Selecting a Time and Attendance System for your

institutionScott Mowery – Tracy Inc.

Friday, September 25, 2015

Introduction

• We will be covering some of the questions that need to be asked when deciding on a time and attendance system.

• Multiple Positions

• Collecting Time

• Student Work Study Tracking

• Real-Time Interfaces

• Mobile Options

Multiple Positions

• One of the most important features of a time and attendance system for higher education is the ability to properly handle multiple positions.

• It is important to have a system that works similar to Banner.

• How has Tracy addressed these issues?

Collecting Time

• There are a number of ways to capture employees worked hours. What makes the most sense for your institution?

• Do you have people that are in one area, or spread out across campus or even other campuses?

• Common methods used today• Time Clocks • Biometrics

• Benefits and draw backs.• IP Phones• Computer Entry• Mobile Devices

Student Work Study Award Tracking

• Do you have problems capturing and reporting on the time that a student works that goes towards their Federal Work Study Award?

• Capture time worked in real time instead of after the fact.

• Stop students from working when their Work Study Award is exhausted.

• Give timely and accurate reports to the people responsible for work study award tracking.

• Keep everyone informed on how much each student has to start and remaining at any time.

Real Time Interfaces to Banner

• It is critical to any system that all of the data is accurate and up to date.

• Automated interfaces are the best way to keep everything in sync.

• Determine your “system of record” which in most cases would be Banner.

• Triggers make everything work in “Real-Time”.

Mobile Computing

• Mobile Computing is one of the newest and fastest growing areas of computing. Time and attendance is no exception.

• Mobile Apps versus Web-based systems

• What are some of the major considerations that you need to take into account before moving to a mobile platform?

• How will you secure the data?• Who will have access to the system?• Where will people be able to access the system from?

Mobile Computing

• What type of devices make the most sense for your application?• There are many options for mobile devices including:

• iPad and iPad Mini• Android Tablets• Smart Phones

• Any platform capable of running a web browser

UltraTime Enterprise Software

• Completely Web based application• No client installation necessary• Microsoft .NET Architecture• Multi-Platform Web Based Software

• Works with Microsoft Internet Explorer, Apple Safari, Mozilla Firefox and now,Google Chrome

• SQL database backend• Single Sign-On capable• Real-time data access• Various methods for data acquisition.

• Time Clocks, Kiosks, Computers, IP Phones (Cisco or others), Web-Enabled devices (like iPhone and iPads)

UltraTime Modules Available

• Trigger Based Import Module• Real-Time Updates to employee information

• UltraPunch – PC Time Clock• Data Collection using Computer Terminals or IP Phones

• Multiple Positions• Position Based Scheduling• Automated Email Notification• Employee Self Service• Benefits Accrual Validation• Mobile• Event Tracking• Student Work Study Hours/Dollars Tracking

Current Higher Education Clients using Tracy Inc. and assorted Payroll/ HR packages

• Partial list of Tracy Inc.’s Higher Education Clients• Berea College• Delta College• Grand Valley State University• Hampton University• Iowa State University• Michigan State University• Northern Michigan University • Oakland University• Saginaw Valley State University• University of the Cumberlands• University of Notre Dame• Washtenaw Community College

Summary

• Selecting a time and attendance system is an involved and important process for your institution.

• With the items that we covered today, you should have additional tools that will help you make whatever system that you select a success.

• A note about money: A typical time and attendance system will pay for itself within a year or less in time and money saved due to errors, lost time and inaccuracies.

Presenter Information

Scott Mowery

Tracy Inc.

230 32nd St. SE

Grand Rapids, Michigan 49548

616-241-1661 ext. 4335

scottm@tracyinc.com

Closing

Thank You for coming