section one...an online training and host agency resource center for independent contractors. ......
TRANSCRIPT
Section One:
Leadership Perspective
Section Two:
Our Company
Section Three:
Our Strategic Direction
Section Four:
Governance, Ethics & Compliance
Section Five:
Workplace Practices
Section Six:
Charity & Community Support
Section Seven:
Environment
Section Eight:
Service Performance
The ATTG Corporate
Social Responsibility Report
applies to all 2019 activities,
procedures and achievements of ATTG &
its wholly owned & operated units:
Atlas Travel Global Travel Management | Vacations & Cruises |
Meetings & Incentives | Consulting & Fulfillment | Prime Numbers Technology
The report outlines the efforts of ATTG to expound upon our corporate and
social responsibility with consideration to the 10 principles of the UN Global
Compact.
A message from founder and CEO Elaine Osgood and
President Lea Cahill:
At Atlas Travel & Technology Group, we champion ethics,
human rights, and environmental preservation across all
aspects of our operations. Leading by example, we seek
to make these principles an inherent aspect of corporate
culture and inspire similar stewardship industry-wide.
This year marks the third release of our annual Corporate
Social Responsibility report. We have always striven to be
known as an organization with integrity and heart, and we
are proud of how this aim has transformed and expanded
throughout the years.
In 2019, we spent considerable time and resources
funneling our long-standing culture of community
involvement into our formalized, fledgling CSR program.
This year’s highlights include:
1. B Corporation Certification Progress
2. Acquisition & Strategic Partnerships
3. Atlas University Expansion
4. Supplier Assessment Development
Section One
Leadership Perspective
Section Two
Our Company
Launched in 2013,
Atlas Travel &
Technology Group
(ATTG) unifies
travel management
and technological
innovation with our
three corporations:
Atlas Travel,
Atlas Travel Home
&
Prime Numbers
Technology
For over 30 years, Atlas Travel has
provided unmatched travel
management services, utilizing
industry-leading technology to
provide personalized care with cost
savings.
While known for our corporate
travel management services, Atlas
Travel provides an array of travel-
related offerings, including:
‒ Meeting & Incentive services
‒ Vacation & Cruise planning
‒ Consulting & Fulfillment
‒ 24-hour Travel Support
In addition, we also support a
network of independent travel
professionals.
Our headquarters in Marlborough,
MA is one of two wholly owned
offices, with our second location in
London. In addition, we have
partnerships in Dublin, Ireland and
Toronto, Canada, allowing us to
offer currency fulfillment in GBP,
Euro, U.S, and Canadian dollars.
As an affiliate of BCD Travel, we
have 108 operating countries to our
global service offerings.
Prime Numbers Technology (Prime)
is dedicated to helping clients drive
significant savings in business
spend through industry-leading data
analysis, contract and spend
optimization, and benchmarking
solutions.
At Prime, we’re continuously
developing a comprehensive suite
of solutions, including data analytics
and benchmarking, policy
management, spend optimization,
contract and vendor sourcing
analysis, and ROI maximization. Our
solutions are licensed by some of
the most recognized names in
business travel, with global
representation by many fortune 250
corporations and top 10 travel
management companies.
An online training and host
agency resource center for
independent contractors.
Section Three
Our Strategic Direction
Our vision is to be known as the most caring, creative, and
entrepreneurial organization diversified in both travel & technology
In order to achieve this, we aim to provide unparalleled value through
supporting a highly engaged, empowered, and forward-thinking
workforce.
To achieve this vision, our mission is clear:
To elevate the success of organizations with entrepreneurial
mindsets that possess compelling business plans and a strong
commitment to its social and environmental responsibilities.
While the specifics of our strategic direction evolve year-to-year, our
development remains rooted in our five business pillars:
PartnershipTo better serve the diverse needs of our customers, we
established new partnerships to expand access to vital services
and education. Highlighted are:
Maiden Voyage
We became Maiden Voyage’s first U.S-based TMC partner.
Founded in 2008, Maiden Voyage is a world leader in diverse
traveler safety and specializes in helping organizations safeguard
their female and LGBTQ+ travelers. The organization is
responsible for launching female-friendly hotel standards that have
been widely adopted by travel management companies and
corporate travel teams to ensure excellence in safety.
Groupize
Atlas Travel teamed up with Groupize to provide comprehensive
travel and meetings management services. An award-winning
technological innovator, Groupize has bridged the meetings
service gap by creating an intuitive and cost-efficient solution for
simple meeting management.
In 2019, our strategic development centered around two main aims: to expand our service offerings to
reflect the diverse needs of our clients and travelers, and to become a recognized leader who merges
business practice with social, environmental, and cultural accountability:
Certified B-CorporationIn 2018, we began the journey of becoming one of the
first TMCs in North America to receive Certified B
Corporation status. Organizations seeking B
Corporation status are subject to a rigorous verification
process to ensure they balance profit with purpose and
are a force for good.
We’re happy to announce that, as of Q4, we’ve
completed our certification submission and anticipate
confirmation of Atlas Travel being a Certified B
Corporation by the end of the 1st quarter of 2020.
Expansion through AcquisitionIn the 4th quarter we finalized the acquisition of the
Agent Access Resource Center (AARC), an online
training and host agency resource center for
independent contractors rebranded as Atlas Travel
Home
We are excited for this development that allows us to
exponentially grow our business. This is expanding
our agent network to offer employment opportunities
for those who need the flexibility that independent
contracting provides.
Section Four
Government, Ethics & Compliance
Governance, Ethics, & Compliance Strong ethical governance is a powerful, positive influence
on our organization’s culture and business. We believe our
employees, customers, and communities' benefit when we
set high standards for corporate governance and
stakeholder engagement—including corporate code of
conduct.
CSR HEADQUARTERS
Striving to Promote Awareness and Compliance
Policies:
- Supplier Code
of Ethics
- RFP Inclusions
- Contract Clause
Training:
- The Code E-
Learning
- CSR Overview
Resources
- Employee CSREngagementResources
- CSR Goals- IncidentReportingProtocol
The 2019 focus included: • A dedicated CSR resource center on our
company intranet, The ATTIC.
• All policies, processes, best practices, and
related educational resources were made
accessible to all employees
• Modernized our documentation systems &
processes
• Presentation by the local FBI Human
Trafficking Task Force to our CSR
Committee
At the start of the year, ATTG formed a partnership with ECAPT (End Child
Prostitution and Trafficking) and joined its program The Code. The Code is a multi-
stakeholder initiative to bring awareness, provide tools, and support to the tourism
industry to prevent the sexual exploitation of children. It is a partnership we
voluntarily sought, and we encourage other travel management companies to
follow suit.
Compliance with ECPAT and The Code
The Code’s six action items required for membership: ✓ Establish policies and procedures against human trafficking and child
exploitation
✓ Train employees on said policies and procedures
✓ Include a contract clause for business partners
✓ Provide information and education to travelers
✓ Support, collaborate, and engage stakeholders
✓ Report annually on initiatives
Proud Accomplishments: ✓ Scored in the top 15% with our implementation of The
Code action plan
✓ Participated in the Global Meeting Industry Day panel
discussion on combatting human trafficking and
provided insights from a TMC perspective.
Supplier Compliance
The power of an organization stems not only from it as an individual
entity, but also from the influence of its network. Throughout the year,
we’ve called on our industry partners to commit to our high
expectations of ethical business practices.
✓ Our suppliers and vendors now sign and agree to
comply with our Supplier Code of Ethics, which
encompasses issues such as labor practices and
discrimination, human rights, environmental
responsibility, and financial honesty.
✓ We collaborated with hotel suppliers to confirm that ongoing training
is provided to new and existing employees across job functions.
Hotels are the most prominent area of our industry to experience sex
trafficking, so we felt this coordination was especially important.
✓ We’ve engaged with industry partners specifically on human
trafficking initiatives, with 30 airline and ground transportation
partners confirming they have internal awareness initiatives
established.
Atlas Travel Client Advisory BoardIn 2019, Atlas Travel relaunched our client
advisory board to help our organization’s
continual evolution. The advisory board is
composed of select client volunteers who
provide valuable insight into our services
and their business needs:
Through a free-flow of personal insight and
thought leadership, this board will assist our
organization in its mission to deliver an
outstanding experience providing “Easier
Travel. Better Management.” to each of our
customers.
ATTG Board of Directors Update2019, our company updated our articles of
incorporation to a Benefit Corporation. We
expanded our Board of Directors to include a
Benefit Director, MaryAnn Bresnahan who
joins BOD members Elaine Osgood and Peter
Osgood, to further guide and define our
strategy regarding corporate social
responsibility.
Client Advisory Board at Delta HQ
Safety, Security, & Compliance
Internal Safety & Security Initiatives:To help promote both a safe and healthy work environment for our employees, customers, and
visitors. ATTG makes information regarding workplace safety and health issues widely accessible
both at headquarters and through regular internal communications.
In addition, the successful completion
of annual security training is mandated
of all ATTG employees. All security-
related policies, procedures, and
training references are accessible to
employees year-round via our intranet
resource center
Last year we:
✓ Successfully completed the annual
mandated security training
✓ Informed our employees regarding
security awareness via our SAFE
newsletter
✓ Participated in the October National
Cybersecurity Awareness Month by
emailing a series of online security insights
to all employees
✓ As part of our Disaster Recovery
program, we implemented VEEEM, a
product used for backup and replication of
our systems
Organizational Enhancements
Our Security and Compliance Committee, led by CTO and acting CISO
Dan Reagan, has completed the following enhancements:
• ATTG embraces privacy as part of all client information to both CSR and
general business excellence. To ensure we withstand the highest
regulatory scrutiny, ATTG has implemented a third-party privacy program
management and assessment tool, TrustArc, that addresses privacy
compliance, data protection vendor management, and CSR policy
• Our Global Privacy Policy has been updated and remains in
compliance with the General Data Protection Regulation (GDPR),
Privacy Shield annual certification, and PCI DSS annual certification
• To ensure the safety of client information, we've updated our
infrastructure and client computing systems to the latest technologies
• Privacy and security mandates for our partners and third-party
contractors have been updated in our business agreements
• Integral policies and procedures, including Global Information Security
Policy (GISP), Incident Response Plan (IRP), Clean Desk, and Clear
Screen documentation have been reviewed and updated to reflect the
latest standards
Dan ReaganATTG CTO
Section Five
Workplace Practices
We recognized the importance of both professional and on the job training.
Together with our internal resources and The Workforce Training Fund Program
available to Massachusetts based organizations, we launched the freshman
year of Atlas University. The program was highly praised by our employees who
will continue to measure the effectiveness of the curriculum as we look forward
to expanding our program in 2020.
Atlas University
Launched 2019
Professional Development:
- Advanced Management Leadership
- HR Optimization
- Customer Service
Week Long
Agent Training:
- Sabre 360
-The future of travel distribution (GDS)
- Data Privacy & Compliance
-Agent Processes & Efficiencies
CSR Education & Awareness:
- The Code Training
- CPR Training
- Maiden Voyage Female & LGBTQ
Safety
-
Workplace Practices:Professional Development &
Job-related Training
Workplace Contributions for a
Positive Workforce
Positive Workforce
To help employees navigating
personal challenges, we provide
access to Life Assistance Services
at no cost
Offer employees flexible work
schedules and the option to work remotely.
Along with a 401K match program, we
introduced an ESG 401K fund option
for employees who’d like to invest in
both their personal futures & the
future of the planet.
Future Contributions
Support When Needed Work-Life Balance
Recognition
Our Rewards & Recognition
Program acknowledges and rewards
engaged employees who constantly
seek to innovate and improve the employee experience.
Work Opportunities Unlimited: Employment service provider that
assists job seekers faced with
employment barriers
Crossroads School: Institution focused on addressing
the needs and advancement of
students on the autism spectrum
Our Current Partnerships
Section Six
Charity & Community
Charity & Community Support:The Heart of our Organization’s Culture
Our long-standing volunteer-based internal
CSR committee, ReachOut, helps direct and
organize our community involvement and
fundraising initiative for the year.
Giving Back to our Local Community
Through our partnership with the United Way of
Tri-County and its’ local affiliate we contributed to
the following:
• Collected backpacks and school supplies to
be donated to local families
• Participated in Feed a Family event during
the holidays
• Helped pick fresh produce as part of the
Community Harvest Project
• Donated a decorated Christmas tree to the
Boys and Girls Club Holiday event
Executive Team CSR event at
the Community Cupboard
Charity & Community Support
Jimmy Fund:
For the 5th year in a row, ATTG has
supported the Dana Farber Cancer
Institute by participating in Boston’s
Jimmy Fund Walk. Once again, we
exceeded our $10K fundraising
contribution through an array of
internal fundraising initiatives and
individual efforts and generosity.
Santa Foundation:To bring seasonal joy to families in our
local community, each year ATTG buys
gifts for families with limited resources. It is
a long-standing tradition of bringing
goodwill to our fellow man.
Charity & Community Support
Breast Cancer Awareness:
October is Breast Cancer Awareness
month and each year ATTG
recognizes it by fundraising and
supporting the Gemma Gloria
Foundation.
Homes For Our Troops is a nonprofit
organization that builds and donates
specially adapted custom homes
nationwide for severely injured post-9/11
Veterans, to enable them to rebuild their lives.
Homes For Our Troops:
Golf Tournament
Section Seven
Environment
Environment
Corporate entities have significant impacts on our environment, both for
better and for worse. We are committed to reducing our environmental
impact and helping to build a greener future. This year we:
• Reduced headquarters' paper purchases & reduced paper
consumption by more than 10%
• Increased our virtual workforce by 10%, provided guidance on habits
that support a green home office and offered guidance on
purchasing environmentally preferred products
• Introduced a Hazardous Waste Policy to guide our entire workforce
on how to properly handle & dispose materials that can pose long
term detriment
Helping to ensure the health of our planet
Environment
We updated our travel policy to
encourage virtual internal meetings
whenever possible.
ATTG reaffirms its commitment to the
environmentally responsible use of technology
including the implementation of power
consumption conservation tactics and proper
recycling equipment.
Throughout November, we collected
donations in support of Team Trees which
is a charitable organization and subset of
the Arbor Day Foundation. Team Trees
aims to plant 20,000,000 trees globally by
the end of 2019. Our efforts helped plant 60
trees.
We introduced eco friendly gifts including
water bottles & metal straws. We also
continue to reduce single use items at our
HQ.
Section Eight
Service Performance
Our customers needs are at the heart of everything we do and a driving force
of our developing roadmap. With a forward-leaning strategy we can
anticipate those needs, and deliver the products, services and solutions that
set us apart in the industry. Each year, we make improvements that positively
impact the client experience on all levels of engagement.
Service Performance
Safety First
• Duty of Care reporting tool
• Expansive suite of services that mitigate risk
• 3rd party integration
Service Always
• Exceeded Service Satisfaction
• Continued growth and retention
• Increased mobile app adoption
Seamless Communication
• Augmented implementation process
• UK office system upgrades
• Efficiency & productivity enhancements
Service PerformanceSafety First
In today’s world, the availability of accurate threat intelligence is more
important than ever before. Beyond the information, agile and reliable
technology is crucial in delivering a risk management strategy. Our Risk
Management Solution Portfolio has been expanded to include:
Service PerformanceService Always
We pride ourselves on being the
benchmark for customer service
in our industry. The results we
achieved demonstrate our
commitment to providing our clients a
tier 1 travel experience.
✓ 100% client retention
✓ Increased agent workforce by 10%
✓ Attained 92.7% satisfaction level
Customer Surveys
✓ AMIGo mobile app adoption grew
from 30 to 37% in 2019
Service PerformanceSeamless Communication & Continued Improvements
Implementations
✓ Remodeled the process to improve customer engagement and better define their requirements
✓ Created an implementation document library for our internal stakeholders for more seamless
communication
Transparency & Security
✓ Enhanced traveler invoices to provide better insights to the tax break down and transactional
data
✓ Created a framework to deliver a suite of reports via SFTP offering enhanced data security
System Improvements
✓ New Communication Platform phone system implemented in our UK office.
.
Service PerformanceSeamless Communication & Continued Improvements
Productivity and Efficiency Enhancements
✓ We implemented JIRA software to manage the scheduling and communication of
tasks related to New Client Implementations, Client Enhancements, and project
workflow.
✓ Utilization of Confluence to store meeting notes, technical processes and
procedures, change management processes, and project related information. By
storing this information in one tool we were able to improve communication and
collaboration through ought the project lifecycle.
✓ Fulfillment routines have been activated in our UK office and include file finishing,
contract and fee evaluation, and improved quality control.
.
CSR Performance Scorecard
Category Sub-Category Criteria Score
Governance - B Corporation Submit B Certified Corporation Application 4.0
Expand BOD- added Benefit Director 4.0
Update Articles of Incorporation 4.0
Status change S-Corp to Benefit Corporation 4.0
Attain The Code Implementation score of at least 70% (top 15%) 4.0
Completed eLearning: all employees 4.0
Supplier Code of Conduct implementation: top suppliers (90%) 3.5
Implement Conflict of Interest Questionnaire for BOD 4.0
Vendor Assessment to include CSR questionnaire 4.0
Create charitable giving policy and process 4.0
Ethics/Human Rights Business Agreements Addendum (human trafficking) 4.03.9
Attain 80% satisfaction for Rewards & Recognition Program 3.0
Increase health care cost contribution 4.0
Execution of Atlas University 4.0
Include an ESG fund to our 401K portfolio 4.0
End of year bonus for 100% of employees 3.5
Increase the employee satisfaction YoY 3.5
Better Together Create baseline and diversity goals 3.0
3.6
ATTG Cares - Workplace Practices Employee Life Cycle Inspire
Employee Life Cycle - Admire
Score
Score
Governance- The Code/ECPAT
ATTG Ethics
Governance, Ethics & Compliance
Key1 Developing Did not reach goal
2 Somewhat Satisfied Completed/reached 50% of goal
3 Satisfactory Completed/reached 75% of goal
4 Excellent Completed sucessfully 100%
.
CSR Performance Scorecard
Category Sub-Category Criteria Score
Positive Impact - Volunteer Engagement1 paid (8 hours) day off Volunteer time per annum 2.0
Positive Impact -Fundraising Exceed Jimmy Fund fundraising goal 4.0
Positive Impact- Engagement Selfless Selfies 1.5
Community-Supplier Ownership DiversityTrustARC CSR assessment - add diversity section 3.0
2.6
Stakeholder Engagement Re-launch Client Advisory Group 4.0
Customer Satisfaction Attain 90% client satisfaction rate 4.0
Annual Security Awareness Training 4.0
Incident Response Plan 4.0
Clean Desk / Clear Screen Procedure 4.0
Annual Certificates: PCC, Privacy Shield, GDPR 4.0
IT Infrastructure refresh/client computing 4.0
Duty of Care Launch Maiden Voyage Partnership 4.0
4.0
Environmental Create a green fundraising initiative; Teams for Trees 4.0
Environmental Reduce paper copies by 10% 4.0
Reducing Impact of Travel & CommutingIncrease virtual employees by 10% 4.0
Reducing Impact of Travel & CommutingUpdate Travel Policy to encourage virtual internal meetings 4.0
4.0
3.6Overall Score
ATTG ReachOut Charity & Community
Support
ATTG Service Performance
ATTG Green - Environmental
Protection & Sustainability
Score
Score
Data Security -Policy & Documentation
Score
1 Developing Did not reach goal
2 Somewhat Satisfied Completed/reached 50% of goal
3 Satisfactory Completed/reached 75% of goal
4 Excellent Completed sucessfully 100%
Key
Client Advisory Board at Delta HQ
We look forward to 2020
and the next decade as
an opportunity to expand
our positive impact on our
community, and collaborate
with all stakeholders for
our mutual benefit and that
of our world.
We Are Better Together