Project

Management

Definitions

Project Management

Project Scheduling

Project Communication

Risks & Issues

Outline

A unique undertaking composed of interrelated activities

which has a well defined beginning and end, often

involving members from cross-functional groups, that

operates under specific constraints of resources,

schedules, and requirements

Project

All projects have a beginning, a middle and an end.

Beginning Middle End

Project

A process is a series of actions directed towards a

particular result.

activity inputs outputs

Project

Projects have a common set of characteristics

which can also be defined by what they are not

A target

outcome

A defined life

span

Cross

department

participation

New or

unique

Time, Cost

and

performance

requirements

What is a

project?

Explorations Go on

indefinitely

One person

working alone

Creating the

same thing

multiple times

No constraints

on time, cost

or

performance

What a project

isnt

Projects v Not Projects

Projects v Not Projects

Writing a term paper

Writing a new piano piece

Designing an iPod

Routine, Repetitive Work

Taking class notes

Practicing scales on the piano

Routine manufacture of an

Apple iPod

Includes a start and end time

Creates something new or fix/improve

something that already exists

Proposes or support temporary change

Project

Characteristics

Project

Characteristics

Performed by people and teams

Constrained by resources or budget or

schedule

Monitored and controlled

Initiated, planned, executed and closed

All projects typically go through these five processes

Plan Monitor &

Control

Implement Close

Initiate

Process Groups

Project

Management

A set of skills and methods of planning,

organizing, and managing a project from

inception to its successful completion

Advantages of Project Management?

Better control of financial, physical, and human

resources

Lower costs

Higher quality and increased reliability

Higher profit margins

Improved productivity

Better internal coordination

The Triple Constraint

Also known as the IRON TRIANGLE

Time

Scope Cost

Video

https://www.youtube.com/watch?v=9LSnINglkQA

https://www.youtube.com/watch?v=9LSnINglkQA

Project

Planning

Project Management

Basics

Before developing a project, consider:

What is the purpose,objective?

Who is the audience?

What are the desired outcomes?

What are the key elements of the project?

What is the timeframe?

Is there a budget?

Who is the sponsor?

Group Discussion

Step 1

List your project objectives.

What defines a successful project?

Measures (How will you know you achieved

success?)

Describe your project & its scope

Why are we doing this project, benefits, etc

Project

Management

Project Planning

Step 2

Executive summary

description of the project

explains why the project is needed

what you plan to accomplish

how long you expect the project to take

what the project deliverables are

how many members will work on it

how much costing will be devoted

Project Planning

Step 3

Use this section to assign team members to

various tasks.

Include an organizational chart that shows

the chain of command for the project.

Member Task

Ali Cameraman

Muthu Do posters

Ah Chong Buy materials

Project

Scheduling

Why are schedules important to

projects? What value do they add?

Project

Scheduling

Purposes:

Provides a commitment about when things will be done

Encourage everyone on the project to see their efforts

as part of a whole

Provides a tool for breaking work into manageable

chunks

Provides a tool for measuring progress

Project

Scheduling

The Schedule is a living document that constantly changes

and manages the work effort of everyone on the team.

File Type - Use a spreadsheet or project management

software (MS Excel & MS Project are common &

effective)

Task list and timeline

Breakdown of Work (Phases, activities, tasks)

Resources assigned to tasks

Start and end dates for tasks (time to complete

each task)

Project

Scheduling

Project

Scheduling

Step 4

Create an overall project schedule

The schedule shows the entire duration of the

project and includes milestones, delivery dates

for specific parts of the project, dates of

reviews, deadlines, etc.

date date date date date date date date date date date date

Event 1 Event 5 Event 4

Event 3 Click to replace text.

Timeline Title

Project Tracker

[Company name]

Project name: [Fourth Coffee Gala] Time to

event

Task

duration Due date Complete Partner

Planning

Call front desk attendant to reserve room at

hotel. 8 weeks 30

minutes 20/3/2004 5/12/2004 Alpine Ski

House

Send invitation in e-mail for review to local

account manager. 56 weeks 6 days _ _ Alpine Ski

House

Account manager sends back invitation

approval. 56 weeks 1 day 1/3/2004 _