to obtain a BN, visit the Business Number Registration section at www.CRA.gc.ca

Amendments to Data



http://www.cra.gc.ca/

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Importer Advance Trade Data

Note: Always refer to the latest version of the ECCRD for the list of Advance Trade Data.

ATD

• Buyer (Purchaser) Name and Address• Consignee Number/ Name and Address • Country of Origin/State • Country of Export/State • Commodity HS Code• Exporter Name and Address (if different than

seller)• Importer Number/Importer Name and

Address • Manufacturer/Supplier Name and Address• Seller (Vendor) Name and Address

• Importer data will provide further details to the CBSA about the cargo being imported to Canada prior to arrival or loading and allow the CBSA to make timely decisions, and send notices about the admissibility of the cargo.

Exceptions to ATD: Pre-Arrival Review System (PARS)

• When an importer or broker transmits PARS data prior to the arrival of cargo and conveyance, an ATD report is not required.

• If both are submitted prior to arrival, the PARS will supersede the ATD.

• ATD will still be required if a PARS is transmitted post-arrival.

• If a PARS is being transmitted instead of an ATD, to satisfy reporting requirements, the PARS manufacturer group data elements must be transmitted.

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Exceptions to ATD

Importers, Brokers, Carriers, and Freight

Forwarders

Carriers and Freight Forwarders

Authorized Carriers

Temporary importations (E29B).

Non-commercial (casual goods)

Non-Emergency Repairs

Diplomatic or Military Goods

Goods Astray

OICs Non-Report

Canadian goods refused entry to the US

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Detailed requirements on all of ATD exceptions are in the Advance Commercial Information (ACI)/ eManifest Importer Electronic Commercial Clients Requirement Document (ECCRD)

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eManifest – the Transmission Options

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Transmission options

There are three options for electronic data transmission:

1. Electronic Data Interchange (EDI): recommended for high-volume clients.

2. Service providers: A list of CBSA-authorized service providers is available on the CBSA web site.

3. eManifest Portal: a free option designed primarily for small to medium sized businesses.

You can choose the option that best suits your business needs.

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eManifest Portal

• The eManifest Portal is accessible from the CBSA Web site.

• All you need to use the eManifest Portal is a computer with internet access.

• You can:

• securely transmit trade data to the CBSA and receive confirmation of receipt.

• verify status of trade data, whether it is transmitted through the Portal or by EDI.

• submit trade documents up to 30 days in advance of arrival – these will remain in the portal for up to 120 days.

• receive important bulletins and access online help and reference material.

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eManifest Portal – Highway Cargo Document

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eManifest Portal – House bill

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eManifest – Close Message

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Setting up Your Accounts

• There are two types of accounts that are needed to use the eManifest Portal:

• the eManifest Portal User Account:• Each person who works in the Portal must first set-up an

eManifest Portal User Account. • To set up a User Account, the user will need to provide

information such as their name, email address and telephone number, etc.

• a Business Account

• The Business Account is set up by an authorized representative of the business, called an Account Owner.

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How to Create a Portal Business Account

Ensure that you are a registered client with CBSA.

Obtain a user reference number from the CBSA website.

Obtain a “GC Key” from Public Works and Government Services Canada website.

Obtain a temporary password (shared secret) from the CBSA.

For legal reasons, the request for a temporary password must be sent in writing. The temporary password will be issued via regular mail.

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eManifest – the Notifications

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Manifest Forward• Manifest Forward will allow trade partners to identify other parties (e.g. carrier, freight

forwarders, warehouse operators, broker) within the trade chain to whom the CBSA can forward an electronic copy of data.

• The parties to whom the CBSA can forward data are nominated by the transmitter of house bill data through a Secondary Notify Party (SNP) identifier (ID).

• carriers will be identified by their carrier code, • freight forwarders will be identified by their freight forwarder code, • brokers will be identified by their account security number, and • warehouse operators will be identified by their sub-location code.

• Manifest Forward will initially be available for House bill data only.

• Future CBSA electronic systems will expand the Manifest Forward feature to other data and other trade chain partners.

• When cargo is destined in-land, the warehouse operator will automatically receive a Manifest Forward.

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Completeness Notifications

• A notice will be sent to clients who transmit valid data on cargo that are accepted by the CBSA and linked to related accepted data on the same cargo. Examples include non-consolidated multi-modal cargo data matched with electronic PARS entries, and consolidated house bill data matched with house bill close message data.

• A notice will be sent to clients when valid data are accepted by the CBSA but not linked to other valid data, or when the link between previously ‘matched’ data is broken as a result of data being changed or cancelled.

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eManifest – the Process

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eManifest – Border Process

• Before goods arrive at the border, the CBSA must have received and validated the electronic pre-arrival data within the prescribed time frames.

• At the border, the CBSA officer will review the pre-arrival risk assessment recommendation, conduct standard queries and make a final decision.

• This decision will be whether to authorize the cargo and conveyance to proceed into Canada or to refer for further processing.

• Shipments identified as being high or unknown risk in terms of national security, national public safety and contraband will be examined at the First Point of Arrival (FPOA).

• All other examinations may be conducted at an inland CBSA office or approved inland destination.

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What has Changed for Highway Carriers

• The driver is required to provide a lead sheet to the CBSA Officer at the border.

• The lead sheet will contain: • a bar-coded Conveyance Reference Number (CRN), or

• a bar-coded Cargo Control Number (CCN) with a handwritten CRN, or

• a handwritten CRN if an alternate bar-coded document is also being presented with the lead sheet [e.g. a Pre-Arrival Review System (PARS) document with a bar-coded PARS number].

• The bar code allows the officer to quickly scan the number into the CBSA system and link it to the ACI data transmitted prior to arrival.

• Paper documents and electronic carrier data will both be accepted until the regulations are in place.

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Managing your Records

• You are responsible for maintaining records for 3 years plus current to comply with regulations.

• Importers are responsible for maintaining records for 6 years plus current to comply with regulations.

• The eManifest Portal is a transmission method only and is not a database for records management.

• The Account Owner is responsible for complying with all Customs Act record-keeping requirements and should print or download Submitted Trade Documents as needed.

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Get Started Now

The CBSA strongly encourages you to adopt eManifest requirements now, before they become mandatory.

Your business will have:o more time to adjust to eManifest processes and correct problems.

o access to the CBSA’s comprehensive online resources and client support.

o reduced risk of non-compliance when requirements become mandatory.

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The ECCRD’s:

• Advance Commercial Information (ACI) / eManifest Highway

• Advance Commercial Information (ACI) / eManifest Highway – Portal

• Advance Commercial Information (ACI)/eManifest house bill

• Advance Commercial Information (ACI)/ eManifest Importer

• Advance Commercial Information (ACI)/ eManifest Notices

Key Tools

Electronic Commerce Client Requirements Document (ECCRD)

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A Checklist

Have you reviewed the applicable sections of the ECCRD?

Do you have a valid client identifier?

Do you have any questions about the data elements?

Have you chosen your transmission option?

Are you prepared to maintain the data?

Contact the CBSA at [email protected]

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Are You Ready?

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Oryst Dydynsky

Typical Shipment Walkthrough

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SmartBorder- ACE

• Highly qualified customs professionals • Dedicated account representatives• Committed to delivering the utmost

level of reliable service excellence

Presenter Sean Daly, LCB

TAHOCO LogisticsPersonalized Service Second To None

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SmartBorder- ACE

We offer a SmartBorder solution for both ACE and ACI eManifest

Both are internet accessible and can be accessed anywhere in the world an internet connection is available.

Each platform has an easy-to-use ‘point-and-click’ user interface

Manifest defaults and templates are customizable for each platform

Immediate submissions and responses with live tracking built-in to the software

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Tracking Shipments

• Live tracking shows when it’s OK to reach the border (countdown ticker)

• Shipment/Trip defaults saves keystrokes with auto-fill fields

GET ACI TOO

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Pick lists

• Pick lists:

– store all user-entered information for future use;– no reentry of information;– all TRUCK, TRAILER, DRIVER, SHIPPER/CONSIGNEE/MANUFACTURER

information can be stored for future use

• Mandatory fields are highlighted in yellow to ensure accurate/compliant submissions

GET ACI TOO

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Thank You for Your Time!

Thompson Ahern InternationalPhone: 905- 677- 3471

Fax: 905- 677- 3464