security services contract (ft255/11/sm)...security services contract (ft255/11/sm) foskor fraud...
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01
Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 1
TENDER DOCUMENT
FOR
THE
SECURITY SERVICES CONTRACT
(FT255/11/SM)
FOSKOR FRAUD HOTLINE (0800 36 75 67)
01
Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 2
1 FORM OF TENDER .......................................................................................................................................3
2 CONDITIONS OF TENDER ...........................................................................................................................4
3 PRICING SCHEDULE....................................................................................................................................5
4 SUBMISSION OF TENDER AND CORRESPONDENCE .............................................................................6
5 TERMS AND CONDITIONS FOR THE SUBMISSION & ACCEPTANCE ....................................................7
6 EVALUATION AND ACCEPTANCE OF THE TENDER ................................................................................8
7 AMENDMENTS TO THE RFQ DOCUMENTS ..............................................................................................9
8 THE PRICE ....................................................................................................................................................9
9 ALTERNATIVE ADVANTAGES .....................................................................................................................9
10 ASSIGNMENT ...............................................................................................................................................9
11 CONFIDENTIALITY .......................................................................................................................................9
12 TERMS AND CONDITIONS CONTAINED IN THE AGREEMENT ............................................................ 10
13 ACCEPTANCE OF THE TERMS AND CONDITIONS CONTAINED IN THIS TENDER AND THE AGREEMENT ............................................................................................................................................. 10
14 SIGNATURE OF TENDERER .................................................................................................................... 10
15 DOCUMENTS WHICH MUST COME WITH THE TENDER ...................................................................... 11
01
Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 3
1 FORM OF TENDER
1.1 Project Description
The Tenderer shall provide for the Security Services for Foskor (Pty) Ltd Acid Division in Richards Bay as per the scope of work document and Foskor’s requirements.
The contact personnel at Foskor are:
Tenders & Contracts Buyer: Khethiwe Shandu
Contact details: Tel: 035 902 3144 and Fax. 035 797 3941
Email: [email protected]
1.2 Closing Date and Validity of Tender
Tenders must be submitted in sealed envelopes, and clearly marked Tender No. FT255/11/SM and
Closing Date ,Tenders must be deposited in the tender box, situated at Foskor (Pty) Ltd – Richards
Bay Division’s main reception, before 12h00 of the 21st of February 2012 and must be addressed to:
THE DIVISIONAL PROCUREMENT MANAGER
Foskor (PTY) LTD – RICHARDS BAY DIVISION
21 JOHN ROSS PARKWAY
RICHARDS BAY
3900
SOUTH AFRICA
Tenders must be valid for 90 Days from the closing date
If no tender will be submitted, decline letters to be emailed to [email protected]
01
Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 4
2 CONDITIONS OF TENDER
2.1 By the submission of this tender the Tenderer offers and agrees to contract for, execute and
complete the works (as per Scope / Technical Specification) for the Total Tender Sum as stated
on the Pricing Schedule unless otherwise negotiated with the relevant parties.
2.2 The successful Tenderer will be appointed in terms of Foskor (Pty) Ltd conditions of Contract
attached here to.
2.3 The lowest tender will not necessarily be accepted and no reasons for non-acceptance will be
given.
2.4 This tender shall remain in full force during the validity period.
Employer / Purchaser Foskor (Pty) Ltd Richards Bay
Street address: 21 John Ross Parkway
Richards Bay
Tel: 035 902 3111
Tenderer
Postal address
Code
Tel Fax
01
Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 5
3 PRICING SCHEDULE
1 Tender Sum ZAR _______________________
2 SUBTOTAL ZAR _______________________
3 Add VAT on item 2 (14%) ZAR _______________________
4 TOTAL TENDER SUM ZAR _______________________
(In Words)
Signed at _____________________ on _____________________
_____________________ _____________________
For and on behalf of the Tenderer
Signature
Witness (1) ______________________ ____________________
Name Signature
The Tenderer submits Letters _________________
Catalogues __________________
Drawings ___________________
Other Documents ___________________
01
Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 6
4 SUBMISSION OF TENDER AND CORRESPONDENCE
4.1 Submission of tender
Tenders may be submitted in the following manner:
The tender, together with the covering letter and supporting documents, shall be enclosed in a plain
sealed envelope or parcel/s clearly endorsed with the relevant enquiry number but without the
Tenderer's name displayed on it, and addressed to:
POSTAL ADDRESS: PHYSICAL ADDRESS:
The Tender Committee The Tender Committee
Foskor (Pty) Ltd Foskor (Pty) Ltd
P O Box 208 21 John Ross Parkway
Richards Bay Richards Bay
3900 3900
Alternately, the submission of the tender can be emailed to [email protected] before 12h00 of the 21st of February 2012. The size of the email should not exceed 5 MB and it should be on a PDF format
The electronic tender must be submitted 24 hours prior to the tender closing date to allow for network delays. Foskor will not be held responsible for any electronic tender not delivered or delivered late to the [email protected].
Late tenders will not be accepted.
4.2 Late tenders
Late tenders, i.e. tenders received by Foskor after the closing date and time will not be accepted.
The onus still remains with the tenderers to ensure that the tender has indeed been received.
4.3 Correspondence
All relevant correspondence shall be signed and submitted in duplicate to the Buyer and the enquiry
number and description should be quoted.
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Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
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4.4 Contents of tender
To enable Foskor to evaluate the Tenderers offer in detail, and to evaluate / adjudicate tenders on
the same comparative basis, the tender shall contain all information requested in these Instructions,
the Specification and the schedules of these enquiry documents.
The Tenderer shall complete accurately and in every detail, sign and date the schedules contained in
this enquiry document and submit the completed schedules with the tender.
Failure to submit the schedules, completed in all respects may render the tender liable to rejection.
Any schedules, which merely refer to the tender specification or other information such as catalogues
and pamphlets, will be considered as incomplete. Should a schedule not be applicable or only in part
applicable to the tender, such schedule should be endorsed accordingly.
5 TERMS AND CONDITIONS FOR THE SUBMISSION & ACCEPTANCE OF TENDER DOCUMENTS & APPOINTMENT OF CONTRACTORS BY FOSKOR
5.1 The tenderer must ensure that this tender is signed and completed in full and that the tenderer has included all documents required in terms of paragraph 4 and any other information requested, failing which this tender will not be considered by Foskor
5.2 The tender documents must be prepared by the tenderer at the tenderer’s cost and risk.
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Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
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6 EVALUATION AND ACCEPTANCE OF THE TENDER
6.1 The tender document will be evaluated by Foskor on a technical and commercial basis which may include but not limited to the adherence to the quality and/or quantity of the services; delivery times or turnaround times of the services; technical skill and competence, price and adherence to Foskor’s health and safety requirements.
6.2 By inviting a tenderer to submit a tender, Foskor does not warrant that it will accept a tenderer’s documents and/or appoint a tenderer to supply the services.
6.3 Foskor may accept more than one tender document and appoint more than one tenderer to supply the services, either in whole or in part or none at all.
6.4 If Foskor wishes to extend the evaluation period, Foskor will notify each tenderer in writing, which communication will be sent to the tenderer’s postal address of its intention to extend the evaluation period and the new period of evaluation by Foskor
6.5 If the tenderer’s documents are accepted by Foskor, Foskor will notify such tenderer that Foskor wishes to appoint such tenderer as the supplier of the services and that Foskor wishes to conclude the agreement with such tenderer.
6.6 .Foskor will not notify the unsuccessful tenderers of the names of the successful tenderer(s).
6.7 Foskor will not furnish reasons to tenderers for tender documents that are not considered by Foskor or not accepted by Foskor or the non-appointment of tenderers.
6.8 Foskor may at any time, on notice to the tenderers withdraw this tender or Foskor’s acceptance of a tenderer’s RFQ or Foskor’s appointment of a tenderer. Foskor will not be required to furnish reasons in this regard.
6.9 The tenderer must at Foskor’s request immediately return any documents, agreements, specifications, drawings and exhibits to Foskor.
01
Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 9
7 AMENDMENTS TO THE RFQ DOCUMENTS
7.1 Foskor may, without notice to tenderers, after the closing date and closing time request a tenderer(s) to amend any part of the tender documents submitted by such tenderer(s).
7.2 Foskor may adjust any arithmetical errors found in the tender documents and will accordingly advise the tenderer in writing.
8 THE PRICE
8.1 The tenderer must state whether the price quoted is fixed for the duration of the agreement or whether the price is subject to escalation. In the absence of an indication in this regard, the price will be considered as fixed for the full period of the agreement.
8.2 If the tenderer’s price is based on any trade and/or settlement discounts, such discounts must be reflected in the price.
9 ALTERNATIVE ADVANTAGES
9.1 The tenderer may submit alternatives or variations to the services set, which in the opinion of the tenderer, are to Foskor’s advantage both economically and technically. In so doing, the tenderer must provide details of such alternatives and variations to the services, details of the prices, delivery times and quantities to such alternatives or variations and any other relevant information. Such alternatives and deviations must be clearly set out in schedule 1 to annexure “A” i.e. the alternative or varied services.
9.2 If the tenderer wishes to provide alternative services to Foskor in terms of paragraph 9.1, the tenderer must, in addition provide the prices for the specified services as required by Foskor in this tender.
10 ASSIGNMENT
10.1 The successful tenderer(s) must not transfer, cede, assign or delegate any part of any order from Foskor resulting from this tender to any person without the prior written consent of Foskor.
11 CONFIDENTIALITY
11.1 The tenderer undertakes to keep secret and confidential all information relating directly or indirectly to this tender and the tender document, except to the extent necessary for the preparation of the tender documents such as obtaining prices or information from sub-contractors. In such event the tenderer must endeavour to ensure that such third parties are also bound by this confidentiality undertaking.
01
Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 10
12 TERMS AND CONDITIONS CONTAINED IN THE AGREEMENT
12.1 The terms and conditions contained in the agreement are the terms and conditions between Foskor and the successful tenderer for the supply of the services.
12.2 No amendments, additions or variations to such terms and conditions by the tenderer will be negotiated or accepted by Foskor. However, Foskor may at any time before conclusion of the agreement with the successful tenderer, amend, vary or add to the terms and conditions, in which event, such amendments or additions will be forwarded to the tenderer.
13 ACCEPTANCE OF THE TERMS AND CONDITIONS CONTAINED IN THIS TENDER AND THE AGREEMENT
13.1 By the tenderer’s signature and submission of the tender documents, the tenderer hereby accepts and agrees to the terms and conditions contained in this tender document
13.2 Nothing contained in the tender documents legally or contractually binds Foskor to any terms or conditions, purchase order, order, agreement or acceptance.
14 SIGNATURE OF TENDERER
Signed at this day of 2012.
NAME DESIGNATION SIGNATURE
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Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 11
15 DOCUMENTS WHICH MUST BE ATTACHED TO THIS TENDER
15.1 If you are a CLOSE CORPORATION entity:
broad based black economic empowerment verification certificate by a verification agency duly accredited and defined in the Codes of Good Practice of the Broad-Based Black Economic Empowerment Act, 53 of 2003;
Letter of good standing from the compensation commissioner stating that the tenderer has complied with section 89 of the Compensation for Occupational Injuries and Diseases Act, 130 of 1993;
covering letter on entity’s official letter head signed by authorized person;
founding statement document;
full names of members and certified copies of identity documents;
certificate to commence business;
necessary resolutions of authority to contract with Foskor;
SARS tax clearance certificate;
VAT registration number;
ITC clearance certificate.
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Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 12
15.2 If you are a TRUST entity:
broad based black economic empowerment verification certificate by a verification agency duly accredited and defined in the Codes of Good Practice of the Broad-Based Black Economic Empowerment Act, 53 of 2003;
letter of good standing from the compensation commissioner stating that the tenderer has complied with section 89 of the Compensation for Occupational Injuries and Diseases Act, 130 of 1993;
covering letter on entity’s official letter head signed by authorized person;
letters of authority;
full names of trustees;
necessary resolutions of authority to contract with Foskor;
SARS tax clearance certificate;
VAT registration number;
ITC clearance certificate.
15.3 If you are a PARTNERSHIP entity:
broad based black economic empowerment verification certificate by a verification agency duly accredited and defined in the Codes of Good Practice of the Broad-Based Black Economic Empowerment Act, 53 of 2003;
letter of good standing from the compensation commissioner stating that the tenderer has complied with section 89 of the Compensation for Occupational Injuries and Diseases Act, 130 of 1993;
covering letter on entity’s official letter head signed by authorized person;
full names of all the partners. If any of the partners are legal entities as described in paragraphs above, provide the appropriate documents as requested above.
necessary resolutions of authority to contract with Foskor;
SARS tax clearance certificate;
VAT registration number;
ITC clearance certificate.
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Invitation to tender
Tender No.: FT255/11/SM
Private and Confidential
Page 13
15.4 If you are a SOLE PROPRIETORSHIP:
broad based black economic empowerment verification certificate by a verification agency duly accredited and defined in the Codes of Good Practice of the Broad-Based Black Economic Empowerment Act, 53 of 2003 (if required);
letter of good standing from the compensation commissioner stating that the tenderer has complied with section 89 of the Compensation for Occupational Injuries and Diseases Act, 130 of 1993 (if required);
covering letter on official letter head signed by sole proprietor;
full name of sole proprietor and certified copy of identity document;
SARS tax clearance certificate;
VAT registration number;
ITC clearance certificate.
15.5 If you are a (PTY) LTD entity:
broad based black economic empowerment verification certificate by a verification agency duly accredited and defined in the Codes of Good Practice of the Broad-Based Black Economic Empowerment Act, 53 of 2003;
letter of good standing from the compensation commissioner stating that the tenderer has complied with section 89 of the Compensation for Occupational Injuries and Diseases Act, 130 of 1993;
covering letter on entity’s official letter head signed by authorized person;
memorandum of association;
articles of association;
certificate to commence business;
necessary resolutions of authority to contract with Foskor;
SARS tax clearance certificate;
VAT registration number;
ITC clearance certificate.
ACKNOWLEDGEMENT FORM
SECURITY SERVICES CONTRACT
FT255/11/SM
COMPANY NAME:
CONTACT PERSON:
TEL NO: FAX NO:
Hereby acknowledge receipt of FT255/11/SM
And in response
Please √ appropriate block below
Will submit a tender
Will not submit a tender
Reason for not submitting a tender:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Email / Fax this page back to [email protected] / fax no: 035 797 3941 marked for
Attention Khethiwe Shandu.
Compulsory Site meeting will take place on the following date: Date: 08 February 2012 Time: 09H00-10H00 Venue: The Club @ Foskor Parties willing to attend the site meeting must indicate their interest with [email protected] by 13:00 hrs. on 07th -Feb-2012 Non-attendance of the compulsory Tender Briefing Session will result in automatic elimination from the tender process. Foskor Richards Bay’s physical address is as follows: 21 John Ross Parkway, Richards Bay.
Contact Person:
Khethiwe Shandu Tel: (035) 902 3144 Fax: (035) 797 3941 Email: [email protected]
NB: All queries to be directed to the above mentioned email address. Foskor is not obliged to accept the lowest tender, and has the right to withdraw this tender at its own discretion.