section h active living & culture
TRANSCRIPT
2015 FINANCIAL PLAN
Percent of General Fund Operating
Net Operating
Net Operating Budget
General Fund Operating = $112.9 Million
Division Overview
Revised
Adopted Financial Plan
Change from
Prior Year Percent Change
Taxation Expenditures 2014 2015
Net Operating 7,941,586 7,947,688 6,102 0.1%
Capital 0 0 0 0.0%
Total Taxation Expenditure 7,941,586 7,947,688 6,102 0.1%
Authorized Positions 58.6 58.7 0.1 0.2%
Division Summary
Jim Gabriel - Divisional Director
7%
93%
Active Living & Culture= $7.9 Million
Recreation Admin &
Finance 24%
Active Living & Culture
11%
Sport & Event
Services 22%
Cultural Services
29%
Community Theatre
2%
Community & Neighbourhood Services 12%
ACTIVE LIVING & CULTURE
Active Living & Culture
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2015 FINANCIAL PLAN ACTIVE LIVING & CULTURE
Key strategies include:
Develop, support and facilitate programs and services that encourage active healthy lifestyles
Build strong neighbourhoods through creative community engagement and innovative programming
Enhance cultural vibrancy through the development of Kelowna’s cultural community that includes advancing strategies from Kelowna’s Cultural Plan, distribution of culture-based grants and operation of the Kelowna Community Theatre
Lead, support and advance an integrated local sport delivery system that incorporates the principles of the Canadian Sport For Life Model
Encourage and support a dynamic events community that effectively manages growth of local events, positions Kelowna to proactively seek new events, provides a streamlined event approval process and manages an effective granting structure to support new and existing events
Through an integrated model, ensure effective management and operation of existing recreation and cultural facilities that adapt to the changing dynamics of the community
Collaborate with various City departments identifying external grant opportunities for capital and operational initiatives and coordinate the application process
Active Living & Culture Division
Active Living & Culture’s expanded mandate reinforces its leadership role in enriching community life by; developing strong neighbourhoods, strengthening community partnerships and capitalizing on Kelowna’s natural assets. Employing a delivery model that involves direct provision, facilitation and organization partnership and development, divisional objectives include: promoting healthy active lifestyles, building neighbourhood connections, capacity building with key non-profit organizations, supporting and promoting a dynamic events community, enabling cultural vibrancy and creating and enhancing partnerships that are aligned with corporate values and objectives.
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2015 FINANCIAL PLAN ACTIVE LIVING & CULTURE
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Drivers & Activities
Division Drivers
Develop, support and facilitate programs and services that encourage active healthy lifestyles Build strong neighbourhoods through creative community engagement and innovative
programming Lead, support and advance an integrated sport delivery system that incorporates the Canadian
Sport for Life (CS4L) Model Enhance cultural vibrancy through the development of Kelowna’s cultural community Ensure effective management and operation of existing recreation and cultural facilities Encourage and support a dynamic events community Research and management of various external granting opportunities
Activities by Council Priority
Grow our economy
Continue development of a Corporate Sponsorship and Advertising Program Investigate continuation of the Cold Beverage Program for City facilities Complete Year 2 of the artsVest program Complete a grant application to the Department of Heritage for a major upgrade to the
Kelowna Community Theatre’s lighting system Review and update facility and membership fees and charges (Bylaw 9609) Administer community building grants; arts and culture, sport and events and social
development Build a sport tourism profile centered around the City’s natural outdoor assets Research and actively pursue funding from Provincial, Federal and other sources
Enhance citizens’ quality of life
Continue discussions with City and Community Neighbourhood Associations regarding improved clarity of roles and responsibilities
Launch pilot programs from the Strong Neighbourhood Project Initiate community conversations and program planning for Canada’s Sesquicentennial in 2017 Develop and implement improvements to the pool viewing area in Parkinson Recreation Centre
to create a more desirable and functional space for customers Establish a more focused approach with local sport organizations to further develop the sport
delivery system and connection with the Sport for Life Model
Focus on results
Support the one-year trial implementation of the Civic Partnerships Framework Implement the final Class Recreation Registration software upgrade Facilitate Environics analysis of cultural data, contributing to preparation of a Cultural Report
Card Analyze janitorial requirements at Parkinson Recreation and Activity Centres to identify
opportunities for increased efficiencies and effectiveness Convene the third annual joint Board Meeting for cultural organizations as a learning exchange
for partnership and governance excellence Review the program & activity delivery model Review and update the Outdoor Event Bylaw
2015 FINANCIAL PLAN ACTIVE LIVING & CULTURE
Page H4
Deliver on our plan
Conduct a rental contract process review to improve the accounts receivable process Host the 2015 Creative City Summit for the Creative City Network of Canada Participate in a land-use planning initiative for the Cultural District/Civic Precinct Finalize sport field inventory planning to provide partners the opportunity to leverage their
community connections Launch the Community Special Events Volunteer Program Film Policy development
2015 FINANCIAL PLAN
PROGRAM INPUT MEASURES Actual 2013 Rev. Adopted 2014 Financial Plan 2015
159 Cultural Services 2,289,467 2,276,566 2,290,116
161 Community Theatre 190,037 149,439 149,439
164 Active Living & Culture 414,667 779,600 899,300
165 Recreation & Business Services 1,041,377 1,952,598 1,907,628
166 Sport & Event Services 2,647,728 1,979,408 1,759,552
167 Community & Neighbourhood Services 591,481 803,975 941,653
Net Operating Expenditures 7,174,757 7,941,586 7,947,688
Total Division Net Operating Expenditures 7,174,757 7,941,586 7,947,688
Active Living & Culture
ACTIVE LIVING & CULTURE
Page H5
2015 FINANCIAL PLAN
PROGRAM OUTPUTS
# of Program Registrations 31,892 32,000 32,500
# of General Program hours offered (land & aquatic) 43,479 42,700 43,500
# of General Program Drop Ins 38,785 39,000 40,000
# of Facility Drop Ins - gym/fitness 12,442 12,500 12,500
# of Facility Drop Ins - pool 16,952 16,500 17,000
# of Pool Passes Sold 1,490 1,500 1,500
# of Facility Passes Sold 5,209 5,000 5,100
# of Total Memberships scanned - pool & facility 122,393 128,822 130,000
# of Recreation Opportunity Coupons Redeemed 15,062 15,000 15,000
# of Outdoor Event applications processed 76 86 90
# of Park bookings processed (including weddings) 42 45 50
Per capita investment in Arts, Culture & Heritage by CoK 21 21 21
# of Theatre Rentals 272 235 235
# of Theatre Rehearsal Room Rentals 183 190 190
# of rentals in Recreation Facilities 1,129 1,050 1,060
PROGRAM OUTCOMES
# of Athletic Excellence Grants provided 50 50 60
# of Sport Event Development Grants provided 9 10 12
$ of Sport Event Development Grants provided $11,370 $14,041 $16,850
# of Cultural orgs receiving support through grants & LOAs 36 33 35
# of Cultural initiatives and orgs receiving other support 6 28 30
# of Volunteers 322 278 300
# of Volunteer Hours 14,908 13,730 14,100
# of Participants in free community events (ie Park n Play) 18,762 19,250 20,250
# of Hours booked in Arenas 12,208 12,300 12,325
# of Hours booked in Stadiums/Sportsfields 27,792 28,113 28,500
EFFICIENCY MEASURES
% of General Programs delivered vs planned 68% 71% 71%
% of Aquatic lessons delivered vs planned 87% 89% 89%
CUSTOMER SATISFACTION
% of Pool Memberships renewed 64% 60% 62%
% of Facility Memberships renewed 60% 59% 60%
% of Service Request completed in 2 days or less 60% 62% 62%
INNOVATION AND LEARNING
Finance Administration is responsible for providing leadership and direction to Financial Services in theThe Financial Accounting and Systems Section prepares annual financial statements, in addition to The Financial Planning Section prepares the Corporate Budget, manages reserve balances, develops utilityThe Risk Management Section is responsible for the development, implementation, coordination and The Revenue Section is responsible for the administration of: property taxes, general accounts receivable Administration of the payroll function, utility billing function and investment of the City's funds are the The Purchasing and Stores Section is responsible for acquiring the materials, equipment and servicesFinance Administration is responsible for providing leadership and direction to Financial Services in theThe Financial Accounting and Systems Section prepares annual financial statements, in addition to The Financial Planning Section prepares the Corporate Budget, manages reserve balances, develops utilityThe Risk Management Section is responsible for the development, implementation, coordination and The Revenue Section is responsible for the administration of: property taxes, general accounts receivable Administration of the payroll function, utility billing function and investment of the City's funds are the The Purchasing and Stores Section is responsible for acquiring the materials, equipment and servicesFinance Administration is responsible for providing leadership and direction to Financial Services in theThe Financial Accounting and Systems Section prepares annual financial statements, in addition to The Financial Planning Section prepares the Corporate Budget, manages reserve balances, develops utilityThe Risk Management Section is responsible for the development, implementation, coordination and The Revenue Section is responsible for the administration of: property taxes, general accounts receivable Administration of the payroll function, utility billing function and investment of the City's funds are the The Purchasing and Stores Section is responsible for acquiring the materials, equipment and services
PERFORMANCE MEASURES Actual 2013
Estimated 2014
Proposed 2015
ACTIVE LIVING & CULTURE
Page H6
2015 FINANCIAL PLAN
ACTIVE LIVING & CULTUREGeneral Fund
REVENUES / EXPENDITURES BY CATEGORY
Actual2013
Revised2014
Provisional2015
REVENUEPROPERTY TAX 0 0 0PARCEL TAX 0 0 0FEES AND CHARGES ( 4,493,164) ( 4,227,032) ( 4,340,602)OTHER REVENUE ( 213,672) ( 172,400) ( 198,550)TRANSFERS FROM FUNDS Special (Stat Reserve) Funds 0 0 0 Development Cost Charges 0 0 0 Accumulated Surplus ( 103,141) ( 188,870) ( 21,000)
_____________ _____________ _____________TOTAL REVENUE ( 4,809,977) ( 4,588,302) ( 4,560,152)
EXPENDITURESSALARIES AND WAGES 4,087,933 4,165,280 4,186,368INTERNAL EQUIPMENT 86,333 97,170 92,930MATERIAL AND OTHER 3,709,249 3,860,377 3,982,190CONTRACT SERVICES 3,151,097 3,650,217 3,685,508DEBT INTEREST 0 0 0DEBT PRINCIPAL 0 0 0INTERNAL ALLOCATIONS 0 0 0TRANSFERS TO FUNDS Special (Stat Reserve) Funds 0 0 0 Development Cost Charges 0 0 0 Accumulated Surplus 950,122 756,844 560,844
_____________ _____________ _____________TOTAL EXPENDITURES 11,984,734 12,529,888 12,507,840
NET OPERATING EXPENDITURES 7,174,757 7,941,586 7,947,688
CAPITAL EXPENDITURESGROSS EXPENDITURES 0 0 0OTHER FUNDING SOURCES 0 0 0
_____________ _____________ _____________TAXATION CAPITAL 0 0 0
_____________ _____________ _____________NET OPERATING & TAX CAPITAL EXP. 7,174,757 7,941,586 7,947,688
Budgeted2013
Actual2013
Revised2014
Provisional2015
14.3 13.9 15.0 15.0
AUTHORIZED FTE POSITIONS SalariedHourly 40.5 45.5 43.6 43.7
Page H7
ACTIVE LIVING & CULTURE
2015 FINANCIAL PLAN
Description of Operating Program Changes
TOTAL FTE
2014 Revised Budget 7,941,586 58.6
2015 Net Impacts
One-time Operating Requests
One-time Expenditure Reductions
Incremental Costs - Prior year(s) 19,600
Salary Adjustments 1,688
Other Adjustments 170,874 (0.3)
Departmental Adjustments (3,060) 189,102
8,130,688 58.3
2015 Program Additions
2015 Operating Requests 97,000 0.4
2015 Expenditure Reductions (280,000) (183,000)
2015 Provisional 7,947,688 58.7
Unfunded 2015 Requests
2015 Operating Requests 7,500
2015 Expenditure Reductions 7,500
Total Unfunded Requests for 2015 7,500 0.0
ACTIVE LIVING & CULTURE
Page H8
2015 Operating RequestsPROVISIONAL Budget
SummaryGeneral Fund
Page Description Cost Revenue Taxation CatReserve Borrow UtilityGov/Contr
Active Living & Culture Division
Sponsorship and AdvertisingStrategy
30,000 0H11 OT(30,000)0 0 00
Community NeighbourhoodAssociation Project
35,000 0H11 OT(35,000)0 0 00
Active By Nature Brand 20,000 0H12 OG(20,000)0 0 00Initiative
H12 Canada's 150th Celebration 50,000 0 OG(50,000)0 0 00
H13 Pepsi Bottling Group Revenue 0 (5,000) OT5,0000 0 00
H13 Program Fee Adjustments 0 (40,000) OG40,0000 0 00
Kelowna Museums - Sports Hallof Fame
15,000 0H14 OG(15,000)0 0 00
Amateur Arts GrantsAdjustment
0 0H14 OG00 0 00
H15 Program Adjustments (10,900) (52,100) OG8,00055,000 0 00
Kelowna Community TheatreCustomer Service Improvements
14,000 0H15 OT0(14,000) 0 00
153,100 (97,100) (97,000)Division Priority 1 Total 41,000 0 0 0
153,100 (97,100) (97,000)Total Priority 1 Operating 41,000 0 0 0
Page H9
2015 Operating RequestsPROVISIONAL Budget
SummaryGeneral Fund
Page Description Cost Revenue Taxation CatReserve Borrow UtilityGov/Contr
Active Living & Culture Division
Festivals Kelowna GrantIncrease
7,500 0H16 OG(7,500)0 0 00
7,500 0 (7,500)Division Priority 2 Total 0 0 0 0
7,500 0 (7,500)Total Priority 2 Operating 0 0 0 0
Page H10
2015 Operating Request Details
Division:Active Living & CultureDepartment:
Title: Sponsorship and Advertising Strategy
Priority: 1
ONE-TIME
NEW
Active Living & Culture
Justification:
On an ad hoc basis the City has been approached and/or sought out sponsorship and advertising opportunities to
generate alternative funding for events, programs and facilities. Staff will draft a policy that will provide guidelines on
criteria and process regarding the City's involvement in creating sponsor relationships. This area has significant
potential for creating additional revenues to support programs and projects within the corporation. Funding is
requested to engage a consultant to develop an inventory of assets and sponsorship opportunities, estimate revenue
generation potential, finalize model and develop initial marketing materials. This request recognizes a $25,000 internal
contribution from Communications & Information Services Division.
Strategic Objective: Focus on Results
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility30,000 0 0 0 0 02015 0 (30,000)
Division:Active Living & CultureDepartment:
Title: Community Neighbourhood Association Project
Priority: 1
ONE-TIME
NEW
Active Living & Culture
Justification:
Over the past two years, City staff have been meeting with Kelowna's Community Neighbourhood Associations to discuss
the City and the Associations' role in the development of the community. Both City staff and association members
agree that looking at the city from a holistic perspective and collaborating together will ensure healthy, active
neighbourhood associations which are an important element of community and neighbourhood development. This
request is for funds to engage a consultant that would assist with research and analysis of existing neighbourhood
association models, review and incorporate findings from the Strong Neighbourhood Project, facilitate community
association workshops and a public consultation process, as well as to develop a final report that outlines opportunities
for the relationship between the City and Community Neighbourhood Associations.
Strategic Objective: Enhance Citizens' Quality of Life
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility35,000 0 0 0 0 02015 0 (35,000)
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2015 Operating Request Details
Division:Active Living & CultureDepartment:
Title: Active By Nature Brand Initiative
Priority: 1
ON-GOING
NEW
Active Living & Culture
This project develops strategies, initiatives and marketing to showcase Kelowna's natural landscape and attributes as
they promote an active lifestyle, as well as highlight City features (i.e. expansive trail network, parks, pathways,
roadways, and public beaches). In 2014, staff worked with Pulse Group to develop imagery and design styles for the
Active by Nature brand. Initial routes (swim, bike, run) were identified, named and described, as well as a signage
program was developed outlining the standards for signing these routes. In addition, a marketing plan including a
promotional video and website have been started. Ongoing funding will enable implementation of the initiative to
continue through development and installation of route signage, launch the website and market the program. In
addition, interactive program features will be developed/purchased.
Justification:
Strategic Objective: Enhance Citizens' Quality of Life
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility20,000 0 0 0 0 02015 0 (20,000)
20162017
20,00020,000
00
00
00
00
00
00
(20,000)(20,000)
Division:Active Living & CultureDepartment:
Title: Canada's 150th Celebration
Priority: 1
ON-GOING
NEW
Active Living & Culture
Canada will celebrate its sesquicentennial, the 150th anniversary of Confederation, in 2017. This milestone is a great
opportunity to celebrate Canada's history, as well as build excitement for the future both on a national and local level.
As part of the planning process, in 2015, staff will initiate conversations with key stakeholders and community at large,
establish priority programs and set an implementation plan. This plan and funding will enable the City to support
community-led efforts and mobilize excitement around Canada's 150th. Funding of $50,000 for the next 3 years is
requested to establish a program reserve that will support activities and initiatives aimed at this celebration.
Justification:
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility50,000 0 0 0 0 02015 0 (50,000)
20162017
50,00050,000
00
00
00
00
00
00
(50,000)(50,000)
Page H12
2015 Operating Request Details
Division:Recreation & Business ServicesDepartment:
Title: Pepsi Bottling Group Revenue
Priority: 1
ONE-TIME
NEW
Active Living & Culture
Justification:
In 2013, the City entered into a two year revenue agreement with The Pepsi Bottling Group to provide staff time to
evaluate potential opportunities to update the Healthy Food & Beverage Program. This agreement generated
approximately $5,000 in 2014 and is expected to yield the same in 2015. This budget request recognizes the additional
revenue.
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility0 0 0 0 0 02015 (5,000) 5,000
Division:Recreation & Business ServicesDepartment:
Title: Program Fee Adjustments
Priority: 1
ON-GOING
NEW
Active Living & Culture
As part of Active Living & Culture's service delivery model, a wide variety of sport, recreation and cultural programs
are offered. A comprehensive market rate comparison was completed revealing that many program fees were on the
low side of the market. This request recognizes increased revenue as a result of rate adjustments for all programs. This
will ensure program fees will remain consistent within the market and because the rate translates into an average of
one to two dollars per program, the increase will have a minimal impact on customers.
Justification:
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility0 0 0 0 0 02015 (40,000) 40,000
20162017
00
(40,000)(40,000)
00
00
00
00
00
40,00040,000
Page H13
2015 Operating Request Details
Division:Cultural ServicesDepartment:
Title: Kelowna Museums - Sports Hall of Fame
Priority: 1
ON-GOING
NEW
Active Living & Culture
The Kelowna Museums Society partners with the Sports Legacy Committee to recognize and celebrate sports heritage in
the Central Okanagan. Activities include Sports Hall of Fame induction ceremonies, exhibits and collection of artifacts
and archives. The partnership relationship is documented in a 5-year (Jan 2014- Dec 2018) agreement. All Sports
Legacy funding is administered through Kelowna Museums. In 2012, 2013 and 2014 the City provided $15,000 annually
to Kelowna Museums to support the Sports Hall of Fame. This request renews annual support for the 4 years remaining
in the partnership agreement. The funding will build the profile of sport heritage and leverage additional community
and sponsor support.
Justification:
Strategic Objective: Enhance Citizens' Quality of Life
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility15,000 0 0 0 0 02015 0 (15,000)
20162017
15,00015,000
00
00
00
00
00
00
(15,000)(15,000)
Division:Cultural ServicesDepartment:
Title: Amateur Arts Grants Adjustment
Priority: 1
ON-GOING
EXISTING
Active Living & Culture
In 2011, responding to changes in provincial funding, $30,000 was transferred from the Arts, Culture and Heritage
Project Grant category into the Operating Grant category. Since that time, Operating funding has helped local arts,
culture and heritage organizations to stabilize and grow their community programs. Based on continuing demand from
community organizations for operating support, this submission will maintain a higher level of funding in the Operating
Grant program on an ongoing basis. If approved, $109,300 will be available in the Operating Grant program, and
$70,000 will remain available for Project Grants.
Justification:
Strategic Objective: Enhance Citizens' Quality of Life
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility0 0 0 0 0 02015 0 0
20162017
00
00
00
00
00
00
00
00
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2015 Operating Request Details
Division:Active Living & CultureDepartment:
Title: Program Adjustments
Priority: 1
ON-GOING
EXISTING
Active Living & Culture
This request is to adjust miscellaneous budgets throughout the Active Living & Culture Division. The adjustments are
reallocations of existing budgets, as well as miscellaneous revenue and expenditure increases or decreases. Included in
this request is a $5,000 allocation for part time Rec Tech wages in Cultural Services for support with projects and
events. Overall these changes will ensure that budgets reflect actual activity more accurately.
Justification:
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility(10,900) 55,000 0 0 0 02015 (52,100) 8,000
20162017
(10,900)(10,900)
(52,100)(52,100)
55,00055,000
00
00
00
00
8,0008,000
Division:Cultural ServicesDepartment:
Title: Kelowna Community Theatre Customer Service Improvements
Priority: 1
ONE-TIME
NEW
Active Living & Culture
Justification:
This submission reflects two customer service related facility improvements. The first improvement will upgrade the
public address system ($6,000) in the lobby area which is old and not very audible. A new system will allow those
outside the auditorium to follow the performance, as well as, provide clearer pre-event and intermission
announcements. The second improvement is to purchase and install a commercial dishwasher including associated
renovations ($8,000) to support the introduction of higher grade non-breakable plastic glasses. This new process will
reduce waste, eliminate breakage and improve customer service.
Strategic Objective: Focus on Results
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility14,000 (14,000) 0 0 0 02015 0 0
Page H15
2015 Operating Request Details
Division:Cultural ServicesDepartment:
Title: Festivals Kelowna Grant Increase
Priority: 2
ON-GOING
EXISTING
Active Living & Culture
Festivals Kelowna's annual New York New Years Eve event is one of several core programs delivered through a 3 year
Service Agreement with the City. This free, family-focused event centered in Jim Stuart Park, features multiple
activity areas, live stage entertainment, special effects and fireworks. The event launched in 2012 attracted 4,000
people and in 2013 attendance exceeded 6,500 with continued growth expected. The current space and format is
nearing capacity. To accommodate more attendance, the event needs to expand the physical footprint of the event
into other public spaces and add more activities. This will add expenses which cannot be entirely absorbed through
their existing budget and sponsorships. Examples are: performer fees for additional stages, longer fireworks,
equipment rental and site services (washrooms, tents, lighting), production/sound/special effects, additional venues,
roadway control, security and medical services. Festivals Kelowna will also continue to partner with other organizations
and sponsors to add activities and value.
Justification:
Strategic Objective: Enhance Citizens' Quality of Life
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility7,500 0 0 0 0 02015 0 (7,500)
20162017
7,5007,500
00
00
00
00
00
00
(7,500)(7,500)
Page H16
2015 Reduction RequestsPROVISIONAL Budget
SummaryGeneral Fund
Page Description Cost Revenue Taxation CatReserve Borrow Gov/Contr Utility
Active Living & Culture Division
H2O Deficit Management Fund 0 0H1 OG150,000(150,000) 0 00
Snow Removal (8,000) 0H1 OG8,0000 0 00
Sportsfield ReserveContribution
0 0H1 OT40,000(40,000) 0 00
Sport Event Development Grant (20,000) 0H2 OT20,0000 0 00
Arena Reserve Contribution 0 0H3 OT62,000(62,000) 0 00
0 280,000Division Priority 1 Total (28,000) (252,000) 0 00
280,0000Total Priority 1 Reduction Requests (28,000) (252,000) 0 00
Page H17
2015 Reduction Request Details
Division: Active Living & CultureDepartment: Sport & Event Services
Title: H2O Deficit Management Fund
Priority: 1
ON-GOING
The City has a 5 year Management & Operating Agreement (2012-2016) with the YMCA Okanagan for the operations of
H2O. The financial model of the agreement establishes an annual balanced budget with incentives for better than
budget performance, as well as strategies to deal with budget deficits. The City budgets $250,000 annually as a Deficit
Management/Building Fund with any unspent funds being applied to the H2O Facility Reserve along with the City's share
of contractual budget surplus. Financial performance of the facility has demonstrated a pattern where the deficit
management fund has not been accessed. This request is to reduce the annual contribution to $100,000 in 2015 and to
$200,000 thereafter.
Justification:
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility0 (150,000) 0 0 0 02015 0 150,000
20162017
00
00
(50,000)(50,000)
00
00
00
00
50,00050,000
Division: Active Living & CultureDepartment: Sport & Event Services
Title: Snow Removal
Priority: 1
ON-GOING
Since Civic Operations have been able to utilize existing budget to complete snow removal, this request is to remove
the base budget within Active Living & Culture for the Capital News Centre and Rutland Arena locations.
Justification:
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility(8,000) 0 0 0 0 02015 0 8,000
20162017
(8,000)(8,000)
00
00
00
00
00
00
8,0008,000
Page H19
2015 Reduction Request Details
Division: Active Living & CultureDepartment: Sport & Event Services
Title: Sportsfield Reserve Contribution
Priority: 1
ONE-TIME
Justification:
As per Council Policy 326, Sports Field Reserve Fund, rental fees from sportsfields are contributed to the sportsfield
reserve fund. These funds are used to support capital projects within sportsfields through standalone City projects or
partnerships with local sports clubs. Currently, the contribution budget for this reserve is $64,866. In a separate
operating request this budget will be increased by $15,000 in future years making the annual budget $79,866.
However, this one-time reduction would cap the contribution to the sportsfield reserve at $39,886 for 2015.
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility0 (40,000) 0 0 0 02015 0 40,000
Division: Active Living & CultureDepartment: Active Living & Culture
Title: Sport Event Development Grant
Priority: 1
ONE-TIME
Justification:
The Sport Event Development Grant (SEDG) provides financial support to local sport organizations creating new or
expanding existing events. The annual budget for this program is $35,000 with any unspent funds being carried over
and applied to the program the next year. The starting balance for 2014 was $67,140 and based on current activities, it
is not expected that the funds will be fully allocated in 2014. This submission will reduce the budget contribution by
$20,000 on an one-time basis and return to full contribution in 2016.
2015 Base Budget: $35,000
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility(20,000) 0 0 0 0 02015 0 20,000
Page H20
2015 Reduction Request Details
Division: Active Living & CultureDepartment: Sport & Event Services
Title: Arena Reserve Contribution
Priority: 1
ONE-TIME
Justification:
As per Council Policy 259, Development of Arenas-Reserve Account, a portion of the rental fees from arenas are
contributed to the arenas reserve fund. These funds are used to support the development of new arenas or
redevelopment and renovation of existing arenas. Currently, the contribution budget for this reserve is $84,018. In a
separate operating request, this budget will be increased by $40,000 in future years making the budget $124,018.
However, this one-time reduction would cap the contribution to the arena reserve at $64,018 for 2015.
Strategic Objective: Deliver on Our Plan
TaxationReserve Borrow Fed/Prov Dev/ComCost Revenue Utility0 (62,000) 0 0 0 02015 0 62,000
Page H21