selection and employment of consultants

8/2/2019 Selection and Employment of Consultants

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Selection methods in selectionand employment of

consultants


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Introduction

Consultancy refers to service of a firm,company, corporation, organization,partnership or individual engaged in or able

to be engaged in the business of providingservices in architecture, economics,engineering, surveying or any field of

professional activity.


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Methods of Selection International Competitive Selection Reg. 32

National Competitive Selection Reg. 33.

Restricted Competitive Selection Reg. 34

Single source Selection Reg. 35.

Method of Procurement Limits

International Competitive Selection No Limit

National Competitive Selection Up to Tshs 1,000,000,000

Restricted Competitive Selection Up to Tshs 500,000,000

Single-Source Selection Up to Tshs 300,000,000

Individual Selection Up to 150,000,000/-

Minor Value Procurement Up to Tshs 7,500,000


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Leading CPSP questions

With reference to public procurement Act,explain the procedure to be applied for selectingconsultants (CPSP, Nov 2006 (Q.6 (d))

Explain how you can select a consultant throughapplying the Tanzania Public procurement Actand its Regulations (CPSP, May 2008 (Q.6)

Discuss the basic principle stages of theselection process in employment of consultants(CPSP, Nov 2011 (Q.2)


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Selection Procedures andConditions for Application

Selection procedure based solely on technicalquality Reg. 37;

Selection procedure based on technical quality

with price consideration- Reg. 38; Selection procedure based on the compatibility of

technical proposal and least cost considerationReg. 39; and

Selection procedure based on quality andfixed budget Reg.40. Selection based on Consultants

Qualifications Reg 41;


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Selection Process

Preparation of the terms of reference Reg. 43; Take note of the PEs contribution, Counterpart staff,

training and local firms participation Use Individual Consultant if the PE lacks internal

capacity Preparation of cost estimate and the budget

Reg. 48; Advertising the acquisition of services- Reg. 49;

Preparation of the short list of consultants - Reg.50 and 51; Determination of the selection procedures and

criteria for selection;


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Selection Process (2)

Preparation and issuance of the request forproposal

Inviting the consultants to submit proposals Receipt of proposals Reg. 56;

Allow adequate time for Consultant to submitproposal as per allowed time in the Third Schedule;

Clarification to quarries by Consultant to be givenwithin 3 days

Submission as specified in the Information toConsultants Late submissions to be rejected and be returned

unopened Signed minutes of opening may be provided to

participating firms on request.


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Evaluation of technical proposals Reg. 58; Evaluation of quality minimum five members of evaluation

team working independently;

Use weights given in the RFP as per Sixth Schedule;

Notify consultants of the outcome of the evaluation oftechnical proposal

Evaluation of financial proposal Reg. 60, 61& 62; Opening of FP for only firms who have qualified in the TP

should be invited in the opening ceremony

Evaluation team to consist minimum 3 members.

Ensure that the FP is complete I.e. all items of TP havebeen adequately costed.

Comparison should exclude tax obligations

Take into account of margin of preferences included.


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Evaluation of financial proposal Reg. 60, 61 and62;

Opening of FP for only firms who have qualified in the

TP

should be invited in the opening ceremony Evaluation team to consist minimum 3 members.

Ensure that the FP is completeI.e. all items of TP havebeen adequately costed.

Comparison should exclude tax obligations Take into account of margin of preferences included.

Final evaluation of quality and cost

Will depend on the method of selection used;


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Negotiations and award of the contract to theselected consultant Reg. 66;

Note on the areas of negotiation,

Formation of negotiation team;

Approval of negotiation plan;

How to proceed with negotiations

Award of Contract

Award must be approved by the Tender Board; Notify unsuccessful consultants within a period of one

week.

Send copy of award to Authority for publication.


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Signing the contract Between the procuring entity (PE) and the

consultant

Copy of the award to Authority; Controller andAuditor General;Attorney General andTechnical Audit Unit of MOF


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Questions review Explain how you can select a consultant through applying the Tanzania Public

procurement Act and its Regulations (CPSP, May 2008 (Q.6) Discuss the basic principle stages of the selection process in employment of

consultants(CPSP, Nov 2011 (Q.2) Answer:

The principle stages of the selection of consultancy involve: Preparation of the terms of reference

Preparation of cost estimate and the budget Advertising the acquisition of service Preparation of the shortlist of consultants Determination of the selection procedure and criteria for selection Preparation and issuance of the request for proposal Inviting the consultants to submit proposals

Receipt of proposals Evaluation of technical proposal Evaluation of financial proposal Final evaluation of quality and cost Negotiations and award of contract to the selected consultant and Signing the contract


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Questions review (2)

With reference to public procurement Act, explain theprocedure/methods to be applied for selectingconsultants (CPSP, Nov 2006 (Q.6 (d))

Answer:

1. Selection procedure based solely on technical quality.

This is the procedure whereby the firm which submitted thebest technically acceptable proposal be the first to be invitedfor negotiation. Where no agreement is reached the secondranked firm will be invited for negotiation, the exercise willcontinue until agreement is reached:

The financial envelop containing proposals of firms notsounded for negotiations will be returned un-open to theofferers.

This method can be used for complex and highly specializedassignment


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Selection procedurestarts with evaluation oftechnical proposal,

whereby classified byorder of merit, with theirrespective financialproposals

The technical and

financial proposals beweighted and combinedvalue to be calculated,negotiations will beinitiated with the highestcombined score

Firms whose technical proposalsare retained will be those whoscored equal or above thespecified threshold, only financialproposal unclasp of consultantswho scored equal or above theminimum shall be opened, forcomparative purpose, financialoffer which is considered to be

the lowest shall be invited fornegotiation.

This method is used forassignment of a standard orroutine nature where wellestablished practices andstandard exist

2. Selection based oncombined technical quality

and price consideration

3. Selection based oncompatibility of technicalproposals and least cost

consideration


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4. Selection based on quality andfixed budget:

Under this method the request for proposalsshall indicate the available budget andrequest the consultants to provide their

technical and financial proposals within thebudget.

Technical proposal shall be carried first and priceenvelopes of those scoring above the minimum

shall be opened in public The method may be used when assignment

is simple and can be precisely defined andwhen the budget is fixed

selection and employment of consultants

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