sem11-08 getting them to say yes etsi seminar © etsi 2010. all rights reserved

SEM11-08

Getting them to say “Yes”

ETSI Seminar© ETSI 2010. All rights reserved

World Class Standards

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Recognize anyone?


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Consensus

"General agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interests and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments.

Note : Consensus need not imply unanimity."

ISO/IEC Guide 2 definition


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The informal way

The show of hands

+ simple and effective

? ask for those in favour or those against ?• Chairman needs skill !

no record of who was for or against


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The informal way

The silent agreement “I see no-one objecting?”

• Useful for large meetings with long agendas

or ... “Does anyone object to this proposal?”

• May produce a very different result!


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The informal way

The vocal agreement “Could I hear from those in support of this proposal?”

“Does anyone have anything to say in support of this proposal?”

• Useful if you have a stooge in the audience• But don’t get caught!


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The informal way

The Working Party a need to resolve differing views form antagonists into Working Party they have to find a solution


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The formal way

Generally, informal methods are preferable Sometimes, formal methods must be used

approval of standards appointment of TB official


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Voting in TBs

Full Members and Associate Members only Only Full Members for votes on ENs or exclusively EU regulatory-

related matters

71% majority One vote per member No proxy votes No quorum stipulated


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Voting in TBs

Avoid it if you can!


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Voting in TBs

If you have to vote stick rigidly to the rules

Two possibilities:

Voting in a TB Meeting Voting by correspondence


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Voting in TBs

Weighted Individual Voting for voting in a meeting or by correspondence

only participating Full and Associate Members may vote voting by proxy not permitted no quorum stipulated vote splitting is not permitted each qualifying Member has only one vote

irrespective of number of delegates


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Voting in TBs

if manual voting is used, each Member may only vote once if electronic voting, votes may be changed up to close of vote secret ballots not necessary in general

secret ballot must be used for election of a TB official if more than one candidate

voting on TB officials is required to be confidential if voting takes place in a meeting, only the final result appears in the

meeting report If voting is by correspondence, only the final result is disseminated


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Procedure

before the vote: clear explanation of the issues indication of method of evaluation

each participating qualifying member may cast one vote recorded in meeting report opinions of others present (especially Counsellors) should be

recorded for information

Chairman should try to unify the meeting


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Successful?

Vote successful if 71% of votes cast are in favour Abstentions are not included in determining number for votes cast


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Voting by correspondence

Weighted Individual Voting sent to all on TB’s membership list

Each Full Member and Associate Member on list has one vote if manual voting is used, each Member may only vote once if electronic voting, votes may be changed up to close of vote

minimum 30 days to vote no quorum stipulated vote splitting is not permitted result sent to all on list within 15 days


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Voting by correspondence

Unofficial alternative approach:

“The issue is considered approved unless legitimate opposition is registered within a specified period of time”


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What’s the same in 3GPP?

Vote successful if 71% of votes cast are in favour Abstentions and failure to vote are not included in determining

number for votes cast

Chairman must define issues clearly Result published in meeting report Secret ballot for TSG/WG Chairmen and Vice-Chairmen if more

than one candidate


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What’s different in 3GPP?

Project Co-ordination Group (PCG) only Organizational Partners may vote each OP has one vote quorum is 50% of total number of OPs no proxies permitted


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TSG/WG - voting in a meeting voting by Individual Members each voting member has one vote voting member may only cast the vote once a voting member may carry up to five proxies for other voting

members quorum is 30% of voting member companies on the TSG/WG’s

membership list proxies do not count towards the quorum


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TSG/WG - voting by correspondence voting by Individual Members each voting member has one vote voting member may only cast the vote once voting period = 30 days no quorum


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And on the subject of Voting ...


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Weighted Individual Voting

Vote weighted in accordance to member’s contribution as membership fee

Fee calculated from member’s global electronic communications-related turnover in case of Administrations, on country’s Gross Domestic Product


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Weighted Individual Voting

Voting in a TB Approval of ETSI Standards and ETSI Guides Election of officials to General Assembly Election of Board members and Board Chairman Selection of Director-General Matters relating to European Union (Full Members only)


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Weighted Individual Voting Success = 71% of votes cast are in favour

In General Assembly: proxy voting permitted quorum of 50% of weighted votes

Otherwise: no quorum specified

Vote splitting in general, vote splitting is not permitted

• because each Member has only one vote, which is weighted• the only exception is for the election of Board members

• Each ETSI Member (Full, Assoc) may use as many votes as its individual weight• And may split those votes on as many candidates as it has votes• (see Annex 7 of the Rules of Procedure)


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Effect of weighted vote(GA#55 March 2010)


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National Weighted Voting

Approval of EN Changes to Statutes and Rules Establishment of national weightings

Not available to countries of Associate Members Only available to countries having a Member in the

Administration, Other Governmental Bodies, or National Standards Organizations category which contributes to ETSI according to the country’s Gross Domestic Product (GDP)


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Head of National Delegation votes taking account of views of national members

Weighting determined when nation joins ETSI Quorum of 50% of weighted votes Proxy voting permitted Success = 71% of weighted votes in favour


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National weightingsGERMANY 29

UNITED KINGDOM 29

FRANCE 29

ITALY 29

SPAIN 27

POLAND 27

ROMANIA 14

NETHERLANDS 13

RUSSIA 12

TURKEY 12

GREECE 12

PORTUGAL 12

BELGIUM 12

CZECH REPUBLIC 12

HUNGARY 12

UKRAINE 10

SWEDEN 10

AUSTRIA 10

BULGARIA 10

SWITZERLAND 10

SLOVAK REPUBLIC 7

DENMARK 7

FINLAND 7

NORWAY 7

IRELAND 7

SERBIA 7

CROATIA 7

LITHUANIA 7

LATVIA 4

SLOVENIA 4

GEORGIA 4

ESTONIA 4

CYPRUS 4

LUXEMBOURG 4

MALTA 3

ICELAND 3

BOSNIA & HERZEGOVINA 3

FYR OF MACEDONIA 3

(December 2007)


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If vote on a standard is negative: votes of EU & EFTA countries are counted

if result is then positive: standard is adopted for the EU & EFTA and all other countries who

voted in favour


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Responses

“Yes, if …”

and “No, but ..”

are not allowed!

Only unconditional votes are acceptable In case of “No” votes, reasons must be included


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Voting

I told you it was better to avoid voting if you can!

So ...

If in doubt - ask !!!


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Finally ...

Good luck !Bonne chance !

Viel Glück !Held og Lykke !Buona fortuna !Powodzenia !

Lycka till !Mult noroc !

Veel succes !Onnea !

Buena suerte !Καλή Τύχη !

Удачи !etc ...

sem11-08 getting them to say yes etsi seminar © etsi 2010. all rights reserved

Documents

world class standards

vote voting member

meeting slide

manual voting

electronic voting

quorum slide

vote quorum

correspondence slide