self management creative-time_management_for_the_new_millennium
TRANSCRIPT
Creative Time Management for the New Millennium
Time Management
The key to time management is planning.
Benefits of Time Management
Benefits of Time Management
Control of your work and life.
Benefits of Time Management
You become more productive.
Benefits of Time Management
Technology should serve your goals, not waste more time than it saves.
Principles of Creative Time Management
#1-Be Active, Not Reactive
Decide what’s important to your job and say “no” to anything that interferes.
#2-Set Goals
Without goals, you may react to problems with little perspective on how they could affect your career.
#3-Prioritize Actions
You need to prioritize your activities to achieve your goals.
Pareto’s Law
20% of your efforts will get you 80% of your results.
#4-Keep Your Focus
To reach goals, stay in focus and avoid distractions.
#5-Create Realistic Deadlines
Really think through how long you need to finish something.
#6-Do It Now
Once you decide on a plan and are focused, just do it!
#7-Balance Your Life
Make time for yourself as well as those you care about.
Overcoming Key Obstacles
#1-Doing Too Much at Once
#1-Doing Too Much at Once
Focus on doing one thing at a time.
#1-Doing Too Much at Once
Avoid starting a new task until you’ve finished the first one.
Keep your priorities in mind.
#1-Doing Too Much at Once
#2-Inability to Say “No”
Decide what your limits are and say “no” to whatever interferes.
#2-Inability to Say “No”
Clarify and reinforce your priorities.
#2-Inability to Say “No”
Say “no” to the request, not the person.
#2-Inability to Say “No”
#3-Procrastination
#3-Procrastination
Make whatever you are putting off, the first task of the day.
Remind yourself of the consequences.
#3-Procrastination
#4-Paper Work
#4-Paper Work
Be ruthless about what you do with office paper.
Have a system for dealing with mail and papers.
#4-Paper Work
#5-Telephone
#5-Telephone
Be aware of how much time you spend on the phone.
#5-Telephone
Keep a time log.
Designate a time to place and receive calls.
#5-Telephone
#6-Failure to Prioritize
#6-Failure to Prioritize
Be clear about your goals.
Say “no” to anything that is not a priority.
#6-Failure to Prioritize
Consider how new demands fit with your goals.
#6-Failure to Prioritize
#7-Travel Time
#7-Travel Time
Do work-related tasks.
#7-Travel Time
Use car commuting time to reduce stress.
#8-Lateness
#8-Lateness
Commit to being on time, all the time.
#8-Lateness
Determine if there is a pattern to your lateness.
Allow extra time for last minute emergencies.
#8-Lateness
#8-Lateness
Make realistic deadlines.
Overcoming Key Obstacles
Organization is the primary way to improve your time at work.
Time Management Tips
Time Management Tips
Be prompt.
Make accurate time estimates for appointments.
Time Management Tips
Keep notes & reminders in one place.
Time Management Tips
Record appointments in pencil.
Time Management Tips
Keep personal interruptions to a minimum.
Time Management Tips
Maintain a daily to-do list.
Time Management Tips
Replace tools and files in the proper places.
Time Management Tips
Schedule personal time off.
Time Management Tips
Becoming Organized
Becoming Organized
Make sure everything is in the right place.
Becoming Organized
Plan and do what needs to be done.
Becoming Organized
Group similar tasks together.
Becoming Organized
Eliminate clutter.
Organization Techniques
Organization Techniques
Determine specific things to do with a specific time frame.
Organization Techniques
Distinguish daily priorities from busywork.
Organization Techniques
Maintain a to-do list.
Structure a time to work without interruption.
Organization Techniques
Creative Time Management for the New Millennium