section a duval county school board policy …...petty cash funds (7.34) a38 photocopying public...

SECTION A

DUVAL COUNTY SCHOOL BOARD POLICY MANUAL (excerpts)

TABLE OF CONTENTS

A1

Accounting and Control Procedures (7.20) A35

Admission Charges – Athletics / Entertainment Events (7.43) A42

Advertising in Schools (9.40) A71, A72, A73

Agents, Solicitors, and Salespersons (9.62) A74

Antifraud (7.67) A45, A46

Athletics (4.40; 5.80) A16, A17, A24-A25

Athletics-Part Time Coaches (6.12) A28, A29

Audits (7.60) A44

Awards (1.50) A6

Bonded Personnel (7.39) A40

Cash Change Funds (7.34) A38

Chaperones for School Functions (4.45) A19

Competitive Food Sales (8.42) A63

Conflict of Interest in Purchasing (7.71) A50

Contracts with Outside Agencies (3.28) A8

Cooperative Activities - Outside Organizations (9.10) A67

Copyrighted Materials (3.51) A10

Depositories, Depositing, Withdrawing and Transfer of Funds (7.44) A43

Depositories -Banking Services (7.32; 7.44) A35, A36, A37, A43

Donated Equipment (7.87; 8.58) A57, A64

Employee Conduct (6.83) A33 (Revised 10/2016)

SECTION A


TABLE OF CONTENTS

A2

(Continued)

Employee Liability – Indebtedness Created Against a School or the

School Board (7.38) A40

Employee – Outside Employment of Staff Members (6.19) A29

Employee – Responsibilities of District Personnel (3.46) A8

Employment of Relatives (6.06) A26, A27, A28

Ethics, Professional (6.80) A30, A31

Extracurricular Program (4.40) A16, A17

Field Trips (4.43) A18

Field Trips - School Buses or Other Common Carriers (8.40) A62

Field Trips – Transporting Students in Private Vehicles (8.36) A60, A61

Financial Records (7.20) A35

Food and Beverage – General Food Service Requirement (8.42) A63

Food Facilities – Use of (8.46) A63

Fund-Raising for School Projects and Activities (7.42) A41, A42

Gifts for School Board Employees (6.87) A33

Gifts – Student Donations and Gifts (5.85) A25

Grading and Report Cards (4.80) A22

Graduation Requirements (4.90) A22, A23

Honoraria (6.88) A34

Hospitality Funds - Promotion and Public Relations Activities (7.35) A39

Improvements to School Plants and Grounds (8.58) A64, A65

Indebtedness Created Against a School or the School Board (7.38) A40 (Revised 10/2016)

SECTION A


TABLE OF CONTENTS

A3

(Continued)

Instructional Fees (4.18) A14

Inventories and Property Records (7.85) A56

Investment of Temporarily Idle Funds (7.36 – repealed) A39

Lease and Lease-Purchase of Facilities and Equipment (7.82) A54

Minority Business Enterprise Program (7.72) A51

Nepotism / Favoritism (6.06) A26, A27, A28

Parent Organizations and School Support Groups (9.10) A67

Petty Cash Funds (7.34) A38

Photocopying Public Records (3.50) A9

Physical Education Attire (4.10) A12

Promotion Exercises (4.90) A22

Property – Acquisition, Use and Exchange of School Property (7.80) A53, A54

Property – School Property Custodians of (7.85) A56

Property – Lost or Stolen Property (7.88) A57, A58

Property – Management, Inventories and Property Records (7.85) A56

Property – Sale, Transfer or Disposal of Property (7.83) A55

Public Appearance of School Groups (4.42) A18

Purchases – Advance Purchase Agreements for School Activities (7.73) A51

Purchases for Students (7.74) A52

Purchases-Unauthorized Purchases (7.70) A49

Purchasing – Definitions (7.70) A47, A48, A49 (Revised 10/2016)

SECTION A


TABLE OF CONTENTS

A4

(Continued)

Purchasing – Informal Procurements (7.70) A49

Quality Control and Inspections (7.75) A52

Recognition for Accomplishment (1.50) A6

Records, Reports and Equipment (6.81) A31

Records Retention and Disposal (8.80) A65, A66

Renting – Lease and Lease-Purchase of Facilities and Equipment (7.82) A54

Responsibilities of District Personnel (3.46) A8

Retention of Procurement Records (7.70) A49

School Advisory Council (2.32) A7

School Facilities and Grounds Use (9.30) A68, A69, A70, A71

School Internal Funds - Bank Accounts (7.32) A35, A36, A37

School Internal Funds (7.32) A35, A36, A37

School Principals Contracts with Outside Agencies (3.28) A8

Scope of the School District (2.10) A7

Small/Micro Business Enterprise Program (7.72) A51

Social Functions (4.44) A19

Sole Source Procurements (7.70) A49

Source Selection and Contract Formation (7.70) A49

Staff Review of Policies (3.46) A8

Student Clubs and Organizations (4.40; 4.50) A16, A17, A20, A21

Student Fees (4.18) A14

(Revised 10/2016)

SECTION A


TABLE OF CONTENTS

A5

(continued)

Student Publications (4.51)

A21

Swimming Programs and Activities (4.10) A12, A13

Teaching Supplies – Advancements to School Internal Funds (7.33) A37

Table of Contents A1, A2, A3, A4, A5

Telephone Calls, Electronic Communications and Facsimiles (6.82) A32

Textbooks - Management of Textbooks (4.24) A15, A16

Transfer of Funds (7.44) A43

Travel Expense Reimbursement (7.54) A44

Tutoring (6.20) A30

Vandalism and Malicious Mischief (8.26) A59

Vision and Mission Statement (1.01) A6

(Revised 10/2016)

DUVAL COUNTY

SCHOOL BOARD POLICIES

A6

CHAPTER 1.00 – DISTICT PHILOSOPHY

DISTRICT VISION AND MISSION 1.01

I. VISION

Every student is inspired and prepared for success in college or a career, and life.

II. MISSION

To provide educational excellence in every school, in every classroom, for every student, every

day.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.

LAW(S) IMPLEMENTED: 1001.41; 1001.43, F.S.

HISTORY: ADOPTED: February 3, 1998

REVISION DATES(S): 11/10/08

4/02/13

FORMERLY: AD

RECOGNITION FOR ACCOMPLISHMENT 1.50

The Duval County School Board may authorize the expenditure of public funds for the purchase of

awards and other methods of recognition for employees, School Board members, students, school

volunteers, or advisory committee members who have contributed outstanding and meritorious service

in their fields or service areas.

I. Awards shall include, but not be limited to, certificates, plaques, medals, ribbons, and

photographs.

II. Awards or recognition funded from grants or designated gifts, for purposes as noted above, are

authorized for purposes and amounts designated by the grant or gift terms and conditions.

STATUTORY AUTHORITY: 1001.41(2), F.S.

LAW(S) IMPLEMENTED: 1001.42, F.S.

HISTORY: ADOPTED: April 1, 1997

REVISION DATE(S): 11/10/08

FORMERLY: AEB

DUVAL COUNTY


A7

CHAPTER 2.00 - SCHOOL BOARD GOVERNANCE AND ORGANIZATION

SCOPE OF THE SCHOOL DISTRICT 2.10

I. The School Board is the governing body of the District and is responsible for the control,

operation, organization, management, and administration of public schools in the county

pursuant to the provisions and minimum standards prescribed by the Florida Constitution,

Florida Statutes and State Board of Education rules.

II. The District school system is part of the state system of public education and includes all

public schools, classes, and courses of instruction and all services and activities directly

related to education in the District which are under the District school officials’ directions.


LAW(S) IMPLEMENTED: 1001.30, 1001.31, 1001.32, 1001.33, 1001.41, 1001.43, F.S.

HISTORY: ADOPTED: November 10, 2008

REVISION DATE(S): n/a

FORMERLY: NEW

SCHOOL ADVISORY COUNCIL 2.32

I. The School Board shall establish a School Advisory Council (SAC) in each District school

to serve in an advisory capacity to the principal and to assist in the development of the

educational program and in preparation and evaluation of the School Improvement Plan

required pursuant to Florida Statutes. These Advisory Councils shall not assume any of the

powers or duties now reserved by Florida Statutes for the School Board or its professional

staff. Nothing contained in the District and/or local school accountability process shall be

construed to lessen or otherwise alter the authority of the school principal as provided for

in law, rules or regulations.

II. The District approved School Advisory Council bylaws form and guidelines are hereby

incorporated by reference for use and made a part of this policy. Copies of the approved

form and guidelines shall be maintained by the Superintendent or his/her designee.


LAW(S) IMPLEMENTED: 1001.43, 1001.452, 1008.345, F.S.



11/10/08

FORMERLY: BDF

DUVAL COUNTY


A8

CHAPTER 3.00 - SCHOOL ADMINISTRATION

SCHOOL PRINCIPALS CONTRACTS WITH OUTSIDE AGENCIES 3.28

I. Each principal shall have authority and responsibility for executing contracts on behalf of the

School Board for athletic contests, school publications, school yearbooks, school programs,

and other contracts incidental to the operation of the individual school unit when such contracts

are to be funded from the school's internal accounts only, and the obligations of the School

Board are expressly contingent upon the availability of the school's internal funds. Any other

contract not funded by the school's internal accounts requires approval and execution by the

Superintendent and/or Board Chairman on behalf of the School Board pursuant to state law

and School Board policies.

II. The principal shall observe all applicable requirements prescribed within Florida Statutes,

State Board of Education rules, and School Board policies, and shall exercise due care to

protect the interests of the school and the School Board when entering such contracts funded

from internal accounts as permitted in section I above. Such contracts shall not extend beyond

the fiscal year during which the contract was initially executed unless such extended contract

term is approved in writing by the Superintendent or his/her designee and is otherwise

compliant with the provisions of subsection I above.

STATUTORY AUTHORITY: Section 1001.41, 1001.42, F.S.

LAW(S) IMPLEMENTED: 1001.41, 1001.43; 1001.54, 1011.06, 1011.07 F.S.



11/10/08

FORMERLY: CFA

RESPONSIBILITIES OF DISTRICT PERSONNEL 3.46

All administrative, instructional, and non-instructional employees shall become familiar with the

School Board Policies, administrative procedures, memoranda, bulletins, manuals, and handbooks

pertaining to their specific duties in the District and shall be subject to disciplinary action for violation

of any of these.


LAW(S) IMPLEMENTED: 1001.42, 1001.43. 1001.51, 1012.53, F.S.



FORMERLY: CHC

DUVAL COUNTY


A9

PUBLIC INFORMATION AND INSPECTION RECORDS 3.50

I. All public records, as defined by Chapter 119, Florida Statutes, and not otherwise exempt or

confidential from public inspection and copying as set forth in Florida Statutes, shall be

available for inspection or copying at reasonable times during normal office hours of the

District office or other offices in which records are maintained.

II. Exempt and/or confidential records include (but are not limited to), the following:

H. Sealed responses to request for bids or proposals, until such time as they are publicly

opened pursuant to Florida Statutes;

III. FEES

A. Copies of public records may be obtained by making a request to the lawful custodian of the

records. Charges for copies of public records shall be in accordance with Florida law.

B. Charges for copies of audio, video, and other materials shall be at rates established by the

Superintendent/designee and shall be in accordance with Florida law.

C. If extensive clerical time or supervisory assistance by agency personnel, or both, is involved

to produce the requested records, then an additional service fee may be charged as determined

in accordance with Florida law. For purposes of this Policy, "extensive time" is the greater of

thirty (30) minutes, or the minimum time established as "extensive time" pursuant to Florida

law (including but not limited to Attorney General opinion(s)).

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S. LAW(S) IMPLEMENTED: 119.07, 447.605, 1001.43, 1002.22, 1012.31,

1013.14, F.S., 34 CFR 99, P.L. 103-382, 104-191



11/10/2008

FORMERLY: KBD

ADDITIONAL INFORMATION

Copies of public records may be obtained by making a request to the lawful custodian of the records.

If parties requesting copies are charged, such charges for copies of public records not exceeding 8½”

X 14” in size shall not exceed fifteen (15) cents for each one-sided copy or twenty (20) cents for each

two-sided copy, unless a different fee is otherwise prescribed by Florida Statutes. A dollar ($1.00) fee

shall be assessed for a certified copy of a public record. The Charge should be collected before

providing the copies.

STATUTORY AUTHORITY: Section 1001.41 (2), Florida Statutes

LAW IMPLEMENTED: Section 119.07. Florida Statutes

ADOPTED: April 1, 1997 Amended: October 7, 2003

DUVAL COUNTY


A10

COPYRIGHTED MATERIALS 3.51

The District shall abide by all provisions of the copyright laws.

I. Commercial materials, whether printed or non-printed, may not be duplicated without prior

written permission from the owner or copyright holder. The School Board directs its staff

and students to use copyrighted works only to the extent that the law permits. Where there

is reason to believe the material does not fall within the fair use guidelines, there is no

license agreement, or there is no contractual agreement, then prior written permission shall

be obtained. At no time shall it be necessary for an employee or student to violate copyright

laws in order to properly perform his or her duties

II. The School Board recognizes that Federal law applies to public school districts and the

staff and students must, therefore, avoid acts of copyright infringement under penalty of

law. The School Board does not sanction or condone illegal duplication in any form, the

use of illegally duplicated materials, or the improper use of commercially duplicated

materials. Commercial materials, whether printed or non-printed, may not be duplicated

without prior written permission from the owner or copyright holder.

III. Guidelines for the legal duplication of materials for instructional purposes, including uses

that meet the "fair use" guidelines (which cover the reproduction, distribution, and use of

print resources, music, recordings, theatrical performances, computer software, television

and video resources, and online and electronic resources and licensing) set forth in Federal

law, may be obtained from the school or District office. District employees are responsible

for reviewing the District's procedures regarding copyrighted materials.

IV. Employees and students who knowingly and willfully infringe upon current copyright laws

may be:

A. subject to disciplinary action by the School Board; and B. personally liable for the copyright infringement.

V. In the event of litigation resulting from copyright violation, the School Board will not

assume responsibility for actions of an employee or student who has willfully contravened

this Policy. A finding of willful infringement will preclude the School Board paying any

judgment rendered against the employee and the paying of attorneys' fees or costs which

the employee would incur in conjunction with a lawsuit and may render the employee liable

to the School Board for any damages which the School Board is liable to pay.

DUVAL COUNTY


A11

VI. Because the School Board hosts a web site and stores information on it at the direction of

users, it is classified as an on-line service provider for copyright purposes. In order to limit

the School Board's liability relating to material/information residing, at the direction of a

user, on its system or network, the School Board directs the Superintendent to annually

appoint an individual as the agent to receive notification of claimed infringement. A link

to the agent's name, mailing address, telephone number, fax number, and e-mail address

shall appear on the home page of the School Board's web site. Such contact information,

along with the appropriate filing fee, shall also be provided to the Copyright Office of the

Library of Congress. Additionally, the agent's name, mailing address, telephone number,

fax number, and e-mail address shall be included in the student handbook for each school.

The agent shall be responsible for investigating and responding to any complaints.


LAW(S) IMPLEMENTED: 119.07, 447.605, 1001.43, F.S. 17 U.S.C. 101 et seq.


REVISION DATES: 03/03/15

FORMERLY: NEW

DUVAL COUNTY


A12

CHAPTER 4.00 - CURRICULUM AND INSTRUCTION

THE CURRICULUM 4.10

XVII. All students shall be required to wear appropriate dress for physical education as prescribed

by the school. All middle and high school students shall be required to change into appropriate dress

for physical education as prescribed by the school. A student may be permitted to wear other

appropriate physical education attire when his/her parent(s) or guardian files an objection based on

religious or medical reasons. Physical education apparel such as shorts, shoes or tee shirts shall be

sold to students only on a nonprofit basis.

XVIII. All swimming courses must be taught by an instructor who is certified by the American

Red Cross [e.g., Water Safety Instructor (WSI)], Swim America, YMCA, or is a certified lifeguard. A

certified nonteaching lifeguard must be present in addition to the instructor. All students participating

in an approved swimming program and/or activity must have written parental permission.

STATUTORY AUTHORITY: 1001.41, 100142, F.S.

LAWS(S) IMPLEMENTED: 403.714, 1001.42, 1001.43, 1003.42, 1003.45,

1003.455, 1003.46, 1003.47, 1006.28, 1008.25,- F.S.

STATE BOARD OF EDUCATION RULE(S): 6A-1.09412, 6A-1.09414



09/02/14

FORMERLY: IGA, IHAC,

IHAD, IHAE, IHAM,

IHAMA, IHAMC,

IHAO, IMB, IMC

ADDITIONAL INFORMATION-SWIMMING

Procedures:

(1) When swimming courses such as Beginning Swimming #1504460, Intermediate Swimming

#1504470 or Water Safety #1504490 are offered, the instructor/teacher of the course must be

certified. Certification for purposes of this procedure (IHAE-ap) may include American Red

Cross or YMCA Water Safety Instructor (WSI), Lifeguard Certification, or Swim America TM

Certification. In addition, a certified non-teaching lifeguard must be present.

DUVAL COUNTY


A13

ADDITIONAL INFORMATION-SWIMMING (CONTINUED)

(2) When high school teachers administer the Swimming Competency Skills Screening Test

during physical education classes, the following shall apply:

(a) The teacher must be certified as described above.

(b) A certified lifeguard acting in a non-instructional capacity must be present.

(c) Written parental permission is required when the swimming activities are not a part of

an approved swimming course.

(3) When any Duval County Public School student is participating in an approved swimming

program at a swimming facility approved by the Safety Department, the following guidelines

shall be followed:

(a) The teacher in charge of the swimming program must be certified.

(b) At least one certified lifeguard, who is not swimming, must be present at all times when

children are in the water.

(c) Written parent permission must be obtained prior to the activity. This includes any

course where swimming activities may be included, except for students enrolled in the

specific swimming courses identified above.

(d) Appropriate teacher to student ratios must be observed while students are in the water,

as stated below:

1. Elementary programs are advised to have no more than a 10:1 student to teacher

ratio.

2. Secondary programs should remain below 40:1 student to teacher ratio.

(e) Field trip permission slips shall be on file if applicable.

(f) Students’ medical records shall be on file to allow for participation in the activity.

(g) All required water safety and first aid equipment, including a working telephone shall be

readily available at the swimming facility.

(h) Diving boards are not to be used during the SwimAmerica TM “learn-to-swim” program.

Diving into the water from the sides of the pool is prohibited.

(4) For approved extracurricular participation in swimming (ex: swim teams), the coach(es) must

hold a valid Florida teaching certificate and/or a valid Florida coaching certificate. A certified

non-swimming lifeguard must be present any time student athletes are in the water.

STATUTORY AUTHORITY: Section 1001.41, FS

LAW(S) IMPLEMENTED: Section 1003.43, FS

EFFECTIVE: November 4, 2003

DUVAL COUNTY


A14

STUDENT FEES 4.18

I. Instructional Fees: Students shall not be required to pay an instructional fee for enrollment in

any course that is:

A. Approved by the School Board

B. Listed in the Course Code Directory and Instructional Personnel Assignments Manual

published by the Florida Department of Education; or

C. Taught on School Board property during the regular school day; however, students may be

charged for the cost of materials for take home projects made in class.

Students shall not be penalized when they are unable to purchase supplementary materials

which are recommended for purchase by the teacher.

II. Fees for Ancillary Programs and Classes

A. Students may be required to pay a user fee when they elect to participate in an optional

course or activity conducted in facilities off the school campus. The activity and use

of such facility shall be approved in advance by the Superintendent or his/her designee.

Students who do not participate in such off-campus activities shall be provided

appropriate options on campus with no adverse effect on their grade for the activity for

the grading period.

B. The School Board shall authorize all fees supporting ancillary programs and classes

offered on School Board property. Such fees shall be set in amounts which will recover

the cost of providing such programs and classes after deducting any state and federal

funding received. All fees must be paid to the District and must be included in the

School Board's budgetary accounts. Any excess revenue derived beyond a break-even

point shall go into the individual school's account in accordance with District

accounting procedures.



6A-1.09983

STATE BOARD OF EDUCATION RULE(S):

HISTORY: ADOPTED: APRIL 1, 1997

REVISION DATE(S): 11/10/08, 09/02/14

FORMERLY: JQ

DUVAL COUNTY


A15

MANAGEMENT OF TEXTBOOKS 4.24

The principal shall be responsible for the proper care and storage of textbooks. The following shall

be observed by the principal.

Students shall be informed that textbooks are on loan from the District and that proper care and

accounting of the books is required.

All textbooks received by the school shall be properly accounted for by the principal or designee.

A student who loses or damages a book beyond normal usage shall be assessed the purchase price of

the damaged or lost book.

Prior to withholding textbooks(s), the principal shall send a written notification to the parent/guardian

to ask for a conference regarding the lost or damaged textbook.

Each school shall be responsible for developing a procedure for giving each student access to textbook

materials for homework assignments should textbook(s) be withheld. The procedure will contain a requirement

that a copy of each textbook shall be available in each classroom for a student to utilize during the regular

class period. In addition, one copy will be available in the media center for homework assignments.

A student who is not financially able to pay for replacing a lost or damaged textbook, may have an appeal

initiated by a parent/guardian, teacher, or school administrator. The appeal will include a written statement

that neither the student nor his family can financially afford to pay for the lost/damaged textbook. If the appeal

statement is proposed by a parent/guardian or teacher, it will be submitted to the principal for his/her approval.

Failure to collect such sum or denial of appeal by the principal may result in the suspension of the student

in extracurricular activities (i.e. graduation) or satisfaction of the debt through community service activities at

the school site as determined by the principal.

A report card or progress report shall not be withheld from the parent/guardian nor the permanent

record for failure to pay an assessment for lost or damaged books or for any other reason.

Teachers shall inventory books issued to students at the end of each grading period and shall determine

whether books are receiving proper care.

The principal or designee shall submit to the District at the closing of each school year an annual

inventory of all District adopted instructional materials.

DUVAL COUNTY


A16

MANAGEMENT OF TEXTBOOKS (CONTINUED)

STATUTORY AUTHORITY: 1001.41, F.S.

LAW(S) IMPLEMENTED: 1006.28, 1006.42 F.S.



11/10/08

FORMERLY: EDB

EXTRACURRICULAR PROGRAM 4.40

Extracurricular activities shall be defined as planned school sponsored activities which exist as a part

of the total school program, but are not a part of the regular curricular offerings, the extracurricular

program shall include both competitive activities and student organizations. All of these activities

shall be under the principal’s direction and general supervision. The principal shall select the

personnel to direct and to act as advisors for the various extracurricular activities. Care shall be

exercised to limit the load assigned to any one teacher. Eligibility for participation in extracurricular

interscholastic student activities, including cheerleading, shall be as outlined in the Bylaws of the

Florida High School Athletic Association, Inc. (FHSAA) and pursuant to Section 1006.15, Florida

Statutes.

I. The principal/designee shall be responsible for determining each student’s eligibility for

participating in interscholastic extracurricular activities. Any school which allows an

ineligible student to participate shall be subject to the penalties set forth by the FHSAA

Bylaws.

II. Students attending a secondary school which does not have an athletic program shall be

allowed to participate in activities under FHSAA Bylaws.

III. All extracurricular activities shall be self-supporting, when possible. Students shall not be

excluded from participating in activities for lack of money for dues, materials, or uniforms;

however, this does not apply to charging admission for students who are spectators of

extracurricular activities.

IV. Funds derived from extracurricular activities shall be processed according to the District’s

accounting procedures and the FHSAA Bylaws.

DUVAL COUNTY


A17

EXTRA CURRICULAR PROGRAM (CONTINUED)

V. Academic eligibility for cheerleaders shall be the same as required of team and organization

members who are subject to FHSAA Bylaws.

VI. To ensure fair and equitable access to extracurricular activities for all students and because

all students benefit from exposure to staff with diverse backgrounds, the principal shall

select faculty advisors, directors, coaches and sponsors for extracurricular activities that are

diverse in racial, ethnic, gender, or any other distinguishing physical or personality

characteristics as set forth in Board Policies 1.22 and 10.10. Students shall not be excluded

from any extracurricular activity, or from any position of leadership therein, on account of

race, ethnic background or gender. Students shall not be denied participation in activities

due to lack of ability to pay for expenses related to the activity.

To monitor fair and equitable access to extracurricular activities for all students, the Superintendent

shall submit to the Board, by July 1 of each year, a report showing the following:

A. Data indicating participation in selected extracurricular activities disaggregated by

race, ethnicity and gender. The Superintendent or designee shall select the activities

to be reported each year which shall be representative of all extracurricular activities

and shall be rotated from year-to-year. The Superintendent shall ensure that all

activities are reviewed within a five (5) year period.

B. Any recommended changes which the Superintendent feels are necessary to ensure fair

and equitable access to all activities.


LAW(S) IMPLEMENTED: 1001.43, 1006.15, 1006.20, 1012.22 , F.S.



10/07/14

FORMERLY: JJJ

DUVAL COUNTY


A18

PUBLIC APPEARANCE OF SCHOOL GROUPS 4.42

I. Requests for any school group or organization to make a public appearance shall be

directed to the principal for approval (For Field Trips see Policy 4.43).

II. Students or student organizations shall not make public appearances to promote the

political candidacy of any person or the interests of any private business enterprise.

III. School groups may participate in school activities, civic programs and community benefit

programs.





FORMERLY: JJC

FIELD TRIPS 4.43

I. The Superintendent shall develop procedures to be followed relating to extracurricular field trips.

II. Field trips held during or outside of school hours shall be of educational value to students.

Proper attention shall be given to educational preparation of students for field trips to

ensure that the experience gained is of optimum benefit.


LAW(S) IMPLEMENTED: 1001.43, 1003.31, 1006.21,

1006.22, F.S.

STATE BOARD OF EDUCATION RULE(S): 6A-3.0171



FORMERLY: IJOA

DUVAL COUNTY


A19

SCHOOL FUNCTIONS 4.44

Any school social function shall be chaperoned by an instructional or Administrative staff member

and shall be approved by the principal prior to scheduling. I. Faculty members shall be encouraged to attend social functions.

II. A student shall lose all privileges under this rule if he/she is unable to behave in a pleasant and

wholesome manner.

III. Two (2) parties per school year may be held during school hours.

IV. For middle schools, students are allowed to attend two (2) home athletic contests during school

hours. Only one (1) event shall be held for any specific sport.

V. Baccalaureate is a student-sponsored event, and is not considered a school function.





REVISION DATE(S) : 11/10/08

09/02/14

CHAPERONES FOR SCHOOL FUNCTIONS 4.45

All school functions including field trips and extracurricular events and recreational activities such as

picnics, parties, excursions, and similar activities under the sponsorship of the school shall have one

(1) sponsor for the first 10 students and one (1) additional chaperone for each 10 additional students.

A sponsor is a School Board employee who holds a valid Florida Educator’s Certificate. Chaperones

are volunteers and shall be approved by the principal in compliance with procedures outlined by the

Superintendent. The principal may use his/her discretion in determining whether additional

chaperones are necessary. Activities sanctioned by the Florida High School Athletic Association, Inc.

(FHSAA), shall be governed by the regulations of that association. Activities of career and technical

education student organizations shall be governed by rules of the State Board of Education.





FORMERLY: NEW

DUVAL COUNTY


A20

STUDENT CLUBS AND ORGANIZATIONS 4.50

School student organizations and activities designed for students shall be encouraged as a part of

extracurricular activities and shall be approved by the principal. Each organization shall have a

certificated administrator or staff member, appointed by the principal to serve as a sponsor or advisor.

I. Membership in student organizations shall be open to all interested or eligible students.

Students shall not be denied participation or membership in a student organization based

upon race, ethnic background, religion or any other distinguishing physical or personality

characteristic as set forth in Board Policies 1.22 and 10.10. In order to ensure fair and

equitable access to student organizations for all students and because all students benefit

from exposure to staff with diverse backgrounds, the principal shall select advisors and

sponsors for student organizations who are diverse in racial, ethnic and gender

composition. Students shall not be denied membership in organizations due to lack of

ability to pay for dues or other expenses of membership. In order to monitor fair and

equitable access to extracurricular activities for all students, the Superintendent shall

submit to the Board, by July 1 of each year, a report showing the following:

A. Data indicating participation in selected student organizations disaggregated by race,

ethnicity and gender. The Superintendent or his/her designee shall select the

organizations to be reported each year, which shall be representative of all

organizations and shall be rotated from year-to-year. The Superintendent shall ensure

that all activities are reviewed within a five (5) year period.

B. Any recommended changes which the Superintendent feels are necessary to ensure fair

and equitable access to all organizations.

II. Organizations shall be coordinated with and supplementary to the regular school program.

III. Secret societies, social clubs, sororities, fraternities or any similar organizations are

prohibited. This provision shall not be construed to prevent students from belonging to

any organization fostered and promoted by school authorities, or which is first approved

and accepted by the school authorities, and whose membership is selected on the basis of

good character, good scholarship, leadership ability and achievement.

IV. Approval from the Florida High School Athletic Association, Inc., (FHSAA) shall be

sought for organizations, when applicable. Rules of organizations shall conform with

FHSAA guidelines, when applicable.

V. It is the intent of the Duval County School Board that all organizations operate with

fairness, integrity, and transparency of process.

DUVAL COUNTY


A21

STUDENT CLUBS AND ORGANIZATION (CONTINUED)

VI. National Honor Society and National Junior Honor Society Chapters will be run in

accordance with each organization's Bylaws.

VII. Students shall be subject to the Code of Student Conduct when participating in clubs and

organizations.


LAW(S) IMPLEMENTED: 1000.05, 1001.43, 1006.07, 1006.09,

1006.14, F.S.



09/02/14

FORMERLY: JICF, JJA

STUDENT PUBLICATIONS 4.51

The school principal may approve establishment of a school newspaper or magazine for students and

their parent(s) or legal guardian.

I. The principal shall be responsible for supervising the publication of newspapers,

magazines, yearbooks and programs and for ensuring these publications do not impede or

otherwise interfere with the educational purpose of the school. Publications shall conform

with School Board rules relating to communications with the public.

II. The principal shall not allow advertisements which promote the use or sale of materials

which are inconsistent with school objectives. This shall include, but not be limited to, the

use or sale of intoxicants or tobacco.


LAW(S) IMPLEMENTED: 1001.43, 1001.54, F.S.



FORMERLY: JICE

DUVAL COUNTY


A22

GRADING AND REPORT CARDS 4.80

VI. Report cards shall be considered the property of students and their parents or legal guardians

and may not be withheld to force payment of dues, fines, or other monies which are owed to

the school. In such cases, a principal may request a student’s parent(s) or legal guardian to

call, send a note, or schedule an interview before releasing report cards.

STATUTORY AUTHORITY: 1001.42, F .S.





09/02/14

FORMERLY: IKA

GRADUATION REQUIREMENTS 4.90

II. High School Diplomas High school diplomas shall be issued only upon authority of the School Board to students who

have met all graduation requirements as specified in the District Student Progression Plan.

Diplomas shall be furnished by the School Board at no cost to students and shall bear the school

principal, Superintendent, and School Board Chairperson’s signatures. V. Commencement Exercises

A. Commencement exercises shall be held as near as possible to the last day of school.

The date of commencement shall be approved by the Superintendent or designee.

B. Caps and gowns shall be standard apparel for senior high school commencement

exercises. The style and color of caps and gowns shall be selected by the individual

school. Any senior who does not desire to participate in the commencement exercises

may be excused.

C. The principal is authorized to exclude, prior to or during commencement exercises, any

student for misconduct or for refusing to follow established rules or procedures for

commencement exercises.

DUVAL COUNTY


A23

GRADUATION REQUIREMENTS (CONTINUED)

VI. Promotion Exercises

Informal promotion exercises are permissible in elementary, middle and high schools. No

student shall be denied the opportunity to participate in the exercises. These exercises shall be

consistent with the following guidelines:

A. Informal programs which are held during the school day and prior to the last day of school;

B. Planned in terms of students’ interest and planned to include all students; and

C. Conducted with minimal expense to schools and students.



1003.4282, 1003.4285, 1003.435, 1003.438,

1006.07, F.S.

STATE BOARD OF EDUCATION RULE(S): 6A-1.0955, 6A-1.09961, 6A-6.020,

6A-6.0201, 6A-6.0212



10/07/14

FORMERLY: IKF, IKFB

DUVAL COUNTY


A24

CHAPTER 5.00 - STUDENTS

ATHLETICS 5.80

I. Each school may establish a board of control for athletics to include the school principal,

instructional staff members, the athletic director, and any other member deemed appropriate

by the school principal.

II. All District high schools shall be members of the Florida High School Athletic Association,

Inc. (FHSAA) and shall be governed by the rules and regulations adopted by FHSAA. Students

who participate in athletics shall meet eligibility requirements established by FHSAA and the

School Board. Membership dues will be paid from the internal accounts of each respective

school.

III. All District middle schools with athletic programs shall be members of the Middle School

Conference and shall be governed by the rules and regulations adopted by the organization.

Students who participate in athletics shall meet eligibility requirements established by the

Middle School Conference and the school board. Membership dues will be paid from internal

accounts of each respective school.

IV. Students practicing or participating in any type of interscholastic athletics shall provide proof

of accident insurance covering medical expenses of any injury sustained in a sport. The

principal shall be responsible for obtaining proof, as evidenced by a copy of the insurance card

and a signed statement from the student’s parent(s), as defined by Florida Statutes, of the

student’s insurance prior to practice or participation in interscholastic athletics. Such insurance

may be made available to the parent(s) through the school or the parent(s) may submit evidence

that insurance has been provided through another source.

V. No student shall engage in practice or participate in any interscholastic game without the

written permission of the student’s parent(s) and a current physical examination as required by

Florida High School Athletic Association being on file.

VI. A student who consults a medical physician concerning an injury received in a District-

sponsored athletic event shall submit written approval from that physician prior to any further

participation in athletic practices or events.

VII. Pursuant to Florida Statutes licensed medical personnel who act as volunteers for school events

and agree to render emergency care or treatment shall be immune from civil liability for

treatment of a participant in any school-sponsored athletic event, provided such treatment was

rendered in accordance with acceptable standards of practice and was not objected to by the

participant.

DUVAL COUNTY


A25

ATHLETICS (CONTINUED)

VIII. An automatic external defibrillator (AED) will be available for use at every high school

interscholastic contest. Staff will be trained to use such equipment.

IX. All students shall be subject to all School Board rules and to the Codes of Student Conduct

while attending athletic events and practices.

X. Students practicing or participating in any type of interscholastic athletics shall have a signed

Duval County Sportsmanship Contract on file with the school prior to participation.

XI. In order for a student to be eligible to participate in interscholastic extracurricular student

activities, he/she must meet all of the requirements established by the Florida High School

Athletic Association and maintain satisfactory conduct, as defined by the District Codes of

Student Conduct. If a student is convicted of an on- or off-campus felony or a delinquent act

which would have been a felony if committed by an adult, regardless of whether adjudication

is withheld, the student’s participation in interscholastic extracurricular activities will be

suspended for the balance of the school year. A report of an alleged violation of this standard

of conduct shall be submitted to the principal or his/her designee for investigation. If the

principal or his/her designee determines that a violation has occurred, the student and his/her

parent(s) shall be notified in writing, of the suspension from school sponsored extracurricular

activities.

STATUTORY AUTHORITY 1001.41, 1001.42, F.S.


1006.15,1006.16, 1006.20, F.S.



FORMERLY: JJI

STUDENT DONATIONS AND GIFTS 5.85

I. Schools shall not sponsor the exchange of gifts among students at any time.

II. Gifts shall not be purchased from student fees for any purpose.





FORMERLY: JP

DUVAL COUNTY


A26

CHAPTER 6.00 - HUMAN RESOURCES

NEPOTISM / FAVORITISM 6.06

I. Purpose and Policy Statement: It is the policy of the School Board that an applicant for any

position within the District, and any employee seeking promotion or transfer, shall be

considered solely on the basis of the person's qualifications for such position, in compliance

with the District's personnel policies and applicable legal requirements, regardless of whether

the applicant or employee is a relative of any member of the School Board or is a relative of

any employee of the District. It is the intent of this policy to address situations that create or

give the appearance of a conflict of interest either on the part of a School Board member or a

District employee. The purpose of this Policy is to set forth guidelines intended to maintain

an equitable work environment and to address conflicts of interest relating to employment.

II. Definitions:

A. The term "relative", for the purpose of this policy, is defined as father, mother, son, daughter,

brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-

in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother,

stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister, person who is

engaged to be married to the School Board member or District employee, or who otherwise

holds himself or herself out as or is generally known as the person whom the School Board

member or District employee intends to marry or intends to form a household, or any other

natural person having the same legal residence as the School Board member or District

employee.

B. The term "directly supervise" or "direct supervision" is defined as the School Board member

or the District employee in the same department or school as the relative, or being a School

Board member or the District employee who has the direct responsibility for the appointment

or hiring, evaluation, discipline, promotion, demotion, transfer, giving direction to or job/task

assignments to, review of the evaluation or goals, or approval of the overtime or payroll of the

relative.

C. The term "work location" is defined to mean the payroll cost center or administrative or

organizational unit under the direct supervision of a School Board member or permanent

employee of the District.

III. Standards:

A. No School Board member or District employee shall recommend, advance, promote, advocate,

or participate in any personnel action that constitutes the direct supervision of a relative of such

School Board member or District employee.

DUVAL COUNTY


A27

NEPOTISM / FAVORITISM (CONTINUED) B. A School Board member or District employee shall not directly supervise, or be directly

supervised by, a relative.

C. If a person is hired or transferred into a position for which he or she will be directly supervised

by a relative, then within five (5) business days of such occurrence the person shall disclose in

writing to the Superintendent or his/her designee the name(s) of all relatives employed at the

same work location. Failure to provide such written disclosure required in this section shall

be grounds for disciplinary actions, up to and including dismissal.

D. If a person is hired or transferred into a position for which he or she will directly supervise a

relative, then within five (5) business days of such occurrence the person shall disclose in

writing to the Superintendent or his/her designee the name(s) of all relatives employed at the

same work location. Failure to provide such written disclosure required in this section shall

be grounds for disciplinary actions, up to and including dismissal.

E. Whenever an employee is promoted, demoted, or transferred to a position that would result in

a violation of this Policy, the conflict shall be resolved by transferring one of the relatives to

another comparable position. The Superintendent or his/her designee shall select the employee

to be transferred in compliance with the applicable collective bargaining agreement, if any.

The employee must meet all established qualifications for the position to which he or she is

transferred.

F. This Policy shall not be interpreted to prohibit the employment of relatives in the same work

location so long as neither is directly supervised by the other. This Policy shall not be

interpreted to prohibit the employment of relatives of School Board members and district

employees, except as expressly set forth herein.

G. This Policy is applicable to any person who is in a full-time, part-time, or temporary job

position.

H. If the event of any conflict between this Policy and any collective bargaining agreement, the

terms of the applicable collective bargaining agreement shall prevail.

IV. Implementation:

A. The Human Resources Department shall inform all new employees of this Policy at the time

of hiring.

B. The School Board member, applicant, or employee is responsible and accountable for

providing accurate and complete information regarding the identity of his or her relatives.

DUVAL COUNTY


A28

NEPOTISM / FAVORITISM (CONTINUED) C. The Superintendent or his/her designee shall be responsible for implementing the provisions

of this Policy based on the disclosed information from School Board members, applicants and

employees.

D. Nothing herein shall be deemed to change each School Board member's voting conflict duties

set forth in section 112.3143, F.S.

STATUTORY AUTHORITY 1001.41, 1001.42, 1001.43, F.S.


1012.27, F.S.



03/03/15

FORMERLY: GB

EMPLOYMENT OF ATHLETIC COACHES

WHO ARE NOT FULL TIME EMPLOYEES OF THE SCHOOL BOARD 6.12

Persons who are not full time employees of the School Board and hold an athletic coach’s certificate,

issued by the State of Florida, may be recommended by the Superintendent and appointed by the

School Board to perform designated secondary school athletic coaching responsibilities, subject to the

following conditions:

I. The principal has determined that qualified full time employees of the School Board are not

available to perform these responsibilities.

II. The employment conforms to rules and regulations of the State Board of Education and the

bylaws of the Florida High School Athletic Association (FHSAA).

III. The employment procedures and services conform to standards and procedures provided by

the Superintendent including, but not limited to,

A. Assessment of the qualifications of such persons.

B. Agreement by the contracted employee to abide by the Code of Ethics and the

Principles of Professional Conduct of the Education Profession in Florida.

C. Evaluation of performed services to be conducted by the principal and appropriate

records maintained.

DUVAL COUNTY


A29

EMPLOYMENT OF ATHLETIC COACHES

WHO ARE NOT FULL TIME EMPLOYEES OF THE SCHOOL BOARD (CONTINUED)

D. Payment for services shall be according to the approved District schedule of salary

supplements for the services rendered.

The District shall attempt to ensure that community-based coaches reflect the diversity of racial,

ethnic, and gender groups that the School Board believes to be important to the educational

experiences of students.

STATUTORY AUTHORITY: 1001.41, 1012.22, 1012.23, F.S.

LAW(S) IMPLEMENTED: 1001.43, 1012.22, 1012.24, 1012.55, 1012.56,

1012.31, 1012.33, 1012.36, F.S.

HISTORY: FORMERLY: NEW

ADOPTED: November 10, 2008


OUTSIDE EMPLOYMENT OF STAFF MEMBERS 6.19

Outside employment or moonlighting of a School District employee shall not be prohibited. Under

no conditions, however, shall outside employment conflict with the employee’s performance of

regular duties, with the extracurricular activities related to his/her position, with the conflict of interest

provisions of Chapter 112, Florida Statutes dealing with public employees, with the Code of Ethics of

the Education Profession in Florida, or with the Principles of Professional Conduct for the Education

Profession in Florida.

No School District employee shall be permitted to sell materials for personal gain to students or the

parent(s) or legal guardians of a student who attends his/her school.


LAW(S) IMPLEMENTED: Chapter 112, 1006.32, 1012.23, 1012.28,

1012.53, F.S.

STATE BOARD OF EDUCATION RULE(S): 6B-1.001, 6B-1.006



FORMERLY: GBEA

DUVAL COUNTY


A30

TUTORING 6.20

I. A person offering private instruction, tutoring or counseling for personal gain shall not use

School Board property for this purpose unless approved by the Superintendent.

II. School District employees shall not engage in tutoring, for personal gain, students assigned to

the school(s) in which they work unless in a District approved program in which the

employee is paid by the District such as one operated by the Community Education Program.

Employees shall not engage in any activity that might be interpreted as using their official

position to influence parents and teachers to employ them for providing private instruction.


LAW(S) IMPLEMENTED: 1001.43, 1012.23 F.S.



FORMERLY: GCRD

PROFESSIONAL ETHICS 6.80

I. All District employees shall conduct themselves at all times in an ethical manner and shall

maintain and promote integrity.

II. Instructional personnel and administrators shall abide by and uphold the standards of ethical

conduct in the Code of Ethics of the Education Profession in Florida and the Principles of

Professional Conduct for the Education Profession in Florida.

III. Instructional personnel and administrators shall report misconduct of other instructional

personnel and administrators that affects the health, safety and welfare of a student.

Misconduct relating to discrimination and harassment shall be reported according to the

procedures in Rule 2.70 of these policies. All other misconduct affecting the health, safety and

welfare of a student shall be reported to a principal or administrative supervisor or to the Office

of Professional Standards. When it is determined that the health, safety or welfare of the

students is possibly jeopardized while an investigation of misconduct is being conducted,

the employee shall be removed from any school setting pending the outcome of the

investigation.

IV. Instructional personnel and administrators should receive training on the standards of ethical

conduct.

DUVAL COUNTY


A31

PROFESSIONAL ETHICS (CONTINUED)

V. District employees who in good faith report misconduct pursuant to this policy and/or

Florida Statutes are immune from civil liability pursuant to Sections 39.203 and 768.095

unless it is shown by clear and convincing evidence that the report was made with the

knowledge it was false.

VI. No employee of the District may enter into a confidentiality agreement with any employee

who is being terminated, dismissed or who resigns in lieu of termination. In addition, no

employee may give a reference or discuss performance with on such an employee without

disclosing the misconduct.



STATE BOARD OF EDUCATION RULE(S): 6B-1.001, 6B-1.006



01/12/15

FORMERLY: GBEA

RECORDS, REPORTS AND EQUIPMENT 6.81

All School Board employees shall faithfully and accurately maintain records and file reports as may

be required by Florida Statutes, State Board of Education rules, and School Board rules, or as the

Superintendent may deem necessary for the effective administration of the District school system.

Such records shall include student attendance, property inventory, personnel, school funds and other

types of information. Reports shall be submitted on forms prescribed for such purposes at designated

intervals or on specified dates. All such reports shall be filed by the designated time. The

Superintendent or his/her designee may withhold any salary warrants until the required report is

submitted in acceptable form. School Board employees who resign shall receive the final salary

warrant when all reports, files, grade books, planning books and equipment such as laptops and

personal digital assistants (PDAs) are current and officially checked.


LAW(S) IMPLEMENTED: 1001.42, 1001.43, 1012.22, 1012.53 F.S.



01/12/15

FORMERLY: GB

DUVAL COUNTY


A32

TELEPHONE CALLS, ELECTRONIC COMMUNICATIONS

AND FACSIMILES 6.82

District communication equipment shall be used for designated purposes and shall not be used for

personal or nonschool purposes.

I. An employee shall not make a personal long distance call or send a facsimile or other electronic

transmission at School Board expense. An employee who violates this rule shall be required

to pay for the call or facsimile. Such action shall be reported to the Superintendent at the

principal’s or District department head’s discretion.

II. All long distance telephone calls, facsimiles, or other electronic transmissions that relate to

extracurricular activities of the school, including athletics, shall be paid from operating

expenses.

III. Prior authorization for all long distance calls and facsimiles shall be given by the principal or

District department head.

IV. Employee use of District cell telephones shall be, to the extent possible, limited to business

use only. The District shall be reimbursed for any personal calls made by the employee.

Procedures for implementing this provision shall be developed.

V. Any long distance telephone call made or facsimile sent by a School Board member for the

purpose of conducting School Board business shall be paid by the School Board.

VI. The principal or District department head shall review telephone and facsimile bills and shall

refer excessive or questionable bills to the Superintendent or designee for consideration.





Revision Date(s): 11/10/08

FORMERLY: GBEB

DUVAL COUNTY


A33

EMPLOYEE CONDUCT 6.83

I. Personal Business on School Time

School District employees may not conduct personal business on school time, except for

emergencies approved by the appropriate administrative supervisor. School District

equipment or supplies shall not be used to conduct personal business or to engage any other

activity unrelated to the District school system.

II. Use of Profanity

The use of profanity or abusive language, whether written, verbal or reproduced, or other

abusive behavior on School Board property or in the presence of students by School District

employees shall be prohibited.

III. Appearance

Employees’ wearing apparel, general appearance and personal hygiene shall be appropriate for

the work site environment and shall conform to the Student Appearance Code as a minimum

standard.






FORMERLY: GBEA, GBEB

GIFTS FOR SCHOOL BOARD EMPLOYEES 6.87

School District employees shall not accept personal gifts of value from anyone doing business with

schools. Violation of this Policy may be cause for disciplinary action.

STATUTORY AUTHORITY 1001 .41, 1001.42, F.S.




FORMERLY: KCD

DUVAL COUNTY


A34

HONORARIA 6.88

School District employees shall not accept honoraria or remuneration other than expenses for any

service rendered to public, private, or governmental agencies when performing their assigned District

duties unless advance approval has been granted by the Superintendent or otherwise allowed by law.

This provision shall not apply when the employee is on personal leave.

STATUTORY AUTHORITY 1001.41, 1001.42, F.S.





FORMERLY: GCRC

DUVAL COUNTY


A35

CHAPTER 7.00 – BUSINESS SERVICES

ACCOUNTING AND CONTROL PROCEDURES 7.20

I. The financial records and accounts of the School Board shall be kept by the Superintendent on

forms and in the manner prescribed by State Board of Education rules. If such forms are not

prescribed by State Board of Education rules or Florida Statutes, a uniform system shall be

established by the School Board.

II. The Superintendent shall develop and the School Board approve procedures under which any

funds under their controls are allowed to be transmitted by electronic transactions.


LAW(S) IMPLEMENTED: 215.85, Chapter 668, 1001.43, 1001.51,

1010.11, 1011.60, 1011.62, F.S.

STATE BOARD OF EDUCATION RULES(S): 6A-1.001, 6A-1.011



FORMERLY: DIC

INTERNAL FUNDS 7.32

I. Definition

Internal Funds are defined as all monies collected and disbursed by school personnel within a

school for the benefit of the school or a school-sponsored activity. Internal funds shall be

considered as unbudgeted public funds except as provided in the School Board policy entitled

“Advancement to School Internal Funds” and shall be under the control and supervision of the

School Board with the principal having responsibility as prescribed by the School Board.

II. Governance Provisions

The collecting and expending of school internal funds shall be in accordance with Florida

Statutes, State Board of Education Rules, School Board Policies, and the Financial and

Program Cost Accounting and Reporting for Florida Schools manual published by the Florida

Department of Education. Sound business practices shall be observed.

DUVAL COUNTY


A36

INTERNAL FUNDS (CONTINUED)

III. Administration

Internal funds shall be classified in accordance with the several activities of the school having

funds. Depositories may be established using any institution authorized to hold public funds.

When a depository balance exceeds the insurance protection or other legal collateral limits as

set by federal law, an additional account or accounts shall be opened in another institution.

IV. Responsibilities

The School Board will

A. Require that written procedures and rules governing the receipt, use, and accounting of

internal funds be developed and approved by the Board and are consistent with state

law and regulations.

B. Require that internal funds be used for legal public purposes.



STATE BOARD OF EDUCATION RULE(S): 6A-1.001, 6A-1.085, 6A-1087, 6A-1.091


REVISION DATE(S) 11/10/08

FORMERLY: DIB

ADDITIONAL INFORMATION-SCHOOL INTERNAL FUNDS

Procedures:

(4) Management of School Internal Funds – The efficient and accurate accounting of school internal

funds requires that sound procedures be followed in handling school monies received and

expended. To ensure better management of these funds, these common practices shall be followed:

(a) Each school shall have only one (1) checking account bearing the official name of the school.

All funds received for disbursement by the school shall be deposited in the checking account

and all disbursements shall be by checks drawn on this account.

(b) The Associate Superintendent of Administration shall authorize any new checking or savings

accounts for school internal funds at School Board approved financial institutions. Complete

signature authorization cards shall be processed through the Internal Accounts Auditing

Section for the Assistant Superintendent of Business and Financial Services approval prior to

the opening of any new checking or savings account.

DUVAL COUNTY


A37

ADDITIONAL INFORMATION-INTERNAL FUNDS (CONTINUED)

(c) Each check shall bear two (2) authorized signatures. Authorized persons whose signature may

appear on the check include the school principal, a designated staff member, or the school

bookkeeper. Proper supporting documentation such as sales slips or invoices to substantiate

each disbursement shall be available before checks are signed.

STATUTORY AUTHORITY: Section 230.22(2) FS

LAW(S) IMPLEMENTED: Sections 230.23(10)(b); 236.24; 237.01; 237.02(4);

237.191; 237.211; 237.34; 257.36 FS

STATE BOARD OF EDUCATION RULE(S): 6A-1.001; 6A-1.012; 6A-1.0143; 6A-1.085; 6A-1.087; 6A-1.091


ADVANCEMENTS TO SCHOOL INTERNAL FUNDS 7.33

The School Board may advance monies by warrant to individual school internal funds in amounts not

to exceed twenty-five percent (25%) of the allocation originally budgeted for each school for library,

classroom teaching, and other instructional supplies.

Other budgeted funds may be advanced by warrant to individual school internal funds with the

approval of the Superintendent or designee. The decision to advance monies will be made on a case

by case basis for the purpose of facilitating efficient payment of current obligations in accordance with

Florida Statutes, State Board of education Rules, and School Board Policy. The Superintendent will

make an annual report of advancements to the School Board.





10/7/03

FORMERLY: DIB

DUVAL COUNTY


A38

PETTY CASH FUNDS 7.34

I. District Funds – Petty Cash

The School Board authorizes the use of petty cash funds to make expenditures for central

administrative offices and school centers. These funds shall be accounted for separately from

other funds. An itemized receipt shall be kept for each petty cash expenditure and all

expenditures shall be recorded in the school year incurred. Any remaining petty cash funds

shall be returned to the District’s General Fund on or before the close of each school fiscal year

if the office is not operated year round. The petty cash limit shall be as established in SBE

rule. Petty cash funds shall be established or the District Department as designated by the

Superintendent or designee.

II. School Internal Accounts – Petty Cash

School principals may also establish and control petty cash from internal accounts funds in the

following amounts:

A. Three hundred dollars ($300.00) for elementary schools;

B. Three hundred dollars ($300.00) for middle and high schools; and,

C. Three hundred dollars ($300.00) for instructional change funds in skills centers for each

of the following programs: food production and culinary arts, cosmetology, and

horticulture.

III. Cash Change Funds

Cash Change Funds may be established in appropriate locations and in appropriate amounts as

determined by the Superintendent or designee and in schools up to the amount specified in

State Board rules.




HISTORY: ADOPTED: December 15, 1998

REVISION DATE(S) 11/10/08

FORMERLY: DJC

DUVAL COUNTY


A39

HOSPITALITY FUNDS 7.35

The Superintendent may authorize expenditures for purposes of promotion, public relations activities

and hospitality, as set forth herein. Such expenditures are restricted as to the source of funds, amount

of annual expenditures and conditions for expenditures, as set forth herein and as limited by law or

regulations.

Expenditures shall be made from auxiliary enterprises and undesignated donations for promotion and

public relations to the District.

Expenditures may include promotion and public relation activities and hospitality of business guests

provided they will directly benefit or are in the best interest of the District. Such activities may include,

but not be limited to, graduation, visiting committees, orientation and work conferences of staff or

school related groups, recruitment of employees, official meetings and receptions, guest speakers,

accreditation studies or other developmental activities. Expenditures for hospitality of business guests

shall be limited to the maximum permitted by state law and rule.


LAW(S) IMPLEMENTED: 1001 .43, 1010.08, F.S. STATE BOARD OF EDUCATION RULE(S): 6A-1.043



FORMERLY: DF

INVESTMENT OF TEMPORARILY IDLE FUNDS 7.36


LAW(S) IMPLEMENTED: Chapter 280, 1001.42, 1001.43, 1011.18, 1011.22, F.S.



REPEALED 8/05/14

FORMERLY: DFAA

DUVAL COUNTY


A40

INDEBTEDNESS CREATED AGAINST

A SCHOOL OR THE SCHOOL BOARD 7.38

Any school employee or other person shall be personally liable for creating any bill or indebtedness

against a school or against the School Board unless authority exists under duly adopted policy of the

School Board or unless authorized in writing by the Superintendent. Any employee violating the

provisions of this rule shall be subject to cancellation of his/her contract or dismissal from

employment.


LAW(S) IMPLEMENTED: 1001.43, 1012.22 , F.S.



FORMERLY: GBEB

BONDED PERSONNEL 7.39

Each Board member, the Superintendent and any employee of the School Board who is responsible

for school funds or property shall be placed under a bond or insured in an amount to be determined by

the School Board as provided in State Board of Education rules or state law.


LAW(S) IMPLEMENTED: 112.08, 1001.42(10) (H), 1001.43, 1010.07, F.S.




FORMERLY: DH

DUVAL COUNTY


A41

FUND-RAISING FOR SCHOOL PROJECTS AND ACTIVITIES 7.42

All fund-raising projects and activities by schools or groups within the school shall contribute to the

educational and extracurricular experiences of students and shall not be in conflict with the overall

instructional program as administered by the Superintendent. All fund-raising activities and projects

shall have the prior knowledge and written approval of the principal and shall be under his/her control

and supervision.

I. The Superintendent may approve fundraising activities by schools and student bodies in

support of declared state and federal emergency relief efforts. In addition, the Superintendent

or his/her designee may authorize fundraising activities for family tragedies (i.e. funeral

expenses, loss due to natural disasters such as fire or flood, etc.) impacting current or former

students and/or their families as identified by principals and/or the Superintendent. When

approved, the Superintendent will provide the specific types of solicitations that may occur

and the timeframe in which fundraising efforts may occur.

II. At the discretion of the principal and upon the prior approval of the Superintendent or his/her

designee, schools and student bodies are allowed to participate in drives and solicitations of

funds for charitable purposes to benefit registered 501(c)3 nonprofit organizations so long as

such drives and solicitations meet any of the following criteria: (a) contribute or be related to

student wellness; (b) provide economic benefit to the school (via its internal funds); (c)

contribute or be related to the students' civic capacity. Principals must provide written approval

prior to the start of any drives and/or solicitations.

III. Fundraising activity involving door to door solicitation is prohibited. Parents are encouraged

to support school and PTA fundraising efforts.

IV. Raffles and other activities of chance shall not be conducted for school connected activities;

privately-owned carnivals shall be prohibited.

V. Any contest which is conducted by selling votes shall be prohibited.

VI. Fund-raising publications or materials shall be free from obscenities.

VII. All entertainment by outside groups shall be reviewed by the principal or designee to eliminate

scenes, languages, or jokes which are not compatible with the dignity of an educational

institution.

VIII. Each school shall be responsible for submitting taxes and reports to the proper authorities

concerning proceeds from entertainments. Charging admission prices and setting fixed

contributions to entertainment shall be subject to tax.

DUVAL COUNTY


A42

FUND-RAISING FOR SCHOOL PROJECTS AND ACTIVITIES (CONTINUED)

IX. Unlawful activity shall be prohibited by any school group and on School Board property.

X. The principal may approve the occasional sale of various items at a school for the financial

benefit of school clubs or school-related organizations. Such sales shall be forbidden during

the regular school day.

XI. Any school or community event sponsor or vendor who uses school facilities shall notify the

local public health unit not less than three (3) days prior to a scheduled school carnival, fair,

or other celebration involving the sale or preparation of food or beverages.

XII. Physical education apparel such as shorts, shoes, tee shirts, etc., shall be sold to students only

on a nonprofit basis.

XIII. No teacher, class or group of students shall be assessed sums of money for any purpose.


LAW(S) IMPLEMENTED: 1001.43, 1001.51, 1001.54 , 1010.01,

1011.06, 1011.07, F.S.



REVISION DATE(S): 12/08/14, 2/3/09,

11/10/08, 7/10/06

FORMERLY: JJE

ADMISSION CHARGES 7.43

I. Athletic Events

The School Board shall approve uniform admission fees for school-sponsored athletic events

in the District. Variances from uniform admission fees for special events shall be approved by

the School Board prior to any such event.

II. Entertainment Events

Entertainment for which admission is charged shall not be held in any public school during

school hours.

STATUTORY AUTHORITY: 1001.41 , 1001.42, F.S.





FORMERLY: DFD

DUVAL COUNTY


A43

DEPOSITORIES, DEPOSITING,

WITHDRAWING AND TRANSFER OF FUNDS 7.44

I. Depositories

The School Board shall approve a list of financial institutions as depositories of School Board

funds. The School Board shall select financial institutions that are approved by the Florida

Department of Insurance and the Office of the Treasurer as qualified public depositories.

III. Depositing and Withdrawing Funds

Funds may be received, disbursed, or transferred by electronic or other medium or drawn from

any District school depository, by warrant to, from, or within its accounts in School Board

approved financial institutions. Adequate internal control measures shall be established and

maintained on the authority of the School Board, as prescribed by Florida Statutes or State

Board of Education Rules.

IV. Transfer of Funds

The Superintendent or designee may be authorized by School Board resolution to enter into

authorizing agreements with financial institutions for monetary transactions through electronic

or other medium, from one county depository to another, or within a county depository for

financial purposes. All monetary transactions shall be confirmed in writing and signed by the



LAW(S) IMPLEMENTED: 1001.42, 1001.51, 1011.17, 1011.18 , F.S.




FORMERLY: DFAA, DG

DUVAL COUNTY


A44

TRAVEL EXPENSE REIMBURSEMENT 7.54

The School Board recognizes the authority of the Jacksonville City Council for establishing travel

regulations for School Board members and employees. Reimbursement of travel expenses of School

Board members and employees shall be in accordance with city ordinances, School Board policies,

State Board of Education rules, and Florida Statutes. STATUTORY AUTHORITY: 1001.41, 1001.42, F.S.





FORMERLY: DKC

AUDITS 7.60

II. Audits of Internal Accounts

A. Each principal shall report in writing to the auditor of internal accounts within ten (10) days of

receiving an audit report. The written report shall address the audit report and any

discrepancies cited therein.

B. The Superintendent may direct an audit of a school’s internal accounts without prior

notification. Such audits may be conducted by a School Board employee or an independent

accounting firm.

III. Nonfinancial audits shall be conducted by persons or entities qualified to conduct audits of the

program, functions, or service to be audited.

IV. Results of all audits shall be provided to the School Board and Board Internal Auditor for

Internal Auditor for information and appropriate action consistent with law if action is

required.

V. The Board Internal Auditor shall be notified of all audits prior to the commencement of the

audit review. STATUTORY AUTHORITY: 1001.42, F.S.

LAW(S) IMPLEMENTED: 11.45, 218.39, 218.391, 1001.42, 1010.30

1010.34, 1011.07, F.S.




09/02/14

FORMERLY: DIE

DUVAL COUNTY


A45

ANTIFRAUD 7.67

The School Board of Duval County will not tolerate fraud or the concealment of fraud.

This policy applies to any fraud, suspected or observed, involving District employees, outside

support organizations, vendors, contractor, volunteers, outside agencies doing business with

the School Board and any other persons or parties in a position to commit fraud on the School

Board.

Fraud includes, but is not limited to, knowingly misrepresenting the truth or concealment of a

material fact in order to personally benefit or to induce another to act to his/her detriment.

Actions constituting fraud include but are not limited to:

1. Falsifying or unauthorized altering of District documents.

2. Accepting or offering a bribe, gifts, or other favors under circumstances that indicated the

gift or favor was intended to influence an employee’s decision making.

3. Disclosing to other persons the purchasing/bidding activities engaged in, or contemplated

by the District in order to give any entity, person, or business an unfair advantage in the bid

process.

4. Causing the District to pay excessive prices or fees where justification is not documented.

5. Unauthorized destruction, theft, tampering, or removal of records, furniture, fixtures, or

equipment.

6. Using District equipment or work time for any outside private business activity.

Any perceived fraud that is detected or suspected by any staff member or other person shall be

reported immediately to Human Resources Services for guidance as to whether pursuit of an

investigation is warranted. The obligation to report fraud includes instances where an employee

knew or should have known that an incident or fraud occurred. Any investigation required shall be

conducted without regard to suspected wrongdoer’s length or service, position, title or relationship.

Investigations shall be conducted in a confidential manner.

Violation of this policy may result in disciplinary action, termination of employment, termination

or contract or legal action.

DUVAL COUNTY


A46

ANTIFRAUD (CONTINUED)

The Superintendent or designee shall develop procedures to implement this policy. Procedures shall

include but not be limited to:

1. Employee notification and education.

2. Self-assessment of risk of fraud.

3. Reporting suspected to detected fraud.

4. Investigation of fraud.

5. Consequences and disciplinary action.



STATE BOARD OF EDUCATION RULE(S): 6-2.001


REVISION DATES(S): n/a

FORMERLY: NEW

DUVAL COUNTY


A47

PURCHASING 7.70

I. General Provisions

G. Definitions of Terms Used in this Policy.

The words defined in this section shall have the meanings set forth below whenever they

appear in this policy, unless the context in which they are used clearly requires a different

meaning or a different definition is prescribed for a particular section or provision.

1. Board means, the Duval County School Board, a body politic and corporate.

2. Business means any corporation, partnership, individual, sole proprietorship, joint

stock company, joint venture, or any other private legal entity.

3. A Change Order (Construction) is a written document on OFPC Form 425 executed by

the Design Professional and the authorized designee following approval according to

policy of the Duval County School Board.

4. Change Order (Non-Construction) means a written order signed by the Director of

Purchasing or designee, directing the contractor to make changes which the Changes

clause of the contract authorizes the Director of Purchasing to order without the consent

of the contractor. This definition does not preclude the Director of Purchasing from

seeking the consent of a contractor to a change order.

5. Competitive solicitations shall be defined for the purposes of this policy to include

purchasing made through the issuance of an invitation to bid, request for proposals and

invitation to negotiate.

6. Construction means demolition, renovation, remodeling or new construction. It does

not include the routine operation, routine repair, or routine maintenance of existing

structures, buildings, or real property.

7. Contract means all types of Duval County Public Schools agreements and purchase

orders, regardless of what they may be called, for the procurement or disposal of

supplies, services, or construction.

8. Contract Modification means any written alteration in specifications, delivery point,

rate of delivery, period of performance, price, quantity, or other provisions of any

contract accomplished by mutual action of the parties to the contract.

9. Contractor means any person having a contract with the Duval County Public Schools.

10. Data means recorded information, regardless of form or characteristic.

11. Designee means a duly authorized representative of a person holding a position of

authority pursuant to powers properly given to them by another.

DUVAL COUNTY


A48

PURCHASING (CONTINUED)

12. Director of Purchasing means the head of the central purchasing office of the

Duval County Public Schools.

13. Employee means an individual drawing a salary from the Duval County Public

Schools, whether elected or not.

14. Invitation to Negotiate shall be defined for the purposes of this policy as written

solicitation for competitive sealed replies to select one or more vendors with which to

commence negotiations for the procurement of commodities or contractual services.

The invitation to negotiate is used when the Superintendent or designee determines that

negotiations may be necessary for it to receive the best value. A written solicitation

includes a solicitation that is publicly posted.

15. May denotes the permissive.

16. Person means any business, individual, union, committee, club, or other organization,

or group of individuals.

17. Procurement means buying, purchasing, renting, leasing, or otherwise acquiring any

supplies, services, or construction. It also includes all functions that pertain to the

obtaining of any supply, service, or construction, including description of requirements,

selection and solicitation of sources, preparation and award of contract, and all phases

of contract administration.

18. Procurement Officer means any person duly authorized to enter into and administer

contracts and make written determinations with respect thereto. The term also includes

an authorized representative acting within the limits of authority.

19. Purchasing Department means any authorized representatives who work for and are

supervised by the Director of Purchasing.

20. Real Property means land, buildings, fixtures, and all other improvement to land.

21. Regulation means a statement, having general or particular applicability and future

effect, designed to implement, interpret, or prescribe law or policy, or describing

organization, procedure, or practice requirements.

22. Services mean the furnishing of labor and time, by a contractor, not involving the

delivery of a specific end product other than reports which are merely incidental to the

required performance. This term shall not include services rendered under an

employment agreement. This definition of services includes, but is not limited to,

consulting, personal, professional, technical, and purchase-of-client services.

23. Shall denotes the imperative.

DUVAL COUNTY


A49

PURCHASING (CONTINUED)

24. Superintendent shall be defined for the purposes of this policy to mean "Superintendent or

designee".

25. Supplies mean all tangible property including but not limited to equipment, materials,

printing, excluding land or a permanent interest in land.

II. Source Selection and Contract Formation

G. Informal Procurements

Any procurement not exceeding an amount established by the State Board of Education or an

amount approved by waiver by the Commissioner of Education shall be made in accordance

with informal procurement procedures developed by the Director of Purchasing.

Procurement requirements shall not be artificially divided so as to constitute an informal

procurement under this section. Any procurement in an amount less than an amount

established by the State Board of Education or an amount approved by waiver by the

Commissioner of Education but greater than $5,000 shall require the solicitation of at least

three (3) written quotations. Any procurement in an amount less than $5,000 may require

solicitation of written or verbal quotations at the discretion of the Director of Purchasing or

designee.

H. Sole Source Procurements

A contract may be awarded for a supply or service without competition when the Director of

Purchasing, or a designee, determines in writing that there is only one source for the required

supply or service. This method of procurement involves no competition and should be utilized

only when justified and necessary to serve the needs of the Duval County Public Schools. The

power to authorize a sole source award is limited to the Director of Purchasing or designees.

The purpose in specifying these officials is to reflect an intent that such determinations will be

made at a high level. V. Unauthorized Purchases – An unauthorized purchase occurs anytime goods or services are

received prior to a purchase order being issued. Any employee making an unauthorized

purchase shall be subject to appropriate discipline. All unauthorized purchases shall be

reported to the appropriate supervisor. A purchase ordered or contract or sales transaction

made contrary to the provisions hereof shall be null and void unless and until accepted by the


AA. Retention of Procurement Records – All procurement records shall be retained and disposed

of in accordance with records retention guidelines and schedules.


LAW(S) IMPLEMENTED: 112.312, 120.57, 212.0821, 255.04, 274.02, 287.017,

287.057, 1001.43, 1010.01, 1010.04, 1013.47, F.S.

STATE BOARD OF EDUCATION RULE(S): 6A-1.012, 6A-1.085, 6A-1.087

HISTORY: ADOPTED: December 15, 1998

REVISION DATE (S): 12/08/14, 10/02/12, 09/07/10

11/10/08, 11/04/03 FORMERLY: DJ

DUVAL COUNTY


A50

CONFLICT OF INTEREST IN PURCHASING 7.71

The following provisions shall apply for all purchases of materials, equipment, and services from

District funds. Any conflict of interest, as described herein, by a School Board employee may be

grounds for disciplinary action.

I. No contract for goods or services may be made with any business organization in which:

A. The Superintendent or School Board member has any financial interest whatsoever;

B. A spouse or child of the Superintendent or School Board member has a material interest

as defined by Section 112.312, Florida Statutes; or,

C. A School Board employee has an employment relationship or material interest as defined

by Section 112.312, Florida Statutes.

II. No School Board employee may directly or indirectly purchase or recommend the purchase

of goods or services from any business organization in which his/her spouse or child has a

material interest as defined by Section 112.312, Florida Statutes.

III. School Board employees or officials may not use bid prices or school prices or receive gifts or

any preferential treatment in making personal purchases. A School Board employee shall not

be prohibited from participating in any activity or purchasing program that is publicly offered

to all School Board employees or in District surplus sales provided there is no preferential

treatment.

IV. All School Board employees shall comply with Board Policy 7.70, Section II.D.8-Ex Parte

Communication.





11/10/08

8/05/03

12/15/98

FORMERLY: DJE

DUVAL COUNTY


A51

SMALL/MICRO BUSINESS ENTERPRISE PROGRAM AND

MINORITY/WOMEN BUSINESS ENTERPRISE CERTIFICATION 7.72

The Small/Micro Business Enterprise Program is established to provide expanded and equitable

participation by small and micro businesses in School Board procurement of goods and services,

construction, and professional services.

Small/Micro Business Enterprise Program

The Small/Micro Business Enterprise (S/MBE) Program is a race and gender neutral process to

provide greater S/MBE availability, capacity development and contract participation in Board

contracts, to advance the Board's compelling interest in ensuring that it is neither an active nor passive

participant in private sector marketplace discrimination, and to promote equal opportunity for all

segments of the contracting community to participate in Board contracts.


LAW(S) IMPLEMENTED: 287.094, 1010.04, 1011.06, 1013.46, F.S.



12/08/14

FORMERLY: DJE, FEG

ADVANCE PURCHASE AGREEMENTS

FOR SCHOOL ACTIVITIES 7.73

Purchases for any school activity or group shall not exceed the available cash resources of that school

activity or group during any school year unless financing is arranged through an advance from the

School Board prior to a purchase or purchase contract agreement. An appropriate resolution shall be

presented to the School Board when a school desires to adjust its financial priorities to purchase items

as described herein which cannot be financed from the school’s current funds. The resolution shall be

prepared by the school’s recognized organization and shall be approved by its membership in

accordance with the organization’s charter and bylaws.

STATUTORY AUTHORITY: 1001.41, F.S. LAW(S) IMPLEMENTED: 1001 .42, 1010.04, F.S.




FORMERLY: DJE

DUVAL COUNTY


A52

PURCHASES FOR STUDENTS 7.74

The Superintendent shall develop bidding procedures for goods and services that are purchased by

students and their parents or legal guardians. This shall include, but not be limited to, student

photographs, pictures of graduating seniors, printing of school annuals, class rings, and graduation

caps and gowns. Such procedures shall be consistent with procedures employed by the Business and

Financial Services Division. All bid specifications, bids submitted by vendors, and contracts entered

into by the school principal shall be maintained on file in the principal’s office. All funds from the

above-mentioned activities must be deposited in the school’s internal funds and shall be subject to the

regular individual school audit.


LAW(S) IMPLEMENTED: 1001 .51, 1010.04, F.S.




FORMERLY: DJE

QUALITY CONTROL AND INSPECTIONS 7.75

Director of Purchasing or designee shall give primary attention to the procurement of supplies,

services, materials, and equipment of the quality desired. He/She shall ensure the achievement of

desirable quality levels in all purchasing areas through refinement of specifications, trial tests,

purchasing guides, field checks, and inspections.

I. Product and service testing shall be an integral and continual part of the material acquisition

program authorized by the School Board.

II. All School Board employees who are responsible for accepting delivery of products or services

shall evaluate products and services to determine conformity with the required quality levels

before initiating payment proceedings. Products or services which do not meet applicable

standards shall be reported to the appropriate authority for corrective action.


LAW(S) IMPLEMENTED: 1001 .51, 1010.04, F.S.



12/15/98

FORMERLY: DJE

DUVAL COUNTY


A53

ACQUISITION, USE AND EXCHANGE OF SCHOOL PROPERTY 7.80

I. Acquisition

A. All property purchased through District funds, internal funds, or donations from outside

sources shall be acquired using District purchasing procedures.

B. All property, including vehicular equipment, shall be under the full control and name of

the School Board.

C. All property with a value consistent with the provisions of the Property Management,

Inventories and Property Records policy, acquired through internal accounts or donations,

shall be reported immediately by the principal or work site supervisor to the designated

property records office on the prescribed forms.

D. Principals and work site supervisor shall be responsible for determining that all property

is identified and accounted.

II. Exchange – Each principal and work site supervisor shall determine the property needs for

his/her school or department. The principal or District department head shall declare any

property which is not needed, upon approval of the designated property control office, and may

requisition additional property through proper procedures.

A. Surplus property shall be reported on proper forms to the designated Property Records

office which shall be responsible for acquiring and storing the surplus property.

B. Property items with a value as established in I.C. above may be exchanged between

schools and District departments when approval is granted by the designated property

records office and subsequently by the appropriate District department head. Notification

of each approval shall be filed in writing with the designated property records office to

adjust property records of schools and District departments.

C. School Board equipment may be used by employees away from School Board property

under certain conditions when prior approval is obtained from the principal or District

department head. These conditions include familiarization with the equipment for

instructional purposes or improvement of job performance.

D. School Board equipment shall not be used for gainful outside employment or private use

of employees or by any outside group or organization.

DUVAL COUNTY


A54

ACQUISITION, USE AND EXCHANGE OF SCHOOL PROPERTY (CONTINUED)

III. Acquisition of real property is not included under this policy.


LAW(S) IMPLEMENTED: 274.01, 274.02, 1001.43, 1011 .06, F.S.



FORMERLY: DID

LEASE AND LEASE-PURCHASE OF

FACILITIES AND EQUIPMENT 7.82

II. The School Board may authorize the lease or rental of equipment for use in the District when

one (1) or more of the following or similar conditions exist:

A. A lease is more economical than the purchase due to the temporary or short duration

for using the equipment.

B. The item’s suitability for a purpose cannot be conclusively established.

C. The availability of a new or improved design of the item proposed for use is impending.

D. The leasing of equipment may enable a project to start or continue when the purchase

price exceeds available funds.

E. The item needed for a service is available only on a lease or rental basis from the patent

holder.





FORMERLY: DJE, FCC

DUVAL COUNTY


A55

SALE, TRANSFER OR DISPOSAL OF PROPERTY 7.83

II. Tangible Personal Property

Disposal of surplus tangible personal property shall be in accordance with Chapters 274.05,

274.06, and 274.07, Florida Statutes.

A. The proceeds from the sale of tangible personal property which is included on the property

inventory shall be identified as revenue from the sale of equipment.

B. Funds generated from the sale of scrap or junk materials shall be deposited in

accordance with these provisions.

1. Funds for scrap originating from items, equipment, or supplies purchased with

budgeted funds shall be returned to the school property deposit account.

2. Funds for scrap originating from donated items or equipment shall be returned

to school internal funds.

3. The disposal of donated, registered vehicles shall be in accordance with

School District Procedures as developed by the Superintendent, and shall be

returned to the District General Funds.

III. Instructional Materials

Disposal of surplus and obsolete instructional materials shall be in accordance with State Board

of Education Rule 6A-7.074.



1013.28, 1013.15, F.S.

STATE BOARD OF EDUCATION RULE(S): 6-2.001, 6A-7.074, 6A-2.0010 FAC; SREF 1.4(1)

HISTORY ADOPTED: July, 2008


FORMERLY: DN

DUVAL COUNTY


A56

PROPERTY MANAGEMENT,

INVENTORIES AND PROPERTY RECORDS 7.85

I. School Property Custodians

A. The Superintendent is designated as the custodian for all property owned or controlled by

the School Board provided, however, he/she may delegate responsibilities to other school

personnel.

B. Each school principal shall be the custodian of all property located at and charged to that

school. The District department head shall be the custodian of all property purchased

through and assigned to that department. The principal or the District department head

may delegate the responsibility to employees in that school or department and that person

shall be responsible to the principal or District department head.

C. Principals and District department heads shall make provisions to ensure that all School

Board facilities are locked and secured when not in use by students, employees or other

authorized persons.

II. The Superintendent or designee shall maintain an adequate and accurate record of all tangible

personal property of the District. The record shall be consistent with all requirements of

Florida Statutes and the rules of the Auditor General. School inventories shall be verified by

the District administration at the Superintendent's direction. The Superintendent shall develop

administrative procedures to implement this policy.

III. Any incoming principal and the property officer shall make an inventory of all school

equipment when the new principal assumes the duties of the position. This inventory shall be

checked against the last inventory made at the school and a report shall be filed with the District

office to identify any shortages or discrepancies.



1013.28, 1013.15, F.S.


REVISION DATE(S): 11/10/08 FORMERLY: DID, EC

DUVAL COUNTY


A57

DONATED EQUIPMENT 7.87

Any equipment donated by any individual or organization shall become the School Board’s property,

shall be placed on the school’s inventory, and shall remain in the school unless the Superintendent or

designee authorizes in writing its transfer to another school. In accepting donations of any equipment,

the principal shall exercise due care to ascertain that the equipment is operable, has a reasonable life

expectancy, and is in the School Board’s best interest. District personnel may assist in making these

determinations. Equipment requiring excessive funds to maintain or to place in operable condition

shall not be accepted by school principals or other school personnel.


LAW(S) IMPLEMENTED: Chapter 274.02, 1001.41, F.S.



FORMERLY: KCD

LOST OR STOLEN PROPERTY 7.88

I. The principal or designee shall notify the following individuals when any school property has

been vandalized, stolen, or lost:

A. The proper law enforcement agency immediately to provide such information as may be

available if the property is believed to have been stolen;

B. The District office by telephone; and,

C. In writing with a copy of such notice being sent to the Superintendent.

II. The custodian of the property records shall prepare a written report and recommendations to

the Superintendent if the property is not recovered within thirty (30) days.

III. The Superintendent shall report to the Board any property that has been lost or stolen if not

recovered within thirty (30) days after the discovery of the loss or theft except major losses

shall be reported to the Board immediately. Such report shall include a recommendation that

the property record be made inactive and any information applicable to personal liability shall

also be reported.

DUVAL COUNTY


A58

LOST OR STOLEN PROPERTY (CONTINUED)




REVISION DATE(S): n/a

FORMERLY: NEW

DUVAL COUNTY


A59

CHAPTER 8.00 – AUXILIARY SERVICES

VANDALISM AND MALICIOUS MISCHIEF 8.26

I. The principal or designee shall report any vandalism immediately to the Superintendent and to

the proper law enforcement agency giving all available information.

II. A student who willfully damages school property shall be properly disciplined and his/her

parent(s) or legal guardian, if the student is a minor shall be requested, in writing, to restore or

replace any damaged property in accordance with the true value as determined by the principal,

the responsible District department head, or in extreme cases the Superintendent and/or School

Board. In extreme cases of vandalism, a student shall be subject to suspension or expulsion

from school under the charge of serious misconduct. The Code of Student Conduct shall

identify disciplinary procedures for students who abuse school property. An adult student

involved in the destruction of school property shall be held solely responsible for the damages.

III. A civil action against the student’s parent(s) or legal guardian may be instituted by the School

Board in an appropriate action to recover damages in an amount not to exceed the limit

prescribed by Florida Statutes if vandalism or theft of school property is known to have been

committed by a minor and the parent(s) or legal guardian refuses to restore or replace the

property.

IV. In any case of willful or negligent damage to school property by a person other than a student,

the user or the person responsible for the damage shall replace the property or pay the damages

in accordance with the true value as determined by the Superintendent.

V. Each organization which is granted a permit for the use of public property shall be responsible

for any damage to the buildings, equipment, or grounds beyond that which would be

considered normal wear and tear and shall pay for any such damage in accordance with the

true value as determined by the Superintendent. Failure to comply with a request for payment

of such assessed damages shall result in the individual, group, or organization being

ineligible for further use of school property and such legal action as the School Board

deems proper to recover the amount of damages.


LAW(S) IMPLEMENTED: 741.24, 806,13, 1001.43, 1013.10, F.S.



FORMERLY: ECAC

DUVAL COUNTY


A60

TRANSPORTING STUDENTS IN PRIVATE VEHICLES 8.36

I. Transporting Students To and From School in Private Vehicles

The School Board may authorize the use of motor vehicles other than school buses to transport

students to and from school only according to the provisions of Section 1006.22, Florida

Statutes and applicable State Board of Education Rules.

II. Except as provided in section I. above, authorization for transportation of students in

privately owned vehicles may be given on a case by case basis only as follows:

A. When a student is ill or injured and must be taken home or to a medical treatment facility

under nonemergency circumstances; and the parent cannot be contacted or is unable to

provide transportation.

B. Adult supervision is available at the location to which the student is being transported.

C. Approval has been given by the highest ranking school administrator or teacher.

D. Continued attempts must be made to contact the parent or guardian prior to transportation.

III. Transporting Students in Private Vehicles for Educational Field Trips or School-Sponsored or

School-Related Events.

The transportation of students in privately-owned motor vehicles for educational field trips or

school-sponsored or school related events may be approved by the principal when it is

determined by the principal that transportation by a school bus (one which is in daily service

and is included in the state fleet database) is impractical. Such transportation in a privately-

owned vehicle (other than an emergency situation) shall only be approved under the

following circumstances:

A. The vehicle must be a passenger car or multipurpose passenger vehicle or truck, as

Defined in 49 C.F.R., part 571, designed to transport fewer than 10 students.

B. The driver of an authorized vehicle transporting students must maintain a valid driver’s

license and must comply with the requirements of the District Safe Driver Plan.

C. Students must be transported in designated seating positions and shall be required to use

the occupant crash protection system provided by the vehicle manufacturer unless the

student’s physical condition prohibits such use.

DUVAL COUNTY


A61

TRANSPORTING STUDENTS IN PRIVATE VEHICLES (CONTINUED)

D. The school principal shall have on file parental approval for each student participating in

such trip which shall specifically state that the parent gives permission for the student to

be transported in a private vehicle and shall name the person who will be driving that

private vehicle.

E. Any private vehicle used to transport students under this policy shall be currently

registered in the state of Florida, be insured for personal injury protection and property

damage liability in at least the minimum amounts required by law, and be in good

working order. A person wishing to transport students in a private vehicle will request

approval by submitting his/her driver’s license, vehicle registration and insurance I.D.

card, to the principal in a reasonable amount of time before the planned travel. The

principal will examine the driver’s license, vehicle registration and insurance card, and

may, in his or her discretion, give approval for the transportation of students in the private

vehicles as requested. A student who is transported to any activity in a private vehicle

approved under this policy shall return from the activity in the same vehicle, unless the

student is released to his/her parent or guardian.






FORMERLY: EEAG

DUVAL COUNTY


A62

USE OF SCHOOL BUSES OR OTHER COMMON CARRIER

FOR EXTRACURRICULAR AND FIELD TRIPS 8.40

I. A school principal may contract with a school bus owner for transporting students to school-

sponsored activities in which they are required or expected to attend. The school bus owner

shall hold a valid contract with the School Board for the transportation of students to and from

school.

II. A school principal may contract with a common carrier to transport students to school-

sponsored activities. Each common carrier shall be approved through the District Risk

Management office and carry the required insurance for the protection of students.

III. No person shall be eligible for transportation on a field trip or extracurricular school trip unless

he/she is authorized in writing by the principal or designee.

IV. Extracurricular and field trips shall not interfere with the normal transportation of students to

or from school.






FORMERLY: EEAFA

DUVAL COUNTY


A63

GENERAL FOOD SERVICE REQUIREMENTS 8.42

X. The sale of food and beverage items to students on campus, during the school day, including

a la carte items in the cafeteria during federal meal programs, must meet the requirements of

FDACS Rule number 5P-1.003 (Smart Snacks Rule). Proceeds from the sale of food and

beverage items during the school day shall accrue to the food service program or to a school

organization approved by the School Board. Schools or related organizations selling any food

items shall adhere to the District Approved Wellness Policy.


LAW(S) IMPLEMENTED: 1001.42, 1001.43, Chapter 595, F.S.

STATE DEPARTMENT OF AGRICULTURE AND Chapter 5P-1

CONSUMER SERVICES RULE(S):



HISTORY: 03/03/2015

FORMERLY: EF, EFAA, EFD, EFE

USE OF FOOD FACILITIES 8.46

I. Any organization desiring to use the cafeteria shall obtain written permission from the principal

who shall notify the District Food Service personnel of such authorization and shall complete

a Building Utilization Authorization Form. A manager or other qualified food service

employee shall be present and reimbursed, if appropriate, when food is to be prepared or

kitchen equipment is to be used. The School Board or Food Service management Company,

where appropriate, shall compensate the manager or other qualified food service employee

who is entitled to such reimbursement and shall collect funds from the organization to cover

such reimbursement. An overhead fee charged by the food service program will be included

on a per meal served basis to cover District expenditures related to the event (including utility

costs, equipment depreciation, etc.). This is required to ensure the federal meal program funds

do not subsidize any non-federal meal program.

II. Any school or community event sponsor or vendor who uses school facilities shall notify local

public health unit not less than three (3) days prior to a scheduled school carnival, fair, or other

celebration involving the sale or preparation of food or beverages.


LAW(S) IMPLEMENTED: Chapter 595, F.S.

STATE DEPARTMENT OF AGRICULTURE AND Chapter 5P-1

CONSUMER SERVICES RULE(S):



03/03/2015

FORMERLY: EF

DUVAL COUNTY


A64

IMPROVEMENTS TO SCHOOL PLANTS AND GROUNDS 8.58

No building may be erected on School Board property and no school buildings or other fixed property

of the School Board shall be materially altered or removed without the Superintendent’s or designee’s

written approval. Approval will be based upon Code compliance.

I. Any group which desires to improve the school site, to add, remodel or renovate facilities, or

to purchase or install equipment requiring additional or modified utility connections, such as

water, sewer, or electric, shall submit a written proposal via the appropriate Cluster Chief to

the Chief Operations Officer for approval.

A. Approval shall be given only if the project is in compliance with the code and the

present utility system in the School Board facility is adequate for an excessive or

additional utility load.

B. Any improvement or addition shall become the property of the School Board, unless

agreed otherwise.

II. Any change or modification in school plants or grounds by the school principal shall be

submitted to the appropriate Cluster Chief and Chief Operations Officer or designee and shall

be coordinated with and have approval of the Superintendent or designee. Changes or

modifications include, but are not limited to, capital improvement projects, remodeling or

renovation of facilities and site improvement.

III. No individual or organization shall be permitted to erect an honor roll, memorial, or any type

of structure on the school grounds except with the Superintendent’s approval. Permanent

structures shall have utilitarian value in the operation of the school or shall be erected in

memory of some individual or group that has been associated with the school either as a student

or School Board employee or an organization which has made some outstanding contribution

to the school or District school system.

IV. Articles of equipment donated to schools by individuals, groups, or organizations may be

accepted if they contribute to the operation of the school program and can be used without

additional cost to the District. Donors shall be notified that the title of this gift be in the name

of the School Board of Duval County.

V. All acquired, moved or transferred property which requires alterations to buildings or grounds

or to the use of facilities shall be submitted in writing to the Superintendent or designee for

approval or disapproval. The request shall include a description and method of financing the

change and design professional certification if required. Any agreement in which District

funds are to supplement installation expenses shall require prior written approval. All

installations, including air-conditioners, shall be in compliance with the overall plan for the

building and its maintenance.

DUVAL COUNTY


A65

IMPROVEMENTS TO SCHOOL PLANTS AND GROUNDS (CONTINUED)

VI. Volunteer work is encouraged; provided, however, all participants shall sign a liability release

form which is approved by legal counsel prior to initiation of such work. The school principal

shall furnish such forms to the volunteers.





FORMERLY: FJ

RECORDS RETENTION AND DISPOSAL 8.80

I. The School Board shall establish and maintain a system for the retention and destruction of

District school records in order to reduce the space required for record storage and to permit

the Superintendent to administer the affairs of the District more efficiently.

II. Pursuant to public records laws and rules of the Florida Department of State, the management

information services office shall develop a records retention schedule for each records series

or type of record, including teachers’ records on each student’s grade and attendance.

III. Records which are designated as permanent in Florida Statutes, and by the Division of

Archives, History and Records Management of the Florida Department of State, and those

selected by the School Board or Superintendent as having permanent value may be destroyed

after being photographed or reproduced on film or stored on electronic media, provided

applicable audits have been completed for the period covering the dates of said documents.

Photographs or microphotographs, in the form of film or prints made in compliance with this

rule, shall have the same force and effect as the originals and shall be treated as originals for

the purpose of admissibility in evidence.

DUVAL COUNTY


A66

RECORDS RETENTION AND DISPOSAL (CONTINUED)

IV. After complying with the provisions of Florida Statutes, the Superintendent is authorized, at

his/her discretion, to destroy general correspondence over three (3) years old and other records,

papers, and documents over three (3) years old which are on the retention schedule approved

by the Division of Archives, provided such records do not serve as an agreement or

understanding or have value as permanent records. However, commodity records are to be

maintained five (5) years.


LAW(S) IMPLEMENTED: 119.01, 119.041, 257.37, 1001.43, 1001.52, F.S.



FORMERLY: EHB

DUVAL COUNTY


A67

CHAPTER 9 - SCHOOL-COMMUNITY RELATIONS AND INTERLOCAL

AGREEMENTS

PARENT ORGANIZATIONS AND SCHOOL SUPPORT GROUPS 9.10

I. The School Board recognizes cooperative activities with outside school-related organizations

such as PTA, Dads’ Clubs, Athletic Boosters, Band Parents, etc. These organizations are

encouraged, appreciated and important to the work of the District. Outside school-related

organizations shall be parent initiated and driven. District personnel may participate in outside

school-related organizations; but, such activities of the District personnel shall be subject to

the procedures established by the District’s Internal Auditing Department according to

appropriate internal controls and audit practices designed to limit the District’s liability for

collection and disbursement of the outside school-related organization’s funds.

II. The following reports shall be on file with the school’s principal for each outside school-related

organization:

a. Prior written approval by the principal for fund raising activities

b. Monthly financial statement

c. Annual audit

STATUTORY AUTHORITY: 1001.41(2), F.S.




2/7/06

FORMERLY: KBE

DUVAL COUNTY


A68

USE OF FACILITIES AND GROUNDS 9.30

The School Board considers school buildings and grounds as community centers which may be

available for any legal assembly. The Superintendent or designee shall approve the use of all School

Board facilities. The use of school property, facilities, and equipment shall not interfere with the

educational program of the school.

I. General Provisions – The principal or building administrator shall secure the approval of the

Superintendent or designee before authorizing the use of school property, facilities, and

equipment. The principal shall be responsible for safeguarding school property, facilities, and

equipment; enforcing and informing groups of School Board policies; executing proper forms;

and, when appropriate, collecting payments, prior to making the facility available to the

requesting organization. The principal shall retain the right to refuse access to the building

based on failure to follow policies and procedures. The principal shall ensure that proper

documentation is available and shall provide written notification regarding the refusal of future

building utilization requests, for organizations using the facilities in a manner inconsistent with

the agreement. The following conditions shall apply:

A. A responsible School Board employee shall be designated by the school principal to

open school facilities for public purposes. This individual shall remain present until

the meeting or event is completed and the school premises are secured and shall be

vigilant against misuse of school property. Board employees who are administrators

are not eligible to be compensated for building utilization activities.

B. The premises shall be left clean consistent with conditions and compiled with all

policies and procedures agreed upon at the initiation of the meeting or event. Failure

to comply with this provision may result in denial of future requests for use of the

school property or facilities.

C. Utilization requests for a series of meetings may be approved for no more than six

months in duration and are subject to cancellation at anytime within the sole

discretion of the principal.

D. The Risk-Management Department shall review all requests for high-risk activities

and shall serve as the Superintendent’s designee in reviewing such requests for

approval. The Board reserves the right to require Liability Insurance in excess of

that required in Section III B herein prior to granting approval for requests pursuant

to this provision.

E. Requests requiring extensive use of school space, athletic fields, stadiums or play

fields may result in extra direct costs to the school district such as field maintenance.

Although the group may otherwise qualify for a waiver of fees, the school

administrator or Director of Facilities may require services or fees from the requestor

DUVAL COUNTY


A69

USE OF FACILITIES AND GROUNDS (CONTINUED) 9.30

to defray costs to the School Board. Additionally, a signed contract or MOU

memorializing the agreement of parties may be required, prior to the commencement

of activities. Concessions and concession stands may be operated only as approved

in advance by the school administrator. Alcoholic beverages are prohibited on

Board owned property, including inside and outside facilities.

II. Fees – Usage fees shall be paid in advance for the use of any School Board facility, buildings,

property, or grounds in accordance with the rate schedule approved by the Superintendent and

in effect at the time of such use. The Superintendent is authorized to adjust usage rates in

response to costs incurred, such as utility and personnel costs and to implement additional

procedures in response to changes in federal, state or local laws or other Board rules. The

Superintendent shall establish procedures for the collection of fees. The organization

requesting use of school board property will be required to pay the salary and benefit costs for

the employee designated to open the facility for public purposes. Fees may be waived by the

school principal or administrator in charge for the following groups if the meeting occurs at a

time when school personnel are already scheduled to be on duty, otherwise, the requesting

groups must pay the appropriate direct costs:

1. School related groups, including PTA, PTSA, booster clubs, and organized sports

clubs;

2. National youth groups which operate under a county organization and are properly

supervised and sponsored by some educational organization;

3. Any governmental function during out-of-school hours;

4. Occasional homeowner association meetings. The waiver of fees applies to meetings

only;

5. Activities for which the participants are solely School Board employees; and

6. Neighborhood Watch groups/Sheriff’s Advisory Council groups registered with the

Jacksonville Sheriff’s Office and/or Atlantic, Neptune, Jacksonville Beach Police

Departments.

III. Liability and Insurance Coverage – Each organization utilizing school facilities shall

A. Agree to hold the School Board harmless from any liability which may accrue to the

School Board as a result of use;

B. Provide public liability insurance coverage in the amount of at least one million dollars

($1,000,000.00) per person and two million dollars ($2,000,000.00) per occurrence, or

any other coverage as required by the Risk Management Department; and

C. Execute a form of indemnity agreement as prescribed by the Superintendent. State and

local governmental agencies may modify the standard hold harmless and proof of

insurance clauses with the approval of legal counsel.

DUVAL COUNTY


A70

USE OF FACILITIES AND GROUNDS (Continued) 9.30

D. Requests for waivers for liability insurance shall be reviewed by the Risk Management

Department for approval.

IV. Prohibited Uses of School Facilities – School property and facilities shall not be used for the

following purposes:

A. For Profit Entities;

B. Commercial or personal gain;

C. Programs involving any form of gambling or illegal activity;

D. Private teaching, unless specifically approved in advance by the School Board;

E. Programs in violation of Florida Statutes, local ordinances, administrative regulations,

or School Board policies;

F. Fund-raising activities by political groups;

G. Requests for use of swimming pools shall be reserved for approved school-related

events and restricted from use by outside organizations;

H. Activities for which an admission fee is charged either in advance or at the door or

requests for contributions are made. However, fees may be charged when they are

returned or donated to the school or a school-related organization or are contributed to

organizations which are non-profit organizations as defined in Section 273.01(3),

Florida Statutes. Evidence of such status shall be provided to the School Board prior

to the utilization being approved; and

I. Events which are primarily social in nature such as weddings, receptions, funerals,

family reunions and parties, except that the Superintendent may approve the use of

Board facilities to conduct memorial services that include students or staff.

V. Special Provisions

A. The principal shall designate restroom facilities for use by the organization.

B. Any school or community event sponsor or vendor who uses school facilities shall

notify the local public health unit not less than three (3) days prior to a scheduled school

carnival, fair, or other celebration involving the sale or preparation of food or

beverages.

DUVAL COUNTY


A71

USE OF FACILITIES AND GROUNDS (Continued) 9.30

C. The provisions of policy 6.37 and 6.38, Tobacco-Free Workplace and Alcohol-Free

Workplace, which prohibits the use of tobacco products, alcohol and drug use on

School Board property shall be in force during any utilization approved under this

policy.



1001.51, 1001.54, 1013.10, F.S.



11/5/13

7/6/10

11/10/08

8/5/03

FORMERLY: KF

ADVERTISING IN SCHOOLS 9.40

The purpose of this policy is to provide guidelines for the appropriate and inappropriate use of

advertising or promotion of products or services to District Staff, students and parents in the schools.

The intent of this policy is to create a limited public forum for advertisements that are consistent with

the mission of providing a free and appropriate public education to residents of Duval County, Florida.

The restrictions upon advertising contained in this policy are deemed to be viewpoint neutral and

reasonable in light of the purpose served by the forum.

“Advertising” comes in many different categories and is communicated through many forums and is

defined as an oral, written or graphic statement made by the producer, manufacturer, or seller of

products, equipment, or services which calls for the public’s attention to generate a desire to buy,

obtain, or use the product, equipment, or service. Advertising also includes the visible promotion of

product logos for other than identification purposes. Use of brand names, trademarks, logos or tags for

product or service identification purposes are not considered advertising.

The Board may authorize and/or contract for advertising in District facilities, including schools, or on

District property in the following categories or forums in accordance with the guidelines set forth

herein. All advertising shall comply with the general advertising guidelines set forth below. The

Superintendent or his/her designee (including the school principal), reserves the right to refuse

advertisements that are non-educational and/or do not support the values of the School Board

according to the guidelines established in this policy. Notwithstanding anything herein, any approved

advertisements appearing in School Board publications, facilities or on School Board property do not

constitute an endorsement of any product, good, service, organization, or activity.

DUVAL COUNTY


A72

ADVERTISING IN SCHOOLS (Continued) 9.40

I. General Advertising Provisions

All District-wide Advertisements must be approved by the Superintendent or his/her designee,

and each school-based Advertising must be approved by the principal or his/her designee.

Advertising content shall support and promote educational offerings and benefits to youth, and

comply with the provisions set forth in this policy. Advertisements which promote the use or

sale of materials that are inconsistent with District and school objectives, including, but not

limited to the following list, shall be prohibited. Advertising contracts that violate this policy

can be cancelled by the District. The following types of advertising are prohibited:

A. Advertisements that promote the use or sale of intoxicants, drugs, drug paraphernalia,

weapons, tobacco, or gambling.

B. Advertisements which are false, deceptive, libelous, or misleading.

C. Advertisements which promote unlawful or illegal goods, services or activities.

D. Advertisements which imply or declare an endorsement by the District of any service

product or point of view.

E. Advertisements which depict images or information that may be considered violent,

discriminatory, hateful, or otherwise inappropriate, especially to minors.

F. Advertisements which contain nudity, sexual or indecent or obscene or lewd behavior

or implication, or adult entertainment.

G. Advertisements that would tend to create a substantial disruption in the school

environment, otherwise inhibit the functioning of the school, or create an obstruction

at District facilities.

H. Advertisements that promote or establish a religion (except that religious organizations

utilizing School board facilities pursuant to a signed agreement may use temporary

signage to advertise the dates and times such religious organizations hold events at the

School board facilities).

I. Advertisements that violate federal, state, or local law (e.g., any signs must comply

with local sign ordinances).

J. Advertisements that are not age-appropriate for the location or audience.

DUVAL COUNTY


A73

ADVERTISING IN SCHOOLS (Continued) 9.40

II. Advertising Restrictions: In addition to the above guidelines the following restrictions shall

apply:

A. Tickets to affairs sponsored by non-school agencies shall not be sold in any District

school or on School Board property by anyone, unless the non-school agency or

ticketed event supports and promotes educational issues or the District.

B. School Board employees shall not give written or oral endorsement to any company

representatives for any periodical, books, or product that is or may be used in the

District, or offered for sale to the students, parents, or schools.

C. School Board property shall not be utilized for the purpose of political advertising,

except for political issues (but not candidates) directly related to education or the

District.

D. If the proposed advertising is in the form of materials to be distributed to students, then

the requirements of Policy 9.50 (Distribution of Literature and Materials to Students)

shall govern over any conflicts with the criteria set forth in this Policy.

III. Advertising Contract: The School Board shall execute a general contract with advertisers.

The School Board reserves the right to terminate any contract with advertisers at any time

upon default of the advertiser (including without limitation, default in the payment of bills,

or advertising inconsistent with this Policy).

IV. Advertising Revenue: All revenue collected from advertising shall be deposited into the

applicable fund center according to guidelines established by the Superintendent or his/her

designee and accounted for in a manner consistent with School Board policies and Board of

Education administrative rules.

V. Nothing in this policy shall be construed to prohibit the recognition of school or educational

program-related contributions by businesses and community organizations, with such District

recognition bearing the identification of the business or community partner sponsoring such

contribution to the District. Such recognition (whether a temporary sign or other recognition)

must be designed in a manner that represents, and is consistent with, the philosophy of the

School Board.

STATUTORY AUTHORITY: 1001.41, 1001.42, F.S. LAW(S) IMPLEMENTED: 1001.43, 1013.10, F.S. HISTORY: ADOPTED: April 1, 1997


11/10/08

FORMERLY: KHB

DUVAL COUNTY


A74

AGENTS, SOLICITORS, AND SALESPERSONS 9.62

Agents, solicitors, and salespersons may only visit schools if the visits are for demonstrating materials

or services used in an educational setting. The following provisions shall be observed:

I. The principal shall have sole discretion as to whether the purpose of a visit by agents, solicitors,

and salespersons is consistent with this policy and shall set the time and place of the visit.

II. All agents, solicitors, and salespersons shall sign in at the school’s main office upon arrival.

III. The principal shall prohibit all other forms of canvassing or soliciting of teachers or students

on school premises during school hours.





FORMERLY: DJGA

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