The ERA Recording Form

‘A work in progress’ Updated based on feedback but not tested We can’t change the content, but we could adjust the format if it would help recording Guidelines can be clarified/expanded if issues arise Trial Phase will be used to iron out any problems and ensure everyone in agreement – consistency is important Need your feedback!

Recording Form Section A

Basic Information

Pre-visit research

Most of Section A can be completed before you go onto the moor

Important to be familiar with all the relevant information

Read existing IAG records and look at drawings and photographs

Check the rough location on a map (OS or Google Earth) and put the grid reference into your GPS

Do checks of other data sources – HER, SAM, NMR

Check Access/get permissions

Admin

Complete as appropriate

Number generated when database record created

Add the team + names of the recorders who contributed

A1 Identifiers

Available from the Master List:

Other Names, e.g. Idol Stone

Panel Name and Number

Existing identifiers/references (need to check these)

A2 Location (original find site)

Finding the panel grid reference (not always 6 fig) description from IAG records sketch of panel from IAG records OS map handheld GPS

Rombalds Moor: Backstone Beck(E), Ilkley Moor, E of beck, within ancient enclosure.

Small, low, flat rock. Nineteen cups and four almost straight grooves.

Can’t find it?

Panels may be: relocated destroyed covered by vegetation taken!

????

If you cannot locate the panel complete Section A using existing information (Master List) & select ‘Not located in the Field’ in A4.

Uncovering the panel

If you suspect that the panel is hidden by vegetation, please don’t excavate it!

It is OK to remove loose or surrounding vegetation but not turf.

Leave your trowel at home!

Location and Altitude

Place the GPS device in middle of the panel and read off the grid reference

Note: this may not be the same as the grid reference recorded by IAG as individual models may vary

Read off the altitude (mOD)

Different grid reference?

If different from IAG location by more than 20m: Enter your reference Add note in ‘Location Notes’ (Section B)

A3 Panel Type - Original context

What was the panel’s original (prehistoric) context?

OR

OR

Art in the landscape (not portable)

Select this if the panel is a free-standing boulder, is on bedrock, or is a cliff wall or a rock shelter and has no

clear relationship with any other structure.

Art in a [prehistoric] structure (not portable)

Select this if the panel is a fixed part of a burial cairn (e.g. kerbstone, cist slab), part of standing stone monument (e.g. a stone circle, standing stone, stone row), or other structure (e.g. a field wall). Please describe any other structures.

Art on a portable stone

Select this if you think the panel could be carried by one or two people and is part of burial cairn material (e.g. a ‘cobble’), is a surface find without archaeological context, is from some other context (e.g. clearance cairn, field boundary), or the original context is unknown. Please describe any other contexts.

A4 Current Location & Provenance

Where is the panel now in relation to its original position?

OR

OR

OR

OR

OR

A4 Current Location & Provenance

At original location – select this if you believe the panel to be in its original archaeological context. This includes all bedrock panels, earth-fast boulders and all panels (including portable ones) found in prehistoric structures such as monuments and burial cairns.

A4 Current Location & Provenance

Moved from original location – select this if you believe the panel has been reused in structure (e.g. a building, field wall, iron age hill fort, gatepost), relocated but is not included in any obvious structure (for example moved to the edge of a cleared field, or to a secure location such as a garden), or placed in a private collection or museum.

A4 Current Location & Provenance

If the panel is in a museum, please indicate whether it was obtained via an excavation, from a private donation or if the provenance is unknown. Please record the name of the Museum and any Accession Number.

Manor House Museum, Ilkley

1234567

A4 Current Location & Provenance

Documented as lost – select this if the panel is known to be missing (e.g. noted by IAG)

Documented as destroyed – select this if the panel is known to have been destroyed (e.g. by quarrying).

No documented location – select this if previous records of the panel do not include an exact location, i.e. a grid reference.

Not located in the field – select this if you have looked extensively but cannot find the panel using location information from previous records.

A5 Nature of Access

Information will be available but also see: http://www.openaccess.naturalengland.org.uk

or