sector long island sound instruction …...storms, and 24 were hurricanes. • the most active...

SECTOR LONG ISLAND SOUND INSTRUCTION 16000.1A

SEVERE WEATHER PLAN

Revised: 25MAY2016

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RECORD OF CHANGES

CHANGE NUMBER

DATE OF CHANGE

ENTERED BY:

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TABLE OF CONTENTS CHAPTER 1 – INTRODUCTION CHAPTER 2 – UNIT PLANNING AND PREPAREDNESS CHAPTER 3 – POST INCIDENT RESPONSE ANNEX A – SECTOR LONG ISLAND SOUND WATCH QUARTER AND STATION BILL ANNEX B – ATTAINMENT OF SEASONAL ALERT STATUS MESSAGE ANNEX C – PRE-SEASON HURRICANE PREPAREDNESS MSIBS ANNEX D – HURRICANE CONDITION BNTMS/MSIBS ANNEX E – HURRICANE CONDITION 1 AND 2 ATTAINMENT MESSAGES ANNEX F – POST-HURRICANE DAMAGE ASSESSMENT AND ASSISTANCE REQUEST MSG TO D1 ANNEX G – COTP ORDERS ANNEX H – REMAINING IN PORT CHECKLISTS ANNEX I – USCG COOPERATION WITH THE AMERICAN NATIONAL RED CROSS IN DISASTER RELIEF ANNEX J – EMERGENCY TELEPHONE NUMBERS ANNEX K – SETTING “STORM CONDITION” ANNEX L – SITREP TEMPLATE ANNEX M – EVACUATION TRAVEL VOUCHER ASSISTANCE FAQs ANNEX N –EVACUATION GUIDANCE FOR MEMBERS AND DEPENDENTS

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CHAPTER 1 - INTRODUCTION A. General. Various forms of natural disasters present a serious threat to life and property within the

Long Island Sound Captain of the Port (COTP) zone. Natural disasters may include Nor’easters, floods, tornadoes, earthquakes, and hurricanes. By far, hurricanes pose the greatest threat to this area and can pose a serious risk to the safety of life and the environment as well as cause significant property damage. This plan is especially cognizant of the vulnerability of commercial vessels, marine transportation, and marine facilities, which may lie in the path of a hurricane. Proper liaison and planning among maritime interests can mitigate the threats presented by impending hurricanes or heavy weather.

B. Authority. This plan is derived from the authorities contained in 14 USC 88, U. S. Coast Guard

Marine Safety Manual Volume VII (Port Security), Coast Guard First District OPLAN 9710-02, Executive Order (E.O.) 10173, Executive Order (E.O.) 12656, and the Ports and Waterways Safety Act of 1972 (PWSA). It supports the policies of the Commandant; the Commander, Atlantic Area; and the Commander, First Coast Guard District.

C. Purpose. This contingency plan provides guidance and direction for preparedness to minimize

damage and to protect lives and property in the event of heavy weather. D. Definitions. The following definitions apply to this plan:

Cyclone. An atmospheric disturbance marked by masses of air rapidly circulating counter clockwise about a low pressure center and/or a violent rotating windstorm. Danger-Quadrant/Dangerous Semicircle. The northeastern quadrant or right-hand semicircle of a hurricane having the highest winds/seas. Floods. Water over flowing onto normally dry land, flood tide. Gale Warning. An advisory of strong winds. The advisory is given when winds 39 to 54 miles per hour (34 to 47 knots) are forecast or are occurring. Hurricane. A severe tropical cyclone in which winds spiral counterclockwise around a core or "eye" of low pressure, with maximum wind velocities exceeding 74 miles per hour (64 knots). (See Figure 1-1 for Hurricane Categories). Figure 1-1 - HURRICANE CATEGORIES

CATEGORY

WIND SPEED (mph) STORM SURGE

1 74 - 95 4-5 Feet 2 96 - 110 6-8 Feet 3 111 - 130 9-12 Feet 4 131 - 155 13-18 Feet 5 156 or greater More Than 18 Feet

Hurricane "Eye". One of the criteria for upgrading a tropical depression to a tropical storm is the formation of an eye. This is an area of light to calm winds with partly cloudy skies at the center of a storm circulation.

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Hurricane Warning. An alert that hurricane conditions are expected in a specified coastal area within 24 hours. Hurricane Watch. An alert for specific areas that hurricane conditions pose a threat to an area with 36 hours. Natural Disaster. Widespread or severe damage, injury, or loss of life or property resulting from any natural or man-made cause, including but not limited to fire, flood, earthquake, storm, wind, wave action, oil or hazardous substance discharge or other water contamination requiring emergency action to avert danger or damage, volcanic activity, epidemic, air contamination, blight, drought, accident, infestation, or explosion. Nor’easter. A low pressure disturbance forming along the South Atlantic coast of the U.S. and moving northeast along the Middle Atlantic and New England coasts to the Atlantic Provinces of Canada. It usually causes strong northeast winds with rain or snow and coastal flooding and beach erosion. These storms are also known as Northeasters or Coastal Storms. Recurvature. The natural tendency of a tropical cyclone to curve to the right in the northern latitudes. Seiche. A wave that oscillates in partially or totally enclosed bodies of water from a few minutes to a few hours caused by seismic or atmospheric disturbances. SLOSH. The output of the NOAA storm surge prediction model SLOSH (Sea, Lake, and Overland Surges from Hurricanes). Storm Surge (Storm-Tide). Storm surge is a rapid rise in the water level above the normal tide level on the open coast due to the effects of hurricane winds and low barometric pressure on the water surface. It is evidenced by a large dome of water that sweeps across the coastline near the area where the eye of the hurricane makes landfall. Storm. An atmospheric disturbance manifested in strong winds accompanied by rain, snow, or other precipitation and often by thunder and lightning. Storm Track. A hurricane's direction of travel. Storm Warning. A warning given when winds are 55-73 miles per hour (48-63 knots). Thunderstorm. An electrical storm accompanied by heavy rain. Sometimes accompanied by extremely strong winds with gusts of 46 to 115 miles per hour (40 to 100 knots), torrential rainfall and potential flooding. Tornado. A rotating column of air usually accompanied by a funnel-shaped downward extension of a cumulonimbus cloud and having a vortex several hundred yards in diameter whirling destructively at speeds of up to 300 miles per hour (261 knots). Tropical Depression. A tropical cyclone with a maximum surface wind speed of 38 miles per hour (33 knots) or less which is expected to increase to storm intensity. Tropical Storm. A distinct low-pressure area defined by a counterclockwise rotation and winds of 30 to 75 miles per hour (26 to 65 knots).

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Tropical Storm Warning. An alert that tropical storm conditions, including sustained winds of 39 to 73 miles per hour (34 to 63 knots), are expected in specific areas within 24 hours. Tropical Storm Watch. An alert for a specific area in which a tropical storm may pose a threat within 36 hours. Wavelet. A small wave or ripple. Wind. Moving air, especially a natural and perceptible current of air parallel to or along the ground. A movement or current of air blowing from one of the four cardinal points of the compass. ( See Figure 1-2 for sea state descriptions.)

Figure 1-2 - Sea State Descriptions

FORCE WIND SPEED

(knots)

SEA STATE 0 <1 Mirror like. 1 1-3 Ripples. 2 4-6 Small wave lets, crests do not break. 3 7-10 Large wave lets, crests do break. 4 11-16 Small waves, fairly frequent "white horses." 5 17-21 Moderate waves, many "white horses", w/chance of

spray.

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22-27 Large waves begin to form; white foam crests more extensive, probably some spray.

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28-33

Sea heaps up; white foam from breaking waves begins to be blown in streaks along the direction of the wind.

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34-40

Spin drift, foam blown in well-marked streaks along the direction of the wind.

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41-47

High waves, dense streaks of foam, crests of waves begin topple and roll over, spray may affect visibility.

10

48-55

Very high waves with long hanging crests, foam blown in dense white streaks, surface of these takes on a white appearance, visibility affected.

11 55-63 Exceptional water waves.

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64-71 Air filled with foam, sea completely white with driving spray, visibility greatly reduced.

E. Background.

1. Tropical storms, hurricanes and Nor’easters are the natural disasters most likely to affect the COTP Long Island Sound AOR. This plan describes actions to be taken by Coast Guard Sector Long Island Sound (SLIS) in the event of such heavy weather.

a. The hurricane season is June 1st through November 30th (hurricanes occurring outside the

official seasons are rare but possible). Disastrous hurricanes are relatively infrequent occurrences for any particular segment of coastline; however, the destructive potential is so great that adequate planning is essential to prevent loss of life and property. Damage due to hurricanes in the United States averages a half billion dollars annually.

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b. Storms and their related winds and storm surges may destroy Coast Guard assets, disrupt the

aids to navigation, destroy bridges, alter or block ship channels, and cause oil and hazardous substance spills. Additionally, hurricanes making landfall can spawn tornadoes, as occurred when Hurricane Bob struck southern New England in 1991. These intense weather systems create dangerous conditions for all classes of vessels and for commercial facilities in the port area.

The following information was taken from SOUTHERN NEW ENGLAND TROPICAL STORMS AND HURRICANES, A Ninety-eight Year Summary 1909-1997, by David R. Vallee and Michael R. Dion, National Weather Service, Taunton, MA.

NEW ENGLAND HURRICANE CLIMATOLOGY

Hurricanes and tropical storms are no strangers to southern New England. The earliest colonial records in the region note several extremely intense hurricanes which caused considerable destruction. Forty such storms have affected the region since 1900, either making landfall along the coast or passing close enough over the offshore waters to spread tropical storm or hurricane force conditions into the area. The intensities of these Systems have ranged from weak, disorganized tropical storms to full fledged major hurricanes. The one feature common to almost all of the storms was a rapid acceleration toward southern New England, which greatly reduced the time to prepare and evacuate.

Tropical cyclones that have affected southern New England have brought a variety of weather conditions. Some of the weaker storms have passed with hardly a whimper, producing only some occasional heavy showers and periods of gusty winds. Some systems have brought torrential rains and inland flooding, while still others have brought a combination of fierce winds and widespread tree and structural damage. Some have also brought devastating storm surges that crashed onto the coast, severely crippling coastal communities. A. Cyclone Frequency

1. Yearly Statistics

• Forty tropical cyclones have affected southern New England since 1936; 16 were tropical storms, and 24 were hurricanes.

• The most active decade for tropical cyclone activity: the 1950s, when ten tropical cyclones affected the area; seven were hurricanes.

• The second most active decade: the 1960s, with eight tropical cyclones; six of them hurricanes.

• For six consecutive years, from 1958 to 1963, at least one tropical cyclone affected the area each season.

• The longest period between tropical cyclone events: 8 years, from 1977 through 1984. • The most storms to affect the southern New England in one season: three, occurring in

1954, when hurricanes Carol, Edna and Hazel affected New England.

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2. Monthly Statistics

• The most likely months for tropical cyclone activity in southern New England: August and September

• Eighteen tropical cyclones have occurred in September, and 12 in August. • The remaining storms were nearly evenly divided between June, July, and October, with

five occurring in July, three in October, and two in June. • The earliest tropical cyclone to affect southern New England: Tropical Storm Agnes, on

June 22, 1972. • The earliest hurricane to affect the area: Hurricane Belle, on August 9 and 10, 1976. • The latest the area was affected by a tropical cyclone: October 29, 1963--Hurricane

Ginny. B. Wind Data The wind speeds discussed below were recorded at various National Weather Service Offices, including Warwick and Block Island, Boston, MA, the Blue Hill Meteorological Observatory in Milton, MA, and occasionally from airports and Coast Guard installations. • The strongest sustained 1-minute wind speed and wind gust ever recorded from a hurricane was at the

Blue Hill Observatory in Milton, MA, during the Great New England Hurricane in 1938. • A sustained wind of 121 mph with a peak gust to 186 mph was recorded. • Other notable wind records include wind gusts to 135 during Hurricane Carol and 130 mph during

Hurricane Donna, both of which were recorded on Block Island. • Sustained winds of 100 mph with a peak gust to 125 mph occurred in Downtown Providence during

Hurricane Carol. • Hurricane Bob produced sustained winds of 100 mph with a peak gust to 125 mph at North Truro on

Cape Cod. The storm toppled a large steel water tower on Otis Air National Guard Base. C. Storm Surge The Great New England Hurricane of 1938 produced the greatest storm tides this century in southern New England. The storm tide reached 19.01 feet (MLLW) at the State Street Station Dock on the upper part of Narragansett Bay during the 1938 Hurricane, associated with a 13.7 foot storm surge. Hurricane Carol brought a slightly higher storm surge, 14.4 feet over the upper portions of Narragansett Bay, but produced a slightly lower storm tide of 17.51 feet (MLLW), due to its arrival shortly after high tide. D. Precipitation The greatest 24 hour rainfall ever recorded in Southern New England from a tropical cyclone occurred in Westfield, MA during Tropical Storm Diane in 1955. An incredible 18.15 inches fell during the storm, causing catastrophic flooding and a storm total of 19.76 inches. E. Pressure Data • The lowest barometric pressure ever recorded in southern New England was observed at Middletown,

Connecticut during the Great New England Hurricane 1938, with a pressure of 28.00 inches. • A pressure of 27.94 inches was recorded on Long Island as the eye of the Great New England

Hurricane 1938 passed. • Hurricane Edna produced a pressure of 28.02 inches at Edgartown, on Martha's Vineyard. F. Storm Speed • The Great New England Hurricane of 1938 had the fastest forward speed when it struck southern

New England: 60 mph.

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• Hurricane Gerda in 1969 ranked second with a forward speed of 48 mph. • The slowest moving systems to affect southern New England were Hurricane Esther in 1961 with an

average speed of only 6 mph, and Hurricane Edouard in 1996 with an average speed of 14 mph.

SIGNIFICANT NEW ENGLAND HURRICANES

THE GREAT NEW ENGLAND HURRICANE of 1938 (CAT 3 - September 21, 1938)

The Great New England Hurricane of 1938 was one of the most destructive and powerful storms ever to strike southern New England. This system developed on September 4 in the far eastern Atlantic, near the Cape Verde Islands. It made a twelve-day journey across the Atlantic and up the eastern seaboard before crashing ashore on September 21 at Suffolk County, Long Island, then into Milford, Connecticut. The eye of the hurricane was observed in New Haven, Connecticut, 10 miles east of Milford. The center made landfall at the time of astronomical high tide, moving north at 60 mph. Unlike most storms, the hurricane did not weaken on its way toward southern New England, due to its rapid forward speed and its track which kept the center of the storm over the warm waters of the Gulf Stream.

Sustained hurricane force winds occurred throughout most of southern New England. The strongest winds ever recorded in the region occurred at the Blue Hill Observatory with sustained winds of 121 mph and a peak gust of 186 mph. Sustained winds of 91 mph with a gust to 121 mph were reported on Block Island. Providence recorded sustained winds of 100 mph with a gust to 125 mph. Extensive damage occurred to roofs, trees and crops. Widespread power outages occurred, which in some areas lasted several weeks. In Connecticut, downed power lines resulted in catastrophic fires to sections of New London and Mystic. The lowest pressure at the time of landfall occurred on the south side of Long Island, at Bellport, where a reading of 27.94 inches was recorded. Other low pressures included 28.00 inches in Middletown, Connecticut and 28.04 inches in Hartford, Connecticut.

The hurricane produced storm tides of 14 to 18 feet across most of the Connecticut coast, with 18 to 25 foot tides from New London east to Cape Cod. The destructive power of the storm surge was felt throughout the coastal community. Narragansett Bay took the worst hit, where a storm surge of 12 to 15 feet destroyed most coastal homes, marinas and yacht clubs. Downtown Providence, Rhode Island was submerged under a storm tide of nearly 20 feet. Sections of Falmouth and New Bedford, Massachusetts were submerged under as much as 8 feet of water. All three locations had very rapid tides increased within 1.5 hours of the highest water mark.

Rainfall from this hurricane resulted in severe river flooding across sections of Massachusetts and Connecticut. Three to six inches fell across much of western Massachusetts and all but extreme eastern Connecticut. Considerably less rain occurred to the east across Rhode Island and the remainder of Massachusetts. The rainfall from the hurricane added to the amounts that had occurred with a frontal system several days before the hurricane struck. The combined effects from the frontal system and the hurricane produced rainfall of 10 to 17 inches across most of the Connecticut River Valley. This resulted in some of the worst flooding ever recorded in this area. Roadways were washed away along with sections of the New York, New Haven, and Hartford Railroad lines. The Connecticut River, in Hartford reached a level of 35.4 feet, which was 19.4 feet above flood stage. Further upstream, in the vicinity of Springfield, Massachusetts, the river rose to 6 to 10 feet above flood stage, causing significant damage. A total of 8900 homes, cottages and buildings were destroyed, and over 15000 were damaged by the hurricane. The marine community was devastated. Over 2,600 boats were destroyed, and over 3,300 damaged. Entire fleets were lost in marinas and yacht clubs along Narragansett Bay. The hurricane was responsible for 564 deaths and at least 1700 injuries in southern New England. Damage to the fishing fleets in southern New England was catastrophic. A total of 2,605 vessels were destroyed, with 3,369 damaged.

HURRICANE CAROL (CAT 3 - August 31, 1954)

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On the morning of August 31, Hurricane Carol, the most destructive hurricane to strike southern New England since the Great New England Hurricane of 1938, came crashing ashore near Old Saybrook, Connecticut, leaving 65 people dead in her wake. Carol had developed in the Bahamas several days earlier, making only slow progress northward . Carol began her rapid acceleration during the evening of August 30, while passing just east of Cape Hatteras, North Carolina. Carol made landfall on eastern Long Island and southeastern Connecticut about 12 hours later, moving at over 35 mph.

Sustained winds of 80 to 100 mph roared through the eastern half of Connecticut, all of Rhode Island, and most of eastern Massachusetts. Scores of trees and miles of power lines were blown down. Strong winds also devastated crops in the region. Nearly 40 percent of apple, corn, peach, and tomato crops were ruined from eastern Connecticut to Cape Cod. Several homes along the Rhode Island shore had roofs blown completely off due to winds which gusted to over 125 mph. The strongest wind ever recorded on Block Island, Rhode Island occurred during Carol when winds gusted to 135 mph. The National Weather Service in Warwick, Rhode Island recorded sustained winds of 90 mph, with a peak gust of 105 mph. Lowest recorded pressure was at Suffolk County Airport on the south shore of Long Island with a reading of 28.36. Block Island reported 28.51 while Quonset Airport in North Kingstown, Rhode Island reported 28.72.

Hurricane Carol arrived shortly after high tide, causing widespread tidal flooding. Storm surge levels ranged from 5 to 8 feet across the west shore of Connecticut, and from 10 to 15 feet from the New London area eastward. Storm tide profiles show, as in 1938, how dramatically the tides increased just before landfall across Narragansett Bay, the Somerset, Massachusetts area and in New Bedford, Massachusetts harbor. Narragansett Bay and New Bedford harbor received the largest surge values of over 14 feet in the upper reaches of both water ways. On Narragansett Bay, just north of the South Street Station site, the surge was recorded at 14.4 feet, surpassing that of the 1938 hurricane. However, since Hurricane Carol arrived after high tide, the resulting storm tide was lower.

Coastal communities from central Connecticut eastward were devastated. Entire coastal communities were nearly wiped out in New London, Groton, and Mystic, Connecticut, as well as from Westerly to Narragansett, Rhode Island. Once again, as in the 1938 hurricane, downtown Providence, Rhode Island was flooded under 12 feet of water. Rainfall amounts ranged from 2 to 5 inches across most of the area. The heaviest amounts, up to 6 inches, occurred in the New London, Connecticut area in the vicinity of landfall, and across extreme north central Massachusetts.

Hurricane Carol destroyed nearly 4000 homes, along with 3500 automobiles and over 3000 boats. All of Rhode Island, much of eastern Connecticut and much of eastern Massachusetts lost electrical power. In addition, as much as ninety-five percent of all phone power was interrupted in these locations.

HURRICANE EDNA (CAT 3 - September 11, 1954)

Following closely on the heels of Hurricane Carol was Hurricane Edna. Edna followed a track up the East Coast that was slightly east of Carol's track. Edna raced towards southern New England at over 45 mph, but veered about 100 miles further east. Edna made landfall during the morning of September 11, passing over Martha's Vineyard and Nantucket, then across the eastern tip of Cape Cod, Massachusetts.

Hurricane force winds of 75 to 95 mph buffeted all of eastern Massachusetts and coastal Rhode Island. Inland, sustained winds of 50 to 70 mph were common west of the Connecticut River Valley. Peak wind gusts included 120 mph on Martha's Vineyard, 110 mph on Block Island, and 100 mph at Hyannis, Massachusetts. The strong winds knocked out electrical power across sections of Rhode Island, eastern Massachusetts, and nearly all of Cape Cod and the Islands. The lowest recorded pressure was 28.02 inches at Edgartown on Martha's Vineyard. An unofficial pressure of 27.70 inches was recorded in Woods Hole, in Falmouth, Massachusetts, but this reading is believed to be in error based on the actual track of the storm center.

Edna arrived during a rising tide and resulted in severe flooding across Martha's Vineyard, Nantucket and Cape Cod, where storm surges of over 6 feet were common. Further west, storm surge

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values were 4 feet or less, resulting in storm tides that remained below flood stage. Damage to the boating community was severe across Cape Cod, but was much less across the remainder of Massachusetts and Rhode Island. Most of damage across extreme southeast Connecticut and Rhode Island occurred to locations that were left severely weakened by Carol.

Edna's track across the extreme eastern part of the region did result in heavy rainfall and inland flooding. Rainfall amounts of 3 to 6 inches were common, with over seven inches across northeastern Massachusetts. This rainfall aggravated the already saturated conditions caused by Hurricane Carol ten days earlier. The total combined rainfall for Carol and Edna ranged from 5 to 7 inches along and west of the Connecticut River and over Cape Cod, to as much as 11 inches from southeast Connecticut, across most of Rhode Island, to northeast Massachusetts. Considerable urban and small stream flooding occurred. Numerous street washouts were common, along with some major river flooding in Rhode Island and northeast Massachusetts, where rivers rose several feet above flood stage.

Edna was responsible for 21 deaths across the region.

HURRICANE BOB (CAT 2 - August 19, 1991)

Hurricane Bob developed in the central Bahamas on August 16, then steadily intensified and reached hurricane status on the evening of August 17. Bob continued to strengthen during the next 48 hours, as it began an acceleration north-northeastward, paralleling the East Coast. The eye of Hurricane Bob passed over Block Island, Rhode Island at approximately 1:30 PM, and made landfall over Newport, Rhode Island shortly before 2 PM.

Hurricane Bob brought sustained hurricane force winds to the immediate coastal communities of Rhode Island and most of southeast Massachusetts. Strong tropical storm force winds blew across the remainder of the region, with many areas receiving gusts to hurricane force east of the Connecticut River. Wind damage to trees and utility poles was common and resulted in numerous power outages. Over 60 percent of the residents across southeast Rhode Island and southeast Massachusetts lost power. Damage was also extensive to apple and peach orchards across these areas.

Coastal communities bore the brunt of the storm, with sustained winds between 75 to 100 mph. Peak wind gusts to 125 mph were recorded on Cape Cod in the towns of Brewster and North Truro, as well as in Wethersfield, Connecticut. The highest sustained wind of 100 mph, was recorded in North Truro. Block Island reported sustained winds of 90 mph, with gusts in excess of 105 mph (maximum speed of equipment). Wind gusts to near 100 mph were recorded in Newport and by the Navy Ship Samuel B. Roberts, which was riding out the storm on the east passage between Newport and Jamestown, Rhode Island. Additionally, there were four reports of tornadoes as Bob came ashore. The lowest barometric pressure was recorded by the USS Valdez while in the east passage of Narragansett Bay, with a reading of 28.47 inches.

Hurricane Bob caused a storm surge of 5 to 8 feet along the Rhode Island shore, but drove a surge of 10 to 15 feet into Buzzards Bay. The Buzzards Bay shore east to Cape Cod was hardest hit. The highest surges, of 12 to 15 feet, were observed in Onset, Bourne, Mashpee and Wareham, at the head of Buzzard's Bay. Cove Road, in Mattapoisett, Massachusetts had 29 of 37 homes destroyed, while Angelica Point, Massachusetts lost 32 of 35 homes along the shore. Boat damage was significant, as many boats were torn from their moorings. Extensive beach erosion occurred along the shore from Westerly, Rhode Island eastward. Some south facing beach locations on Martha's Vineyard and Nantucket Islands lost up to 50 feet of beach to erosion.

Significant rainfall of 3 to 6 inches fell across all but southeast Rhode Island and eastward to Cape Cod, where less than 1 inch fell. The heaviest rainfall of over 7 inches affected western Rhode Island and extreme eastern Connecticut. Foster, Rhode Island had the highest amount of rain with 7.01 inches.

Bob was responsible for six deaths in the region, all in Connecticut. Total damage in southern New England was approximately 680 million dollars.

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HURRICANE SANDY (CAT 3 - October 29, 2012)

Hurricane Sandy (unofficially known as "Superstorm Sandy") was the deadliest and most destructive hurricane of the 2012 Atlantic hurricane season, as well as the second-costliest hurricane in United States history. Classified as the eighteenth named storm, tenth hurricane and second major hurricane of the year, Sandy was a Category 3 storm at its peak intensity when it made landfall in Cuba. While it was a Category 2 storm off the coast of the Northeastern United States, the storm became the largest Atlantic hurricane on record (as measured by diameter, with winds spanning 1,100 miles (1,800 km)). Estimates as of March 2014 assess damage to have been over $68 billion (2013 USD), a total surpassed only by Hurricane Katrina. At least 233 people were killed along the path of the storm in eight countries.

Sandy developed from a tropical wave in the western Caribbean Sea on October 22, quickly strengthened, and was upgraded to Tropical Storm Sandy six hours later. Sandy moved slowly northward toward the Greater Antilles and gradually intensified. On October 24, Sandy became a hurricane, made landfall near Kingston, Jamaica, re-emerged a few hours later into the Caribbean Sea and strengthened into a Category 2 hurricane. On October 25, Sandy hit Cuba as a Category 3 hurricane, then weakened to a Category 1 hurricane. Early on October 26, Sandy moved through the Bahamas. On October 27, Sandy briefly weakened to a tropical storm and then restrengthened to a Category 1 hurricane. Early on October 29, Sandy curved north-northwest and then moved ashore near Brigantine, New Jersey, just to the northeast of Atlantic City, as a post-tropical cyclone with hurricane-force winds.

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CHAPTER 2 – UNIT PLANNING AND PREPAREDNESS A. Organization.

1. Response Structure (ICS/UCS).

a. General. The Incident Command System (ICS) and Unified Command System (UCS) under the National Incident Management System (NIMS) are established management systems that will be utilized during severe weather such as hurricanes to assist SLIS personnel in the preparation and aftermath of a passing hurricane. The forecasted track and severity of the storm will be considered when deciding when to activate the Sector Incident Management Team (IMT).

b. Incident Command System. The Incident Command System is a management tool utilized in response to a routine emergency or when managing a major response to a disaster. ICS is built around five major management activities: Command, Operations, Planning, Logistics, and Finance. In the preparation for and aftermath of a hurricane, the COTP may activate the IMT at SLIS in response to an emergency or potential emergency within the Area of Responsibility (AOR). The COTP would assume the role as the Incident Commander and the five main ICS Sections would be adjusted to meet the needs of the incident.

c. Unified Command. The Unified Command (UC) is a command structure under NIMS/ICS that coordinates a response effort involving numerous federal, state, and local agencies, with overlapping jurisdictional boundaries or limited functional responsibilities, working together to establish a common set of incident objectives and strategies in response to a large scale disaster. This is accomplished without losing or renouncing agency authority, responsibility, or accountability. There are usually four elements to consider in applying a Unified Command: policy objective strategies, organization, resources, and operations. Since severe weather, such as the passing of a hurricane, can be devastating to marine industry and the boating public, it is essential for federal, state, and local agencies to work together under the UC to minimize the potential damage and expedite restoration efforts. If the AOR is severely impacted by severe weather, the Coast Guard would actively participate in the post-storm assessment, recovery, and response efforts as a member of the UC. The UC command post would most likely be located at one or both of the state (CT or NY) Emergency Operation Centers (EOC). The response to a significant or major pollution incident may be coordinated from another location, e.g., SLIS in New Haven, CT while maintaining adequate representation at the state or local EOC.

B. Personnel Resources.

1. Personnel Concerns. Following the setting of hurricane condition 4, the COTP may activate the IMT or portions of the IMT as needed. To expedite unit and port preparations, unit personnel may be recalled while on leave, special liberty, or during after hours. 2. Surge Staffing

a. Commandant Instruction 5400.1A, dated 22 March 2012, provides policy, authority, and procedural guidance for staffing short-term/ surge personnel requirements.

b. If the Sector Incident Command needs additional personnel/competency that cannot be met with an internal fill, the Incident Command will route a Resource Request Message (Form ICS-213 RR CG) to the District Incident Management Team. The District IMT works to identify potential

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resources within their jurisdiction to fill the requirement prior to requesting additional personnel. The District IMT enters these personnel requirements into the Mobilization Readiness Tracking Tool (MRTT) for future deployment, reassignment, tracking, forecasting and demobilization purposes. If the District IMT is unable to fill this request within their jurisdiction, the request will be forwarded to LANT-35IM for sourcing.

c. Reserve Component Participation. Reservists provide excellent force multipliers. Reservists may be identified as primary surge response personnel due to qualifications, availability, and local knowledge. The Sector Reserve Force Readiness System (RFRS) Staff will assist in identifying these reservists utilizing CGBI, DA, TMT, and the knowledge of senior reserve leadership. Reservists provide surge capability through involuntary mobilization under 10 United States Code (primarily 10 USC 12302), involuntary mobilization under 14 USC 712, or voluntary mobilization under 10 USC 12301(d). If Reserve support is required, consult with the Sector RFRS Staff.

3. Coast Guard Auxiliary.

a. General. The auxiliary is the all-volunteer civilian component of the Coast Guard. In contrast to active duty and reserves, the auxiliary is specifically declared by statute to be "non-military," which defines the auxiliary's role as entirely within the sphere of the Coast Guard's civil functions, not extending to any military or law enforcement responsibilities of the service. Details of the auxiliary are contained in the Auxiliary Manual, COMDTINST M16790.1G. Auxiliary afloat and ashore resources are available by contacting Coast Guard SLIS Auxiliary Liaison Officer (AUXLO).

b. Operations. Auxiliary operations cover the activities of the members and the use of their personally owned Operational Facilities (AUXOPFAC). Details of the operations program are contained in the Auxiliary Operations Policy Manual, COMDTINST M16798.3E, and the Auxiliary Air Operations Manual, COMDTINST M16798.5B. Auxiliary forces should be available for a certain period of time before the onset of severe weather. However, given the civilian nature of the organization, expect that the auxiliary forces will need to be removed from service and depart for safe harbor before CG forces because they will be in "competition" with the general boating populace for safe moorings. AUXOPFAC would be returned to service as soon as possible after the storm but access to local areas and waterways and the extent of hurricane damage may limit post-hurricane operations. SLIS may ask the auxiliary for support to conduct port surveys and safety patrols, etc. within the port and in the more remote areas within the COTP zone via vessel and private conveyances.

c. Auxiliary Facility Resources.

(1) Personnel. Auxiliarists may be utilized in a wide variety of administrative, logistical, technical, and operational roles. Consideration must be given to ensure that they are not exposed to any hazardous or unhealthy conditions; they may not be used in law enforcement roles. A listing of auxiliary personnel currently assisting in SLIS missions may be obtained by contacting the SLIS AUXLO.

(2) Vessels. Privately owned AUXOPFAC vessels, manned by certified crews, perform search and rescue missions, safety and regatta patrols, aids to navigation work, pollution response, and harbor patrols. A current list of auxiliary facilities with owner’s names and contact numbers is required to be submitted to the District, Sector, and Stations by 28 February of each year. This report should also indicate which vessels have a non-owner certificate of authorization to operate

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on file. This report requires the berthing or mooring location of all facilities. Vessel fact sheets must also be provided on all facilities by the same date. (3) Aircraft. Privately owned AUXOPFAC aircraft, manned by certified pilots and air observers perform search and rescue missions, safety patrols, aids to navigation work, maritime domain awareness, logistic flights, and pollution response. All requests for auxiliary aircraft must be coordinated with D1 and Air Station Cape Cod.

(4) Communications. A number of Auxiliary Flotillas own and operate land-based radio stations within their own buildings or spaces. Radio bases may be equipped with marine VHF-FM radios, radio direction finding equipment, telephone landlines, and in some cases SSB and CB radios. Flotilla radio stations normally are located near the water and would be inoperative during a hurricane. Stations located in members’ residences might be in service, provided they have not been evacuated. The primary frequency used by all AUXOPFAC is Channel 83A, although all Coast Guard frequencies are available. The Division Communications Staff Officer (SO-CM) is requested to provide the Division Operations Staff Officer (SO-OP) a listing of all communication facilities within their Division AOR by 28 February of each year.

(5) Auxiliary Orders. Auxiliarists receive official written orders from their order issuing authority. Auxiliarists are reimbursed for rations and fuel expended. Auxiliary members must submit their travel claims on CG Form 1164 for reimbursement. Members assigned to duty by competent Coast Guard authority are entitled to the same injury and death benefits provided members of the reserve. Members who incur physical injury or contract sickness or disease while performing any specific duty shall be entitled to the same hospital treatment afforded members of the Coast Guard. The performance of specific duty includes time engaged in traveling to and from the place of assigned duty and the Auxiliarist’s residence.

C. Unit Preparedness.

1. Purpose. All SLIS personnel are essential to successful pre-storm preparations. The check lists contained in this chapter outline actions that are necessary to ensure the safety of unit personnel, Coast Guard buildings, property and equipment, and the port community.

D. Severe Weather Conditions.

1. Severe weather comes in many forms (significant snow storm, nor’easter, sustained gale force winds over a period of time, storm condition wind, etc). Hurricane preparedness Marine Safety Information Bulletins (MSIB) in Annex C provide guidance on how to minimize damage to personnel, vessels, facilities, and the environment once notified of forecasted severe weather.

E. Hurricane Conditions.

1. Specifically for hurricane preparedness, personnel must begin tracking any named storm. Storms that originate in the Bahamas have been known to catch persons “off guard,” and warrant particularly close attention. The rapid speed of advance makes it imperative to begin preparations early (at least begin discussions). The following New England historical storm data clearly establishes the need to plan early.

a. Average forward speed on hurricanes making landfall is 33 mph.

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b. The 1938 category 3 hurricane made the trip from Cape Hatteras, NC to landfall in Rhode Island in eight hours. c. Substantial rain can begin 15 hours in advance of the eye of the storm. d. Average duration of tropical storm force winds is 12 hours; 3 to 6 hours for hurricane force winds. e. Rainfall of 6 to 10 inches is common on the west side of the track; less than 2 inches on the east side. f. Coastal flooding can occur as much as 6 hours before the eye comes ashore. g. Storm surges of 12 to 15 feet have been seen before; worst case scenario storms could produce 20 to 30 feet. h. The 48 hour storm track forecast accuracy is approximately 200 miles (usually north/south error due to speed of advance; however, don’t rule out east/west errors). i. The 12 hour storm track forecast accuracy is approximately 40 to 50 miles.

2. Tropical disturbances are potentially dangerous and may develop easily into tropical depressions, tropical storms, or hurricanes on short notice. To help offset this short notice, the district commander may order a hurricane/tropical storm condition to be set for a specified area. Official weather service advisories will guide the Captain of the Port’s setting of Port Conditions. The following conditions are established for the purposes of alerting and establishing conditions of readiness for units within the First Coast Guard District:

a. PORT CONDITION WHISKEY (72-HOUR ALERT). The alert condition normally set when gale force winds from a hurricane force storm are expected to arrive at the port within 72 hours. b. PORT CONDITION X-RAY (48-HOUR WATCH). The alert condition normally set when gale force winds from a hurricane force storm are expected to arrive at the port within 48 hours. This corresponds to the National Hurricane Center advisory: Hurricane Watch.

c. PORT CONDITION YANKEE (24-HOUR WARNING). The WARNING condition normally set when gale force winds from a hurricane force storm are expected to arrive at the port within 24 hours. This corresponds to the National Hurricane Center advisory: Hurricane Warning.

d. PORT CONDITION ZULU (12-HOUR WARNING). The DANGER – Maximum Preparedness condition normally set when gale force winds from a hurricane force storm are expected to arrive at the port within 12 hours.

e. POST HURRICANE CONDITION. The storm has passed and is no longer a threat to the area.

f. SECURE HURRICANE CONDITION. The storm has passed, dissipated or changed course and is no longer a threat to the area. (No reports are required).

3. All First District units will be directed to set hurricane conditions by message. For example: "Set hurricane/tropical storm condition 3 from Shark River Inlet, New Jersey North to and including Plymouth, Massachusetts." Units must send “Attainment Messages” once the required actions for each hurricane condition has been completed (see Annex E for message templates).

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4. Evacuation. SLIS unit evacuation will occur only if directed by the Sector Commander. If directed, SLIS or sub-units should normally be evacuated no later than the setting of hurricane condition 2.

a. Evacuation Orders. In certain circumstances, it may be necessary for the Coast Guard to evacuate family members from their homes to an area of safe refuge. An evacuation may result from unusual or emergency circumstances such as war, riots, civil uprising or unrest, national or natural disasters, epidemics, or similar conditions of comparable magnitude. In the Northeast, it is most probable that an evacuation might be ordered for protection from a hurricane or an approaching winter storm. In the event of an evacuation, the Coast Guard permits dependents of Coast Guard employees to receive reimbursement for travel, food, and lodging expenses incurred while the evacuation order is in effect. Funded evacuation authorizations can only be ordered/authorized by the District Commander or higher authority. The authorizing unit determines whether a limited or full evacuation is required. Annex M provides information on evacuation travel assistance. This information can also be found on the internet at http://www.uscg.mil/hq/psc/evac.shtm.

(1) A full evacuation is defined as the movement of dependents from the impacted area to an area of safe refuge. It is primarily used when geographic areas expect to suffer extraordinary storm damage. A limited evacuation is the authorized movement of dependents from their residences to the nearest available accommodation and is used for the temporary avoidance of severe weather.

(2) In either case, upon ordering an evacuation the authorizing official must designate a certain locality as a safe haven and provide both an effective date to begin the evacuation and its estimated duration. The COTP does have the authority to approve alternate safe haven locations. However, personnel who evacuate dependents to a location other than the safe haven designated by the authorizing official should understand that they will only receive reimbursement at the published Per Diem rate for the designated safe haven site.

(3) In most circumstances, members and their dependents will need to cover expenses using their own personal funds and make their own lodging reservations, although members with government travel cards are authorized to use them to secure lodging. Evacuation entitlements for dependent travel expenses are reimbursable by filing a claim with the authorizing unit. A member’s Permanent Duty Station will produce evacuation travel orders using Travel Order Numbers and an accounting string generated by the authorizing unit. Although evacuation entitlements apply only to dependents, a unit may use its own AFC-30 account reimburse active duty personnel for evacuation expenses. Additional guidance can be found in Chapter 6 of the Joint Travel Regulations or by consulting the following intranet web link: http://www.uscg.mil/ppc/travel/evac.asp.

(4) To minimize potential travel claim complications, evacuation travel orders should include the name of the authorizing authority, reason for evacuation, date of the evacuation, date when the evacuation was terminated, designated safe haven (City, County, or State), list of dependents authorized travel and transportation entitlements (names, relationship to sponsor, dates of birth), and authorized mode of travel. Claimants are also required to provide receipts for expenses of $75 and greater and for lodging in any amount. Receipts for meals, food, misc., are not required in lieu of the meals and incidental expenses Per Diem allowed.

5. Procedures.

a. Prior to hurricane season, SLIS Prevention Department shall engage facility and vessel owners and operators in discussions through the Harbor Safety Committee meetings to outline industry responsibilities and the COTP plan of action during the approach of a hurricane or severe weather.

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b. As a hurricane force storm approaches, the COTP shall actively stay abreast of the status of activity in the port, and obtain information on actions taken, planned, or being considered. The COTP shall also communicate with the port community and neighboring Sectors to coordinate actions and vessel movement plans.

c. As part of the storm preparation process, the COTP shall issue periodic notices to the port area in advance of the storm. These notices shall be in the form of a Broadcast Notice to Mariners and/or Marine Safety Information Bulletin (MSIB) (see Annex D), and are intended to communicate the status of the port, including establishment of safety zones, and to remind all members of the port community of their responsibilities and requirements to prepare for the storm. Typically, Broadcast Notices to Mariners shall be issued 72 hours, 48 hours, 24 hours and 12 hours in advance of the estimated arrival of gale force winds. Additional notices, bulletins, or other outreach methods may be sent by the COTP as local circumstances or significant developments require. d. The Intel staff will work with Planning, Response and Prevention in the development of a standing deck of locations within the AOR for which we will require damage/ flooding information. The request will be made for post-landfall imagery and pre-submitted through the Intel chain of command.

F. SLIS Severe Weather Preparedness Checklist.

1. The following specific guidance is organized and based upon a set hurricane port condition. It is chronologically arranged, but some actions may be completed simultaneously. Many of the actions specified in the unit check lists are "prerequisites" and must be completed first in order to later initiate corresponding actions required of port and marine interests. Any of the following items can be utilized, as needed, during any forecasted severe weather condition, e.g., small craft advisory, gale warnings or storm conditions. The following checklist contains all unit-required items, and also contains the requirements listed in Tab X to Appendix 21 to Annex C to the CCGDONE OPLAN 9710-06. The source of each requirement (unit or D1 OPLAN) is listed next to each item on the checklist. Sub units will follow their unit’s heavy weather bill and also ensure they meet the requirements of the 9710-06 OPLAN. If there is a storm (less than gale force winds from a hurricane force storm) predicted for the D1 area, D1 may direct all units to “set storm condition.” Annex K contains a checklist that should be followed when setting the storm condition.

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PRE-HURRICANE SEASON

Command (Primary Responsible Person: Deputy Commander)

Ensure all hands become familiar with this plan. Ensure all Department Heads and Field Office Supervisors have reviewed the Plan and that necessary updates/corrections are made prior to June 1st.

Sector

Planning (Primary Responsible Person: Chief, Planning & Force Readiness)

Review and update this Plan and ensure the currency of appropriate references prior to June 1st. Ensure updates provided to all plan-holders.

Sector

Hold meeting with Sector Department Heads to review hurricane plan and procedures prior to June 1st.

Sector

Arrange for a meeting with COs/ OICs of Stations to inform them of Sector hurricane plans and procedures.

Sector

Send Seasonal Alert Status message to D1 by June 1 (sample in Annex B) in response to the annual hurricane readiness assessment message.

D1

Begin tracking and discussing any named storms in the Bahamas. Don’t wait for “official” warning and/ or setting of conditions from NWS or D1. Engage NWS early and often.

Sector

Ensure an adequate level of readiness is established to cope with hurricane activity.

Sector

Become thoroughly familiar with the contents of this plan. Sector Response (Primary Responsible Person: Chief, Response)

Review refuge moorings and shelters listed in this plan for cutters and unit small boats.

Sector

Become thoroughly familiar with the contents of this plan. Sector Logistics (Primary Person Responsible: Chief, Logistics)

Inventory and replenish hurricane provisions as necessary. Identify funding source for the purchase of potable water. Review ordering procedures to procure Meals Ready to Eat from national stock system.

Sector

Ensure recall and emergency contact information for all personnel is current in Direct Access and a hard copy is printed for the SLIS Command Center at a minimum.

Sector

Conduct Active Duty, Civilian, and Reserve Recall drill. Require all sub-units to do the same.

Sector

Review list of potential hotels for evacuation, and ensure they are still available/feasible.

Sector

Contact D1 to discuss protocol for evacuation of dependents. Sector

Ensure that adequate amounts of lumber, anchoring material, etc., are maintained.

Sector

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Pre-Hurricane Season Checklist continued

Ensure unit small boat, vehicle, and vessel fuel levels are above 70% capacity to the maximum extent possible.

Sector

Conduct periodic checks of emergency power equipment. Sector

Remove or secure all possible sources of flying debris. Sector

Review plans for boarding up and reinforcing structures and outbuildings. Sector

Ensure that emergency generator has been tested under load. Sector

Become thoroughly familiar with the contents of this plan. Sector Investigate the procedure for dependent evacuation reimbursement, including

the determination of per diem and lodging rates as they relate to the CG designation of safe havens (see chapter 2).

Sector

Contact ESD/ ISD New Haven and ensure they are aware of the contents of this plan. Ensure ESD/ ISD provides unit recall roster to Logistics Department (Admin YNC is POC) and that they have required materials available for securing their facilities.

Sector

Prevention (Primary Responsible Person: Chief, Prevention)

Review refuge moorings and shelters listed in this plan for CGC BOLLARD, ANT LIS and ANT Moriches small boats.

Sector

Become thoroughly familiar with the contents of this plan. Sector Send pre-season Marine Safety Information Bulletin (MSIB) no later than

May 31 to notify the maritime community that hurricane season will soon commence.

Sector

ESD/ ISD New Haven (Primary Responsible Person: ESD/ ISD Office Supervisor)

Ensure all hands are familiar with the contents of this plan. Sector Provide recall roster for all personnel to the Logistics Department (POC:

Sector YNC). Sector

Contact Sector Logistics Department to determine what actions are necessary to board up/ secure facility in the event of a hurricane. Ensure all required materials are on hand or readily available from the Sector Logistics Department.

Sector

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HURRICANE CONDITION 4 (72-Hour Alert)


Assemble Command Cadre for Initial Storm Planning Meeting. Planning to facilitate the meeting.

Sector

Identify the need to activate the IMT. Decide which positions will be activated and at what points.

Identify need for full or limited evacuation early-on (prior to mass evacuation of population if possible).

Sector

Identify specific COOP site(s) and designate Sector personnel and equipment required to be present there.

Sector

Alert all hands of the impending storm via the Alert and Warning System (AWS) and have them arrange for the safety of their dependents. As operations permit, allow time for personnel to secure their homes and arrange to move families out of the area. Specify recall, liberty and leave policy. (Include ESD/ISD New Haven and the Exchange on this announcement, and request they contact their parent commands for liberty/leave policy and authority to secure their homes and make arrangements to move families out of the area).

D1 OPLAN (9710-06)

Set time for next Command Staff Meeting Sector

Planning/IMT (Primary Responsible Person: Chief, Planning and Force Readiness) Notify IMT duty section of activation (if directed by the Deputy Commander)

utilizing AWS. Sector

Stage IMT “Go-Kits” and Mobile Integrated Network Connectivity System (MINCS) for deployment.

Sector

Contact POCs at COOP locations and submit advance request to utilize facilities.

Sector

Review hurricane condition 3 checklist.

D1 OPLAN (9710-06)

Establish contact with state and local emergency management agencies. Contact Connecticut EOC and the Suffolk/Nassau Emergency Operations Centers to discuss the need for Sector representatives at the EOC and the coordination of post-storm response activities. If representatives are needed, contact the below personnel and inform them of the need to report to the respective facility. State of CT EOC: 860-566-3180 (Reps: TBD). Nassau Co. EOC: 516-573-0636 (Reps: TBD). Suffolk Co. EOC: 631-852-4851(Reps: TBD).

D1 OPLAN (9710-06)

Update list of reservists available for voluntary recall - include qualifications and point of contact for recall during or after storm. Review guidance for voluntary and involuntary recall of reserve personnel. RFRS, as directed by the command, shall contact D1 (dxr) to request pre-authorization to activate reservists for post storm operations.

Sector

Support Incident Management Division (or IMT if activated) in development of a post-storm incident action plan (IAP).

Sector

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SLIS Command Center (Primary Responsible Person: Chief, SLIS Command Center) Ensure that all requirements of pre-hurricane season checks have been

completed. Sector

Notify all sub-units of the need to go to Condition 4 and the need for them to contact the SCC when Condition 4 is attained. Also notify ESD/ISD New Haven. Inform sub-units that their report backs should include the following information: Asset statuses including whether station small boats are out of water; fuel status for all units; cutter statuses including “how long it would actually take for cutter to get u/w” for any cutter in “C” status.

Sector

Contact each department head to determine who will be responsible for completing their section of this checklist, even after hours. A person from each department should be designated to ensure completion of that department’s portion of the checklist- the Planning Staff or SLIS Command Center should not be completing the checklist for other departments. Contact ESD / ISD New Haven to ensure they have this checklist and are completing their sections.

Sector

Send an Alert and Warning System (AWS) notification to all Sector and co-located unit personnel advising them of the elevated Hurricane Condition.

Sector

Notify D1 Command Center when Condition 4 is attained by Sector and all sub-units. Record time in Command Duty Officer log. Send out text brief with all information (listed above).

Sector

Commence tracking the storm through National Weather Service advisories and plotting its location. Print out latest graphic from NHC – post prominently in the Command Center and send out via text brief. To meet requirement, use internet to access the National Hurricane Center (NHC) and National Weather Service (NWS) for most recent storm information. National Weather Service: http://www.nws.noaa.gov/ National Hurricane Center: http://www.nhc.noaa.gov/

D1 OPLAN (9710-06)

Review plan for evacuation, should it become necessary. (Note- plans for the evacuation of personnel are held by State/ local governments).

D1 OPLAN (9710-06)

Determine the status of all communications equipment. Ensure portable equipment is fully charged and operational.

Sector

Identify need to surge the SLIS Command Center watch. Sector

Review hurricane condition 3 checklist.

D1 OPLAN (9710-06)

Review procedures to backup all Automated Information System (AIS) and other critical SLIS Command Center files, files and store backup media in waterproof container.

Sector

Develop communications plan or implement an existing plan. Sector Contact CAMSLANT to determine the availability of the Communications

Assist Team (CAT) to support post-storm operations. Sector

Note the position and operational status of all Sector vessels, including small boats.

D1 OPLAN (9710-06)

Commence Safety Marine Information Broadcasts (SMIB) to warn vessels and other members of the maritime community of the impending storm. Discuss Port Condition response with COTP, Deputy, Prevention &

D1 OPLAN (9710-06)

2-11

Response. If Condition Whiskey is set, ensure Condition Whiskey (72-hr) broadcast is drafted and sent to advise port community of changing readiness condition (see samples contained in Annex D). Get Prevention Department approval for broadcast.

As operations permit, assist small craft in seeking safe moorings. D1 OPLAN (9710-06)

Review the actions required to set hurricane conditions 3, 2, and 1. Review unit heavy weather bill. Ensure sub-units are following their heavy weather bills.

D1 OPLAN (9710-06)

Response (Primary Responsible Person: Chief, Response)

Consider possibility of pre-positioning unit vehicles, with full tank of gas, for post-storm activities. Determine where team vehicles and hand-held communications equipment will be staged for post-storm response.

Sector

Verify the location and status of all response trailers. Consider moving unprotected trailers and morale small boat to safe locations.

Sector

Assign and brief harbor patrol teams; commence harbor patrols of AOR. Sector

Compile list of all significant discrepancies found and intended corrective actions.

Sector

Begin operational planning process for post-storm activities (IMD). Sector


Review LANTAREAINST 16601 series. Set Port Conditions per the Instruction.

Sector

Vessels greater than 300 GT remaining in port should submit lay up plans (requirement included in COTP Order). Ensure all masters and agents know the port may be completely closed upon setting of Condition 1. Obtain information regarding cargoes aboard and status of ground tackle. Review Condition 4 (72-hr) broadcast before SLIS Command Center release.

Sector

Utilize RNA authority to create limited access areas to control the movement and anchoring of vessels as appropriate.

D1 OPLAN (9710-06)

Contact the U.S. Army Corps of Engineers (ACOE). Request they inform us once closure times for Hurricane Barriers are determined. ACOE: (203) 758-1723 or (978) 318-8111. (Note- there is a hurricane barrier in Stamford, CT controlled by the Stamford WPCA. POC: Genette Brown, (203) 977-5809).

Sector

Conduct survey of port area in COTP zone to determine if any vessels in port or inbound pose a substantial risk of polluting or damaging other vessels, bridges or port structures in light of predicted wind speeds. Establish communications with commercial vessel representatives to determine plans given the current storm threat. Ensure that those commercial vessels are manned and ready to put to sea if necessary. Order vessels to sea (or not to enter port) when the high wind threat is sufficient to warrant such action. (See Annex G for sample COTP Orders).

D1 OPLAN (9710-06)

Survey port capabilities such as tugs and clean up contractors to determine any shortfalls in abating a port disaster.

D1 OPLAN (9710-06)

2-12

Conduct harbor patrols by both water and vehicles checking for unsafe conditions and potentially dangerous situations.

D1 OPLAN (9710-06)

Update Port Conditions in HOMEPORT. Sector MTSRU As operations permit, advise waterfront facility operators and other

members of the maritime community of the impending storm and precautions to be taken.

D1 OPLAN (9710-06)

After attaining Condition 4, encourage ocean-going vessels that are completing cargo handling operations within 36 hours to clear port.

D1 OPLAN (9710-06)

Compile list of all significant discrepancies found and intended corrective actions.

Sector

Logistics (Primary Person Responsible: Chief, Logistics)

Download Personnel contact information from Direct Access. Provide paper copy to IMT (if activated).

Sector

Meet with command to discuss/specify leave & liberty policy. Sector Ensure personnel reporting for duty are prepared for severe weather and

long hours. Advise personnel to bring rain gear, extra clothing and other personal items.

Sector

Make arrangements for delivery of essential supplies (fuel, food/water, etc).

D1 OPLAN (9710-06)

Contact trash removal companies/sanitation department to have dumpsters and other receptacles emptied. Notify subordinate units to do the same.

Sector

Ensure availability of emergency rations and drinking water for unit personnel. (To meet this requirement, inventory and restock all emergency rations, drinking water, equipment, and supplies to ensure all necessary provisions for prolonged watch standing in SLIS and Field Offices are available. Assemble a four-day supply if hurricane is predicted to be category 3 or higher).

D1 OPLAN (9710-06)

Move or secure equipment against high tides and strong winds. D1 OPLAN (9710-06)

Review plan for securing command (boarding up buildings and reinforcing structures).

D1 OPLAN (9710-06)

Provide evacuation, if requested, to licensees of Coast Guard property using Sector resources. Encourage early evacuation to avoid unsafe conditions later on. If resources from outside the Sector are required, contact CCGDONE Command Center for assistance in coordinating the use of other resources. (Note- may not apply to SLIS).

D1 OPLAN (9710-06)

Review outstanding CASREPs that may affect the operational limitations of any subordinate unit. Provide emergency assistance as necessary.

D1 OPLAN (9710-06)

Review procedures for securing of unit spaces and for removing computer equipment to safe locations away from windows.

Sector

Contact licensees of Coast Guard-owned property and advise them of forecast weather conditions.

D1 OPLAN (9710-06)


Ensure that all requirements of pre-hurricane season checks have been completed.

Sector

Identify IT(s) to COOP with Sector personnel at designated location in order Sector

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to support post-storm activities. Review plan for securing command (boarding up buildings and reinforcing

structures). Contact Sector Logistics if guidance is needed on procedures for securing facility.

D1 OPLAN (9710-06)

Review procedures for securing of unit spaces and for removing computer equipment to safe locations away from windows.

Sector

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HURRICANE CONDITION 3 (48 Hour Alert)


Ensure staff is adequately preparing for upcoming storm. Sector Review activation status of IMT; identify need to activate additional IMT

members. Sector

Evaluate need for evacuation of SLIS, MSD Coram, or SFO Moriches for the safety of watch personnel. If necessary, make preparations for evacuation. Note: All locations should be evacuated no later than setting Condition 1. Ensure ESD/ ISD New Haven is informed about the need to evacuate and that they are communicating this need with their parent command (ISC Boston). ESD/ISD should obtain authorization from their parent command before their evacuation.

Sector

Validate COOP site(S) and required personnel/equipment. Sector Notify Department Heads that they are on a 2-hour recall in the event they

are needed to assist their designated representative to complete their Department’s portion of the checklist.

Sector

Planning (Primary Responsible Person: Chief, Planning Staff)

Ensure all condition 4 actions are complete. D1 OPLAN (9710-06)

Make preparations to move all ICS Go-Kits, MINCS, and other equipment required to establish functionality to designated COOP location.

Sector

Contact state and local emergency management officials. Request information on plans for evacuation and problem areas. Contact Connecticut EOC and the Suffolk County/ Nassau County EOC to discuss the need for Sector representatives at the EOC and the coordination of post-storm response activities. If representatives are needed, contact the below personnel and inform them of the need to report to the respective facility. State of CT EOC: 860-566-3180 (Reps: TBD). Nassau Co. EOC: 516-573-0636 (Reps: TBD). Suffolk Co. EOC: 631-852-4851(Reps: TBD).

D1 OPLAN (9710-06)

Review hurricane condition 2 checklist. D1 OPLAN (9710-06)

SLIS Command Center (Primary Responsible Person: Chief, SLIS Command Center)

Continue/ update SMIB. Discuss Port Condition response with COTP, Deputy, Prevention & Response. If Condition X-Ray is set, ensure Condition X-Ray (48-hr) broadcast is drafted and sent to advise port community of changing readiness condition (see samples contained in Annex D). Get Prevention Department approval for broadcast.

D1 OPLAN (9710-06)

Notify all sub-units of the need to go to Condition 3 and the need for them to contact the SCC/IMT (if applicable) when Condition 3 is attained. Ensure ESD/ ISD New Haven is notified of this requirement. Inform sub-units that their report backs should include the following information: Asset

Sector

2-15

statuses including whether station small boats are out of water; fuel status for all units; cutter statuses including “how long it would actually take for cutter to get u/w” for any cutter in “C” status.

Receive ICS 209H from D1; complete and provide updates IAW set battle rhythm.

Sector


Sector

Identify need to surge the Command Center watch. Sector

Check status of bridge and highway closures. Determine if the State of CT or NY will impose restrictions on drawbridge operations, and if so, what their criteria will be (i.e, drawbridges will not operate at a certain wind speed). CT may require drawbridges to remain down for evacuation to take place. Include information in broadcast. For information, contact State of CT DOT, Mr. Tom Daly, 860-594-2610 NY DOT can be contacted at 518-457-5100.

Sector

Contact Sub Base NLON and determine their plans for evacuation. Sector Notify D1 When Condition 3 is attained by Sector and all sub-units,

including ESD/ ISD. Record time in CDO log. Send out text brief with all information (listed above).

Sector

Ensure the readiness of all communications equipment within the communications center. Fully charge all portable radios.

D1 OPLAN (9710-06)

Prepare Communications Plan for IAP.


Prepare incident action plan for post-storm activities (unless IMT has been activated).

Sector

Ensure all unit vehicles have been equipped with emergency provisions including flashlights, batteries, water, etc.

Sector


Continue to conduct vehicle harbor checks. Report unsafe conditions to cognizant parties.

D1 OPLAN (9710-06)

Review Hurricane Condition X-RAY (48-hr) broadcast before SLIS Command Center release.

Sector

Determine plans of facilities and vessels in port preparing for the storm and their intentions during its passage.

D1 OPLAN (9710-06)

Contact Ferry operators and discuss their plans. Sector

Consult with shipping and cargo handling interests concerning termination of cargo handling operations.

D1 OPLAN (9710-06)

Determine the plans of companies having vessels scheduled to arrive in port. Advise the companies of the potential for vessel schedule disruptions or denial of port entry if vessel is scheduled to arrive at the same time as the hurricane.

D1 OPLAN (9710-06)

Contact local towing companies, develop list of tugs available for use in an emergency, obtain points of contact, and maintain status board or spreadsheet with IMT/MTSRU.

Sector

2-16


Ensure availability of potable water. D1 OPLAN (9710-06)

Replenish commissary stores as necessary.

D1 OPLAN (9710-06)

Inspect exterior of command for objects which may cause flying object damage. Secure any object capable of damage due to high tide or flooding. Stow items indoors if possible.

D1 OPLAN (9710-06)

Ensure the readiness of emergency generator (test run) and all emergency lighting.

D1 OPLAN (9710-06)

Make preparations for protecting windows and securing buildings. Contact CEU for guidance if needed. Make floating piers as secure as possible.

D1 OPLAN (9710-06)

Contact Stations to ensure small boats are removed from the water and/ or secured for heavy weather.

Sector

Remind staff to move computer equipment to safe locations away from windows.

Sector

Determine what provisions will be needed in the event of a Level 2 COOP, and submit requests for authorization to procure them if needed.

Sector



Inspect exterior of command for objects which may cause flying object damage. Secure any object capable of damage due to high tide or flooding. Stow items indoors if possible.

D1 OPLAN (9710-06)

Make preparations for boarding up windows and securing buildings.

D1 OPLAN (9710-06)

Remind staff to move computer equipment to safe locations away from windows.

Sector

2-17



Identify non-essential Coast Guard personnel for release to home. Identify non-essential personnel prior to State/local evacuation orders.

Sector

Notify staff on procedures and timeline for Post-Storm Accountability Check-In.

Sector

Brief Command staff on Post-Storm duty assignments, per the approved IAP. Department Heads to brief their personnel.

Sector

Validate COOP site and required personnel/equipment. Sector

Notify staff to prepare to vacate spaces, as directed by Sector Commander.

D1 OPLAN (9710-06)

Notify staff to curtail regular operations as appropriate.

D1 OPLAN (9710-06)

Take any additional precautions deemed necessary to ensure the safety of the command.

D1 OPLAN (9710-06)

Planning/IMT (Primary Responsible Person: Chief, Planning and Force Readiness)


Continue to plot hurricane's position and track its movement. D1 OPLAN (9710-06)

Contact Sector reserve personnel to ensure readiness to report if needed during post-storm operations.

Sector

Secure classified material, valuable documents, check books, electronic gear, and high cost items either in place or on higher ground, or prepare them for evacuation. Coordinate with Command Security Officer. Reference the unit’s Emergency Action Plan.

Sector

Review Hurricane Condition 1 checklist.

D1 OPLAN (9710-06)


Notify all sub-units of the need to go to Condition 2 (including ESD/ ISD New Haven) and the need for them to contact the IMT when Condition 2 is attained.

Sector


Sector

Report attainment of Condition 2 and Port Condition YANKEE to the appropriate operational/ tactical Commander (OPCON/ TACON) via message. Commence eight-hour SITREP reporting schedule unless otherwise directed by D1. (See Condition 2 attainment message sample in Annex E. SITREP template is in Annex L). Include applicable ESD/ ISD information in SITREP. Prevention Department should review the Condition 2, Port Condition YANKEE attainment message before release. Record time Condition 2 attained in CDO log.

D1 OPLAN (9710-06)

2-18

Identify need to surge the Command Center watch. Sector

Disseminate communications plan to key personnel. Sector Continue to update SMIB.

Ensure Condition YANKEE (24-hr) broadcast is made to advise port community of changing readiness condition (see samples contained in Annex D). Obtain approval from Prevention Department before releasing.

Sector


Complete harbor checks.

D1 OPLAN (9710-06)

Ensure all requirements of Condition 3 and Port Condition X-RAY have been completed.

D1 OPLAN (9710-06)

Review Hurricane Condition YANKEE (24-hr) broadcast before SLIS Command Center release.

Sector

Review Condition 2, Port Condition YANKEE, attainment message before SLIS Command Center release.

Sector

Compile information on vessel status in port, intentions to move vessels within the next 24 hours, etc. Ensure any conflicts are resolved. Provide information to the IMT/MTSRU.

Sector

Contact agents who have not provided required information. Remind them the port will be closed when Port Condition Zulu is set.

Sector

Ensure all bunkering and lightering operations are terminated. Sector

Monitor vessel movements. In cases where vessels or facilities refuse to follow the safety recommendations and fail to make adequate preparations, issue COTP orders to require the appropriate precautions. (See sample COTP orders for ordering vessel to remain in port or ordering vessel to sea - Annex G).

Sector

Ensure ANT units are following their heavy weather bills to dispatch small boats to refuge moorings: Suggested moorings: ANT Moriches: AB-S: Move inside boat bay Station Shinnecock (Primary); Hampton Bays FD storage shed (Secondary). TANB - Move inside boat bay Station Shinnecock (Primary); Hampton Bays FD storage shed (Secondary). BUSL: ANT Moriches Moorings (Primary); Threemile Harbor moorings (Secondary); Town of Middletown Moorings, Connecticut River (with ANT LIS) (Secondary North); US Military Academy Marina, Hudson River, NY (with ANT NY) (Secondary West).

ANT Long Island Sound: Dispatch boats IAW unit Heavy Weather Bill. The BUSL’s and the trailered 26' TANB will normally go to Middletown on the CT River. The 21' will be brought to the SLIS boat bay.

Sector

Immobilize buoys by attaching to sinkers or chaining to deadmen, double-up mooring lines, and rig extra fenders for all boats and floating equipment. (As applicable to ANT boats and equipment).

D1 OPLAN (9710-06)

USCGC BOLLARD: Depart moorings IAW unit Heavy Weather Bill. (Upper New Haven Harbor or Connecticut River area depending on wind direction).

Sector

2-19


Conduct final harbor patrols as necessary. Sector Present post-storm IAP to Sector Commander for approval and disseminate

post-storm IAP to key personnel (unless IMT has been activated). Sector

Evaluate need to stage response trailers and equipment at alternative locations; carry out plan if needed.

Sector

Place key Response personnel (BOs, FOSCRs, PRs, BTMs, etc) on a 2-hour recall status for post-storm operations.

Sector

Double-up mooring lines, and rig extra fenders for all boats and floating equipment. (Ensure cutters are following these precautions).

D1 OPLAN (9710-06)

In accordance with unit heavy weather bills, sub units should dispatch small boats to refuge moorings. Cutters should also proceed to refuge moorings. Suggested Refuge moorings are as follows: Station Eaton’s Neck: Dispatch RB-Ms IAW station Severe Weather Plan. (Stamford / Greenwich, CT or Huntington Bay depending on storm and / or wind direction). Unit RB-S will be trailered and stored inside the Boat Maintenance Facility or at the Northport Fire Department. Station New Haven: Dispatch UTB’s IAW station Heavy Weather Bill. (Upper New Haven Harbor or Milford Harbor depending on wind direction). Non-standard boats will be trailered and stored at the Connecticut State Police Academy in Meriden. Station New London: Dispatch UTB’s IAW station Heavy Weather Bill. Move one UTB to dock at the CG Academy and the other UTB to the docks located at the Connecticut Department of Environmental Protection facility at the mouth of the Connecticut River. Trailer one RBS and bring to Hartford (Brainard) to be housed with CT-USAR team; one RBS placed in Mystic at Mystic FD; one RBS kept on a trailer in the boat bay at STA NL. Station Montauk: RBS trailered and housed in Montauk Fire Department. MLB transit to Three Mile Harbor and moor at Town of East Hampton Commercial Pier at 42 Gann Road. Station Shinnecock: For CAT 1 Hurricane the RBS-II will be trailered in the boat house and the MLB will remain moored at the station. For CAT 2-5 the MLB will be moved to the East Hampton Marine Patrol Headquarters Pier located on Gann Road, in Three-mile Harbor.

Station (Small) Moriches: The RBS-II will be trailered on the rails in the boat house. Station Fire Island: All trailerable boats will move to a prearranged hanger at Republic Airport in Farmingdale, NY. The 47’ MLB will move to Kings Point and moor at the Merchant Marine Academy. If severity of storm does not allow mooring at Kings Point the secondary mooring will be at West Point on the Hudson River.

Sector

2-20

Station Jones Beach: The RBS II will be trailered and secured in the Boat Maintenance Facility onboard station Jones Beach or relocated to Nassau County Marine/Aviation Bureau in Hicksville, NY depending on storm track and speed of advance. The MLB will transit to Station Kings point or West Point, south dock on the Hudson River depending on storm conditions and severity. USCGC ALBACORE: Thames River, Submarine Base, Southold Bay, Millstone Power Plant, West Point, Narragansett Bay, Fall River.

USCGC BONITO: Southold, NY mooring ball, State Pier, New London, West Point/ Newburgh, NY (Upper Hudson), Newport/Bristol, RI.

Keep SLIS Command Center/Incident management Team advised of cutter and station intentions and actions.

Sector


Secure unit. Test emergency power. D1 OPLAN (9710-06)

Oversee final arrangements for securing of unit spaces. Relocate equipment/files to safe locations, away from windows, relocate computer equipment or cover with waterproof covers, remove missile hazards located near windows. Coordinate with ESD/ ISD to ensure their command is taking proper precautions.

Sector

Commence fuel reporting for all Sector departments and subordinate units. Sector Reserve YN coordinate with RFRS to prepare orders for reserve members as

needed in advance of landfall. Sector

Assess if there is a need to request from D1 evacuation of dependents, IAW JFTR Chapter 6 (further described in Annex M).

Sector

Evacuate personnel as allowable considering remaining preparatory tasks. D1 OPLAN (9710-06)


Ensure all requirements of Condition 3 have been completed. D1 OPLAN (9710-06)

Identify non-essential Coast Guard personnel for release to home. Identify non-essential personnel prior to State/ local evacuation orders.

Sector

Notify staff to prepare to vacate spaces, as directed by commanding officer.

D1 OPLAN (9710-06)

Notify staff to curtail regular operations as appropriate.

D1 OPLAN (9710-06)

Take any additional precautions deemed necessary to ensure the safety of the command.

D1 OPLAN (9710-06)

Secure classified material, valuable documents, check books, electronic gear, and high cost items either in place or on higher ground, or prepare them for evacuation. Coordinate with Command Security Officer. If applicable, reference the unit’s Emergency Action Plan.

Sector

Review hurricane Condition 1 checklist.

D1 OPLAN (9710-06)

Establish watch schedule for personnel remaining at commands within the impacted area. Instruct others granted liberty on hurricane evacuation and

D1 OPLAN (9710-06)

2-21

protective actions. Orders should be given to personnel to contact the command as soon as practicable advising on degree of impact on personal property and ability to return to duty. Notify SLIS Command Center and parent commands of watch schedule.

Secure unit. Test emergency power.

D1 OPLAN (9710-06)

Oversee final arrangements for securing of unit spaces. Relocate equipment/files to safe locations, away from windows, relocate computer equipment or cover with waterproof covers, remove missile hazards located near windows.

Sector

Determine if D1 is authorizing evacuation of dependents, IAW JFTR Chapter 6 (further described in Annex M). Contact Sector Logistics Department for further information on evacuation procedures.

Sector

Evacuate personnel and dependents as allowable considering remaining preparatory tasks. Contact parent commands and SLIS Command Center to inform them of evacuation plans.

D1 OPLAN (9710-06)

2-22



Validate COOP site and required personnel/equipment. Sector All hands final muster (including duty section that will remain at unit).

Conduct final brief on approaching storm, on post-hurricane recall procedures, and initiation of post-hurricane operations (communicate with field offices via conference call or through supervisor). Once final instructions/info is passed, release all but duty section. Ensure ESD/ ISD staff is present at final muster and informed of plans.

Sector

Advise the District if it is determined that complete evacuation of SLIS or sub units is necessary. Include information on ESD/ ISD evacuation.

Sector

At COTP discretion, consider closing the port or implementing other restrictions to vessel movements within the port, for the duration of the storm. Advise CCGDONE of any measures implemented in your attainment report or as occurring.

D1 OPLAN (9710-06)

Dispatch pre-storm SLIS agency representatives to CT EOC or Suffolk County/ Nassau County, NY EOC if needed..

Sector

Planning/IMT (Primary Responsible Person: Chief, Planning and Force Readiness)

Ensure all Condition 2 actions are complete.

D1 OPLAN (9710-06)

Designate location of ICP. Activate COOP if appropriate. D1 OPLAN (9710-06)

Send RFF message to D1 requesting DSF support if need is anticipated. Sector Continue to plot the hurricane's position and track its movement.

D1 OPLAN (9710-06)

Participate in National Weather Service and State EOC teleconferences relating to pending storm.

Sector

Ensure that D1 is informed of number of SLIS personnel remaining in building.

Sector


Complete tests of emergency communications networks. (Use SLIS Command Center comms checklist).

D1 OPLAN (9710-06)

Establish communications with SLIS representatives at EOCs. Sector


Sector

Report attainment of Condition 1, Port Condition ZULU to the appropriate operational commander via SITREP. Commence four-hour SITREP reporting schedule unless otherwise directed by D1. (Note- see Annex E for template of Condition 1 attainment message. SITREP template is included in Annex L). Include attainment of ESD/ ISD in message. Get Prevention Department approval before releasing Condition 1 attainment message. Record time Condition 1 attained in CDO log.

D1 OPLAN (9710-06)

2-23

Participate in National Weather Service and State EOC teleconferences relating to pending storm.

Sector

Monitor all local National Weather Service radio broadcasts using NOAA weather radio.

Sector

Continue/update SMIB. Ensure Condition ZULU (12-hr) broadcast is made to advise port community of changing readiness condition (see samples contained in Annex D). Get Prevention Department approval before releasing.

D1 OPLAN (9710-06)


Make final check on facilities and vessels in port or en route to port.

D1 OPLAN (9710-06)

Review Condition 1, Port Condition ZULU, attainment message before SLIS Command Center release.

Sector

Review post-storm broadcast before SLIS Command Center release. Sector Pre-stage inspector/ investigator teams within the COTP zone. Sector


Assign available vehicles to unit personnel to be taken home for post-storm survey as necessary (field offices distribute among personnel too).

Sector

Identify locations for pollution response teams within the COTP zone for post-storm operations.

D1 OPLAN (9710-06)


Send message to D1 requesting authority for involuntary recall of reservists if needed.

Sector

Secure windows and doors with tape and plastic at main office and field offices, if necessary.

Sector

Test emergency generators. Sector Continue to assess if there is a need to request from D1 evacuation of

dependents, IAW JFTR Chapter 6 (further described in Annex M). Sector

Evacuate personnel as allowable considering remaining preparatory tasks. D1 OPLAN (9710-06)


Ensure all Condition 2 actions are complete.

D1 OPLAN (9710-06)

Ensure that D1 is informed of number of SLIS personnel remaining in building.

Sector

Secure windows and doors with tape and plastic, if necessary. Sector

2-24

POST HURRICANE CONDITION (STORM PASSED)


Allow evacuated personnel time to assess damage to homes and personal property and allow time to arrange for care of dependents. (As authorized by civilian authorities and within operational requirement constraints).

D1 OPLAN (9710-06)

Execute post-storm incident action plan. Sector SLIS Command Center (Primary Responsible Person: Chief, SLIS Command Center)

Initiate port area damage assessments by subordinate commands. D1 OPLAN (9710-06)

Notify all sub-units of the need to go to Post-hurricane Condition and the need for them to contact the CDO when Post-hurricane Condition is attained.

Sector

Send an Alert and Warning System (AWS) notification to all Sector and co-located unit personnel notifying them that Post-hurricane condition has been set.

Sector

Notify D1 When Post-hurricane Condition is attained by Sector and all sub-units. Record time in CDO log.

Sector

Assess damage to the command and make report to the appropriate operational/ tactical commander (OPCON/ TACON) on ability to resume statutory missions. Negative reports are required. Survey area of responsibility and submit message report of damage. Negative reports are required. (See template message in annex F).

D1 OPLAN (9710-06)

Ensure post-storm broadcast is made to advise port community of changing readiness condition (see samples contained in Annex D). Get Prevention Department approval before releasing.

Sector

Render assistance as able. D1 OPLAN (9710-06)

Respond to distress calls as per references (b) and (c) to the D1 OPLAN 9710-06 Severe Weather Annex (Statement of Understanding between the American Red Cross and the U.S. Coast Guard, and Public Law 93-288, Robert T. Stafford Disaster Relief and Emergency Assistance Act) and other standing directives.

D1 OPLAN (9710-06)

Become familiar with chapter 3 of this plan, “Post-storm Response.” Command Cadre should meet to formulate a storm-specific recovery plan which will depend on the extent of damage.

Sector

2-25

Planning (Primary Responsible Person: Chief, Planning and Force Readiness)

Assist IMT in maintaining full functionality at COOP location, and begin preparations to return to Sector when possible.

Sector

Become familiar with Chapter 3 of this plan, “Post-storm Response.” Command Cadre should meet to formulate a storm-specific recovery plan which will depend on the extent of damage. Work with the Prevention Dept. to activate an MTS Recovery Unit as part of the Planning Section of ICS per LANTAREA INST 16601.1.

Sector


Become familiar with Chapter 3 of this plan, “Post-storm Response.” Command Cadre should meet to formulate a storm-specific recovery plan which will depend on the extent of damage.

Sector


Assess damage to the port area, particularly waterfront facilities and restricted channels.

D1 OPLAN (9710-06)

Confer with pilots, tug companies, groups, and ATON units to determine status of major aids.

D1 OPLAN (9710-06)

Implement restrictions on vessel movements as appropriate. Issue advisories on port related activities.

D1 OPLAN (9710-06)

Review hurricane condition 1 (12-hr) broadcast before SLIS Command Center release.

Sector

Become familiar with Chapter 3 of this plan, “Post-storm Response.” Command Cadre should meet to formulate a storm-specific recovery plan which will depend on the extent of damage. Work with the Prevention Dept. to activate an MTS Recovery Unit as part of the Planning Section of ICS per LANTAREA INST 16601.1.

Sector

Assess marine casualties and initiate appropriate investigations. Sector

2-26


Assess impact on personnel and personal property and the ability of affected personnel to return to duty. Determine need for Coast Guard Reserve assistance and request authority to recall assigned Reserve personnel to assist in response and recovery operations. See Appendix 7 to Annex E to D1 OPLAN (9710-06). (Note- assistance may be requested from ISC Boston, CEU, MLC LANT and D1). Use unit roster to execute call-down to ensure safety of staff. Include requirement for ESD/ ISD to perform call down of their staff (using their roster) and to report results to the CDO. Call two Aux Commodores (SLIS North and South) to ask that they initiate a call-down (using their roster) to ensure the safety of their Aux personnel. Assess ESD/ ISD damage (or request they assess damage) and report damage to parent command.

D1 OPLAN (9710-06)

Repair and return to operation all Coast Guard equipment and property as practicable.

D1 OPLAN (9710-06)

Become familiar with Chapter 3 of this plan, “Post-storm Response.” Command Cadre should meet to formulate a storm-specific recovery plan which will depend on the extent of damage.

Sector

2-27

SECURE HURRICANE CONDITION (STORM TURNED AWAY)


Cancel hurricane condition. Resume normal operations. No report required. D1 OPLAN (9710-06)

3-1

CHAPTER 3 - POST INCIDENT RESPONSE A. Damage Assessment. After the passing of heavy weather, the primary focus of the Captain of the Port

(COTP) will be to reopen the port as expeditiously as possible. The first step in doing so is to assess the actual damage incurred from the storm. The COTP shall coordinate aerial assessments with CG Air Station Cape Cod, local news and law enforcement agencies. Surface assessments will be coordinated through the Command Duty Officer and state/local officials. Communications with the Sector will be established at the State of CT EOC, and/or Nassau/Suffolk County EOCS (via CG Liaisons).

1. Aerial Assessment. Aerial observations using Coast Guard, Coast Guard Auxiliary, and other

appropriate aircraft will be utilized to conduct checks of port areas with emphasis on wharves, piers and anchorage areas. Primary focus will be given to the identification of pollution, navigation hazards and aids to navigation (ATON) restoration. Information from video and still cameras, documentation of physical damage, reports of channel obstructions and reports of pollution incidents shall be gathered to expedite recovery and cleanup efforts to the port.

2. Surface Assessment. Typically, initial damage assessments will be made by local emergency/law

enforcement agencies responding to search and rescue cases, followed by state and federal support. Police and fire departments are most likely the first to enter the port areas and report situations as they are observed.

a. The COTP will communicate with the U.S. Army Corps of Engineers (ACOE) and the U.S.

Navy SUPSALV regarding waterway navigability assessments following periods of heavy weather. Requests may be made for channel surveys to identify potential obstructions and or shoaling in the navigation channels.

b. After determining the operational capabilities of SLIS and recalling personnel, the COTP will

establish response teams. These teams will be deployed shoreside and waterside to assess damage to the port and assist in search and rescue operations when a situation arises. Emphasis will be placed on situations and casualties causing or threatening impairment to port operations and/or the marine environment:

(1) Navigational hazards:

(a) Aids to navigation (ATON) discrepancies such as missing or displaced aids. ATONs

are expected to be missing or destroyed. The channel will most likely not be sufficiently marked so as to be navigable by commercial vessel traffic;

(b) Wrecks within the channel; (c) Channel depths and widths may not meet project specifications due to shoaling. It is

noted that any obstructions will close the channel to all commercial vessel traffic. Silting in the channel decreases controlling depth and limits access by commercial vessel traffic; the Waterways Management section of SLIS will conduct assessments by vessel and air operations.

3-2

(2) Pollution Hazards:

(a) Evaluate the extent of oil spills or hazardous material releases in the port area; (b) Examine waterways for pipeline ruptures. (c) Inspect facilities. Storage facilities near the water are of sufficient size that any

release or failure of the structures or containment systems would pose a significant threat to the environment and the local population. The actual effects of a catastrophic release during a hurricane are unknown. Therefore, post hurricane operations should focus on a quick assessment of the port area.

B. Actions to Reopen the Port.

1. General. Although prior planning and prompt implementation of precautionary actions will do much to avoid loss of life and property, a worst case hurricane will wreak havoc on the region. A significant storm surge (15-30 feet or greater) could inundate the major population and industrial centers causing extensive damage. Secondary damage from weakened structures; water damage, etc. will only compound the problem of recovery.

2. MTS Recovery Unit. Per LANTAREA INST 16601.1, SLIS should establish an MTS Recovery

Unit as part of the Planning Section of ICS to evaluate waterway conditions and establish procedures for opening the port. The MTS Recovery Unit may consist of selected members from SLIS and the ACOE, EPA, NOAA, CT DEP, NY DEC, NY DOT, CT DOT and industry to identify problems and establish priorities. The Area Maritime Security Committee and the Area Planning Committees may also be involved as there will be interagency port security and environmental issues to address.

3. Port Considerations.

a. The primary concerns of the COTP with regard to hurricanes are:

(1) Aids to navigation expected to be missing or destroyed; the channel will most likely not be

sufficiently marked so as to be navigable by commercial vessel traffic. (2) Vessels and barges will probably be aground on the coastline and in the bay or channel,

which may result in the channel being closed to all commercial vessel traffic for an extended period of time.

(3) Any closure over 48 hours in length could have a significant impact on the local area

because of reduced product flow. Less fuel available to power plants may lead to less electrical power for recovery operations, gasoline shortages, etc.

(4) Silting in the channel will decrease the controlling depth and limit access by some

commercial vessel traffic. (5) Storage facilities near the water are of sufficient size that any release or failure of the

structures or containment systems would pose a significant threat to the environment and the local population. The actual effects of a catastrophic release during a hurricane are

3-3

unknown. Therefore, post-hurricane operations should focus on a quick assessment of the port area.

b. Responding agencies to navigational hazards would include; the U.S. Army Corps of Engineers, U.S. Navy Supervisor of Salvage and commercial companies. The job of clearing debris, obstructions and dredging the channel could be a long drawn out process. Prioritizing recovery efforts will be necessary.

4. Aids to Navigation Restoration. The SLIS Waterways Management Division will oversee the establishment of temporary aids to navigation service, as necessary, to open any channel areas that are obstructed, and communicate with District (dpw) to provide input regarding prioritizing, extra equipment, and support.

5. Bridge Re-opening. If the State of Connecticut or New York desires to mandate reopening of

drawbridges after the passing of a heavy weather situation, the State EOC shall obtain authorization from the Commander, First Coast Guard District. 33 CFR 117.33 allows drawbridges to remain closed during a natural disaster unless the CCGD1 directs otherwise.

6. Channel Clearing Operations. The COTP will communicate with the U.S. Army Corps of

Engineers (ACOE) and the U.S. Navy Supervisor of Salvage regarding channel-clearing operations. Requests need to be made for channel surveys to identify potential obstructions and or shoaling in the navigation channels.

7. Commercial/Recreational Vessel Salvage.

a. Priority. Following the aftermath of a hurricane the primary focus of the COTP will be to

assess damage incurred and reopen the port as quickly as possible. A large portion of obstructions to the navigational channels will be from recreational, commercial vessels and Coast Guard regulated barges. The COTP and port community will need to prioritize cleanup efforts.

b. Resources.

(1) The COTP has several options in coordinating salvage operations within the port.

(a) U.S. Coast Guard Marine Safety Center. The Marine Safety Center has a long

established Salvage Team that has the capability to perform technical evaluations of hull strength, girder strength, stability and recommendations for towing assistance. The team is available 24 hours a day and time permitting can come to the scene of salvage operations.

(b) Army Corps of Engineering. The COTP can request assistance from the U.S. Army

Corps of Engineers (ACOE) for the marking and removal of sunken vessels and obstructions to navigation. Furthermore, the ACOE provides the resources for dredging operations that may be required due to silting.

(c) U.S. Navy Supervisor of Salvage. Under the Salvage Act, Clean Water Act, and

Economy Act, the U.S. Navy is authorized to provide salvage and towing operations to

3-4

other federal agencies, if requested. The U.S. Navy Supervisor of Salvage (SUPSALV) is an excellent resource available to the COTP which can be used in wreck removal and pollution cleanup.

(d) Local Companies. There are other local salvage companies that are available to the

COTP and may be utilized in order to expedite the reopening of the port. C. Personnel Recall.

1. Following the passing of a hurricane or heavy weather the COTP will commence recall of unit personnel. Personnel on leave or special liberty may be recalled. Active notification will be accomplished using the Alert & Warning System (AWS). AWS alerts are intended to be a quick way to pass the word to all active duty unit members and will be activated as recall of personnel is necessary. Auxiliary and Reserves should also be contacted in accordance with the applicable sections below. The SLIS inclement WX line should also be updated and contain the latest information. The inclement WX line can be reached at (203) 468-4560, or accessed on the internet at http://www.cancellations.com/visitors/org_list.php?oid=19875

2. Recall announcements should be made over local radio stations. Prior to the evacuation of the

unit, personnel will be informed regarding specific stations to monitor. All personnel should listen on commercial and emergency frequencies for an announcement that may require action. When an "all clear" announcement is made by the National Hurricane Center, all SLIS military personnel should follow recall procedures for muster and post-hurricane response. It is likely that the unit will follow a staggered recall process, recalling essential personnel before other staff.

D. Aftermath Hurricane Condition. A Broadcast Notice to Mariners will be issued advising the port

community as the port hurricane condition changes. It is anticipated that the port will remain closed until all ATON has been adequately restored. The COTP (or his representative) and designated waterfront community representatives should assemble as soon as possible (within 24 hours) to conduct a damage survey of the port area.

E. Unit Restoration.

1. After the passing of a hurricane, the CO, XO, Response Department Head, Logistics Department Head, Prevention Department Head, and Chief of Contingency Planning & Force Readiness will meet and re-establish the operations center at Sector LIS or alternate location, depending on damage. Refer to the SLIS Continuity of Operations (COOP) Plan for possible alternate staff and operations center locations. SLIS Logistics Department personnel will be sent out to conduct a damage assessment of the SLIS Facility. All operations should be conducted so as to minimize the risk to personnel due to danger from weakened or damaged buildings, gas leaks, hazardous chemical spills, electrical hazards and spoilage of food and water.

2. The CO will make a determination based on the results of the assessment whether to resume

operations at Sector LIS. If damage to the Sector is minimal, unit personnel will begin re-occupying their offices while continuing their assessment of the port. If the unit is determined uninhabitable, operations will continue to be controlled from an alternate Operations Center per the COOP Plan until the unit is functional.

3. A determination as to the operational capabilities of the unit will determine the extent to which

additional assessment, response and recovery teams can be deployed.

3-5

4. The COTP or his representative will be continuously present at the EOC, as needed, to liaison

with other local, state and federal agencies and private entities, in the coordination of hurricane recovery efforts.

5. Auxiliary personnel, vehicles, vessels, aircraft, and communications will be requested to support

and assist as needed. F. Other Agency Interaction.

The National Response Framework

The National Response Framework (NRF) is an all-discipline, all-hazards plan that establishes a single, comprehensive framework for the management of all domestic Incidents of National Significance, which may include hurricane response. Developed pursuant to Homeland Security Presidential Directive (HSPD)-5, the NRF was updated in May 2013. Its 32 signatory organizations include 29 Federal departments and agencies, the American Red Cross, the Corporation for National Community Service, and the National Voluntary Organizations Active in Disaster.

As the core operational plan for domestic incident management, the NRF supersedes the Federal Response Plan (FRP), the U.S. Government Interagency Domestic Terrorism Concept of Operations Plan (CONPLAN), and the Federal Radiological Emergency Response Plan (FRERP). The NRF also incorporates other national interagency plans as supporting plans or operational supplements, and, links to and integrates other Federal interagency plans such as the National Oil and Hazardous Substances Pollution Contingency Plan (NCP). When warranted, the NRF includes the presence of a Principal Federal Official (PFO) designated by the Secretary of Homeland Security to act as his or her representative locally and to oversee and coordinate Federal activities.

Federal consequence management operations are a major function of the NRF and are conducted under the direction of an appointed Federal Coordinating Officer (FCO).

The NRF outlines how the Federal Government implements the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288, as amended (42 U.S. Code 5121, et seq.)). The Stafford Act is the principal legislation and funding vehicle for Federal emergency assistance to State, local and tribal governments when a major disaster or emergency overwhelms their ability to respond effectively, and following a Presidential declaration of a major disaster or emergency. All Presidential declared disasters and emergencies under the Stafford Act are considered Incidents of National Significance.

The NRF organizes the types of Federal response assistance under 15 Emergency Support Functions (ESFs), identifying at least one Primary Agency in each ESF:

• ESF #1 Transportation – Assists Federal agencies; State, local and tribal governmental entities; and voluntary organizations requiring transportation for an actual or potential Incident of National Significance. This ESF also engages in the prevention/mitigation, preparedness, recovery, infrastructure restoration, safety and security of the national transportation system. Department of Transportation

3-6

• ESF #2 Communications – Ensures the provision of Federal telecommunications support to Federal, State, local, tribal and private-sector response efforts during an Incident of National Significance. This ESF supplements the provisions of the National Plan for Telecommunications Support in Non-Wartime Emergencies. Department of Homeland Security

• ESF #3 Public Works and Engineering – Provides technical advice and evaluation, engineering services, contracting for construction management and inspection, contracting for the emergency repair of water and wastewater treatment facilities, potable water and ice, emergency power, and real estate support to assist the State(s) in meeting goals related to lifesaving and life-sustaining actions, damage mitigation, and recovery activities related to an Incident of National Significance. Department of Defense, U.S. Army Corps of Engineers; Department of Homeland Security, Federal Emergency Management Agency

• ESF #4 Firefighting – Detects and suppresses wildland, rural, and urban fires resulting from, or occurring coincidentally with, an Incident of National Significance. Department of Agriculture

• ESF #5 Emergency Management – Provides the core management and administrative functions in support of National Response Coordination Center (NRCC), Regional Response Coordination Center (RRCC) and Joint Field Office (JFO) operations. Department of Homeland Security, Federal Emergency Management Agency

• ESF #6 Mass Care, Housing, and Human Services – Supports State, regional, local, and tribal government and nongovernmental organization (NGO) efforts address the non-medical mass care, housing and human services needs of individuals and/or families impacted by incidents of National Significance. Department of Homeland Security, Federal Emergency Management Agency; American Red Cross

• ESF #7 Resource Support – Assists Federal agencies and State, local, and tribal governments requiring resource support through purchasing, contracting, renting and/or leasing equipment, material and supplies prior to, during and/or after Incidents of National Significance. General Services Administration

• ESF #8 Public Health and Medical Services – Provides coordinated Federal assistance to supplement State, local, and tribal resources in response to public health and medical care needs (to include veterinary and/or animal health issues when appropriate) for potential or actual Incidents of National Significance and/or during a developing potential health and medical situation. Department of Health and Human Services

• ESF #9 Urban Search and Rescue – Rapidly deploys components of the National Urban Search and Rescue (US&R) Response System to provide specialized life-saving assistance to State, local, and tribal authorities during an Incident of National Significance. US&R operational activities include locating, extricating, and providing onsite medical treatment to victims trapped in collapsed structures. Department of Homeland Security, Federal Emergency Management Agency

• ESF #10 Oil and Hazardous Materials Response – Provides Federal support to State, local, and tribal governments in response to an actual or potential discharge and/or uncontrolled release of hazardous materials during Incidents of National Significance. Note: The Federal Government may also respond to oil and hazardous materials Incidents of National Significance

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using mechanisms of the NCP without activating ESF #10. Environmental Protection Agency; U.S. Coast Guard

• ESF #11 Agriculture and Natural Resources – Supports State, local, and tribal authorities and other Federal efforts to address: (1) provision of nutrition assistance; (2) control and eradication of highly contagious or economically devastating diseases; (3) assurance of food safety and security; and (4) protection of natural and cultural resources and historic properties prior to, during and/or after an Incident of National Significance. Department of Agriculture; Department of the Interior

• ESF #12 Energy – Supports restoration of damaged energy systems and components during a potential or actual Incident of National Significance as part of ensuring continuous and reliable energy supplies nationwide. Department of Energy

• ESF #13 Public Safety and Security – Integrates Federal public safety and security capabilities and resources to support the full range of incident management activities associated with potential or actual Incidents of National Significance. ESF #13 provides a mechanism for coordinating and providing Federal-to Federal support or Federal support to State and local authorities to include non-investigative/non-criminal law enforcement, public safety, and security capabilities and resources. Department of Homeland Security; Department of Justice

• ESF #14 Long Term Community Recovery and Mitigation – Provides a framework for Federal government support to State, regional, local, and tribal governments, nongovernmental organizations (NGOs), and the private sector designed to enable community recovery from the long-term consequences of an Incident of National Significance. This support consists of available programs and resources of Federal departments and agencies to enable community recovery and to reduce or eliminate risk from future incidents, where feasible. Department of Agriculture; Department of Commerce; Department of Homeland Security, Federal Emergency Management Agency; Department of Housing and Urban Development; Department of the Treasury; Small Business Administration

• ESF #15 External Affairs – Ensures that sufficient Federal assets are deployed to the field during a potential or actual Incident of National Significance to provide accurate, coordinated and timely information to affected audiences, including governments, media, the private sector, and the local populace. Department of Homeland Security, Federal Emergency Management Agency

Operation of the National Response Structure On-Scene During Incidents of National Significance

During an Incident of National Significance, an ICP and unified command would be established to manage emergency operations. The unified command would include representatives from agencies that have a primary role in the response. If more than one unified command and ICP needed to be established in the event of separate incidents occurring in the same general area, an area command may be formed to coordinate the efforts of all unified commands.

The unified command (or area command if established) would maintain direct communications with the Local Emergency Operations Center, which communicates with the State EOC.

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The JFO is the focal point for federal resource support. As appropriate, the JFO maintains connectivity with Federal elements in the ICP in support of State, local, and tribal efforts. Emergency support functions would be staffed in the JFO as needed.

Some Incidents of National Significance may be managed primarily using regional resources. At the regional level, the Regional Response Coordination Center (RRCC) coordinates regional response efforts and implements local federal program support until a JFO is established.

The Homeland Security Operations Center (HSOC) serves as the primary national level multi-agency hub for domestic situational awareness and operational coordination. The HSOC includes DHS components, such as the National Infrastructure Coordinating Center (NICC), which has primary responsibility for coordinating communications with the nation’s critical infrastructure during an incident.

The Interagency Incident Management Group (IIMG) is a tailored group of senior federal interagency experts who provide strategic advice to the Secretary of Homeland Security during an actual or potential Incident of National Significance.

JFO activities are coordinated by a JFO Coordination Group, which functions as a multi-agency coordination entity and works jointly to establish priorities (single or multiple incidents) and associated resource allocation, resolve agency policy issues, and provide strategic guidance to support Federal incident management activities. A Principal Federal Official (PFO) may be designated by the Secretary of Homeland Security during a potential or actual Incident of National Significance. While individual federal officials retain their authorities pertaining to specific aspects of incident management, the PFO works in conjunction with these officials to coordinate overall federal incident management efforts.

The relationship between the unified command, the area commands, and other levels of the national response structure is shown in the NRF Organizational Structure diagram below. Actual staffing of these components will vary with the size and type of incident.

NRF Organizational Structure

Figure 1 shows the NRF organizational structure at Federal, State and Local levels.

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Com

man

d S

truc

ture

s C

oord

inat

ing

Str

uctu

res

I ncident Command

Post

Incident Command

Post

Incident Command

Post

Area Command

State Emergency Operations

Center

Joint Field Office

Regional Response

Coordination Center

Homeland Secur ity

Operations Center

Local Emergency Operations

Center

Interagency Incident

Management Group

JFO Coordination

Group

Figure 1 Structure for NRF C di ti

The focal point for coordination of Federal support is the Joint Field Office. As appropriate, the JFO maintains connectivity with Federal elements in the ICP in support o State, local, and tribal efforts.

An Area Command is established when the complexity of the incident and incident management span-of-control consideration so dictate.

The structure for NRF coordination is based on the NIMS construct: ICS/Unified Command on-scene support by an Area Command (if needed) multi-agency coordination centers, and multi-agency coordination entities.

The role of regional coordinating structures varies depending on the situation. Many incidents may be coordinated by regional structures using regional assets. Larger, more complex incidents may required direct coordination between the JFO and national level, with regional components continuing to play a supporting role.

Incident Command • Directing on-scene

emergency management

EOCs / Multi-agency Coordination Centers • Support and coordination • Identifying resource shortages

and issues • Gathering and proving

information • Implementing multi-agency

coordination entity decisions

Field Level Regional Level

National Level

Multi-agency Coordination Entity • Strategic coordination • Prioritization between incidents and associated resourc

allocation • Focal point for issue resolution

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2. Local Response.

a. During recovery efforts following a hurricane, CG representatives may be assigned to

various EOCs throughout the AOR, including the State of CT, State of NY, Nassau County, and/or Suffolk County. If CG representatives are assigned at EOCs, they will:

(1) Assist the COTP in making a decision to resume operations at SLIS. (2) Brief the EOC on port and bridge closures and efforts being made to restore their

operation. (3) Provide SLIS with information on conditions in the region that may hinder damage

assessment and response efforts, i.e. flooding, damaged roads, etc. (4) Coordinate search and rescue and recovery efforts with the EOC. (5) Provide the EOC a damage assessment of the port area including obstructions to

navigation, damage to vessels and facilities, and potential or actual discharges of oil or hazardous materials within the SLIS COTP area of responsibility.

(6) Brief the COTP on emergency operation efforts within the CT and NY areas where

Coast Guard assistance may be needed. (7) Remain at the EOC until response efforts involving CG assets have terminated or

the COTP deems it unnecessary.

Note: an alternate CG Liaison will relieve the primary liaison as soon as possible upon the passage of the storm.

G. Situation Reports (SITREPS). During emergency response operations following the passing

of heavy weather, SLIS will prepare daily disaster response situation reports (SITREPS) to be sent to the First District office. The SITREPS will provide District with information pertaining to resources and personnel allocations and the unit's involvement in disaster response efforts. SITREPS will be prepared until the termination of recovery operations. See Annex L for a sample SITREP.

H. Prioritizing Vessel Movement. Vessel traffic control, channel restrictions and pilotage

requirements will continue as long as the COTP deems necessary. Assistance may be requested from shipping agents for help in expediting the reopening of the port.

I. Dependents. The COTP will support an orderly return of unit personnel and their dependents. J. Logistics. A passing hurricane may completely devastate the CT and NY coastlines, making

it almost impossible to find equipment necessary for recovery efforts. Therefore, preparation is essential in providing logistical support to SLIS facilities following the storm's passing.

1. Transportation. All SLIS government vehicles will be available for assessment and

response efforts pending any physical damage from a storm. If insufficient transportation

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is hindering recovery efforts, the addition of commercial rental vehicles may be authorized by the command.

2. Emergency Equipment. SLIS maintains some emergency equipment, such as a portable

generator, flashlights, cellular phones, and hand held VHF-FM radios. Any additional emergency equipment necessary to support response and recovery efforts will be coordinated with other Coast Guard units or federal agencies. If equipment can not be obtained through government sources in the area, emergency equipment can be purchased through outside sources. All purchases will be coordinated through the Logistics Department.

ANNEX A SECTOR LONG ISLAND SOUND WATCH QUARTER AND STATION BILL

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The Sector Long Island Sound Watch Quarter and Station Bill (WQSB) lists active duty Sector personnel and the corresponding ICS position each member is assigned. The WQSB is divided into 4 Incident Management Team duty sections.. The WQSB does not list positions staffed by other agencies. The WQSB is a frequently updated, and therefore is not included in this plan. . It can be located within the SLIS command public directory using the following path: \\D01MS-NCYNHFB1L\Command Public\Planning\SECTOR IMT

ANNEX B ATTAINMENT OF SEASONAL ALERT STATUS MESSAGE

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R DDTTTTZ MMM YY FM COMCOGARD SECTOR LONG ISLAND SOUND NEW HAVEN CT TO CCGDONE BOSTON MA//CC/DRM/DXO/DP// INFO COMCOGARD SFO MORICHES NY COGARD ACADEMY NEW LONDON CT COGARD STA NEW HAVEN CT COGARD STA NEW LONDON CT COGARD STA EATONS NECK NY COGARD ANT LONG ISLAND SOUND NEW HAVEN CT COGARD ANT MORICHES NY COGARD STA JONES BEACH NY COGARD STA MONTAUK NY COGARD STA SHINNECOCK NY COGARD STA FIRE ISLAND NY USCGC BOLLARD USCGC ALBACORE USCGC BONITO BT UNCLAS //N03006// SUBJ: WARNING ORDER FOR SETTING HURRICANE SEASONAL ALERT A. LANTAREA MSG TTTTZ MMM YY B. District One OPLAN 9710-02 1. IAW refs A and B, Sector LIS is prepared to Execute the unit’s severe weather and hurricane plans. POC: LT XXXXXX, 203-468-4420. BT NNNN

ANNEX C PRE-SEASON HURRICANE PREPAREDNESS MSIBS

These bulletins are purely informational for the maritime community within this Captain of the Port zone. They serve to keep you advised of emerging information & situations that may impact our Marine Transportation System. As important, they help to manage expectations &

facilitate cooperation regarding actions that we may be taking and/or that you may need to employ in the interest of safety/security. Increased vigilance in our maritime world hinges

significantly upon proactive engagement & information sharing with the private sector, which has the primary responsibility for security & safety at their waterfront facilities & vessels.

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Commander United States Coast Guard Sector Long Island Sound

120 Woodward Avenue New Haven, CT 06512 Phone: (203) 468-4401 Fax: (203) 468-4443 [email protected]

Date: MARINE SAFETY INFORMATION BULLETIN

BULLETIN NO: xxx-xx SUBJ: EMERGENCY PREPAREDNESS AND THE 20xx HURRICANE SEASON The 2016 Hurricane Season began on 1 June and runs through 30 November. The following points of information may be useful to you for planning/ preparedness for hurricanes, and sharing among your associates for increased hurricane information awareness.

1. NOAA Weather Radio broadcasts warnings when storms are west of 065 degrees W Longitude. NOAA Weather Radio is updated more frequently than the Weather Channel or the Internet.

2. As part of the storm preparation process, my office will issue periodic notices to

the port area in advance of the storm. These notices will be in the form of a Broadcast Notice to Mariners (BNMs), and are intended to communicate the status of the port, including establishment of safety zones, and to remind all members of the port community of their responsibilities and requirements to prepare for the storm. Typically, Broadcast Notices to Mariners (BNMs) will be issued 72 hours, 48 hours, 24 hours, and 12 hours in advance of the estimated arrival of gale force winds. Some Coast Guard Captains of the Port may vary the timing of these notices based upon local features, (e.g., long transit to open ocean). Additional notices, bulletins, or other outreach methods will be sent as local circumstances or significant developments require.

3. On average in New England, the NWS confidence area for hurricane

predictions are roughly 100 miles to the left and right of predicted track per 24 hours (i.e., a 36 hour forecast may be off by 150 nautical miles). Hurricanes also tend to accelerate rapidly as they head north (on average in New England, hurricanes have a speed over ground of 39 knots), creating a degree of uncertainty as to the time of landfall. Therefore, it is highly recommended to have hurricane preparations complete when the storm is at the latitude of North Carolina.

4. During Hurricane Georges, the surface winds were 80 knots, but winds were

measured at 118 knots 100 feet above ground level. This means that a ship’s





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bridge or high rise office building window may encounter winds much stronger than those suggested by the forecast.

5. The NWS recommends NOT taping windows before a storm – it just makes

them shatter in larger pieces. Board them up instead, possibly with pre-installed shutters. The NWS also says NOT to open windows as we’ve previously been taught. Opening windows increases the likelihood of the roof being lifted off, which leaves the interior much more susceptible to destruction than if some windows blew in or out.

6. Actual seas will be higher than the predicted storm tide because wave height

needs to be factored in (normal tide + storm surge = storm tide). This formula does not include wave action. Wave heights might be significantly higher than normal due to wind blown waves.

7. Hurricane Andrew had 85 embedded tornadoes. In New England, one or two

embedded tornadoes are more likely. Remnants of Tropical Storms can also spawn tornadoes. These scenarios likely account for the pictures of boards stuck through palm trees and into telephone poles.

8. Some internet sites of interest are:

USDHS Ready.Gov: http://www.ready.gov/ NWS Taunton MA: http://www.nws.noaa.gov/er/box NWS Brookhaven NY: http://erh.noaa.gov/er/okx/ NE River Forecast Center: http://nws.noaa.gov/er/nerfc National Climatic Data Center: http://www.ncdc.noaa.gov National Hurricane Center: http://www.nhc.noaa.gov National Weather Service: http://www.nws.noaa.gov/

Facilities and vessels that choose to operate and/or engage in commerce during the hurricane season must recognize and prepare for the associated risks. They must also be prepared to take the necessary actions to reduce the risk to the safety of life and property. In some instances, this will require taking actions well in advance of the predicted arrival of a hurricane force storm. Additional guidance on preparing vessels for a hurricane while in port will be sent separately by our office through another Marine Safety Information Bulletin. As Captain of the Port, I will work closely with facility operators and managers, and vessel owners and operators, to ensure they recognize their responsibilities and are prepared to take appropriate action to protect the safety of life and property. Facilities, in particular, need to recognize that one of the natural consequences of their decision to engage in commerce during the hurricane season, especially with tug and barge units, may be that a vessel may need to remain moored to their facility during a severe storm.





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Thanks for your attention to this very important subject. If you have any further questions or comments, please contact Mr. Al Hoffman of my staff at (203) 468-4438.

E. J. Cubanski, III Captain, U.S. Coast Guard Captain of the Port, Long Island Sound





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Commander United States Coast Guard Sector Long Island Sound

120 Woodward Avenue New Haven, CT 06512 Phone: (203) 468-4401 Fax: (203) 468-4443 [email protected]

Date:

MARINE SAFETY INFORMATION BULLETIN

BULLETIN NO: xxx-xx

SUBJECT: PREPARING YOUR VESSEL FOR A HURRICANE WHILE IN PORT 1. This bulletin is designed to assist vessel owners and operators in getting ready for the

20xx hurricane season, which begins on June 1st and ends on November 30th.

2. It is the goal of the Captain of the Port (COTP) Long Island Sound to protect the safety of life, including vessel crews, facility personnel, and the general public. The COTP will also seek to protect the port’s environment and the viability of the Marine Transportation System (MTS) including port infrastructure, harbors and channels. However, ultimate responsibility for the safety of a vessel and its crew rests with the vessel’s master. Vessels remaining in port during a hurricane event within COTP Long Island Sound’s Zone must make all appropriate arrangements for berthing, mooring or anchoring including tug service or any other protection necessary to ensure the safety of the vessel and to prevent damage to the port and the environment. All heavy weather mooring and anchoring arrangements are subject to review by COTP Long Island Sound. As a hurricane approaches, COTP Long Island Sound will actively stay abreast of the status of activity in the port to ensure all appropriate actions are being taken, planned, or being considered. The COTP (Sector) Long Island Sound will also issue periodic notices to the port area in advance of the storm. These notices will be issued via VHF Marine Radio broadcasts on Marine VHF Channel 16.

3. The person in charge of a self-propelled oceangoing vessel over 300 GT and all oceangoing barges or tugs intending to remain in port during the height of the storm will be required to submit a written mooring plan for approval by COTP Long Island Sound before hurricane force winds arrive. Enclosures (1) and (2) list information that should be included in a plan. Ship’s agents should retain a copy of this MSIB and checklists for vessels’ use during hurricane season.





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4. Enclosure (3) provides detailed guidance on how to prepare a small or recreational vessel for a hurricane while in port, whether pier-side or trailered. Please note these are suggested procedures, not official Coast Guard requirements.

E. J. Cubanski, III Captain, U.S. Coast Guard Captain of the Port, Long Island Sound





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ENCLOSURE 1

STORM PREPAREDNESS PLANNING FOR SELF-PROPELLED OCEANGOING VESSELS OVER 500 GT “REMAINING IN PORT CHECKLIST”

The person in charge of the vessel must submit in writing or orally a mooring plan for review by the Captain of the Port. Vessels remaining in port must have their decks clear of missile hazards, potential pollution hazards, and flammable materials. All persons in charge must ensure that hatches are secured for heavy weather. The following information must be included in the mooring plan submission.

Vessel Information

1. Name, call sign, and official number of vessel. 2. Nationality of the vessel. 3. Name of the master. 4. Name, address, and phone number of the agent, charterer or operator, and owner. 5. Reason why the vessel is not leaving port. 6. Provide full vessel characteristics that would be needed to effect salvage. 7. Provide a full stowage plan and manifest to determine particular cargo and

pollution hazards. 8. Provide 24-hour contact and information on qualified individuals who have been

empowered in writing by the owners to make on-site decisions and authorize expenditures for any required pollution response or salvage.

9. Provide evidence that an agreement has been reached between the vessel and the facility that the vessel may remain at the dock throughout the storm.

10. Vessel particulars as applicable (length, breadth, draft, air draft, gross tonnage, hull type, horsepower, single or twin screw).

11. Number of personnel to remain on the vessel and their qualifications. 12. Amount of ballast the vessel may hold. 13. Amount of bunkers, lube oil, and diesel oil on board. 14. Estimated draft with the vessel in ballast. 15. Name of berth and location. 16. Depth of water in the vessel’s berth at mean low water. 17. Availability of vessel’s main propulsion.





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18. Describe how the vessel will be secured to the berth. Submit a diagram showing the mooring arrangements with the size, length and lead of mooring lines or wire.

19. Operational status of machinery on board (i.e. engines, generators, fire fighting pumps, bilge pumps, anchors and number of anchors, and mooring machinery etc.)

20. Any unusual conditions affecting the vessel’s seaworthiness.





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ENCLOSURE 2

STORM PREPAREDNESS PLANNING FOR BARGES WITH SUPPORTING

TUGS “REMAINING IN PORT CHECKLIST” The owner, operator, or agent of the barge and assist tug(s) must submit in writing or orally a mooring plan for acceptance by the Captain of the Port. Tugs and barges remaining in port must have their decks clear of missile hazards, potential pollution hazards, and flammable materials. All persons in charge must ensure that hatches are secured for heavy weather. The following information must be included in the mooring plan submission. Vessel Information Particular to Tug/Barge Units

1. Name, call sign, and official number of tug and barge(s). 2. Nationality of the tug and barge(s). 3. Name of the master of the tug. 4. Name, address, and phone number of the owner/operator, charterer, and/or agent. 5. Reason why the tug and barge are remaining in port. 6. Provide full barge and tug characteristics that would be needed to effect salvage. 7. Provide a full stowage plan and manifest to determine particular cargo and pollution

hazards 8. Provide 24 hour contact information of qualified individuals who are empowered in

writing by the owners to make on-site decisions and authorize expenditures for any required pollution response or salvage.

9. Provide evidence that an agreement has been reached between the vessel and the facility that the vessel may remain at the dock throughout the storm.

10. Tug and barge(s) particulars as applicable (length, breadth, draft, air draft, gross tonnage, hull type, horsepower, single or twin screw).

11. Ballast capabilities. 12. Will the tug be tending the barge(s) while in port? 13. Number and rating of personnel to remain on tug. 14. Amount of lube oil and diesel oil on board the tug and barge(s). 15. Name of berth and location. 16. Describe how the vessel will be secured to the berth. Submit a diagram showing the

mooring arrangements with the size, length and lead of mooring lines or wire. 17. Operational status of machinery on board the tug and barge(s) (i.e. engines,

generators, fire fighting pumps, bilge pumps, anchors and number of anchors, mooring machinery, etc.)

18. Any unusual conditions affecting either the tug’s or barge(s)’ seaworthiness.





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ENCLOSURE 3

STORM PREPAREDNESS PLANNING FOR SMALL OR RECREATIONAL

VESSELS Vessels remaining in port should have their decks clear of unsecured objects, potential pollution hazards, and flammable materials. All persons in charge should ensure that hatches are secured for heavy weather. With the notable capability of Doppler radar, round-the-clock television coverage provided on programming such as the Weather Channel, and the Internet, up-to-date weather information is available from many sources. This means you should have, at the very least, 48 hours to make your vessel ready for rough weather.

A 3-stage plan is provided below for readying your vessel to "ride out the storm" in port. Additional precautions and courses of action should be obtained from insurance companies, boat manufacturers and state boating administrators.

1. Stage One - Initial Assessment. This is perhaps the most critical preparation time, as you should have time to be both deliberate and meticulous in your efforts. Initially, as you work on your vessel, monitor the National Weather Service broadcasts. Initial indications from the newspaper or normal TV broadcasts should give you an idea several days out that there is a chance for local impact.

First, look all around the vessel topside and start a list of all removable items. Things like spare rigging, life- rings, pads for the cockpit, portable fuel and oil storage containers, etc. should be removed. Items such as bimini tops, dinghies and even a ship's bell should be taken ashore and stored. Winds accompanying a hurricane can take these items and turn them into "missile" hazards. You should also confirm with your insurance company the exact parameters of your policy. In addition to your vessel, see what your lease or rental agreement states about a storage shelter, if you have one, at a marina. These calls will allow you to have a clear understanding what your policy covers and what it does not. It is best to be as informed as possible before the storm hits. 2. Stage Two - Move Below Decks. Moving below, remove all important ship's papers (i.e. registration, log books, passports, etc) and place them in a safe place away from the water. Have a complete list of all the equipment, both on the vessel and in your storage shelter. It makes the insurance claim easier. One good recommendation is to buy a portable lock box for storage of the list and pictures of the vessel’s gear/equipment, and keep it with you. (This is actually a good idea for hurricane preps in general and not just for your vessel.) Some "boxes" are even designed to float. With regard to important papers, make a copy and have them notarized. If you have friends or relatives that are





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outside the area, mail this duplicate set to them for safe keeping. Lessons learned from past hurricanes indicate that, especially in Category Five storms, the devastation can be near total with the loss of all-important paperwork. Use this "back up" approach for your peace of mind.

Moving about the vessel, you should shut off the fuel tanks, leave the bilge pumps on and use enough line to allow for storm surge in your mooring lines. However, don't provide too much slack. If you are not comfortable, call our office for guidance. The local Coast Guard Auxiliary Flotilla is also a good source of information for this type of issue. Ensure that the battery is charged and the bilge pumps are operational. Clean the bilge of any material that would clog the pump. Both of these devices are imperative. 3. Stage Three - A Final Look. This final stage of your hurricane preparations actually involves getting the vessel ready to ride out the storm. Start by setting good chaffing gear in locations where mooring lines will rub. A number of materials, even radiator hose, can be used for this purpose and this may be one occasion where a small investment will pay off. Look to place chaffing gear near deck edges and chocks. Next, a methodical search of all openings to the vessel should be completed. After you complete your first deployment of chaffing gear, do another round of the boat to make sure you have evaluated the entire vessel.

As you move from bow to stern make sure that the vessel is as watertight as possible. You can secure hatches and doors with tape, such as air conditioning duct tape, from the inside. You should also make sure that the "self-bailing" cockpit drains are open. Set your storm anchors, and then triple your bow and stern spring lines. As you're walking off the vessel make sure your electrical shore connection is disconnected. The final thing to do is take off valuables and easily removable electronic devices such as radios, GPS, etc. you may have onboard. Find a safe dry place to store these.

Obviously this three-step approach is not an "all-inclusive" list but should at least serve as a foundation to build your own list. Spend a few minutes on your list before executing it. In addition to all of the above, have a back-up plan in case you are caught in a situation where you can't do these actions yourself. Identify a co-worker, neighbor, relative, or friend who has a good working knowledge of your vessel and can get these items completed before the storm hits.





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Remember, even if you are the most experienced sailor, it is not a good idea to remain on your vessel during a hurricane; it may cost you your life. Property can always be replaced. A Category Five hurricane can pack speeds above 156 MPH and cause storm surges of 18ft.

ANNEX D HURRICANE CONDITION BROADCAST NOTICES TO MARINERS

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Sample Broadcast Notices to Mariners

1. BROADCAST NOTICE TO MARINERS (CONDITION WHISKEY: 72

HOURS) “QUOTE” the U.S. Coast Guard Captain of the Port has set Hurricane Condition WHISKEY for the port(s) of ________________, ________________, and ________________. Gale force winds from hurricane ________________ are expected to make landfall along the coast of ____________________ within 72 hours. Pleasure craft are advised to seek safe refuge. Drawbridges may not be operating when sustained wind speeds reach ___ mph or when evacuation is in progress. The Captain of the Port has (established a safety zone/ activated a regulated navigation area) for the following locations: ____________________. To enter, transit, or remain within this (safety zone/regulated navigation area), vessels must comply with the following requirements: owners, operators or agents of all self-propelled oceangoing vessels over 500 gross tons and all barges and their supporting tugs must immediately advise the Captain of the Port of their intent to remain in port or to depart. Owners, operators or agents for those self-propelled oceangoing vessels over 500 gross tons and all barges and their supporting tugs desiring to remain in port that have not made pre-arrangements with the Captain of the Port or do not plan to use moorings or anchorages pre-authorized by the Captain of the Port must arrange safe mooring and shall either complete and submit within 24 hours to the Captain of the Port a remaining in port checklist or appear in person at the office of ________________ to provide a briefing on intentions for remaining in port. All plans for remaining in port are subject to Captain of the Port acceptance. Copies of the checklist are available from the Captain of the Port. All self-propelled oceangoing vessels over 500 gross tons and all barges and their supporting tugs departing the port must depart not later than __ hours prior to the arrival of gale force winds. Vessels bound for this (these) ports which are unable to depart__ hours prior to the arrival of gale force winds are advised to seek an alternate destination. “unquote”

2. BROADCAST NOTICE TO MARINERS (CONDITION X-RAY: 48 HOURS)

“QUOTE” The U.S. Coast Guard Captain of the Port has set Hurricane Condition X-RAY for the port(s) of ________________, ________________, and ________________. Gale force winds from hurricane ________________ are expected to make landfall along the coast of ____________________ within 48 hours. Pleasure craft are advised to seek safe refuge. Drawbridges may not be operating when sustained wind speeds reach ___ mph or when evacuation is in progress. The Captain of the Port has (established a safety zone/ activated a regulated navigation area) for the following


D-2

locations: ____________________. To enter, transit, or remain within this (safety zone/regulated navigation area), vessels must comply with the following requirements: owners, operators or agents of all self-propelled oceangoing vessels over 500 gross tons and all barges and their supporting tugs desiring to remain in port outside of Captain of the Port approved areas must immediately submit in writing or in a briefing to the Captain of the Port their remaining in port checklist for acceptance. All self-propelled oceangoing vessels over 500 gross tons and all barges and their supporting tugs departing the port must depart no later than __ hours prior to the arrival of gale force winds. Mariners are advised that the Captain of the Port will impose vessel traffic control measures significantly limiting vessel movement and activities when gale force winds are within 24 hours of the port. Vessels bound for this (these) ports which are unable to depart__ hours prior to the arrival of gale force winds are advised to seek an alternate destination. “unquote”

3. BROADCAST NOTICE TO MARINERS (CONDITION YANKEE: 24 HRS, PRE-STORM ONLY) “QUOTE” the u.s. coast guard Captain of the Port has set Hurricane Condition YANKEE for the port(s) of ________________ , ________________ , and ________________ . Gale force winds from hurricane ________________ are expected to make landfall along the coast of ____________________ within 24 hours. Pleasure craft are advised to seek safe refuge. Drawbridges may not be operating when sustained wind speeds reach ___ mph or when evacuation is in progress. No vessels may enter, transit, or remain within the safety zone/regulated navigation area) without the permission of the Captain of the Port. The following additional requirements are in effect: all transferof cargo operations shall cease when wind speeds reach ___ mph. Movement of all self-propelled oceangoing vessels over 500 gross tons and all barges and their supporing tugs within the port(s) is prohibited without prior approval of the Captain of the Port. All self-propelled oceangoing vessels over 500 gross tons and all barges and their supporing tugs desiring to depart port must contact the Captain of the Port to arrange immediate departure. All self-propelled oceangoing vessels over 500 gross tons and all barges and their supporing tugs remaining in port must be at their mooring site in accordance with the arrangements as accepted by the Captain of the Port. Vessels bound for this (these) ports are advised to seek an alternate destination. “unquote”

4. BROADCAST NOTICE TO MARINERS (CONDITION ZULU: 12 HRS)

“QUOTE” the U.S. Coast Guard Captain of the Port has set Hurricane Condition ZULU for the port(s) of ________________ , ________________ , and ________________ . Gale force winds from hurricane ________________ are expected to make landfall along the coast of ____________________ within 12 hours. The Captain of the Port has (established a safety zone/ activated a regulated navigation area) for the following


D-3

areas: ____________________. No vessels may transit within this (safety zone/ regulated navigation area) without the permission of the Captain of the Port. “unquote”

Note: may have to adjust the hour depending on wind speed and sea state.

5. BROADCAST NOTICE TO MARINERS (POST HURRICANE) “QUOTE” the U.S. Coast Guard Captain of the Port has set Post Hurricane Condition YANKEE for the port(s) of ________________ , ________________ , and ________________ . A (safety zone/ regulated navigation area) for the following areas: ________________ remains in effect. Vessel movement is limited as follows ________________. Mariners are advised to exercise caution when transiting restricted waters due to gusty winds, high seas, and aids to navigation (ATON) possibly being off station and unreliable. Movement of vessels requiring docking masters and bar pilots may be restricted since docking masters and bar pilots generally do not move vessels until winds abate below 39 mph and ATON, channel, and waterway surveys have been conducted. “unquote” Note: May keep certain areas of the port under a safety zone where hazards are known.

ANNEX E HURRICANE CONDITION 1 AND 2 ATTAINMENT MESSAGES

E-1

HURRICANE CONDITION TWO

FM COMCOGARD SECTOR LONG ISLAND SOUND NEW HAVEN CT TO CCGDONE BOSTON MA//CC/DRM/DXO/DP// INFO COMCOGARD SFO MORICHES NY COGARD ACADEMY NEW LONDON CT COGARD STA NEW HAVEN CT COGARD STA NEW LONDON CT COGARD STA EATONS NECK NY COGARD ANT LONG ISLAND SOUND NEW HAVEN CT COGARD ANT MORICHES NY COGARD STA JONES BEACH NY COGARD STA MONTAUK NY COGARD STA SHINNECOCK NY COGARD STA FIRE ISLAND NY USCGC BOLLARD USCGC ALBACORE USCGC BONITO BT UNCLAS //N16000// SUBJ: HURRICANE PREPAREDNESS A. CCGDONE BOSTON MA DDTTTTZ MMM YY 1. Hurricane Condition 2 is set per D1 OPLAN 9710-02. 2. Amplifying information: Long Island Sound will be closed to all inbound vessel traffic as of DDTTTTZ MMM YY. Should storm continue on projected track, outbound traffic will be prohibited as of DDTTTTZ MMM YY and all vessel movement within port will be prohibited as of DDTTTTZ MMM YY. BT

HURRICANE CONDITION ONE

FM COMCOGARD SECTOR LONG ISLAND SOUND NEW HAVEN CT TO CCGDONE BOSTON MA//CC/DRM/DXO/DP// INFO COMCOGARD SFO MORICHES NY COGARD ACADEMY NEW LONDON CT COGARD STA NEW HAVEN CT COGARD STA NEW LONDON CT COGARD STA EATONS NECK NY COGARD ANT LONG ISLAND SOUND NEW HAVEN CT COGARD ANT MORICHES NY COGARD STA JONES BEACH NY COGARD STA MONTAUK NY COGARD STA SHINNECOCK NY COGARD STA FIRE ISLAND NY USCGC BOLLARD USCGC ALBACORE USCGC BONITO BT UNCLAS //N16000// SUBJ: HURRICANE PREPAREDNESS

ANNEX E HURRICANE CONDITION 1 AND 2 ATTAINMENT MESSAGES

E-2

A. CCGDONE BOSTON MA DDTTTTZ MMM YY 1. Hurricane Condition 1 is set per D1 OPLAN 9710-02. 2. Amplifing Information: Long Island Sound is closed to all vessel traffic until further notice. Vessel movement within the port is prohibited. BT

ANNEX F POST-HURRICANE DAMAGE ASSESSMENT AND ASSISTANCE REQUEST MSG TO D1

F-1

0 XXXXXXZ MMM YY FM COGARD SECTOR LONG ISLAND SOUND NEW HAVEN CT TO CCGDONE BOSTON MA//CC/DRM/DXO/DP// INFO COMCOGARD SFO MORICHES NY COGARD ACADEMY NEW LONDON CT COGARD STA NEW HAVEN CT COGARD STA NEW LONDON CT COGARD STA EATONS NECK NY COGARD ANT LONG ISLAND SOUND NEW HAVEN CT COGARD ANT MORICHES NY COGARD STA JONES BEACH NY COGARD STA MONTAUK NY COGARD STA SHINNECOCK NY COGARD STA FIRE ISLAND NY USCGC BOLLARD USCGC ALBACORE USCGC BONITO BT UNCLAS //16000// SUBJ: POST STORM DAMAGE ASSESSMENT (AND ASSISTANCE REQUEST, IF

NECESSARY) 1. Situation 2. Damage to coast guard property and equipment 3. Current WX and WX forecast. 3. Action Taken. (Chronology) 4. Future Plans And Recommendations. A. Resource Requirement Projections B. Resources Received (I.E. People, Planes, Etc.) C. Plans (incl release of RES or TAD #) D. Specific direction needed. BT

ANNEX G COTP ORDERS

G-1

Captain of the Port United States Coast Guard Sector Long Island Sound

120 Woodward Avenue New Haven, CT 06512 Phone: (203) 468-4444 FAX: (203) 468-4418 [email protected]

16601/ _____________ __________ ___, 2016

Master, M/V c/o Attn: Address City, State & Zip Code USCG CAPTAIN OF THE PORT LONG ISLAND SOUND, ORDER NO.____/16 The vessel, M/V _______________, O.N. _______________, is moored in the Port of ________________. I have determined that due to weather conditions caused by the impending Hurricane __________________, the M/V _______________ poses a potential threat to persons on board, the Port of _______________ and to the marine environment. Under the authority of title 33 Code of Federal Regulations Part 160.111, I hereby order you as the Master - - that: The M/V ________________ is not allowed to move from its current location in the Port of _________________ without my permission. You must complete a remaining in port checklist that describes your mooring arrangements and other vessel particulars. A checklist form can be provided by my office at your request. Prior to any movement of the vessel within or departure from the port, you must submit a transit plan, including the status of passengers aboard, to me. Failure to comply with this order is punishable by a civil penalty of not more than $27,500. Willful violation of this order is punishable by a fine of not more than $50,000 or imprisonment of not more than five (5) years, or both. Each day of a continuing violation constitutes a separate violation. This order is not a grant of immunity from any law or regulation and in no way limits existing authority to impose civil penalties, fines, forfeitures or to initiate criminal prosecution for any violation of law or regulation. Provisions for appealing this order are contained in 33 CFR 160.7; however, all conditions of this order remain in full effect while such appeal is being processed unless specifically stated by the Commander, First Coast Guard District.

ANNEX G COTP ORDERS

G-2

Please notify the Captain of the Port Long Island Sound via the above telephone number if you have any questions.

Sincerely,

Edward. J. Cubanski, III Captain, U. S. Coast Guard Captain of the Port

ANNEX G COTP ORDERS

G-3

ACKNOWLEDGEMENT OF RECEIPT OF CAPTAIN OF THE PORT ORDER # _______

CAPTAIN OF THE PORT LONG ISLAND SOUND

Date: _________________

I hereby acknowledge the receipt of Captain of the Port Order # _____ dated

________________ (date of COTP order) signed by ______________________ (name and rank of Captain of the Port), Captain of the Port ___________________________ (Captain of the Port Zone).

__________________________________ Signature

__________________________________ Printed or typed name and title

__________________________________ Address

__________________________________ Telephone

ANNEX G COTP ORDERS

G-4


120 Woodward Avenue New Haven, CT 06512 Phone: 1-800-774-8724 FAX: (203) 468-4418 email: [email protected]

16601/ _____________ __________ ___, 2006

Master, M/V c/o Attn: Address City, State & Zip Code USCG CAPTAIN OF THE PORT LONG ISLAND SOUND, ORDER NO.____/06 The vessel, M/V _______________, O.N. _______________, is moored in the Port of ________________. I have determined that due to weather conditions caused by the impending Hurricane __________________, the M/V _______________ poses a potential threat to persons on board, the Port of _________________ and to the marine environment. Under the authority of title 33 Code of Federal Regulations Part 160.111, I hereby order you as the Master - - that: The M/V ________________ must put the vessel to sea due to the pending gale force winds from Hurricane ________________ due to pass over the Long Island Sound Captain of the Port zone. The departure must be coordinated with the ________ Pilots no later than ____ hrs, _________ ___, 2006. Prior notification this order might be forthcoming was delivered to your vessel on ______________ ___, 2006 by this office. Failure to comply with this order is punishable by a civil penalty of not more than $27,500. Willful violation of this order is punishable by a fine of not more than $50,000 or imprisonment of not more than five (5) years, or both. Each day of a continuing violation constitutes a separate violation.

ANNEX G COTP ORDERS

G-5

This order is not a grant of immunity from any law or regulation and in no way limits existing authority to impose civil penalties, fines, forfeitures or to initiate criminal prosecution for any violation of law or regulation. Provisions for appealing this order are contained in 33 CFR 160.7; however, all conditions of this order remain in full effect while such appeal is being processed unless specifically stated by the Commander, First Coast Guard District. Please notify the Captain of the Port Long Island Sound via the above telephone number if you have any questions.

Sincerely,

Edward J. Cubanski, III Captain, U. S. Coast Guard Captain of the Port

ANNEX G COTP ORDERS

G-6

ACKNOWLEDGEMENT OF RECEIPT OF CAPTAIN OF THE PORT ORDER # _______

CAPTAIN OF THE PORT LONG ISLAND SOUND

Date: _________________

I hereby acknowledge the receipt of Captain of the Port Order # _____ dated

________________ (date of COTP order) signed by ______________________ (name and rank of Captain of the Port), Captain of the Port ___________________________ (Captain of the Port Zone).

__________________________________ Signature

__________________________________ Printed or typed name and title

__________________________________ Address

__________________________________ Telephone

ANNEX H REMAINING IN PORT CHECKLISTS

H-1

STORM PREPAREDNESS PLANNING FOR OCEANGOING VESSELS “REMAINING IN PORT CHECKLIST”

The person in charge of the vessel must submit in writing a mooring plan for approval by the Captain of the Port. Vessels remaining in port must have their decks clear of missile hazards, potential pollution hazards, and flammable materials. All persons in charge must ensure that hatches are secured for heavy weather. The following information must be included in the mooring plan submission.

Vessel Information 1. Name, call sign, and official number of vessel. 2. Nationality of the vessel. 3. Name of the master. 4. Name, address, and phone number of the agent, charterer or operator, and owner. 5. Reason why the vessel is not leaving port. 6. Provide full vessel characteristics that would be needed to effect salvage. 7. Provide a full stowage plan and manifest to determine particular cargo and pollution

hazards. 8. Provide 24 hour contact and information on qualified individuals who have been

empowered in writing by the owners to make on-site decisions and authorize expenditures for any required pollution response or salvage.

9. Provide full insurance disclosure to the Captain of the Port and, if moored to a facility.

10 Vessel particulars as applicable (length, breadth, draft, air draft, gross tonnage, hull type, horsepower, single or twin screw) 11 Number of personnel to remain on the vessel and their qualifications. 12 Amount of ballast the vessel may hold. 13 Amount of bunkers, lube oil, and diesel oil on board. 14 Estimated draft with the vessel in ballast. 15 Name of berth and location. 16 Depth of water in the vessel’s berth at mean low water. 17 Availability of vessel’s main propulsion. 18 Describe how the vessel will be secured to the berth. Submit a diagram showing the mooring arrangements with the size, length and lead of mooring lines or wire. 19 Operational status of machinery on board (i.e. engines, generators, fire fighting pumps, bilge pumps, anchors and number of anchors, and mooring machinery etc.) 20 Any unusual conditions affecting the vessel’s seaworthiness.

ANNEX H REMAINING IN PORT CHECKLISTS

H-2

STORM PREPAREDNESS PLANNING FOR OCEANGOING BARGES WITH TUGS

“REMAINING IN PORT CHECKLIST” The person in charge of the barge and assist tug(s) must submit in writing a mooring plan for approval by the Captain of the Port. Tugs and barges remaining in port must have their decks clear of missile hazards, potential pollution hazards, and flammable materials. All persons in charge must ensure that hatches are secured for heavy weather. The following information must be included in the mooring plan submission.

Vessel Information Particular to Tug/Barge Units

1. Name, call sign, and official number of tug and barge(s). 2. Nationality of the tug and barge(s). 3. Name of the master of the tug. 4. Name, address, and phone number of the owner/operator, charterer, and/or agent. 5. Reason why the tug and barge are remaining in port. 6. Provide full barge and tug characteristics that would be needed to effect salvage. 7. Provide a full stowage plan and manifest to determine particular cargo and pollution

hazards 8. Provide 24 hour contact information of qualified individuals who are empowered in

writing by the owners to make on-site decisions and authorize expenditures for any required pollution response or salvage.

9. Provide full insurance coverage disclosure to the Captain of the Port and any affected facility.

10 Tug and barge(s) particulars as applicable (length, breadth, draft, air draft, gross tonnage, hull type, horsepower, single or twin screw). 11 Ballast capabilities. 12 Will the tug be tending the barge(s) while in port. 13 Number and rating of personnel to remain on tug. 14 Amount of lube oil and diesel oil on board the tug and barge(s). 15 Name of berth and location. 16 Describe how the vessel will be secured to the berth. Submit a diagram showing the

mooring arrangements with the size, length and lead of mooring lines or wire. 17 Operational status of machinery on board the tug and barge(s) (i.e. engines,

generators, fire fighting pumps, bilge pumps, anchors and number of anchors, mooring machinery, etc.)

18 Any unusual conditions affecting either the tug’s or barge(s)’ seaworthiness.

ANNEX I

I-1

UNITED STATES COAST GUARD COOPERATION WITH

THE AMERICAN NATIONAL RED CROSS

IN DISASTER RELIEF

I. PURPOSE To define the cooperative relationship existing between the United States Coast Guard and the American National Red Cross in time of disaster and establish general guidance for its implementation.

II. DEFINITION OF DISASTER

A disaster is an occurrence such as hurricane, tornado, storm, flood, high water, wind-driven water, tidal wave, earthquake, drought, blizzard, pestilence, famine, fire, explosion, building collapse, Transportation wreck, or other situation that causes human suffering or creates human needs that the victims cannot alleviate without assistance. III. SCOPE The term "disaster" as used herein applies only to natural disasters within the United States as mentioned in "Definition" and not to those caused by enemy attack or the threat thereof. IV. POLICY

A. The Red Cross Disaster Program, as defined by the organization's operational procedures, mitigates suffering by meeting the urgent needs of victims and emergency workers immediately after a disaster has struck or in advance of a potential disaster. This Red Cross help includes food, clothing, shelter, first aid, and other basic elements for comfort and survival. Such help may be provided to large numbers of people in Red Cross operated shelters, at either fixed or mobile Red Cross feeding station, or at Red Cross emergency first aid stations, or it may be provided as individualized assistance to families who are able to live temporarily elsewhere. Such help to individual families may include not only the types of assistance listed above but also other urgently needed items that will help them to resume normal living patterns as quickly as possible. Families in Red Cross shelters are assisted in moving back to their homes, or to alternate homes if their own are untenable, as quickly as possible.

Arrangements are made for those victims who need additional medical care to receive that care at the nearest available medical facility. When necessary, the Red Cross augments local medical personnel and equipment and provides needed blood and blood products. The Red Cross handles welfare inquiries from concerned families outside the disaster area. The Red Cross also helps disaster victims needing long-term recovery assistance by advising and counseling them on the availability of resources so that they can resume living in keeping with acceptable standards of health, safety, and human dignity. Such resources include those of their family as well as of federal, state, and local agencies public and private with disaster loan or grant programs or with sustaining programs that would benefit

ANNEX I

I-2

the victims. Also, if there are no other resources available, the Red Cross may provide direct additional assistance to enable the victims tore-establish themselves. Red Cross disaster responsibilities, as defined above, are nationwide. Therefore, when the divisions and chapters in the affected areas-are unable to meet the needs of the disaster victims, the resources of the total organization are made available. All disaster assistance from the Red Cross is based on verified disaster caused need, and is an outright grant. B. The United States Coast Guard has traditionally rendered aid and assistance and

supplemented the efforts and resources of State and local governments and the American National Red Cross in mitigating and alleviating the human misery of distressed persons imperiled by disasters. Commensurate with the gravity of the situation and the facilities available, the Coast Guard performs the necessary acts to rescue, protect, and save persons and property thus endangered, and cooperates fully with duly constituted civil and military authorities and the American National Red Cross.

V. AUTHORITY FOR AND LEGAL STATUS

A. RED CROSS DISASTER SERVICES

The authority under which the American National Red Cross undertakes activities for the relief of persons suffering from disaster is stated in the following provision of its Charter enacted by the U.S. Congress on January 5, 1905, (36 U.S.C. 5): “. . . to continue and carry on a system of national and international relief in time of peace and apply the same in mitigating the sufferings caused by pestilence, famine, fire, floods and other great national calamities, and to devise and carry on measures for preventing the same." The statement below, quoted from an opinion dated August 15, 1918, of the Honorable John W. Davis when he was a Solicitor General of the United States, describes in broad-terms the duty and obligation of the American National Red Cross to carry out the requirements of its Congressional Charter. "When any question arises as to the scope and activities of the American Red Cross, it must always be remembered that its Charter is not only a grant of power but an imposition of duties. The American Red Cross is a quasi-governmental organization, operating under Congressional charter, officered in part, at least, by governmental appointment, disbursing its funds under the security of a governmental audit and designated by Presidential order for the fulfillment of certain treaty obligations into which the government has entered. It owes, therefore, to the government which it serves the distinct duty of discharging all those functions for which it was created. Not only is it constrained by those considerations growing out of its organic character, but there is also a moral obligation resting upon it to its membership and to the American people who have so freely and generously contributed to its support." Status of the Red Cross under the Disaster Relief Act of 1974. The role of the Red Cross Disaster Program under federal law has been restated in federal disaster legislation through the years, most recently in the Disaster Relief Act of 1974 (Public Law 93-288), which says: “. . . nothing contained in this Act shall limit or in any way affect the

ANNEX I

I-3

responsibilities of the American National Red Cross under the Act of January 5, 1905 . . .” The act and subsequent executive orders delegate the responsibility for coordinating federal response to emergencies and major disasters, as declared by the President of the United States, to the Federal Disaster Assistance Administration. The FDAA, in turn, has reaffirmed the role of the American-National Red Cross in its published regulations and in a memorandum of understanding signed on October 12, 1973, and amended to apply to PL 93-288 on September 4, 1974.

B. THE UNITED STATES COAST GUARD

The United States Coast Guard is empowered by statute to perform certain discretionary functions in the field of assistance and relief.

Title 14, USC (Section 88) states:

a. In order to render aid to distressed persons . . . on or under waters over which the United States has jurisdiction and in order to render aid to persons and property imperiled by flood, the Coast Guard may:

(1) perform any and all acts necessary to rescue and aid persons and save property; (2) take charge of and protect all property saved from marine or aircraft disasters, or

floods, at which the Coast Guard is present, until such property is claimed by persons legally authorized to receive it or until otherwise disposed of in accordance with law or applicable regulations, and care for bodies of those who may have perished in such catastrophes;

(3) furnish clothing, food, lodging, medicines, and other necessary supplies and

services to persons succored by the Coast Guard; and . . .

b. The Coast Guard may render aid to persons and protect and save property at any time and. at any place at which Coast Guard facilities and personnel are available and can be effectively utilized

VI. ORGANIZATION

A. THE AMERICAN NATIONAL RED CROSS

The national headquarters of the American National Red Cross is located at 17th and D Streets, N. W., Washington, D. C. 20006. For administrative purposes, the United States is divided into four areas with each having jurisdiction covering a certain number of states. Area offices are located as follows: Eastern Area, Alexandria, Virginia 22314; Southeastern Are, 3. 1955 615 North St. Asaph Street, Monroe Drive, Atlanta, Georgia 30324; Midwestern Area, 10195 Corporate Square, St. Louis, Missouri 63132; Western Area. 1550 Sutter Street, San Francisco, California 94115. Each area has an administrative and field staff. Area offices report to national headquarters. Area jurisdictions are regrouped into divisions, which report to the area office. Divisions are made up of groups of chapters, which report to a division manager at the headquarters chapter. The chapter is the local unit of the American National Red Cross and is responsible for all local

ANNEX I

I-4

activities of the Red Cross within its territory, subject to the policies and regulations of the national organization. There are approximately 3,150 chapters in the United States, its territories and dependencies. Each Red Cross chapter is responsible for developing a special disaster preparedness and relief organization, composed of the best-qualified and trained volunteers and staff available. Many chapters maintain radio-equipped vehicles which are immediately available for emergency use. Each chapter studies the disaster hazards of the territory and surveys local resources for personnel, equipment, and supplies, including transportation and emergency communication facilities, available for disaster relief. It also formulates cooperative plans and procedures with local governmental agencies and private organizations for carrying on relief operations should a disaster occur. Through its nationwide organization, the American National Red Cross coordinates its total resources for utilization wherever needed and required for large disasters.

B. THE UNITED STATES COAST GUARD

1. The Headquarters of the U. S. Coast Guard is located at 400 Seventh

Street, S. W., Washington, D.C. 20590.

2. Coast Guard Area offices are:

Atlantic Area Governors Island, New York, New York, 10004 Pacific Area 630 Sansome Street, San Francisco, CA 94126

3. Coast Guard District Offices are:

1st Coast Guard District - 150 Causeway Street, Boston, MA 02114 2nd Coast Guard District - Federal Building, 1520 Market Street, St.Louis, MO 63103 3rd Coast Guard District - Governors Island, New York, NY 10004 5th Coast Guard District - Federal Building, 431 Crawford Street, Portsmouth, VA 23705 7th Coast Guard District - Federal Building, 51 SW First Avenue, Miami, FL 33130 8th Coast Guard District - Customhouse, New Orleans, LA 70130 9th Coast Guard District - 1240 E. Ninth Street, Cleveland, OH 44199 11th Coast Guard District -Heartwood Building, 19 Pine Avenue, Long Beach, CA

90802 12th Coast Guard District - 630 Sansome Street, San Francisco, CA 94126 13th Coast Guard District - 618 Second Avenue, Seattle, WA 98104 14th Coast Guard District - P.O. Box 48, FPO, San Francisco, CA 96610 17th Coast Guard District - FPO, Seattle, WA 98771

4. Any Coast Guard unit, district office or area office may render or may be called upon

to render assistance. 5. Action is initiated by the Coast Guard command cognizant of the disaster situation,

whether unit, district, or area command.

a. Unit: The nearest unit begins rescue and other assistance immediately as appropriate, and notifies the district rescue coordination center of the nature, scope, and scale of the disaster.

ANNEX I

I-5

b. District Rescue Coordination Center (RCC): Directs individual units as appropriate

(ships, planes, etc.), and coordinates with other agencies, Federal, State, and local, governmental and private, in carrying out each one's responsibilities.

c. Should the disaster, catastrophe or emergency effects extend beyond the boundaries

of a given Coast Guard district, or be beyond the capabilities of the local district, the area commander may assume full direction, supervision, and coordination of all activities of the several districts, and with other relief organizations.

6. Coast Guard activities will continue until the coordinating activity (on scene

commander, district rescue coordination center, area rescue coordination center, or the Commandant of the Coast Guard) deems the emergency to be over, or the mission is accomplished.

7. Coast Guard personnel are to be under the command of Coast Guard personnel at all

times.

VII. ARC - USCG COOPERATION AND COORDINATION

A. The Red Cross National Disaster Services Office and the Coast Guard Headquarters Military Readiness Division will conduct continuing liaison and exchange information of mutual interest regarding disaster relief preparedness measures and disaster relief activities.

B. Appropriate staff of the Disaster Services in Red Cross area offices, division headquarters,

and chapters and Coast Guard area and district commanders, whose territories are mutually encompassing, should establish continuing liaison with each other in order to:

1. Develop cooperative disaster preparedness measures to be implemented in the event of

a disaster or the threat thereof. The preparedness measures should include a plan which would permit the Red Cross and the Coast Guard to alert each other to a disaster situation or the threat thereof.

2. Effect coordinated operations and provide mutual support in the event of a disaster or

the threat thereof . 3. Establish a system of communication for the expeditious exchange of information in

the event of a disaster or the threat thereof. VIII. MUTUAL SUPPORT A. The American National Red Cross recognizes the responsibility of governmental

authorities for the protection of life and property, including warning. rescue and evacuation. The Red Cross does not assume responsibility for governmental functions but supports the work of governmental authorities in alleviating the distress resulting from disasters.

B. During a domestic emergency the United States Coast Guard responds, whenever

practical, to requests for support submitted by authorized Red Cross representatives. Forces not engaged in missions of greater urgency or statutory requirement may be

ANNEX I

I-6

assigned to assist the Red Cross as determined by the appropriate Coast Guard Commander. Support to the Red Cross may include but need not be limited to:

1. Movement of Red Cross relief supplies and equipment. 2. Movement of Red Cross disaster services personnel. 3. Provision of watercraft and aircraft, including helicopters, for disaster relief missions

and surveys. 4. Provision of mobile communications equipment. 5. Transmission of Red Cross emergency communications. 6. Transportation of emergency potable water. 7. Provision of emergency equipment and supplies for the immediate relief of distressed

people. C. In order to meet the peculiar requirements of Flood and Disaster operations, the

Commandant may direct the movement of supporting Coast Guard forces between Districts, including aerial support for survey in connection with Flood and Disaster operations in districts in which no permanent Coast Guard aviation establishment is maintained.

IX. FUNDING A. Normally, Coast Guard appropriations will be charged with all expenses incurred by the

Coast Guard when it is engaged in disaster relief. Operating and maintenance expenses of equipment and temporary additional duty allowances of personnel of the district in which the disaster occurs shall constitute permanent charges to the appropriation Operating Expenses, Coast Guard, in accordance with usual governing Instructions.

In instances where normal Coast Guard resources are not available to support fully the efforts of the Red Cross in a natural disaster and additional equipment or personnel is requested of the Commandant by the American National Red Cross, the Commandant may authorize the inter-district transfer of the necessary equipment or personnel to assist the Red Cross. The Red Cross has agreed to reimburse the Coast Guard for the following expenses for Coast Guard personnel and equipment transported at the request of the Red Cross from other districts into the district in which the disaster occurs:

1. Transportation of equipment to and from the district in which-the disaster occurs.

This includes loading and unloading charges and cost of shipping. 2. Transportation and travel costs for personnel while in a travel status.

ANNEX I

I-7

B. The American National Red Cross may request waiver of the payment of costs incurred by the U.S. Coast Guard in connection with items I and 2 of Section IX when such costs are reimbursable to the U.S. Coast Guard under the provisions of the Disaster Relief Act of 1974 (Public Law 93-288) as amended and Executive Orders issued there under-

Signed By Signed By Admiral Owne W. Siler George M. Elsey Commandant President United States Coast Guard The American National Red Cross 4 April 1975 4 April 1975 Date: Date:

ANNEX J EMERGENCY TELEPHONE NUMBERS

J-1

Connecticut State Police- Main 800-842-0200/860-685-8190

State Police Troop F 800-256-5761/860-399-2100 State Police Troop G 800-575-6330/203-696-2500 State Police Troop E 800-953-7747/860-848-6500

Dept. of Energy & Environmental Protection DEEP Spill Hotline 860-424-3338/866-377-7745 Law Enforcement Emergency Dispatch 860-424-3333 Dept. of Public Health (24 hr) 860-509-8000 CT Dept. of Transportation 800-842-0200 Emergency Management & Homeland Security State EOC 860-566-3180

Environmental Protection Agency (EPA) Region 1/2 Long Island Sound Study Office, Stamford

203-977-1541

Red Cross – CT Chapter 877-287-3327 New York State Police Troop L (Nassau & Suffolk Counties) Troop K (Westchester County)

631-756-3300 845-677-7300

FEMA Region 2 212-680-3600 Environmental Protection Agency (EPA) Region 2 877-251-4575 Dept. of Environmental Conservation Dispatch 877-457-5680 DEC Spill Hotline 518-457-7362 /800-457-7362 Dept. of Public Health 914-654-7000 /866-881-2809 NY Dept. of Transportation 518-457-6195 NY Dept. of Homeland Security and Emergency Services

518-292-2200 (24 hrs) 518-242-5000

NY DHSES, Down State – Manhattan 212-867-7060 Nassau County Emergency Management 516-573-0636 Suffolk County Fire Rescue & Emergency Services 631-852-4900 Suffolk County Sheriff Emergencies 631-852-2288 Red Cross – NY City 877-733-2767 Red Cross – Long Island 516-747-3500 Red Cross – Metro NY North 203-869-8444 Other FEMA Region 1 877-336-2734 Environmental Protection Agency (EPA) Region 1 617-223-7265 CG District One Command Center, Boston 617-223-8555 National Response Center (NRC) 800-424-8802 CG Air Station Cape Cod 508-968-6360/6361 CG Air Station Atlantic City 609-677-2226 Stamford Hurricane Barrier Stamford Water Pollution Control Authority

203-729-8840 203-977-4590

National Weather Service Long Island and Connecticut 631-924-0517

Army Corps of Engineers (Naugatuck, CT) New England District Main Number

203-758-1723 978-318-8111

National Strike Force Coordination Center (NSFCC)

252-331-6000 (N) 888-914-0161

Atlantic Strike Team (AST) 609-724-0008/0009 (N) 888-581-5152

ANNEX J EMERGENCY TELEPHONE NUMBERS

J-2

NOAA Scientific Support Coordinator (SSC)

212-232-3886 (office) 206-849-9941 (cell)

206-526-4911 (24 hr)

ANNEX K SETTING “STORM CONDITION”




K-1

Sector Command Center (Primary Responsible Person: Chief, Sector Command Center)

Monitor local weather broadcasts. D1 OPLAN Implement the Severe Weather Plan and take immediate action to safeguard

personnel and property and to minimize the damage caused by high winds, usually high tides and heavy rain.

D1 OPLAN

Send Severe Weather MSIB and/or broadcast notice to the port community. Sector Immediately following the storm’s passage:

1. Assess damage to the command and make report to the appropriate

operational commander (OPCON) on ability to carry out statutory missions.

2. Survey area of responsibility and submit message report of damage

via SITREP to OPCON. Negative reports are not required.

D1 OPLAN

In addition to the actions above, ensure Commanding Officers of cutters 180 feet in length and below (e.g., ALBACORE, BONITO, BOLLARD) assume Bravo-2 status. Exempted from this requirement are cutters in “hard Charlie” status (engines disassembled, generators removed, in drydock, etc.) where it is impossible or impractical to upgrades to a Bravo-2 status in a timely manner. For cutters unable to achieve a B-2 status, a negative report with a brief explanation to the operational commander (OPCON) and CCGDONE (CC) is required.

D1 OPLAN

ANNEX K SETTING “STORM CONDITION”




K-2


120 Woodward Avenue New Haven, CT 06512 Phone: 1-800-774-8724 FAX: (203) 468-4418 email: [email protected]

Date: MARINE SAFETY INFORMATION BULLETIN

BULLETIN NO: XXX-16 SUBJ: SEVERE WEATHER – JANUARY 20-21, 2016 [EXAMPLE -The National Weather Service has forecasted a “tremendous marine storm” for our area. Severe weather and high winds are expected from now until Friday evening.] [EXAMPLE -This storm is expected to intensify rapidly today. The low-pressure area of the storm is currently centered over Cape Hatteras, NC, and is moving toward New England. Winds are expected to reach 30 to 45 knots from the northeast after sunset tonight. After midnight, the winds will increase to 45 to 65 knots from the north. Winds are forecasted to remain over 30 knots until after sunset Friday. Open water seas will be 10 to 20 feet, with 8 to 16 foot seas in Long Island Sound. Due to the full moon, tides will run 2 to 4 feet above normal. Visibility will decrease in snow squalls. The current forecast of 3 to 6 inches of snow is expected to increase.] This is a potentially dangerous and life threatening storm for Long Island Sound and vicinity. All mariners are strongly advised to seek safe haven until the storm passes. While at anchor, vessels should maintain an anchor watch and keep engines in standby. Moored vessels should double-up on mooring lines and be ready to get underway if necessary. Terminal managers should identify any actions which may need to be taken with this storm. All vessels and facilities should continue to monitor NOAA or other broadcast weather forecasts for changing weather forecasts and current conditions. As always, any vessel casualties or pollution should be reported to our office. Thank you for your attention to this very important subject. If you have any further questions or comments, please contact Lieutenant XXXXXX of my staff at (203) 468-4420. Edward J. Cubanski, III

Captain, U.S. Coast Guard Captain of the Port, Long Island Sound

ANNEX L SITREP TEMPLATE

L-1

0 XXXXXXZ MMM YY FM COGARD SECTOR LONG ISLAND SOUND NEW HAVEN CT TO CCGDONE BOSTON MA//CC/DRM/DXO/DP// INFO COMCOGARD SFO MORICHES NY COGARD ACADEMY NEW LONDON CT COGARD STA NEW HAVEN CT COGARD STA NEW LONDON CT COGARD STA EATONS NECK NY COGARD ANT LONG ISLAND SOUND NEW HAVEN CT COGARD ANT MORICHES NY COGARD STA JONES BEACH NY COGARD STA MONTAUK NY COGARD STA SHINNECOCK NY COGARD STA FIRE ISLAND NY USCGC BOLLARD USCGC ALBACORE USCGC BONITO BT UNCLAS //16000// SUBJ: SITREP # ___, HURRICANE ________. 1. Situation 2. Damage To Coast Guard Property And Equipment 3. Current WX And WX Forecast. 3. Action Taken. (Chronology) 4. Future Plans and Recommendations. A. Resource Requirement Projections B. Resources Received (I.E. People, Planes, Etc.) C. Plans (Incl Release of RES or TAD #) D. Specific Direction Needed. BT

ANNEX M EVACUATION TRAVEL VOUCHER ASSISTANCE FAQ

PPC Travel eNewsletter - 12 MAY 2015 Evacuation Information at http://www.uscg.mil/ppc/travel/evac.asp#References Guidance for Coast Guard Evacuating Units

Preparedness for the hurricane Safe Havens are separate journey locations anywhere in the world named

season requires a review of evacuation entitlement as well as the evacuation manual claim submission process. This overview is intended to summarize the important points but not to replace guidance provided by the references listed below. If you have any questions please contact your travel manager or travel approving official.

References:

• Joint Travel Regulations (JTR), Chapter 6 http://www.defensetravel.dod.mil /site/travelreg.cfm

• Q&A for Civilian Employees Affected by Emergency Situations http://www.uscg.mil/ppc/travel/ci vilianevac.pdf

• Federal Travel Regulations (FTR) http://www.gsa.gov/portal/conten t/104790

Here are a few evacuation terms which determine the entitlement provided to evacuees based upon the temporary or permanent nature of the evacuation event:

Evacuations are the authorized/ordered movement from a specific CONUS or OCONUS area, when authorized/ordered by the Area/District Commander or CG- 1332.

Limited Evacuations are the authorized/ordered movement from a CONUS residence to the nearest available accommodations when authorized/ordered by the Area/District Commander or CG-1332.

in evacuation orders as destinations for temporary relocation to specific localities, areas or as a specific distance radius. If CONUS is the named safe haven in the evacuation order then an evacuee, upon arrival at the CONUS Port of Debarkation (POD), must select the exact CONUS safe haven location to which they are traveling at Gov’t. expense. This location must be included on the travel orders. DLA is not authorized.

Designated Places are separate journey locations that evacuated dependents select within the range of possible locations allowed as the place where they should establish a permanent residence when the Area/District Commander or CG-1332 determines that return to the PDS should not take place or is not expected to take place in the near future. This location must be included on the travel orders. DLA is authorized. Fiscal year prohibition does not apply.

The following sections outline how the evacuation event is translated into evacuation entitlement and subsequent evacuation travel claim reimbursement:

Orders: Evacuation Orders and Evacuation Travel Orders The decision of the local civil official to evacuate an area is not sufficient to reimburse evacuation entitlement. Message, memo or oral evacuation orders from the Area/District Commander or CG-1332 provide the authorized dates, event location, units involved, safe haven or designated place. It is important that PPC is notified on all

TRAVEL NEWSLETTER / HURRICANE / EVACUATION ORDER GUIDANCE 2015 1 M-1


PPC Travel eNewsletter - 12 MAY 2015 evacuation message traffic. Please copy PPC on CGMS message traffic concerning both the official evacuation order and evacuation cancellation.

Military dependents, civilian employees and civilian employee dependents are issued evacuation travel orders based upon the information provided in the evacuation order. The evacuation applies to dependents residing in the vicinity of the member's PDS or at an authorized designated location. It also applies to dependents en route to establish a residence with the member and to dependents residing in the vicinity of the member's old or new PDS.

The evacuation travel order must include the sponsor’s name and EMPLID, claimant’s name and relationship to the sponsor, dependent’s date of birth (DOB), spouse date of marriage (DOM), evacuation dates (may not yet have an end date), safe haven or designated place (including a NTE distance radius) and original Approving Official (AO) signature. The TONO for evacuations can be an 11 or 13 document type. Blanket orders are not authorized. When the evacuation is expected to exceed 21 days and incremental claims must be submitted they may be issued a doc-type 13. Authorized adult dependents 18 or older are issued a separate travel order and TONO.

Dependents incapable of traveling alone may require an escort. Active Duty members travel TDY as an escort under the JTR. U.S. Government Civilian Employees travel TDY as an escort under the FTR. Any other persons as escorts are issued an Invitational Travel Authorization (ITA) (see COMDTINST

(series)) and reimbursed TDY under the FTR. Authorized dependent minors must be listed on an authorized adult’s evacuation travel order.

Travel and Transportation:

Active Duty members ordered to evacuate must be TDY or PCS. TDY may be authorized within the PDS limits for emergency circumstances. Reserve component members who are not on active duty are not authorized evacuation or TDY orders.

Active Duty Military Dependents ordered to evacuate will travel under their own evacuation travel orders and are authorized transportation the same as that authorized for PCS. POC transportation is reimbursed at the PCS mileage rate. Non-command sponsored OCONUS dependents are authorized transportation only – no safe haven allowances.

Civilian Employees (Including NAF, PHS and NOA but not contractors) ordered to evacuate will travel under evacuation travel orders and are authorized transportation the same as that authorized for TDY. POC transportation is reimbursed at the TDY mileage rate. Employees may be placed on TDY orders by their unit to report for duty at a location other than their safe haven. Civilian Employee Dependents ordered to evacuate will travel under evacuation travel orders and are authorized transportation the same as that authorized for TDY. POC transportation is reimbursed at the TDY mileage rate. Eligible dependents are defined under 5 CFR §550.402 and FTR §300-3.



PPC Travel eNewsletter - 12 MAY 2015 Dependent transportation tickets may be charged to the centrally billed account using the travel order when travel is arranged through the Travel Management Center (TMC) contractor, SATO. Use of the uniformed member's travel charge card for dependents is not authorized and would constitute misuse. The toll free SATO Service Center phone numbers are: Hawaii, Guam, Singapore, and Japan - 1-877-666-1304, all others - 1-800-753-7286.

Safe Haven: Safe Haven reimbursement applies while at the Safe Haven.

Dependents and civilian employees age 12 and over are given per diem and M&IE at the rate of 100% for the first 30 days. On the 31st day, the per diem rate drops to 60% of the full rate.

Dependents under 12 are given per diem and M&IE at the rate of 50% for the first 30 days. On the 31st day, the per diem rate drops to 30% of the full rate.

Government mess availability/use has no effect on per diem allowances for dependents.

Entitlements terminate after 180 days unless specified by the District Commander or CG-1332. If dependents are ordered to move to another safe haven, the 180 day clock will restart. Per diem and M&IE allowances terminate the day transportation is first made available to dependents by the District Commander or CG-1332 for return to the PDS unless further delay is authorized for reasons beyond the dependents’ control.

When the member returns from a safe haven location with one or more

dependents, all evacuation allowances cease for the entire family regardless of the location of other dependents. CG- 1332 may direct the early return of dependents, and termination of evacuation allowances, in certain areas before the evacuation period termination date. When requested through the member's chain of command, COMDT (CG-1332) may authorize one or more of the dependents to remain at the evacuation safe haven location with appropriate allowances.

Military dependent travel to a location other than the authorized safe haven without approval will be reimbursed at the Standard CONUS Rate, even OCONUS. Travel to the safe haven and then another location is reimbursed at the safe haven rate with transportation NTE to/from the Safe Haven. There is no provision to reimburse evacuation allowances to civilian employees/dependents who don’t travel to authorized Safe Havens.

Local Travel and Miscellaneous Expenses:

Military dependents are authorized local travel allowances paid at a rate of $25.00 per day, per family in the absence of a POV at the Safe Haven. No receipts are required. This allowance is to help offset travel expenses and is NOT a daily allowance. This may not be paid for any day reimbursed a rented motor vehicle. Civilian employees & dependents are not authorized this entitlement as there is no provision for reimbursement.

If an evacuation travel claim contains more than one dependent, the lodging “cap” increases by the appropriate percentage. (e.g.,dependent over 12 +



PPC Travel eNewsletter - 12 MAY 2015 one dependent under 12 = 150% X lodging locality rate). CONUS tax is paid as a reimbursable expense.

Civilian Employees/Dependents and Military Dependents are not authorized miscellaneous TDY reimbursable expenses unless specified by regulation, as they are in an evacuation status.

Military Dependents are limited to the free checkable baggage the carrier allows. Excess accompanied baggage must be authorized/approved by the AO on orders.

Active Duty Members are authorized up to 2 household pets transportation and quarantine reimbursement from a foreign PDS.

Advances:

Advances for evacuees will be paid to the dependents whom the orders are issued to. The dependent who is issued an order must sign-up for Electronic Funds Transfer at https://www.fincen.uscg.mil/secure/enro llment_form.htm as checks are no longer issued by FINCEN. To request advances use the SF-1038 form (under their SSN) with a signed copy of the orders, fax to the Pay and Personnel Center at (785) 339-3775. Advances for transportation are provided only for necessary expenses incurred by dependents or civilian employees for travel to and while at the safe haven/designated place or escort travel to and from the safe haven/designated place. Advance DLA may be paid to the dependent designated by the member for dependent(s) travel to the designated place. Advances on travel orders for POV transportation to a designated place or OCONUS POV

emergency storage are submitted to FINCEN for processing. Advances may not exceed the estimated amount for 30 days at the safe haven/designated place. It is recommended to request advances no more than 80% of the travel entitlements; this will help in reducing potential overpayments.

Claim Submission:

The evacuation order is necessary to create the travel order and must be included in the manual claim. A cancellation order with termination date must be provided in the manual claim packet if made available. The travel order must be an original with the AO's hand written signature in ink or a copy of the approved travel order certified as a true copy. Units shall assist evacuees with manual claim preparation and advise the dependent who is issued an order to sign-up for Electronic Funds Transfer at https://www.fincen.uscg.mil/secure/enro llment_form.htm as checks are no longer issued by FINCEN.

All dependent evacuation manual claims shall be submitted on DD Form 1351-2 using their SSN, clearly annotated as a dependent evacuation claim. Each claim submitted must have an original signature by both the traveler and AO. The sponsor cannot sign a dependents travel claim when the orders were issued to the dependent. Claims should be submitted every thirty days as applicable. Dependents (non-access to the CG network) cannot submit claims via TPAX.

Each evacuee shall be asked about advances or previous payments received. All advances or previous payments

TRAVEL NEWSLETTER / HURRICANE / EVACUATION ORDER GUIDANCE 2015 4


PPC Travel eNewsletter - 12 MAY 2015 associated with an evacuation claim must be disclosed in block 9 of the claim form upon submission in order to avoid overpayment. To verify travel advance payments please visit the Coast Guard Finance Center Travel Payment Application at (https://www.fincen.uscg.mil/secure/TP_ menu.htm or http://cgweb.fincen.uscg.mil/travelPmt).

Please allow an additional ten business days for the Finance Center to issue the payment once the claim is mailed to PPC.

Mail Claims to: Commanding Officer (Travel) Evacuation Travel Claims (TST) Coast Guard Pay & Personnel Center 444 S.E. Quincy Street Topeka KS 66683

If the traveler is overpaid, PPC will mail a debt letter to the address provided on the Travel Voucher DD-1351-2. The traveler has 30 days from the date of the letter to make payment in full, or the indebtedness will be referred to the U.S Treasury for collection.

Listed below are examples of Dependent Evacuation Documents and the PPC (TVL) link.

• Example Dependent Evacuation Travel Order (PDF)

• Example Dependent Evacuation Travel Claim (PDF)

• PPC (TVL) http://www.uscg.mil/ppc/travel/e vac.asp

[email protected] or by completing the on-line trouble ticket form located at the following link: http://www.uscg.mil/ppc/ccb/default.asp.

CWO2 JENNIFER COCKRAM Coast Guard Pay & Personnel Center Travel Branch Chief 444 S.E. Quincy Street Federal Bldg. Topeka, KS 66683-3591

Evacuation information from PPC: http://www.uscg.mil/ppc/travel/evac.asp

If you require additional guidance and/or further assistance contact PPC Customer Care at 785-339-2200 or 1-866-772- 8724, via email to PSC-


ANNEX N EVACUATION GUIDANCE FOR MEMBERS AND DEPENDENTS

N-1

1. GENERALLY: Members and their families are entitled to reimbursement for travel, lodging and per diem expenses ONLY IF evacuation is authorized by the District. District, in turn, may only authorize evacuation if relevant state, county or municipal authority has issued a mandatory evacuation order. 2. REQUESTING AUTHORIZATION: If state, county or municipal authority issues a mandatory evacuation for your location, generate a message (template under SEPCOR) requesting evacuation authorization from District ONE. 3. SIGNIFICANCE OF THE "SAFE HAVEN": District msg approving request will designate a "safe haven". Members are NOT required to relocate to the safe haven, but the maximum mileage reimbursement, per diem, and lodging costs will be based upon the rates established for that safe haven. The rates currently in effect for our default safe haven--Hartford, CT--are:

Mileage: $0.575/mile (up to distance equivalent to round-trip to Hartford, CT)

Per Diem: $56.00/day Lodging: $116.00/night If members relocate to a site farther or more expensive than the designated safe haven, they must understand that they will only be reimbursed up to the limits applicable for the designated safe haven. MEMBERS WILL NOT BE REIMBURSED IF THEY RELOCATE TO ANOTHER AREA SUBJECT TO A MANDATORY EVACUATION ORDER. 4. GOVERNMENT TRAVEL CREDIT CARD: Members subject to District approved evacuation order may charge travel expenses to their GTCC. Sector admin division has already made arrangements to ensure that the credit limit for every member at your unit (except those whose card is delinquent or suspended) is $2500. You may not want to advertise that fact until/unless evacuation is an issue for your unit. And even then you want to stress the fact that is may only be used for official travel expenses (lodging, meals and gas). We don't want people using the card to procure generators, pumps or other unauthorized items. 5. MISCELLANEOUS: a. Even in the absence of an evacuation order from civil authorities or authorization by District, a reasonably prudent member may decide to relocate his or her family. Their best judgment is the best guide. They just have to understand that they will not be eligible for reimbursement by

ANNEX N EVACUATION GUIDANCE FOR MEMBERS AND DEPENDENTS

N-2

the government unless District has approved evacuation for the unit. FINAL NOTES: Regarding reimbursement, it is very important to remember that reimbursement is limited to the actual designated SAFE HAVEN. SAFE HAVENs for Long Island units have not been established. If you are anticipating that an evacuation may be necessary based on forecasted weather conditions, it would expedite the request process if you were to provide SLIS LOGS with a SAFE HAVEN location. Once we have that information, we will forward a MSG template for your use in requesting Evacuation Orders from District ONE. If evacuation is even anticipated, members are encouraged to start making arrangements for their families to include reserving hotels as soon as possible. In previous years, many Hotels were completely booked because the town, city, or county issued their Mandatory Evacuation order late in the day which in turn delayed District's ability to issue the mandatory order. In short, if you wait until the District issues an evacuation order before you find arrangements, you may be too late finding a place to stay.