Entering Self Governance

Measuring Readiness

Readiness ChecklistThings to Consider & Questions to Ask

• Why Self Governance?• Form an Exploratory Committee

(Tribal Leaders, Grants Management Rep, Finance Rep)

• Identify a Leader• Attend Training Before

Transition• Assess Strengths, Weaknesses,

Opportunities and Threats–SWOT Analysis▫ Assess Internal Systems▫ Management Policies▫ Internal Controls

• Assess Tribe’s Budget Management System

• Assess Tribe’s Dependence Level on BIA

• Assess Tribe’s Adaptability to Change

• How does Tribe communicate with its members?

• Prepare a Planning Report and Grade Your Tribe

Ready Not Ready

PLA

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YDSP’S SELF

GOVERNANCE JOURNEY

PLANNING REPORT REVELATIONS

• STRATEGIC PLANNERS

• RESPONSIBLE CONTRACTORS

• EVIDENCE BASED FOCUS

• EXPERIENCED• FORMAL SYSTEMS• POLICIES• BUDGET PRIORITIES• SUPPORTIVE

LEADERS• INNOVATORS

Map Evidence of Readiness

Federal Restoration1987

Tribal CourtEstablished1996

Self Governance Recognition2012

I.H.S. Joint Venture Awardee2015

VISION

“It is the Pueblo’s vision to become a self-governed, self-sufficient, sovereign government with vibrant cultural practices and advanced educational, social and economic opportunities.”

Self Governance Team

• Identify Lead• Identify Roles• Create Redundancy• Set Internal Controls for

Accountability• Impose Self

Monitoring/Compliance • Report to Community

TRIBALOPS

FINANCE

PROGRAMDIRECTOR

MIS

HR

YDSP’s Self Evaluation Process

DECIDESET

GOAL

IDASSETS

MAPEVIDENCE

Measuring Readiness Exercise

Report Back Q’s• 1. What elements do you have in place that

demonstrate readiness to implement Self Governance?

• 2. What elements need further development to help implement Self Governance?

• 3. If you are already a SG Tribe, what components of this exercise could enhance your Self Governance program?

DOI Self Governance Orientation

Tribal Implementation

YDSP—Journey to Self Governance

Meet the Tiguas• Ysleta del Sur Pueblo –Southwest

Region—Albuquerque Area—Southern Pueblo’s Agency served 10 Pueblos

• 1 of 3 Federally Recognized Tribes in Texas and ONLY Pueblo

• Pueblo Revolt of 1680 forced Tiguas out of modern day Albuquerque Area

Meet the Tiguas• Established in El Paso—Ysleta in

1682

• Land Base: Approx 74,000 acres—3,000 in Trust

• Checkerboard reservation spans three main counties

• Enrollment: 3,462 Members

Why Self Governance for YDSP?• Restored decision-making authority

to the Pueblo

• Established control of federal funding available for programs, services, functions, and activities

• Pueblo is accountable to its people for resource management, service delivery and development

Why Self Governance for YDSP?• Not dependent on BIA for direct

services

• Mature contractors w/ BIA–24 years w/ ‘638 Contracts

• Systems Oriented

• Innovative

YDS Self Governance Transition Timeline

YDSP Becomes Self Governance Tribe• YDS joined 251 other tribes (out of

566 federally recognized) and only one of four in the Southwest Region

• YDS transitioned the following programs: CTGP—Planning, Economic Development, Social Services, Higher Education, Tribal Records, TJD, JOM, and Law Enforcement

Self Governance Changes

• From an administrative standpoint, Self Governance will reduce administrative requirements and give tribe direct access to its funding

▫ Scopes of Work are not required▫ Fewer Reports—GIS will be provided for all

programs in Self Governance▫ Funding is transferred directly to YDSP▫ Layer of bureaucracy eliminated with SPA▫ Internal Controls become more important▫ Reprogramming can be made at tribal level

Self Governance Expectations

• Identify programs tribe wants included in the SG Compact

• Identify a funding base

• Inquire into funding for other BIA programs not currently in ‘638 contracts (Fire, Environmental)

• Based on BIA program presentations, determine additional responsibilities YDS elects to administer

• Decide on type of funding agreement (AFA or MYFA)

Lessons Learned• Close out title I contracts • Cannot have compact and ‘638

contract running concurrently• Understand funding from

reprogramming request vs actual award

• Much more reconciliation needed on tribal end to know actual funds received in year

• Get involved in Self Governance Advisory Committee / Meetings

http://tribalselfgov.org/

DOI Self Governance Orientation

TRIBAL BEST PRACTICES—CREATING A SELF MONITORING PROGRAM

SELF MONITORING PROGRAM ELEMENTS

• Support from Tribal Leadership• Policy• Operating Plan• Self Monitoring Committee• Self Monitoring Meetings• Self Monitoring Report• Performance Assessment-Tie Back

• Sets Authority

• Identifies Stakeholders &

Roles

• Sets Objective

• Identifies Monitoring

Activities

SELF MONITORING POLICY ELEMENTS

SELF MONITORING PLAN ELEMENTS

• Outlines Process

• Describes Monitoring Cycle

• Sets Annual Monitoring

Objective(s)

SELF MONITORING PLAN ELEMENTS

SELF MONITORING MEETINGS

SELF MONITORING REPORTS

• Creates Transparency

• Creates Accountability

• Records Strengths & Deficiencies

• Communicates to Leadership

Communicate, Communicate, Communicate, Communicate