section 3 - u.s. department of state | home page · it lists import restrictions and quarantines...
TRANSCRIPT
Foreign Service Institute Transition Center
SECTION 313 - TRAVELING WITH PETS
GENERAL INFORMATION
Of all the logistical tasks that must be addressed prior to moving abroad shipping a pet(s) is sometimes the most challenging time consuming andor expensive During the bidding process it is crucial to determine if the post you are considering will allow your breed of pet
The Overseas Briefing Center (OBC) offers a useful pet chart that can be used for the initial bidding research It lists import restrictions and quarantines for each country It also indicates if the post may discourage bringing a pet due to housing-related or other issues This handout is available in hard copy at OBC on its OpenNet site or via an email request to FSIOBCInfoCenterstategov
It is crucial to determine what the countryrsquos pet entry requirements are the time line that must be followed and the contract airlinersquos pet shipping policy for the routing to your post For some countries the preparation period may require at least 180 days prior to departure For others it may be less than a month Current post-specific pet entry requirements are listed in TMTHREEs or welcome cables available from post or OBC Additional critical detailed pet information is provided in pet surveys which are submitted annually by posts to OBC Pet surveys can be accessed on OBCs OpenNet site in hard copy in the centerrsquos post briefing boxes or via an email request to FSIOBCInfoCenterstategov
111
Foreign Service Institute Transition Center
OBC also publishes a comprehensive ldquosoup to nutsrdquo Shipping of Pets Checklist which is a general resource handout that includes crucial information such as current airline pet shipping policies methods of shipping pets types of microchips commonly recognized standard types of health certificates and how to have these certificates endorsed by the USDA-APHIS as well as where to find a professional pet shipper if needed Contact OBC at FSIOBCInfoCenterstategov for the latest version of this handout The FSI Transition Center offers an annual Traveling with Pets (MQ855) program which features expert panelists that address all the critical facets of shipping pets internationally MQ855 is open to all USG employees and family members being posted to an embassy or consulate abroad For pet owners unable to attend the program is recorded and available at OBC for loan The Transition Center also provides the video through a Department of State OpenNet link that is available to embassies and consulates worldwide
Early on notify the post that you will be bringing a pet or pets and contact the post directly to confirm entry and quarantine requirements yoursquove reviewed If the post provides information that is vague or contradictory it is important to clarify it as soon as possible Some country government websites provide forms printed in English and the host language for your veterinarian to complete Post pet surveys often provide links to these forms A very few countries do not permit pet importation have numerous breed restrictions or have long expensive quarantine requirements
TRAVEL ARRANGEMENTS
If you decide to take your pet make the necessary arrangements directly with the airlines well in advance Most government travel offices will not handle pet reservations Checking each airlinersquos current pet transportation regulations is crucial They vary considerably Shipping a pet in summer months and the coldest winter months is often more difficult due to temperature restrictions Occasionally a pet owner may need to use a commercial pet shipper because of this
Most airlines will permit one or two animals per flight in the coach and first-class sections The pet must be small enough to fit in a container that slides under your seat However there are some countries that require even very small pets to enter as cargo Check for exact crate size requirements and availability of acceptable containers from the airline you are using Make reservations early
There are three ways you can ship your pet via the airlines
1) Your pet can travel on the plane with you in-cabin The in-cabin rate is always the least expensive However it is not allowed on some airlines or by some destination countries and is always only for the smallest animals
2) You can book your pet as excessaccompanied baggage on the same flight you will be traveling which means that your pet will checked along with your suitcases at the ticket counter but it will be placed in the cargo hold during the flight and collected at the baggage claim area at the point of destination If your flight involves more than one leg it is preferable to use the same carrier for both legs because airlines no longer interline pets between carriers
112
Foreign Service Institute Transition Center
Most airlines but not all charge a reasonable rate for this service Unfortunately some airlines no longer offer the accompanied baggage option If the American contract carrier does not offer the option the travel agent can usually book the ticket through the contract carrier but for a flight on its pet-friendlier codeshare partnerrsquos plane If even this isnrsquot possible a pet owner also has an option of using a DS-4022 Form Justification Certificate for Using a Noncontract or Indirect Air Carrier to request use of a another American carrier flight on a cost-construct basis
3) You can have your pet shipped as cargo Some airlines now only allow this method unless the pet is small enough to travel in-cabin In this case your pet will need to be brought to the cargo terminal of the airport at least 4 or 5 hours prior to the flight and then the pet will need to be collected at the cargo terminal of the destination post If this is your only option some airlines will still allow the pet owner to personally book the pet but other airlines will require a licensed commercial shipper to book the pet In this case you will be charged the cargo rate which is considerably more than the excessaccompanied baggage rate If a pet shipper is also used an additional fee is charged by the shipper If needed pet owners may check the Independent Pet and Travel Association (IPATA) wwwipataorg for registered and licensed professional pet shippers The pet can be booked on the same flight as you are traveling or on any other flight Some airlines no longer even offer the cargo option on a number of their aircraft
Note As a rule animals 100 pounds or larger (with their crate weight) will be charged as cargo but a few carriers allow a heavier weight limit for accompanied baggage It is important to check with the airline if your pet is close to that weight and to determine if its policy may vary from this general rule
Shipping containers must be made of sturdy wood or reinforced plastic Acceptable crates often are sold by airlines as a service to their passengers Extremely large animals may require specially constructed shipping crates andor may have to be shipped in a cargo plane since some cargo openings cannot accept unusually large crates Soft-sided carrying cases suitable for use as ldquounder the seatrdquo baggage are not acceptable as shipping containers Your crate should have a solid leak proof bottom lined with absorbent non-plastic material At least 20 to 30 percent of the cratersquos upper surfaces should be ventilated A batten or other protrusion on the container will prevent it from being placed flat against another surface which would limit its air flow It should be large enough to permit the animal to stand and turn around (Too much space should be avoided as rough weather can create a battering effect on the animal) See OBCrsquos handout on labeling your petrsquos travel carrier
A water dish should be fastened to the crate so it cannot spill and so that the animal can be watered without the crate being opened It should be conveniently located so that an attendant can provide water at stopovers without being bitten A clothesline leash and cloth bag of food can be attached to the crate along with care and feeding instructions
113
Foreign Service Institute Transition Center
Attention given to pets at stopovers varies and is sometimes nonexistent Some flight attendants will feed and water animals others will only open the baggage compartment door for ventilation
The crates are placed in the hold of the plane in a pressurized compartment where temperatures should be similar to that of the passenger compartments The compartments are airtight but the number of pets that can be shipped on a single flight is limited If possible the crate is put near a door so that the animal can get some fresh air whenever a stopover is made Space should be left around each crate and the container secured with a net to prevent bouncing Try to check these details before boarding your flight
HEALTH CERTIFICATION
Certification requirements vary from country to country
bull Some countries simply require the veterinarian who examines your pet to be licensed in the state of origin and no endorsement by the United States Department of Agriculture (USDA) is required
bull Some countries will accept a standard letterhead health certificate and rabies certificate issued by a licensed veterinarian and endorsed by the USDA
bull Other countries may require that your pet be checked by a federally accredited veterinarian and a United States Interstate and International Certificate for Health Examination for Small Animals (AHPIS Form 7001) to be issued by that veterinarian which must also then be endorsed by the USDA Only a federally accredited veterinarian can sign this form
Carefully check the pet survey on OBCs OpenNet online pet database in the post briefing box at the OBC or email OBC FSIOBCInfoCenterstategov to determine what the exact requirements are before making an appointment with a vet Once again it is also useful to reconfirm the requirements with the post It is also wise to check with the airline that you will be using for your pet Even if the country does not require a specific certification almost all airlines require one for your pet to board the plane There is a minimum endorsement fee by the USDA of $40 per certificate for cats and dogs (for the UK and South Africa $100) More than one dog or cat may be on the same certificate For other animals please call
Be sure to plan well in advance so that your paperwork will be done in time for your shipping date You may send your paperwork by mail or courier along with a rabies certificate the appropriate fee for service and a self-addressed stamped envelope in a pre-paid Federal Express envelope (if you are short of time) for return to you Some veterinarians may take care of this for you for an additional fee Ask before mailing examination statements yourself
114
Foreign Service Institute Transition Center
Be sure that the vetrsquos name is legible and include a contact person with a daytime telephone number Pets examined by veterinarians in other US areas should have the papers certified by the USDA-APHIS Veterinary Office in that state The office closest to the Washington DC area is
US Department of Agriculture Tel (804) 343-2560 Alternatively try 301-851-3300 and press 2 Animal amp Plant Health Inspection Service
(USDA-APHIS) Veterinary Services Fax (804) 343-2599Federal Building
Website USDA-APHIS Veterinary Services for 400 N 8th St 7th Floor exporting a pet Richmond VA 23219-5824
Authentication of Certificate
A few countries may also require an authentication of certificate If your country of assignment requires one go first to the following office
US Department of State Office of Authentication
Physical Address Mailing Address
Office of Authentication Office of Authentication US Department of State600 19th Street NW US Department of State
CAPPTSTOAUTWashington DC 20006 44132 Mercure CIR PO Box 1206 Sterling VA 20166-1206
Full details on this service fees and directions on how to submit Form DS-4194 are on the Office of Authenticationrsquos website or contact through the following Tel (202) 485-8000 Fax (202) 663-3636 TDD (202) 663-3468
Timetable for Obtaining Examination and Certifications
The timetable for obtaining examination statements and certifications can be very tight Plan ahead carefully to be sure all paperwork is complete before travel For more information visit review suggestions made in the handout ldquoShipping of Pets Checklistrdquo Access the handout on OBCrsquos OpenNet site email OBC at FSIOBCInfoCenterstategov or visit the OBC for a copy of the handout
RECOMMENDATIONS ON SHIPPING AN ANIMAL
bull Let your pet become accustomed to the crate before shipment by having practice sessions that increase in time of confinement
bull Include a familiar toy or something with your scent on it
115
Foreign Service Institute Transition Center
bull Put identification tags that include an emergency phone number around your petrsquos neck using a plastic breakaway collar
bull Feed your pet(s) a light meal about six hours before shipping No water within two hours unless the weather is very hot Check with your veterinarian for requirements for your pet Do NOT tranquilize the animal
bull Special information placed on the crate should include flight route shipping destination when last fed and watered and the petrsquos description with a photo of the pet and a telephone contact number You might want to list this information in other languages depending on the countries transited Review OBCrsquos handout on labeling your petrsquos travel carrier
bull Check with the agent who meets the flight about your petrsquos progress when you are changing planes Have your airway bill number readily available when doing this
bull Allow plenty of time between connecting flights to be sure your animal is transferred to your flight if traveling with you
bull If there is a delay the airline will kennel the pets when kennels are available State on your airway bill that your pet is to be taken to the animal port if there is a delay or stopover if you desire this service There are daily and half-day rates for the service These rates usually vary depending on the type and size of the animal
bull Arrange to have your pet picked up immediately on arrival Airline facilities for pets may be limited or nonexistent
bull Carry a photograph of your pet for emergency identification purposes
ALLOWANCES AND EXPENSES
Remember to save your shipment receipts as a ldquomoving expenserdquo for the IRS or for partial reimbursement in conjunction with the Miscellaneous Portion of the Foreign Transfer Allowance (See chapters 25 Income Taxes and 26 Allowances and Benefits)
The miscellaneous expense portion of the Foreign Transfer Allowance and the Home Service Transfer Allowance (DSSR sections 241 242 251 and 252) provides for reimbursement of certain extraordinary costs related to moving to and from foreign posts Such costs may include some expenses for shipping a pet In keeping with current Department policy only the transportation portion of any charges for shipping a pet from airport to airport is considered allowable when itemizing miscellaneous expenses No other expenses related to moving the pet to a new location (eg veterinary costs kennel costs quarantine costs transportation to and from the airport) are allowed
116
Foreign Service Institute Transition Center
A traveler who claims pet transportation (andor other receipted expenses) as a miscellaneous expense cannot also be paid the lump-sum amount for miscellaneous expenses of transfer The two claim methods are mutually exclusive Employees who find that their qualifying miscellaneous expenses like pet transportation exceed their miscellaneous lump-sum amount will benefit from itemizing otherwise the lump sum is preferable
Please note that only pet shipment costs from foreign post to foreign post from foreign post to US duty station or from US duty station to foreign post are allowed Reimbursement for pet transportation costs is not authorized in connection with travel to and from a home leave address or as part of RampR nor is it authorized for training periods On a post-to-post transfer where the employee takes home leave training or RampR before proceeding to the new post expenses related to shipping the pet to a home leave training or RampR address may be calculated on a cost construct basis based on the cost of shipping the pet directly from post to post
Without receipts reimbursement for all miscellaneous expenses is paid at a flat rate of the lesser of $650 or one weeks gross base salary for single employees and the lesser of $1300 or two weeks gross base salary for employees with families Single employees who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of one weeks gross base salary or the one-week gross base salary of a GS 1310 Employees with families who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of two-week salary of a GS 1310 Please visit the Office of Allowances Internet site for additional information
Tax Deductions for Moving Expenses
Costs beyond the limits prescribed in the DSSR are considered personal expenses In some cases these costs may be claimed as moving expenses for income tax purposes Check with a tax advisor or with the IRS for more information on the tax treatment of these expenses Forms publications and other information are available from the IRS Internet web site wwwirsgov Of particular interest is IRS Publication 521 Moving Expenses In addition to assist employees living abroad the IRS has information on their website ldquoUS Citizens and Resident Aliens Abroadrdquo
RESOURCES AND REFERENCES
Click an office or organization below for contact information and to learn more
The Transition Center at FSI Transition Centerrsquos Overseas Briefing Center Transition Centerrsquos Training Division Related Transition Center Courses
Traveling with Pets (MQ855)
117
Foreign Service Institute Transition Center
OBC also publishes a comprehensive ldquosoup to nutsrdquo Shipping of Pets Checklist which is a general resource handout that includes crucial information such as current airline pet shipping policies methods of shipping pets types of microchips commonly recognized standard types of health certificates and how to have these certificates endorsed by the USDA-APHIS as well as where to find a professional pet shipper if needed Contact OBC at FSIOBCInfoCenterstategov for the latest version of this handout The FSI Transition Center offers an annual Traveling with Pets (MQ855) program which features expert panelists that address all the critical facets of shipping pets internationally MQ855 is open to all USG employees and family members being posted to an embassy or consulate abroad For pet owners unable to attend the program is recorded and available at OBC for loan The Transition Center also provides the video through a Department of State OpenNet link that is available to embassies and consulates worldwide
Early on notify the post that you will be bringing a pet or pets and contact the post directly to confirm entry and quarantine requirements yoursquove reviewed If the post provides information that is vague or contradictory it is important to clarify it as soon as possible Some country government websites provide forms printed in English and the host language for your veterinarian to complete Post pet surveys often provide links to these forms A very few countries do not permit pet importation have numerous breed restrictions or have long expensive quarantine requirements
TRAVEL ARRANGEMENTS
If you decide to take your pet make the necessary arrangements directly with the airlines well in advance Most government travel offices will not handle pet reservations Checking each airlinersquos current pet transportation regulations is crucial They vary considerably Shipping a pet in summer months and the coldest winter months is often more difficult due to temperature restrictions Occasionally a pet owner may need to use a commercial pet shipper because of this
Most airlines will permit one or two animals per flight in the coach and first-class sections The pet must be small enough to fit in a container that slides under your seat However there are some countries that require even very small pets to enter as cargo Check for exact crate size requirements and availability of acceptable containers from the airline you are using Make reservations early
There are three ways you can ship your pet via the airlines
1) Your pet can travel on the plane with you in-cabin The in-cabin rate is always the least expensive However it is not allowed on some airlines or by some destination countries and is always only for the smallest animals
2) You can book your pet as excessaccompanied baggage on the same flight you will be traveling which means that your pet will checked along with your suitcases at the ticket counter but it will be placed in the cargo hold during the flight and collected at the baggage claim area at the point of destination If your flight involves more than one leg it is preferable to use the same carrier for both legs because airlines no longer interline pets between carriers
112
Foreign Service Institute Transition Center
Most airlines but not all charge a reasonable rate for this service Unfortunately some airlines no longer offer the accompanied baggage option If the American contract carrier does not offer the option the travel agent can usually book the ticket through the contract carrier but for a flight on its pet-friendlier codeshare partnerrsquos plane If even this isnrsquot possible a pet owner also has an option of using a DS-4022 Form Justification Certificate for Using a Noncontract or Indirect Air Carrier to request use of a another American carrier flight on a cost-construct basis
3) You can have your pet shipped as cargo Some airlines now only allow this method unless the pet is small enough to travel in-cabin In this case your pet will need to be brought to the cargo terminal of the airport at least 4 or 5 hours prior to the flight and then the pet will need to be collected at the cargo terminal of the destination post If this is your only option some airlines will still allow the pet owner to personally book the pet but other airlines will require a licensed commercial shipper to book the pet In this case you will be charged the cargo rate which is considerably more than the excessaccompanied baggage rate If a pet shipper is also used an additional fee is charged by the shipper If needed pet owners may check the Independent Pet and Travel Association (IPATA) wwwipataorg for registered and licensed professional pet shippers The pet can be booked on the same flight as you are traveling or on any other flight Some airlines no longer even offer the cargo option on a number of their aircraft
Note As a rule animals 100 pounds or larger (with their crate weight) will be charged as cargo but a few carriers allow a heavier weight limit for accompanied baggage It is important to check with the airline if your pet is close to that weight and to determine if its policy may vary from this general rule
Shipping containers must be made of sturdy wood or reinforced plastic Acceptable crates often are sold by airlines as a service to their passengers Extremely large animals may require specially constructed shipping crates andor may have to be shipped in a cargo plane since some cargo openings cannot accept unusually large crates Soft-sided carrying cases suitable for use as ldquounder the seatrdquo baggage are not acceptable as shipping containers Your crate should have a solid leak proof bottom lined with absorbent non-plastic material At least 20 to 30 percent of the cratersquos upper surfaces should be ventilated A batten or other protrusion on the container will prevent it from being placed flat against another surface which would limit its air flow It should be large enough to permit the animal to stand and turn around (Too much space should be avoided as rough weather can create a battering effect on the animal) See OBCrsquos handout on labeling your petrsquos travel carrier
A water dish should be fastened to the crate so it cannot spill and so that the animal can be watered without the crate being opened It should be conveniently located so that an attendant can provide water at stopovers without being bitten A clothesline leash and cloth bag of food can be attached to the crate along with care and feeding instructions
113
Foreign Service Institute Transition Center
Attention given to pets at stopovers varies and is sometimes nonexistent Some flight attendants will feed and water animals others will only open the baggage compartment door for ventilation
The crates are placed in the hold of the plane in a pressurized compartment where temperatures should be similar to that of the passenger compartments The compartments are airtight but the number of pets that can be shipped on a single flight is limited If possible the crate is put near a door so that the animal can get some fresh air whenever a stopover is made Space should be left around each crate and the container secured with a net to prevent bouncing Try to check these details before boarding your flight
HEALTH CERTIFICATION
Certification requirements vary from country to country
bull Some countries simply require the veterinarian who examines your pet to be licensed in the state of origin and no endorsement by the United States Department of Agriculture (USDA) is required
bull Some countries will accept a standard letterhead health certificate and rabies certificate issued by a licensed veterinarian and endorsed by the USDA
bull Other countries may require that your pet be checked by a federally accredited veterinarian and a United States Interstate and International Certificate for Health Examination for Small Animals (AHPIS Form 7001) to be issued by that veterinarian which must also then be endorsed by the USDA Only a federally accredited veterinarian can sign this form
Carefully check the pet survey on OBCs OpenNet online pet database in the post briefing box at the OBC or email OBC FSIOBCInfoCenterstategov to determine what the exact requirements are before making an appointment with a vet Once again it is also useful to reconfirm the requirements with the post It is also wise to check with the airline that you will be using for your pet Even if the country does not require a specific certification almost all airlines require one for your pet to board the plane There is a minimum endorsement fee by the USDA of $40 per certificate for cats and dogs (for the UK and South Africa $100) More than one dog or cat may be on the same certificate For other animals please call
Be sure to plan well in advance so that your paperwork will be done in time for your shipping date You may send your paperwork by mail or courier along with a rabies certificate the appropriate fee for service and a self-addressed stamped envelope in a pre-paid Federal Express envelope (if you are short of time) for return to you Some veterinarians may take care of this for you for an additional fee Ask before mailing examination statements yourself
114
Foreign Service Institute Transition Center
Be sure that the vetrsquos name is legible and include a contact person with a daytime telephone number Pets examined by veterinarians in other US areas should have the papers certified by the USDA-APHIS Veterinary Office in that state The office closest to the Washington DC area is
US Department of Agriculture Tel (804) 343-2560 Alternatively try 301-851-3300 and press 2 Animal amp Plant Health Inspection Service
(USDA-APHIS) Veterinary Services Fax (804) 343-2599Federal Building
Website USDA-APHIS Veterinary Services for 400 N 8th St 7th Floor exporting a pet Richmond VA 23219-5824
Authentication of Certificate
A few countries may also require an authentication of certificate If your country of assignment requires one go first to the following office
US Department of State Office of Authentication
Physical Address Mailing Address
Office of Authentication Office of Authentication US Department of State600 19th Street NW US Department of State
CAPPTSTOAUTWashington DC 20006 44132 Mercure CIR PO Box 1206 Sterling VA 20166-1206
Full details on this service fees and directions on how to submit Form DS-4194 are on the Office of Authenticationrsquos website or contact through the following Tel (202) 485-8000 Fax (202) 663-3636 TDD (202) 663-3468
Timetable for Obtaining Examination and Certifications
The timetable for obtaining examination statements and certifications can be very tight Plan ahead carefully to be sure all paperwork is complete before travel For more information visit review suggestions made in the handout ldquoShipping of Pets Checklistrdquo Access the handout on OBCrsquos OpenNet site email OBC at FSIOBCInfoCenterstategov or visit the OBC for a copy of the handout
RECOMMENDATIONS ON SHIPPING AN ANIMAL
bull Let your pet become accustomed to the crate before shipment by having practice sessions that increase in time of confinement
bull Include a familiar toy or something with your scent on it
115
Foreign Service Institute Transition Center
bull Put identification tags that include an emergency phone number around your petrsquos neck using a plastic breakaway collar
bull Feed your pet(s) a light meal about six hours before shipping No water within two hours unless the weather is very hot Check with your veterinarian for requirements for your pet Do NOT tranquilize the animal
bull Special information placed on the crate should include flight route shipping destination when last fed and watered and the petrsquos description with a photo of the pet and a telephone contact number You might want to list this information in other languages depending on the countries transited Review OBCrsquos handout on labeling your petrsquos travel carrier
bull Check with the agent who meets the flight about your petrsquos progress when you are changing planes Have your airway bill number readily available when doing this
bull Allow plenty of time between connecting flights to be sure your animal is transferred to your flight if traveling with you
bull If there is a delay the airline will kennel the pets when kennels are available State on your airway bill that your pet is to be taken to the animal port if there is a delay or stopover if you desire this service There are daily and half-day rates for the service These rates usually vary depending on the type and size of the animal
bull Arrange to have your pet picked up immediately on arrival Airline facilities for pets may be limited or nonexistent
bull Carry a photograph of your pet for emergency identification purposes
ALLOWANCES AND EXPENSES
Remember to save your shipment receipts as a ldquomoving expenserdquo for the IRS or for partial reimbursement in conjunction with the Miscellaneous Portion of the Foreign Transfer Allowance (See chapters 25 Income Taxes and 26 Allowances and Benefits)
The miscellaneous expense portion of the Foreign Transfer Allowance and the Home Service Transfer Allowance (DSSR sections 241 242 251 and 252) provides for reimbursement of certain extraordinary costs related to moving to and from foreign posts Such costs may include some expenses for shipping a pet In keeping with current Department policy only the transportation portion of any charges for shipping a pet from airport to airport is considered allowable when itemizing miscellaneous expenses No other expenses related to moving the pet to a new location (eg veterinary costs kennel costs quarantine costs transportation to and from the airport) are allowed
116
Foreign Service Institute Transition Center
A traveler who claims pet transportation (andor other receipted expenses) as a miscellaneous expense cannot also be paid the lump-sum amount for miscellaneous expenses of transfer The two claim methods are mutually exclusive Employees who find that their qualifying miscellaneous expenses like pet transportation exceed their miscellaneous lump-sum amount will benefit from itemizing otherwise the lump sum is preferable
Please note that only pet shipment costs from foreign post to foreign post from foreign post to US duty station or from US duty station to foreign post are allowed Reimbursement for pet transportation costs is not authorized in connection with travel to and from a home leave address or as part of RampR nor is it authorized for training periods On a post-to-post transfer where the employee takes home leave training or RampR before proceeding to the new post expenses related to shipping the pet to a home leave training or RampR address may be calculated on a cost construct basis based on the cost of shipping the pet directly from post to post
Without receipts reimbursement for all miscellaneous expenses is paid at a flat rate of the lesser of $650 or one weeks gross base salary for single employees and the lesser of $1300 or two weeks gross base salary for employees with families Single employees who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of one weeks gross base salary or the one-week gross base salary of a GS 1310 Employees with families who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of two-week salary of a GS 1310 Please visit the Office of Allowances Internet site for additional information
Tax Deductions for Moving Expenses
Costs beyond the limits prescribed in the DSSR are considered personal expenses In some cases these costs may be claimed as moving expenses for income tax purposes Check with a tax advisor or with the IRS for more information on the tax treatment of these expenses Forms publications and other information are available from the IRS Internet web site wwwirsgov Of particular interest is IRS Publication 521 Moving Expenses In addition to assist employees living abroad the IRS has information on their website ldquoUS Citizens and Resident Aliens Abroadrdquo
RESOURCES AND REFERENCES
Click an office or organization below for contact information and to learn more
The Transition Center at FSI Transition Centerrsquos Overseas Briefing Center Transition Centerrsquos Training Division Related Transition Center Courses
Traveling with Pets (MQ855)
117
Foreign Service Institute Transition Center
Most airlines but not all charge a reasonable rate for this service Unfortunately some airlines no longer offer the accompanied baggage option If the American contract carrier does not offer the option the travel agent can usually book the ticket through the contract carrier but for a flight on its pet-friendlier codeshare partnerrsquos plane If even this isnrsquot possible a pet owner also has an option of using a DS-4022 Form Justification Certificate for Using a Noncontract or Indirect Air Carrier to request use of a another American carrier flight on a cost-construct basis
3) You can have your pet shipped as cargo Some airlines now only allow this method unless the pet is small enough to travel in-cabin In this case your pet will need to be brought to the cargo terminal of the airport at least 4 or 5 hours prior to the flight and then the pet will need to be collected at the cargo terminal of the destination post If this is your only option some airlines will still allow the pet owner to personally book the pet but other airlines will require a licensed commercial shipper to book the pet In this case you will be charged the cargo rate which is considerably more than the excessaccompanied baggage rate If a pet shipper is also used an additional fee is charged by the shipper If needed pet owners may check the Independent Pet and Travel Association (IPATA) wwwipataorg for registered and licensed professional pet shippers The pet can be booked on the same flight as you are traveling or on any other flight Some airlines no longer even offer the cargo option on a number of their aircraft
Note As a rule animals 100 pounds or larger (with their crate weight) will be charged as cargo but a few carriers allow a heavier weight limit for accompanied baggage It is important to check with the airline if your pet is close to that weight and to determine if its policy may vary from this general rule
Shipping containers must be made of sturdy wood or reinforced plastic Acceptable crates often are sold by airlines as a service to their passengers Extremely large animals may require specially constructed shipping crates andor may have to be shipped in a cargo plane since some cargo openings cannot accept unusually large crates Soft-sided carrying cases suitable for use as ldquounder the seatrdquo baggage are not acceptable as shipping containers Your crate should have a solid leak proof bottom lined with absorbent non-plastic material At least 20 to 30 percent of the cratersquos upper surfaces should be ventilated A batten or other protrusion on the container will prevent it from being placed flat against another surface which would limit its air flow It should be large enough to permit the animal to stand and turn around (Too much space should be avoided as rough weather can create a battering effect on the animal) See OBCrsquos handout on labeling your petrsquos travel carrier
A water dish should be fastened to the crate so it cannot spill and so that the animal can be watered without the crate being opened It should be conveniently located so that an attendant can provide water at stopovers without being bitten A clothesline leash and cloth bag of food can be attached to the crate along with care and feeding instructions
113
Foreign Service Institute Transition Center
Attention given to pets at stopovers varies and is sometimes nonexistent Some flight attendants will feed and water animals others will only open the baggage compartment door for ventilation
The crates are placed in the hold of the plane in a pressurized compartment where temperatures should be similar to that of the passenger compartments The compartments are airtight but the number of pets that can be shipped on a single flight is limited If possible the crate is put near a door so that the animal can get some fresh air whenever a stopover is made Space should be left around each crate and the container secured with a net to prevent bouncing Try to check these details before boarding your flight
HEALTH CERTIFICATION
Certification requirements vary from country to country
bull Some countries simply require the veterinarian who examines your pet to be licensed in the state of origin and no endorsement by the United States Department of Agriculture (USDA) is required
bull Some countries will accept a standard letterhead health certificate and rabies certificate issued by a licensed veterinarian and endorsed by the USDA
bull Other countries may require that your pet be checked by a federally accredited veterinarian and a United States Interstate and International Certificate for Health Examination for Small Animals (AHPIS Form 7001) to be issued by that veterinarian which must also then be endorsed by the USDA Only a federally accredited veterinarian can sign this form
Carefully check the pet survey on OBCs OpenNet online pet database in the post briefing box at the OBC or email OBC FSIOBCInfoCenterstategov to determine what the exact requirements are before making an appointment with a vet Once again it is also useful to reconfirm the requirements with the post It is also wise to check with the airline that you will be using for your pet Even if the country does not require a specific certification almost all airlines require one for your pet to board the plane There is a minimum endorsement fee by the USDA of $40 per certificate for cats and dogs (for the UK and South Africa $100) More than one dog or cat may be on the same certificate For other animals please call
Be sure to plan well in advance so that your paperwork will be done in time for your shipping date You may send your paperwork by mail or courier along with a rabies certificate the appropriate fee for service and a self-addressed stamped envelope in a pre-paid Federal Express envelope (if you are short of time) for return to you Some veterinarians may take care of this for you for an additional fee Ask before mailing examination statements yourself
114
Foreign Service Institute Transition Center
Be sure that the vetrsquos name is legible and include a contact person with a daytime telephone number Pets examined by veterinarians in other US areas should have the papers certified by the USDA-APHIS Veterinary Office in that state The office closest to the Washington DC area is
US Department of Agriculture Tel (804) 343-2560 Alternatively try 301-851-3300 and press 2 Animal amp Plant Health Inspection Service
(USDA-APHIS) Veterinary Services Fax (804) 343-2599Federal Building
Website USDA-APHIS Veterinary Services for 400 N 8th St 7th Floor exporting a pet Richmond VA 23219-5824
Authentication of Certificate
A few countries may also require an authentication of certificate If your country of assignment requires one go first to the following office
US Department of State Office of Authentication
Physical Address Mailing Address
Office of Authentication Office of Authentication US Department of State600 19th Street NW US Department of State
CAPPTSTOAUTWashington DC 20006 44132 Mercure CIR PO Box 1206 Sterling VA 20166-1206
Full details on this service fees and directions on how to submit Form DS-4194 are on the Office of Authenticationrsquos website or contact through the following Tel (202) 485-8000 Fax (202) 663-3636 TDD (202) 663-3468
Timetable for Obtaining Examination and Certifications
The timetable for obtaining examination statements and certifications can be very tight Plan ahead carefully to be sure all paperwork is complete before travel For more information visit review suggestions made in the handout ldquoShipping of Pets Checklistrdquo Access the handout on OBCrsquos OpenNet site email OBC at FSIOBCInfoCenterstategov or visit the OBC for a copy of the handout
RECOMMENDATIONS ON SHIPPING AN ANIMAL
bull Let your pet become accustomed to the crate before shipment by having practice sessions that increase in time of confinement
bull Include a familiar toy or something with your scent on it
115
Foreign Service Institute Transition Center
bull Put identification tags that include an emergency phone number around your petrsquos neck using a plastic breakaway collar
bull Feed your pet(s) a light meal about six hours before shipping No water within two hours unless the weather is very hot Check with your veterinarian for requirements for your pet Do NOT tranquilize the animal
bull Special information placed on the crate should include flight route shipping destination when last fed and watered and the petrsquos description with a photo of the pet and a telephone contact number You might want to list this information in other languages depending on the countries transited Review OBCrsquos handout on labeling your petrsquos travel carrier
bull Check with the agent who meets the flight about your petrsquos progress when you are changing planes Have your airway bill number readily available when doing this
bull Allow plenty of time between connecting flights to be sure your animal is transferred to your flight if traveling with you
bull If there is a delay the airline will kennel the pets when kennels are available State on your airway bill that your pet is to be taken to the animal port if there is a delay or stopover if you desire this service There are daily and half-day rates for the service These rates usually vary depending on the type and size of the animal
bull Arrange to have your pet picked up immediately on arrival Airline facilities for pets may be limited or nonexistent
bull Carry a photograph of your pet for emergency identification purposes
ALLOWANCES AND EXPENSES
Remember to save your shipment receipts as a ldquomoving expenserdquo for the IRS or for partial reimbursement in conjunction with the Miscellaneous Portion of the Foreign Transfer Allowance (See chapters 25 Income Taxes and 26 Allowances and Benefits)
The miscellaneous expense portion of the Foreign Transfer Allowance and the Home Service Transfer Allowance (DSSR sections 241 242 251 and 252) provides for reimbursement of certain extraordinary costs related to moving to and from foreign posts Such costs may include some expenses for shipping a pet In keeping with current Department policy only the transportation portion of any charges for shipping a pet from airport to airport is considered allowable when itemizing miscellaneous expenses No other expenses related to moving the pet to a new location (eg veterinary costs kennel costs quarantine costs transportation to and from the airport) are allowed
116
Foreign Service Institute Transition Center
A traveler who claims pet transportation (andor other receipted expenses) as a miscellaneous expense cannot also be paid the lump-sum amount for miscellaneous expenses of transfer The two claim methods are mutually exclusive Employees who find that their qualifying miscellaneous expenses like pet transportation exceed their miscellaneous lump-sum amount will benefit from itemizing otherwise the lump sum is preferable
Please note that only pet shipment costs from foreign post to foreign post from foreign post to US duty station or from US duty station to foreign post are allowed Reimbursement for pet transportation costs is not authorized in connection with travel to and from a home leave address or as part of RampR nor is it authorized for training periods On a post-to-post transfer where the employee takes home leave training or RampR before proceeding to the new post expenses related to shipping the pet to a home leave training or RampR address may be calculated on a cost construct basis based on the cost of shipping the pet directly from post to post
Without receipts reimbursement for all miscellaneous expenses is paid at a flat rate of the lesser of $650 or one weeks gross base salary for single employees and the lesser of $1300 or two weeks gross base salary for employees with families Single employees who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of one weeks gross base salary or the one-week gross base salary of a GS 1310 Employees with families who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of two-week salary of a GS 1310 Please visit the Office of Allowances Internet site for additional information
Tax Deductions for Moving Expenses
Costs beyond the limits prescribed in the DSSR are considered personal expenses In some cases these costs may be claimed as moving expenses for income tax purposes Check with a tax advisor or with the IRS for more information on the tax treatment of these expenses Forms publications and other information are available from the IRS Internet web site wwwirsgov Of particular interest is IRS Publication 521 Moving Expenses In addition to assist employees living abroad the IRS has information on their website ldquoUS Citizens and Resident Aliens Abroadrdquo
RESOURCES AND REFERENCES
Click an office or organization below for contact information and to learn more
The Transition Center at FSI Transition Centerrsquos Overseas Briefing Center Transition Centerrsquos Training Division Related Transition Center Courses
Traveling with Pets (MQ855)
117
Foreign Service Institute Transition Center
Attention given to pets at stopovers varies and is sometimes nonexistent Some flight attendants will feed and water animals others will only open the baggage compartment door for ventilation
The crates are placed in the hold of the plane in a pressurized compartment where temperatures should be similar to that of the passenger compartments The compartments are airtight but the number of pets that can be shipped on a single flight is limited If possible the crate is put near a door so that the animal can get some fresh air whenever a stopover is made Space should be left around each crate and the container secured with a net to prevent bouncing Try to check these details before boarding your flight
HEALTH CERTIFICATION
Certification requirements vary from country to country
bull Some countries simply require the veterinarian who examines your pet to be licensed in the state of origin and no endorsement by the United States Department of Agriculture (USDA) is required
bull Some countries will accept a standard letterhead health certificate and rabies certificate issued by a licensed veterinarian and endorsed by the USDA
bull Other countries may require that your pet be checked by a federally accredited veterinarian and a United States Interstate and International Certificate for Health Examination for Small Animals (AHPIS Form 7001) to be issued by that veterinarian which must also then be endorsed by the USDA Only a federally accredited veterinarian can sign this form
Carefully check the pet survey on OBCs OpenNet online pet database in the post briefing box at the OBC or email OBC FSIOBCInfoCenterstategov to determine what the exact requirements are before making an appointment with a vet Once again it is also useful to reconfirm the requirements with the post It is also wise to check with the airline that you will be using for your pet Even if the country does not require a specific certification almost all airlines require one for your pet to board the plane There is a minimum endorsement fee by the USDA of $40 per certificate for cats and dogs (for the UK and South Africa $100) More than one dog or cat may be on the same certificate For other animals please call
Be sure to plan well in advance so that your paperwork will be done in time for your shipping date You may send your paperwork by mail or courier along with a rabies certificate the appropriate fee for service and a self-addressed stamped envelope in a pre-paid Federal Express envelope (if you are short of time) for return to you Some veterinarians may take care of this for you for an additional fee Ask before mailing examination statements yourself
114
Foreign Service Institute Transition Center
Be sure that the vetrsquos name is legible and include a contact person with a daytime telephone number Pets examined by veterinarians in other US areas should have the papers certified by the USDA-APHIS Veterinary Office in that state The office closest to the Washington DC area is
US Department of Agriculture Tel (804) 343-2560 Alternatively try 301-851-3300 and press 2 Animal amp Plant Health Inspection Service
(USDA-APHIS) Veterinary Services Fax (804) 343-2599Federal Building
Website USDA-APHIS Veterinary Services for 400 N 8th St 7th Floor exporting a pet Richmond VA 23219-5824
Authentication of Certificate
A few countries may also require an authentication of certificate If your country of assignment requires one go first to the following office
US Department of State Office of Authentication
Physical Address Mailing Address
Office of Authentication Office of Authentication US Department of State600 19th Street NW US Department of State
CAPPTSTOAUTWashington DC 20006 44132 Mercure CIR PO Box 1206 Sterling VA 20166-1206
Full details on this service fees and directions on how to submit Form DS-4194 are on the Office of Authenticationrsquos website or contact through the following Tel (202) 485-8000 Fax (202) 663-3636 TDD (202) 663-3468
Timetable for Obtaining Examination and Certifications
The timetable for obtaining examination statements and certifications can be very tight Plan ahead carefully to be sure all paperwork is complete before travel For more information visit review suggestions made in the handout ldquoShipping of Pets Checklistrdquo Access the handout on OBCrsquos OpenNet site email OBC at FSIOBCInfoCenterstategov or visit the OBC for a copy of the handout
RECOMMENDATIONS ON SHIPPING AN ANIMAL
bull Let your pet become accustomed to the crate before shipment by having practice sessions that increase in time of confinement
bull Include a familiar toy or something with your scent on it
115
Foreign Service Institute Transition Center
bull Put identification tags that include an emergency phone number around your petrsquos neck using a plastic breakaway collar
bull Feed your pet(s) a light meal about six hours before shipping No water within two hours unless the weather is very hot Check with your veterinarian for requirements for your pet Do NOT tranquilize the animal
bull Special information placed on the crate should include flight route shipping destination when last fed and watered and the petrsquos description with a photo of the pet and a telephone contact number You might want to list this information in other languages depending on the countries transited Review OBCrsquos handout on labeling your petrsquos travel carrier
bull Check with the agent who meets the flight about your petrsquos progress when you are changing planes Have your airway bill number readily available when doing this
bull Allow plenty of time between connecting flights to be sure your animal is transferred to your flight if traveling with you
bull If there is a delay the airline will kennel the pets when kennels are available State on your airway bill that your pet is to be taken to the animal port if there is a delay or stopover if you desire this service There are daily and half-day rates for the service These rates usually vary depending on the type and size of the animal
bull Arrange to have your pet picked up immediately on arrival Airline facilities for pets may be limited or nonexistent
bull Carry a photograph of your pet for emergency identification purposes
ALLOWANCES AND EXPENSES
Remember to save your shipment receipts as a ldquomoving expenserdquo for the IRS or for partial reimbursement in conjunction with the Miscellaneous Portion of the Foreign Transfer Allowance (See chapters 25 Income Taxes and 26 Allowances and Benefits)
The miscellaneous expense portion of the Foreign Transfer Allowance and the Home Service Transfer Allowance (DSSR sections 241 242 251 and 252) provides for reimbursement of certain extraordinary costs related to moving to and from foreign posts Such costs may include some expenses for shipping a pet In keeping with current Department policy only the transportation portion of any charges for shipping a pet from airport to airport is considered allowable when itemizing miscellaneous expenses No other expenses related to moving the pet to a new location (eg veterinary costs kennel costs quarantine costs transportation to and from the airport) are allowed
116
Foreign Service Institute Transition Center
A traveler who claims pet transportation (andor other receipted expenses) as a miscellaneous expense cannot also be paid the lump-sum amount for miscellaneous expenses of transfer The two claim methods are mutually exclusive Employees who find that their qualifying miscellaneous expenses like pet transportation exceed their miscellaneous lump-sum amount will benefit from itemizing otherwise the lump sum is preferable
Please note that only pet shipment costs from foreign post to foreign post from foreign post to US duty station or from US duty station to foreign post are allowed Reimbursement for pet transportation costs is not authorized in connection with travel to and from a home leave address or as part of RampR nor is it authorized for training periods On a post-to-post transfer where the employee takes home leave training or RampR before proceeding to the new post expenses related to shipping the pet to a home leave training or RampR address may be calculated on a cost construct basis based on the cost of shipping the pet directly from post to post
Without receipts reimbursement for all miscellaneous expenses is paid at a flat rate of the lesser of $650 or one weeks gross base salary for single employees and the lesser of $1300 or two weeks gross base salary for employees with families Single employees who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of one weeks gross base salary or the one-week gross base salary of a GS 1310 Employees with families who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of two-week salary of a GS 1310 Please visit the Office of Allowances Internet site for additional information
Tax Deductions for Moving Expenses
Costs beyond the limits prescribed in the DSSR are considered personal expenses In some cases these costs may be claimed as moving expenses for income tax purposes Check with a tax advisor or with the IRS for more information on the tax treatment of these expenses Forms publications and other information are available from the IRS Internet web site wwwirsgov Of particular interest is IRS Publication 521 Moving Expenses In addition to assist employees living abroad the IRS has information on their website ldquoUS Citizens and Resident Aliens Abroadrdquo
RESOURCES AND REFERENCES
Click an office or organization below for contact information and to learn more
The Transition Center at FSI Transition Centerrsquos Overseas Briefing Center Transition Centerrsquos Training Division Related Transition Center Courses
Traveling with Pets (MQ855)
117
Foreign Service Institute Transition Center
Be sure that the vetrsquos name is legible and include a contact person with a daytime telephone number Pets examined by veterinarians in other US areas should have the papers certified by the USDA-APHIS Veterinary Office in that state The office closest to the Washington DC area is
US Department of Agriculture Tel (804) 343-2560 Alternatively try 301-851-3300 and press 2 Animal amp Plant Health Inspection Service
(USDA-APHIS) Veterinary Services Fax (804) 343-2599Federal Building
Website USDA-APHIS Veterinary Services for 400 N 8th St 7th Floor exporting a pet Richmond VA 23219-5824
Authentication of Certificate
A few countries may also require an authentication of certificate If your country of assignment requires one go first to the following office
US Department of State Office of Authentication
Physical Address Mailing Address
Office of Authentication Office of Authentication US Department of State600 19th Street NW US Department of State
CAPPTSTOAUTWashington DC 20006 44132 Mercure CIR PO Box 1206 Sterling VA 20166-1206
Full details on this service fees and directions on how to submit Form DS-4194 are on the Office of Authenticationrsquos website or contact through the following Tel (202) 485-8000 Fax (202) 663-3636 TDD (202) 663-3468
Timetable for Obtaining Examination and Certifications
The timetable for obtaining examination statements and certifications can be very tight Plan ahead carefully to be sure all paperwork is complete before travel For more information visit review suggestions made in the handout ldquoShipping of Pets Checklistrdquo Access the handout on OBCrsquos OpenNet site email OBC at FSIOBCInfoCenterstategov or visit the OBC for a copy of the handout
RECOMMENDATIONS ON SHIPPING AN ANIMAL
bull Let your pet become accustomed to the crate before shipment by having practice sessions that increase in time of confinement
bull Include a familiar toy or something with your scent on it
115
Foreign Service Institute Transition Center
bull Put identification tags that include an emergency phone number around your petrsquos neck using a plastic breakaway collar
bull Feed your pet(s) a light meal about six hours before shipping No water within two hours unless the weather is very hot Check with your veterinarian for requirements for your pet Do NOT tranquilize the animal
bull Special information placed on the crate should include flight route shipping destination when last fed and watered and the petrsquos description with a photo of the pet and a telephone contact number You might want to list this information in other languages depending on the countries transited Review OBCrsquos handout on labeling your petrsquos travel carrier
bull Check with the agent who meets the flight about your petrsquos progress when you are changing planes Have your airway bill number readily available when doing this
bull Allow plenty of time between connecting flights to be sure your animal is transferred to your flight if traveling with you
bull If there is a delay the airline will kennel the pets when kennels are available State on your airway bill that your pet is to be taken to the animal port if there is a delay or stopover if you desire this service There are daily and half-day rates for the service These rates usually vary depending on the type and size of the animal
bull Arrange to have your pet picked up immediately on arrival Airline facilities for pets may be limited or nonexistent
bull Carry a photograph of your pet for emergency identification purposes
ALLOWANCES AND EXPENSES
Remember to save your shipment receipts as a ldquomoving expenserdquo for the IRS or for partial reimbursement in conjunction with the Miscellaneous Portion of the Foreign Transfer Allowance (See chapters 25 Income Taxes and 26 Allowances and Benefits)
The miscellaneous expense portion of the Foreign Transfer Allowance and the Home Service Transfer Allowance (DSSR sections 241 242 251 and 252) provides for reimbursement of certain extraordinary costs related to moving to and from foreign posts Such costs may include some expenses for shipping a pet In keeping with current Department policy only the transportation portion of any charges for shipping a pet from airport to airport is considered allowable when itemizing miscellaneous expenses No other expenses related to moving the pet to a new location (eg veterinary costs kennel costs quarantine costs transportation to and from the airport) are allowed
116
Foreign Service Institute Transition Center
A traveler who claims pet transportation (andor other receipted expenses) as a miscellaneous expense cannot also be paid the lump-sum amount for miscellaneous expenses of transfer The two claim methods are mutually exclusive Employees who find that their qualifying miscellaneous expenses like pet transportation exceed their miscellaneous lump-sum amount will benefit from itemizing otherwise the lump sum is preferable
Please note that only pet shipment costs from foreign post to foreign post from foreign post to US duty station or from US duty station to foreign post are allowed Reimbursement for pet transportation costs is not authorized in connection with travel to and from a home leave address or as part of RampR nor is it authorized for training periods On a post-to-post transfer where the employee takes home leave training or RampR before proceeding to the new post expenses related to shipping the pet to a home leave training or RampR address may be calculated on a cost construct basis based on the cost of shipping the pet directly from post to post
Without receipts reimbursement for all miscellaneous expenses is paid at a flat rate of the lesser of $650 or one weeks gross base salary for single employees and the lesser of $1300 or two weeks gross base salary for employees with families Single employees who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of one weeks gross base salary or the one-week gross base salary of a GS 1310 Employees with families who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of two-week salary of a GS 1310 Please visit the Office of Allowances Internet site for additional information
Tax Deductions for Moving Expenses
Costs beyond the limits prescribed in the DSSR are considered personal expenses In some cases these costs may be claimed as moving expenses for income tax purposes Check with a tax advisor or with the IRS for more information on the tax treatment of these expenses Forms publications and other information are available from the IRS Internet web site wwwirsgov Of particular interest is IRS Publication 521 Moving Expenses In addition to assist employees living abroad the IRS has information on their website ldquoUS Citizens and Resident Aliens Abroadrdquo
RESOURCES AND REFERENCES
Click an office or organization below for contact information and to learn more
The Transition Center at FSI Transition Centerrsquos Overseas Briefing Center Transition Centerrsquos Training Division Related Transition Center Courses
Traveling with Pets (MQ855)
117
Foreign Service Institute Transition Center
bull Put identification tags that include an emergency phone number around your petrsquos neck using a plastic breakaway collar
bull Feed your pet(s) a light meal about six hours before shipping No water within two hours unless the weather is very hot Check with your veterinarian for requirements for your pet Do NOT tranquilize the animal
bull Special information placed on the crate should include flight route shipping destination when last fed and watered and the petrsquos description with a photo of the pet and a telephone contact number You might want to list this information in other languages depending on the countries transited Review OBCrsquos handout on labeling your petrsquos travel carrier
bull Check with the agent who meets the flight about your petrsquos progress when you are changing planes Have your airway bill number readily available when doing this
bull Allow plenty of time between connecting flights to be sure your animal is transferred to your flight if traveling with you
bull If there is a delay the airline will kennel the pets when kennels are available State on your airway bill that your pet is to be taken to the animal port if there is a delay or stopover if you desire this service There are daily and half-day rates for the service These rates usually vary depending on the type and size of the animal
bull Arrange to have your pet picked up immediately on arrival Airline facilities for pets may be limited or nonexistent
bull Carry a photograph of your pet for emergency identification purposes
ALLOWANCES AND EXPENSES
Remember to save your shipment receipts as a ldquomoving expenserdquo for the IRS or for partial reimbursement in conjunction with the Miscellaneous Portion of the Foreign Transfer Allowance (See chapters 25 Income Taxes and 26 Allowances and Benefits)
The miscellaneous expense portion of the Foreign Transfer Allowance and the Home Service Transfer Allowance (DSSR sections 241 242 251 and 252) provides for reimbursement of certain extraordinary costs related to moving to and from foreign posts Such costs may include some expenses for shipping a pet In keeping with current Department policy only the transportation portion of any charges for shipping a pet from airport to airport is considered allowable when itemizing miscellaneous expenses No other expenses related to moving the pet to a new location (eg veterinary costs kennel costs quarantine costs transportation to and from the airport) are allowed
116
Foreign Service Institute Transition Center
A traveler who claims pet transportation (andor other receipted expenses) as a miscellaneous expense cannot also be paid the lump-sum amount for miscellaneous expenses of transfer The two claim methods are mutually exclusive Employees who find that their qualifying miscellaneous expenses like pet transportation exceed their miscellaneous lump-sum amount will benefit from itemizing otherwise the lump sum is preferable
Please note that only pet shipment costs from foreign post to foreign post from foreign post to US duty station or from US duty station to foreign post are allowed Reimbursement for pet transportation costs is not authorized in connection with travel to and from a home leave address or as part of RampR nor is it authorized for training periods On a post-to-post transfer where the employee takes home leave training or RampR before proceeding to the new post expenses related to shipping the pet to a home leave training or RampR address may be calculated on a cost construct basis based on the cost of shipping the pet directly from post to post
Without receipts reimbursement for all miscellaneous expenses is paid at a flat rate of the lesser of $650 or one weeks gross base salary for single employees and the lesser of $1300 or two weeks gross base salary for employees with families Single employees who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of one weeks gross base salary or the one-week gross base salary of a GS 1310 Employees with families who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of two-week salary of a GS 1310 Please visit the Office of Allowances Internet site for additional information
Tax Deductions for Moving Expenses
Costs beyond the limits prescribed in the DSSR are considered personal expenses In some cases these costs may be claimed as moving expenses for income tax purposes Check with a tax advisor or with the IRS for more information on the tax treatment of these expenses Forms publications and other information are available from the IRS Internet web site wwwirsgov Of particular interest is IRS Publication 521 Moving Expenses In addition to assist employees living abroad the IRS has information on their website ldquoUS Citizens and Resident Aliens Abroadrdquo
RESOURCES AND REFERENCES
Click an office or organization below for contact information and to learn more
The Transition Center at FSI Transition Centerrsquos Overseas Briefing Center Transition Centerrsquos Training Division Related Transition Center Courses
Traveling with Pets (MQ855)
117
Foreign Service Institute Transition Center
A traveler who claims pet transportation (andor other receipted expenses) as a miscellaneous expense cannot also be paid the lump-sum amount for miscellaneous expenses of transfer The two claim methods are mutually exclusive Employees who find that their qualifying miscellaneous expenses like pet transportation exceed their miscellaneous lump-sum amount will benefit from itemizing otherwise the lump sum is preferable
Please note that only pet shipment costs from foreign post to foreign post from foreign post to US duty station or from US duty station to foreign post are allowed Reimbursement for pet transportation costs is not authorized in connection with travel to and from a home leave address or as part of RampR nor is it authorized for training periods On a post-to-post transfer where the employee takes home leave training or RampR before proceeding to the new post expenses related to shipping the pet to a home leave training or RampR address may be calculated on a cost construct basis based on the cost of shipping the pet directly from post to post
Without receipts reimbursement for all miscellaneous expenses is paid at a flat rate of the lesser of $650 or one weeks gross base salary for single employees and the lesser of $1300 or two weeks gross base salary for employees with families Single employees who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of one weeks gross base salary or the one-week gross base salary of a GS 1310 Employees with families who present itemized receipts for their miscellaneous expenses may be reimbursed for actual allowable expenditures up to the lesser of two-week salary of a GS 1310 Please visit the Office of Allowances Internet site for additional information
Tax Deductions for Moving Expenses
Costs beyond the limits prescribed in the DSSR are considered personal expenses In some cases these costs may be claimed as moving expenses for income tax purposes Check with a tax advisor or with the IRS for more information on the tax treatment of these expenses Forms publications and other information are available from the IRS Internet web site wwwirsgov Of particular interest is IRS Publication 521 Moving Expenses In addition to assist employees living abroad the IRS has information on their website ldquoUS Citizens and Resident Aliens Abroadrdquo
RESOURCES AND REFERENCES
Click an office or organization below for contact information and to learn more
The Transition Center at FSI Transition Centerrsquos Overseas Briefing Center Transition Centerrsquos Training Division Related Transition Center Courses
Traveling with Pets (MQ855)
117