secretary’s report: not available treasurer’s report€¦ · wayne suggested that the board and...

Leominster Lassie League

September 6, 2017

Monthly Meeting Leominster Public Library

______________________________________________

Meeting called to order at 7:17 Secretary’s Report: Not Available Treasurer’s Report

-concession stand- 910.52

-league general-12590.76

-money market-18601.69

------------------------------------------ Total: 32,102.97

Fall: 16,000 when all teams have paid

Umpire: 7500

Outstanding teams: 11 teams

Due Date: Sunday, September 10th

Concession stand net: 16,000 approximately

Future expenses: backsplash to the new sink, Past season expenses: replacing hot water tank

Closing down sprinklers: ? freezers

Old Business

1. Bleachers: 1b,2,3. 3 sets $4000 a piece including install and complete package to replace wooden bleachers that are rotting. The new bleachers will be added to the existing bleachers. Bleachers need a surround around the bleachers to meet code. New bleachers will be up to code.

2. Picnic tables will be repaired, painted and replaced.

Board Members

1. All in attendance sworn in as board members in order to gain voter rights. 2. New board members attached as of 9/6/17

Voting

1. on bleachers 23 yes

2. Picnic Tables

22 Yes Fall Ball -32 teams compared to 23 teams in spring

-increase from previous years

-18 and 12 U teams will need to play on Saturdays

- future plan on having games on both weekend days

-shorter season for lighting purposes

Rules for 10U in question -overthrows to pitcher: not allowed to advance

-dropped 3rd strike rule: runner cannot advance to home because it is not a fielded ball

12U: change rule 12U is 7 runs/10U is 5 runs

Election Night

Board of Director Positions

Secretary : Dawn Grebinar Player’s Agent: Rob Beland

Treasurer: Dave Dube

Vice President: Tara Witzgall President: Nicole Wheeler

Meeting: Adjourned at 8pm

Present at meeting:

Nichole Wheeler

Julie Bergstrand

Lisa Porter

Scott Wheeler

Robert Spinelli

Dave Dube

Rebecca Block

Blaine Backus

John Porter

Tracy Figuerido

Dan Sweeney

Rob Beland

Todd Smith

Rebecca Warry

Tara Witzgall

Jim UNderdown

Joan UNderdown

Michelle Citton

Karen Doherty

Mel Cormier

Deb Tumenas

Catherine Brow

Rebecca Curley

Mike Ciccolini

Chris Kitchen

Ashley Mendoulusky

Lauren Hatfield

Deb Wheeler

Don Hofer

Dawn Grebinar

Leominster Lassie LeaguOctober 4, 2017Meeting Time: 7:05

Attendance: 11 including board members. See attendance sheet for individual names and email addresses.

*Minutes from September 6, 2017 distributed by Dawn, read and accepted by Julie and Scott.

*Question to Wayne about rules. Wayne suggested that the board and Wayne sit down and discuss rules.

*Treasurer’s Report approximately $20,000. Checks need to clear before accurate totals.

*One individual still has not paid. Family of 3 girls requested discount and granted.

*One individual from spring has not paid.

*T-shirts all paid.

OLD BUSINESS

*Bleachers: Aaron Brown came on Sunday to discuss the bleachers.

*Problem: the bleacher cannot fit on field 3 by the boulder.

*Field 2, feasible, just cut branches.

*Field 1b will be located behind backstop.

*Company will do prep and set up.

*Students from CTE came to repair current bleachers. No labor just paid for supplies.

*Retro-fit the bleachers for the plastic safety feature. Ask the welding students.

*Final order: 2 bleachers instead of 3

*3 new picnic tables by the concession stands. $3600.

* Proposal: buy 3 more bleachers with the money saving from the savings of the bleachers. Ultimately, the wish is to have each field have one picnic tables.

*Order now but do not deliver until spring.

*Aaron is willing to give deals with the more we buy.

*Need to chain or lock the picnic benches so they are secure and not “walk off.”

* Final decision: 6 bleachers to be ordered. Blue. Same amount of money that was voted on in September but instead of purchasing 3 bleachers we will order 2 bleachers, and 6 picnic tables.

FALL BALL

*Teams not evenly matched especially in 18U and 12U.

*Issue with girls signing up for a higher level before they are ready.

*Options: A or B level or only team pre-built.

*Will discuss before fall ball next year.

*Option for now: Cap the runs per inning at 5 upon the agreement before the game, upon the agreement of the 2 coaches.

*Teams right now are borrowing pitchers from other teams.

NEW BUSINESS

*Equipment Manager: Scott Wheeler voted in.

*Collect bags from fall ball coaches

*Sponsorship Coordinator position is still open.

*Send email out seeking the position.

*Plaques are ordered and will be delivered to the 2017 sponsors. Plaques were ordered through Molly Baxter.

*USA (ASA) softball Umpires: Fee $45, $35 for team registration if insurance provided.

*Motion to accept USA umpires accepted for the youth and women.

*Concession stand: backsplash bought and will be put up soon.

*Tournament: Wayne asked that we host a state tournament.

*Our role: run the tournament. Field prep and concession stand. Fees paid by the state. Schedule and registration run by the state.

*Wayne will be the on-site coordinator.

*Down Fall: cannot limit the number of teams so more fields may be used.

*Possibility of Wayne renting out the fields and concession stands.

*Next month we will talk about rental fees for the state tournament.

*Skirt in the Dirt tournaments dates discussed next meeting and possibility of adding a u10 tournament.

*Wayne will send forms to Nichole so by next month we can make decisions.

*Concession stand update: new shelves in the vault for extra stock. Cost of supplies only.

*Used oil containers were picked up by a company. The rest of the oil will be picked up by another man to use for his car?

*Air Fryer for Fries. Positive reaction to the chicken fingers over the past weekend.

*Tara is looking for one for the French fries.

*Pop Warner uses a machine for fries and chicken fingers and is able to use them inside the concession stand. Still uses oil but has compression so able to cook French fries and chicken fingers inside the stand per code.

*Fall Clean-up Day: October 29th is the last day. Nichole is working on getting the inmates to come and work on the field. Payment is food. Then the parents and girls can finish the rest of the clean-up. Then we will close the concession stand and end of the year field maintenance.

*Spring season: possibility of joining Wachusett league to add more teams or adding levels to add more competition in the spring. Pitching is the main issue in the divisions so how do we develop the pitching. Wachusett has 10 teams and is USA softball, unlike the Fitchburg league because they are Babe Ruth. Just the minors??

*Schedule needs to be out by April so a decision needs to be made. Wayne will try to work out an agreement with the league.

*Spring season reformatted so only practice during the week and then the games will be on Sunday.

*Possibility of a high school girl mentor program. Possibility of a standard based objectives for coaches and to tell what skill should be developed in what level.

Meeting Adjoined at

Next meeting: November 1, 2017

Present for October

Nichole Wheeler Dawn Grebinar Rob Beland Lisa Porter Wayne Coe Blaine Alvarez Chuck Sargeant Shawn McNamanra Sean Hauver Julie Bergstarnd Scott Wheeler


Board Meeting

November 1, 2017

Meeting called to order

Secretary’s report

Treasurer’s report

Old Business

1. Bleachers / picnic tables 2. Fall ball (table until June)

New Business

1. Registration fees for spring A. early bird discount B. multiple children discount 2. Holden to join with 14U team 3. Coaches for spring teams 4. Open registration / sandwich boards out in town 5. Plan tentative spring schedule 6. Tournament dates spring A. 12U & 14U B. 10U state 7. Inmates scheduled Nov 9&10 8. Contractors A. Stop contracts for winter – dumpster, porta-potties B. Mitchel to winterize

C. Contact city for water shut off D. Fiscal totals / Bids

Leominster Lassie League Meeting Minutes November 1st

Attendance: Jason Wilson, Julie Bergstrand, Lisa Porter, Becky Baker-Warry, Glenn Quirk, Wayne Coe, Tara Witzgall, Nichole Wheeler, Rob Beland, Dawn Grebinar

Treasure’s Report: Total: 18, 240. 84

Still to be paid: bleachers

tables

umpires

fall clean up, contracts, and porta-potties

Old Business: Bleachers and tables will be delivered in the spring. Final cost will be determined with discount for buying in multiples.

Fall Ball: Will revisit changes to fall ball in the spring.

Fall Clean Up Inmates scheduled Nov. 9th and 10th

Lassie League Founders Victoria Thibedeau: passed away. Donation made to St. Jude in memory of her. Future plaque and dedication to

her on Opening Day. Invite family. Spring Registration

Early Bird registration discount will be available until January. Calendar raffle continued. Family discount. Try out dates and locations discussed and need to be finalized. (Feb. 24, March 3) Age and divisions still need to be discussed. Opening Day date (April 28th or 1st week of May) Molly Baxter will need to be notified and hire for pictures asap. Coaches’ meeting next month to discuss. Equipment needed for tryouts.

Holden Team Possible Interleague Play in the U14 division.


Board Meeting

December 12, 2017


Secretary’s report

Treasurer’s report

Old Business

New Business

1. Registrations are open

A. Signs out

B. Flyers for schools

C. Champion / LATV

D. Electronic board

2. Spring teams

A. Coaches

B. Keep / redraft

3. Tournaments

A. 12U – 6

B. 14U - 4

4. Bid

5. Sponsorship forms / plaques

6. Concession update

7. Fryer

8. other

January 9, 2018 Minutes Present – Nichole Wheeler, Shawn McNamara, Blaine Alvarez, Scott Wheeler, Tara Witzgall, Julie Bergstarnd, Rob Beland

*Attendance taken *Minutes presented and accepted *Treasurer Report of $16,000 presented and accepted Old Business *Fryer: picked up. Will need to convert electrical. Reach out to high school first to do job before reaching out to electrician. Registration Update: *Early Bird ended. Regular registration opened until March 13th. Tournament Update *U12-full U14- States-6 teams Coaches Needed *for each division *coaches meeting January 23 at Slate, need to print out cori forms Draft *agreed not to redraft teams but add on to present teams with a draft Calendars *5 raffles per family *Need to order and send out to families ? Bids *advertisements seeking bids for maintenance Sponsors *plaques delivered *forms sent out to local businesses Equipment Swap *during try outs

Meeting Ajurned at 8:30 Coaches’ Meeting January 23 Monthly Meeting: Feb 6 Draft: March 13

Leominster Lassie League Board Meeting

February 6, 2018

Secretary Report Treasurer Report

Present : Nichple Wheeler, Tara Witzgal, Joe Repole, Doug Hofer, Scott Wheeler, Charles Rooney, Deb Matheson, Lisa Porter Old Business

1. Tournament update – 14 U has 12 teams & 12U is full at 12 teams with 1 on the wait list New Business 1. Need coaches for spring teams – will send email again about coaches for teams 2. Try Outs – Scheduled for Feb 24th 8-1 and March 3rd 4-8. We need coaches to help out with the ratings and drills 3. Equipment swap – will advertise an equipment swap for the same dates as the try outs. 4. Fundraisers- Friday may 18th at the Knights of Columbus we are going to have a comedy night fundraiser. Nichole reserved the Knights of Columbus for $150 and got a group of comedians for $500. We will hold a presale for $15 and at the door $20. We can try to get other donations for a raffle table and do a 50/50 drawing as well. 5. Bids – Received bids from: Lakeview Landscape for 27, 231 for the fields and the irrigation Green Team Landscaping who separated all of the duties – spring clean up 1600, fall clean up1900, weed control 450, empty trash 40/each time, dragging fields 80/each time, mowing 400/cut, fertilizer program 2,680 for season Beacon Landscaping 500 for spring clean up, fall 650, weedwack foul lines 50/week, mow 400/week empty trash 90/week, and they do not do irrigation We compared it to last year 2017-2018 season where we paid out Beacon $20,712 for field maintenance , Jacob Gasbarro $1,335 to empty trash, Mitchell irrigation 3,979.25 for a total of 26,026.25 for all of the field maintenance. The different bids were discussed and we agreed to change the estimated services of Lakeview’s bid not to include the spring or fall clean up or the trash services which would drop the bid to $24,156 and then also cut back on the field dragging during the summer which would lessen it even more. This would be less than total payout last year and it was agreed to do trash ourselves or pay a teenager $10/hour to do trash 1-2 times each week. This would have 1 contractor for all of the services for the complex. Everyone voted to accept Lakeview with those changes. 6. Spring clean up – Nichole will contact the inmates to help with clean up and set up for the complex 7. Other -Picnic tables need to be stained -Can we ask the city about lights at least from the street coming up into the complex. Nichole will contact the city counselor in the area.


March Board Meeting

March 5, 2018


Old Business

1. Tournament update 2. Comedy Night – May 18th 7:00-12 @ Knights of Columbus

New Business

1. Raffles (5 tickets to each family) 2. LHS meeting (scoreboard transmitter, usage, coach’s clinic, 14contributions) 3. Clean-up Day March 17th 4. Draft night March 12th Minors @ 6 & Majors @ 7 5. Meeting with Lakeview 6. Gravel for fields 7. USA requests for field usage 8. Concession stand updates 9. Serve safe course

March 5th Meeting Notes Present – Nichole Wheeler, Joe Repole, Dave Dube, Jason Wilson, Mario Meza, Scott Wheeler, Rob Beland, Don Hofer,

Shawn McNamara, Tara Witzgall, Mike McNamara, Lisa Porter

· Tournament updates: 12U and 14U are both full/10U currently at 7 teams *T-shirts will be sold at $6 on site. U10 will also sell. Communicate with Wayne about State logo · Comedy Night May 18th....doors open at 7. Dj Pete Leblanc agreed to play until midnight. Knights of Columbus. $25 per couple. · Raffle: needs to be ordered. Coaches will hand out to players. · LHS : will begin 2nd week of April. Will order their own transmitter for use of the scoreboard. Will be making a donation (500$) to help with the landscaping costs. · March 17th: clean up day. Lauren will get players to help. · Draft rules: discussion about pitchers and levels. If known pitcher is drafted as a regular pitcher, she cannot pitch. · ASA: asked to use our fields for their tournaments. Payment discussed: dumpster fee, porta potty fee etc. · Draft night changed to April 2 · Women’s Tournament: August 11th · Concession Stand Update: Tess’ husband is helping with electrical · Opening Day…Pie Eating Contests? Letter invite to Mayor etc. · Scoreboard: re up sponsorship


Board Meeting

May 2, 2018


Old Business

1. Tournament update 2. Comedy Night – May 18th 7:00-12 @ Knights of Columbus

New Business

1. Raffles (5 tickets to each family) 2. Call up list 3. Grace Celi scholarship 4. Forfeiting games – new rule 5. Game Saver usage 6. Volunteers in concession 7. Fields overall – rubbish, raking, bases 8. Other

LEOMINSTER LASSIE LEAGUE

May 2nd Meeting Minutes Present – Mario Meza, Nichole Wheeler, Meg Abrams, Tara Witzgall, Joe Repole, Tess Davis, Rob Beland, Mike Mattheson, Debbie Mattheson, Dawn Grebinar, Scott Wheeler

Comedy Night: May 18th at 7pm/Silent Auction

Tournaments: 10u: 7 teams 12u: Full 14u: Full -Volunteers needed to work concessions/field prep - T-shirts: same as last year

Raffle Tickets: return to concession stand

Call up list need to be finalized and used

Grace Celli Scholarship: applicants chosen

Forfeited games: no more than 3 girls can be called up/ 8 or more girls have to play. If the 2 coaches agree to

make game up, they can reschedule

Game Saver: do not use!!!

Volunteer List for concession stand

Concessions: no kids. Gloves used!

Dugouts: Empty the trash

Pitching lessons on Friday. Thanks Tess!

$10 per hour for trash emptying twice per week (M,F)

Board of Health: Inspection

Friday nights: make-up games


Board Meeting

June 6, 2018


Secretary’s report – Dawn

Treasurer’s report - Dave

Old Business

1. Comedy Night Fundraiser 2. Raffles Tickets

New Business

1. Women’s registration 2. Play off schedule 3. Trophies 4. Grace Celi Scholarship recipients 5. Graduating Players sweatshirts 6. Nominations for Ruth Peirmarini Award 7. June 22nd (Movie night & awards) 8. Keys & Equipment to be turned in 9. Amendment to rules – Major division 10. Tournaments

12U – June 22, 23, 24

10U – July 8,9,10

14U – July 20,21,22

11. Women’s tournament August fundraiser – August 11th 12. Corn Hole tournament August fundraiser - TBD 13. By-laws 14. Other

Adjourn

Article X Managers and Coaches

Section 4 – The President shall not head coach a team in the league however can be an assistant coach. If the President

is also an assistant coach they will not manage the draft for the division that he / she is coaching in. The President will

also abstain from voting on matters in this division.

(add) Section 5 – The division player agent shall not manage or coach a team in the division that he / she is a division

player agent for, with the exception of the Women’s Division. If player agent is also a coach then there will be a second

player agent elected for the division of conflict.

(add) Article XV - Awards and Scholarships

Section 1: Ruth Piermarini Award:

This award is given to one graduating Leominster Lassie League player who has played in the league for at least 5 years.

This player has demonstrated positive sportsmanship and would be considered a role model to younger players. This

player shows effort on the field, is an encouraging team player and has a good overall personality. This person does well

academically and gives back to her community through volunteering and being involved in other activities. The recipient

for this award should be a well-rounded individual with a positive attitude who represents Lassie League in a positive

manner and who will go on to make positive contributions in the community.

Section 1A: Nominations of the award: Each Major division team will nominate 1 graduating player from their team who

they feel meets the qualifications for this award. (Teams that do not have any graduating players will not nominate a

player but will still vote for the award winner) Coaches will submit a short narrative stating why this player was

nominated during the June board meeting. All registered Major division coaches, present at the meeting, will then vote for

the graduating player that they feel is the best nominee for the award. The winner of the award will receive a plaque

during the awards ceremony.

Section 2: Grace Celi Scholarship

The Grace Celli Scholarship was set up by the Leominster Lassie League to assist players from the league with the

financial burden of higher education. The league will award up to ten (but not limited to) scholarships of $200.00 to each

graduating senior that meet the scholarship criteria:

1. Must have played a minimum of five years in the Leominster Lassie Youth League. 2. Must have played in the Leominster Lassie Youth League during your last year of league eligibility (senior year

of high school). 3. Complete and submit the application to Leominster Lassie League prior to the deadline. 4. Submit proof of payment for first semester’s tuition to the Leominster Lassie League treasurer before December

31st during the year of application in order to receive the scholarship award.


Board Meeting

July 11, 2018




Old Business

1. Tournaments 2. Raffles Tickets 3. Movie night

New Business

1. 14U – July 21 & 22 2. Women’s tournament August fundraiser – August 11th 3. Corn Hole tournament August 25th fundraiser 4. By-laws re-read 5. Fall ball 6. Other

Adjourn

Leominster Lassie League 7/11/18 Monthly Meeting

____________________________________________________________________________

Present – Nichole Wheeler, Scott Wheeler, Tara Witzgall, Julie Bergstarnd, Rob Beland, Jason Wilson, Debbie

Matheson, Mike Matheson, Tom Belcastro, Dave Dube, Glenn Quirk, Lora Grimley, Kevin Grimley, Mario

Meza

*$8,070 Calendar raffle *$4,600 to league *$3,600 concession stand *$700 Comedy Night *Showdown Women’s Tournament-online registration $200 award to winning team *Cornhole Tournament: August 25th on Field 1B *Bylaw changes presented and accepted: -Ruth P. Award added to scholarship awards section -Grace Celli scholarship added -possible third founder scholarship added to volunteer of the year -president may be assistant coach -player agent cannot have conflict of interest

*Fall ball: increase registration to 750? -ASA rules in fall -no individual registration -mercy rules in effect -All Star team representing Lassie-who will coach? -Trophies presented -10,12,14,18 divisions with max of teams in each division


Board Meeting

August 8, 2018




Old Business

1. 14U Tournament 2. Women’s tournament August fundraiser – August 11th 3. Corn Hole tournament August 25th fundraiser

New Business

1. Fall ball registration 2. Fall ball divisions / schedule 3. Concession stand / volunteers 4. Field 3 maintenance / repair 5. Tractor 6. Bases

Adjourn

Leominster Lassie League Board Meeting minutes August 8, 2018

Present for the meeting : Nichole Wheeler, Dave Dube, Andrew Hross, Julie Bergstrand, Deb Mattheson, Scott Wheeler,

Tara Witzgall, Shawn McNamara, John Reilly, Jamie McNamara, Blaire Brissette, Ron Bessinger

Meeting called to order at 7:15

Secretary’s report – (not available)

Treasurer’s report – Dave reported that there was about $13, 000 combined I the accounts.

– went well but we were under staffed and it was stressful. Mike had to do fields by himself at times

and did not get to rake / drag all fields between each game. Need to make sure we have more volunteers committed to

run a good tournament.

concession stand.

day alcohol license. The concession will be open. Rich Lunetta and Mario Meza are running it.

collect the individual player fees. We are not doing individual sign ups this year. Teams are 12 players for $750 which

includes a shirt. Teams can opt out of shirts.

- 14U games will play on Saturday and all other divisions will play on Sundays. Game times

9,11,1,3

– will look for someone consistent to be concession manager for the fall for the 8

Sundays all day. Agreed to pay this person $599 which is what Debbie received in the spring. Will supplement this

person with officers and volunteers. Discussed a reasonable amount to pay teenagers when need other coverage.

Amount per game agreed upon was $20.

.

We need to fix this before can open fall ball on the field. Mike has ideas to fix but we do not have a tractor to spread

needed materials. Discussed renting tractor, finding one to buy, and seeing if someone had one to borrow. Rick

Marchand was mentioned to contact about a donation. Boylston coaches talked about Bradshaw Trucking who helped

them fix their fields last year and they dug in drainage that helped to keep the fields dry. Ron Bidinger then stated that

he would make a $4,000 donation to purchase materials to bring up the infield and whatever else would be needed to

make the fields playable for fall ball.

the dugout on field 3.

the concession stand.

Adjourn

secretary’s report: not available treasurer’s report€¦ · wayne suggested that the board and...

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