security squad keeping your equipment and information safe security squad keeping your equipment and...
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Security SquadSecurity SquadKeeping your Equipment and Information SafeKeeping your Equipment and Information SafeSecurity SquadSecurity Squad
Keeping your Equipment and Information SafeKeeping your Equipment and Information Safe
Security Squad Video Series, Part 1
Presenter, TitleUniversity of ________________
04/19/23 Security Squad Video Series
1. Greater understanding why security is needed to protect your business
2. Recognition of small business security concerns
3. Basic knowledge of tools and actions needed to fix security gaps
Security Plan ObjectivesSecurity Plan ObjectivesSecurity Plan ObjectivesSecurity Plan Objectives
04/19/23 Security Squad Video Series
04/19/23 Security Squad Video Series
The Security PlanThe Security PlanThe Security PlanThe Security Plan
Plan OverviewPlan Overview
• Data loss and equipment failures are expensive
• Identify theft is a serious problem• Mistakes do happen• Most critical loss areas can be fixed
Why Develop a PlanWhy Develop a PlanWhy Develop a PlanWhy Develop a Plan
04/19/23 Security Squad Video Series
• Inventory – Tallying What you Have• Passwords – Creating Strong Passwords• Backups – Making Secured Copies• Viruses – Protecting Your Office from Malware• Wireless – Limiting Your Exposure• Firewalls – Stopping Hackers at the Door• E-commerce – Buying and Selling Safely Online• Employee Policies – Protecting the Company
and Employees
Security Plan TopicsSecurity Plan TopicsSecurity Plan TopicsSecurity Plan Topics
04/19/23 Security Squad Video Series
• You • Trusted employee/s• Technician/s• Human Resources (if applicable)
Security Squad TeamSecurity Squad TeamSecurity Squad TeamSecurity Squad Team
04/19/23 Security Squad Video Series
04/19/23 Security Squad Video Series
Equipment and Software Equipment and Software InventoryInventoryEquipment and Software Equipment and Software
InventoryInventory
Tallying What You HaveTallying What You Have
• Develop an inventory management system• Items to record are:
– Model– Date Purchased and price– Serial number– IP Address– MAC Address– Location & Primary users– Warranty dates
Key Points – Equipment ListKey Points – Equipment ListKey Points – Equipment ListKey Points – Equipment List
04/19/23 Security Squad Video Series
• Items to record are:– Description– Version– Date purchased– Operating license, serial number or key code– Primary users and location
Key Points – Software ListKey Points – Software ListKey Points – Software ListKey Points – Software List
04/19/23 Security Squad Video Series
• Store copies in a secured, off-site location• Permanently label equipment • Update list regularly• Assign person to maintain list
Good Inventory PracticesGood Inventory PracticesGood Inventory PracticesGood Inventory Practices
04/19/23 Security Squad Video Series
04/19/23 Security Squad Video Series
InventoryInventoryInventoryInventory
What is your current inventory process?• Do you even have an inventory list?• Is it up-to-date?• Do you have all the needed information?• Who’s in charge of keeping the inventory list current?
04/19/23 Security Squad Video Series
PasswordsPasswordsPasswordsPasswords
Creating Strong PasswordsCreating Strong Passwords
• Random letters, numbers and symbols• At least 8 characters long• No words found in dictionary • No names, teams, abbreviations, shows,
movies, hobbies or anything readily recognizable.
Good PasswordsGood PasswordsGood PasswordsGood Passwords
04/19/23 Security Squad Video Series
Junebug24 vs. J*9!b$G!Junebug24 vs. J*9!b$G!Junebug24 vs. J*9!b$G!Junebug24 vs. J*9!b$G!
• Secure passwords in a secured location• Use a password generator and “lock box” to
secure passwords (optional)• Do not use “remember password” feature• Never share passwords with anyone• Do not use default passwords, change them• Install password activated screen savers• Change passwords immediately if they’ve been
compromised
Good Password PracticesGood Password PracticesGood Password PracticesGood Password Practices
04/19/23 Security Squad Video Series
04/19/23 Security Squad Video Series
BackupsBackupsBackupsBackups
Making Secured CopiesMaking Secured Copies
• Determine how often to backup your systems– Weekly vs. Daily
• Backup plan– Incremental, multi-layer– Only data files– Entire system backup
Key Points – Backing UpKey Points – Backing UpKey Points – Backing UpKey Points – Backing Up
04/19/23 Security Squad Video Series
• Select storage devices– USB flash drives– DVDs– External hard drives
• Online backup– End-to-end encryption– Needs larger bandwidth
Key Points – Backing UpKey Points – Backing UpKey Points – Backing UpKey Points – Backing Up
04/19/23 Security Squad Video Series
04/19/23 Security Squad Video Series
BackupsBackupsBackupsBackups
What is your current backup system?• How often are you files backed up?• How are they stored?• Who’s in charge of backing up files?
04/19/23 Security Squad Video Series
VirusesVirusesVirusesViruses
Protecting Your Office from Protecting Your Office from MalwareMalware
Key Points – VirusesKey Points – VirusesKey Points – VirusesKey Points – Viruses
04/19/23 Security Squad Video Series
Anti-virus musts• Install on every computer!• Schedule automatic updates• Use only one anti-virus software• Scan incoming files
Key Points – VirusesKey Points – VirusesKey Points – VirusesKey Points – Viruses
04/19/23 Security Squad Video Series
Computer Update musts:• Download latest OS “fix or patches” • Schedule automatic updates
Good Prevention PracticesGood Prevention PracticesGood Prevention PracticesGood Prevention Practices
04/19/23 Security Squad Video Series
• Uncertain email attachments• Block known carrier files - .exe, .bat• Block files with more than one file
extension – happydays.jpg.vbs• Use only reputable websites• Delete spam emails• Install anti-virus on smart phones• Conduct employee training
Malware DefinitionsMalware DefinitionsMalware DefinitionsMalware Definitions
04/19/23 Security Squad Video Series
• Virus• Trojan• Worm• Adware• Spyware• Crimeware• Keystroke logging
Famous VirusesFamous VirusesFamous VirusesFamous Viruses
04/19/23 Security Squad Video Series
FREUDIAN VIRUS:• Your computer becomes obsessed with marrying its
own motherboard.ADAM AND EVE VIRUS
• Takes a couple of bytes out of your Apple computer.AIRLINE VIRUS
• You're in Dallas, but your data is in Singapore.ELVIS VIRUS
• Your computer gets fat, slow and lazy, then self-destructs -- only to resurface at shopping malls and service stations across rural America.
04/19/23 Security Squad Video Series
Anti-Virus ProtectionAnti-Virus ProtectionAnti-Virus ProtectionAnti-Virus Protection
What is the status of computer protections?• Is the anti-virus software current?• Is it set be automatically update?• Who’s in charge of keeping computer protections current?
Security Squad – Part 2Security Squad – Part 2Workshop to be held:Workshop to be held:Security Squad – Part 2Security Squad – Part 2
Workshop to be held:Workshop to be held:
Contact: ___________________________________________________________________________
04/19/23 Security Squad Video Series