second history 14 02-2011 minutes writing
DESCRIPTION
Minutes Writing for History Students of VOC COLLEGE ThoothukudiTRANSCRIPT
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14-02-2011II BA HistoryMinutes Writing Continued
Good Afternoon All
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Minutes Writing
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MINUTES WRITING
It is the record of what happens in a meeting in words
It helps in resolving issuesIt helps as a guide for the progress of a
firmIt is an authentic recordThe word minutes is used in plural form
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Minutes consists of:
Time Date Place of meeting List of Attendance Agenda Name of the person writing minutes Decisions taken Future action plan Time Limit
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FORMAT OF MINUTES
1. Heading
2. Name, Date, Place
3. Members Present
4. Members Absent
5. Agenda
6. Decision Taken
7. Agenda for next meeting
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1.Heading
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2. Name Place and Date
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3. Members Present1.2.3.4.5.6.7.8.9.10.
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4. Members Absent1.2.3.
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5. Agenda1.2.3.4.
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6. Decision Taken1.2.3.4.
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7. Agenda for next Meeting1.2.3.
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1.Heading
2. Name Place and Date
3. Members Present1.2.3.
4.Absent.5. Agenda
1.2.3.
6. Decision Taken1.2.
7. Agenda for next Meeting1.2.
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Lake Resorts4 pm 17th August 2010Members Present1. Akash Kumar2. Sunil Verma3. Joseph Thomas4. Abdul Hameed5. M. Alfred Jebaraj6. Christina Lara7. Daphne8. MalaAbsent: L. Srinivasan and Anuja, K.
Agenda1. Managing revenue loss2. Salary Demand3. New Business
Decision Taken1. Cutting unnecessary expenses2. Reducing the allowances3. Increase in salary after 3 months4. Starting New business next year
Agenda for Next Meeting1. Review of financial status2. Expansion of Business
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Minutes Writing GuidelinesFor Business Meetings
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Heading and agenda
The top of the page should carry the document title Minutes of the Meeting of the Board of Directors
Under the title indicate the date, time and location of the meeting
This information should be easy to read
The agenda is another useful bit of information that should be easily seen
It will give you a quick idea of what went on in the meeting
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Record the Attendees
Indicate who is and who is not attending the meeting
Some boards require indications of why members are absent
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Reports
Record the reports under different categories
Record who raised major issuesRecord who proposed or seconded any
motionAlso record who voted for and against
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Discussions
Record discussions of any ongoing projectRecord new proposals and
announcements
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Next meeting
Record the date of the next meeting Record the move to adjournMake note of the votes for and against
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Tips for Writing Minutes
Identify what the meeting is about. Use the agenda to format the minutes The note taker should not be a participant Keep your minutes brief and to the point Attach any documentation given out at the
meeting
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Effective Minutes
Should be preciseShould not be biasedShould be clearRecords should be maintained properlyRelevant documents should be attached
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More Exercises Later