Self-Inspections Made Simple

Julie AwbreyKatie Murray

September 26, 2013

Where Do We Start?

School Health and Safety Program

Where Do We Start?

Next week ALL schools and school districts will receive a “Welcome to the 2013-14 School Year” email

• This email will contain a link to the SRHD School Program website

• Click on the link to see the newly updated website showing you what to do next…

School Health and Safety Program

Welcome to the New Webpage

• Note the 3-step process described in the blue sidebar

• Be sure to follow each step to begin the inspection process

School Health and Safety Program

Step 1: Complete Contact FormSchool Contact Form 2013-2014 School Year

Please complete by November 4, 2013 and return to:

Spokane Regional Health District School Health and Safety Program Email: kmurray@srhd.org Fax: (509) 324-3603 Mail: 1101 West College Avenue, Room 402, Spokane, WA 99201-2095

General Information: School Name or School District:

Superintendent/Administrator:

Principal:

Physical Address:

Mailing Address:

Phone number: Fax number:

*Email address: Contact for School Inspections and Other Health and Safety Issues (does not include food service):

Prim

ary

cont

act: Name:

Title:

Mailing Address:

Phone number: Fax number:

*Email address:

Seco

ndar

y co

ntac

t:

Name:

Title:

Mailing Address:

Phone number: Fax number:

*Email address:

Bill

ing/

invo

ices

to

be s

ent

to:

Name:

Title:

Mailing Address:

Phone number: Fax number:

*Email address: *Please make sure email addresses are current and notify us of any changes. In an effort to trim costs we will be sending inspection information, training notices, and program updates via email during this school year.

• Be sure to complete each section of the form and include the email addresses

• If there is no secondary contact please write N/A in this section

• Don’t forget the name of the Superintendent or Administrator

School Health and Safety Program

Step 2: Download Teacher Checklists

• Download the teacher checklists and distribute them to all appropriate staff personnel

• These checklists can be a very helpful tool. Please use them!

School Health and Safety Program

Step 3: Review Inspection Schedule

1. Find your school on the list2. Determine the inspection type3. Follow the instructions for your

inspection type

Full Self-Inspection Process

School* reviews prior inspection reports

School* distributes worksheets to staff

conducting self-inspections (e.g.,

teachers, custodians, chemical hygiene officer,

shop teacher)

School* completes Self-inspection Worksheets and Milk Cooler Form●

School submits completed Self-inspection Worksheets and Milk Cooler Form● to

SRHD by deadline – billing to follow

Full Self-inspection

School Health and Safety Program

Self-Inspection Step 1Review prior inspection reports • Current transition year –• prior school-year report may be a routine, re-

inspection or self-inspection• Future – will only need to review one

database/spreadsheet

School Health and Safety Program

Self-Inspection Step 2Download and distribute self-inspection worksheets• Begin on School Program’s main page:

srhd.org/schoolinspection

NEW SHORTCUT

School Health and Safety Program

Step 2 ContinuedSelect Self-Inspection Program & School

Inspection Schedules:

School Health and Safety Program

Completing Step 2Download and distribute SI worksheets

School Health and Safety Program

Self-Inspection Step 3Complete SI Worksheets and Milk Cooler Form• Worksheet Updates• Format - writable Word document• Allows more space for comments• Requirements in Bold• Priority items only

School Health and Safety Program

Worksheets have a New LookWorksheets contained in one document:

School Health and Safety Program

Completing SI Forms

Impacts B

illing

Include if unsure

Be Thorough

School Health and Safety Program

More Updates – Milk Cooler Form• Everyone completes the form• Temperature reading required if milk is served to

staff or students and the school does not have a school lunch program inspected by the SRHD Food Safety Program

• If cooler out of compliance, adjust then verify with second reading

Completing the Milk Cooler Form

School Health and Safety Program

Self-Inspection Step 4• Avoid a LATE FEE - return completed self-inspection

forms and Milk Cooler form to SRHD by the deadline • Return forms electronically• Billing will be sent to school or school district when

all materials are received and reviewed

School Health and Safety Program

In Closing…If you have any questions as you begin the process, please contact:

SRHD School Health and Safety Program324-1560 ext. 4