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IMPORT CARGO REPORTING MANUAL (AIR) – V1.1 23/07/2008 8.1

8 SEA CARGO REPORTS

Australian Customs Service 5 Constitution Avenue Canberra ACT 2601

Telephone: 02 6275 6666 Facsimile: 02 6275 6999

© Commonwealth of Australia 2005

This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part may be reproduced by any process without prior written permission from the Australian Customs Service. Requests and enquiries concerning reproduction rights should be addressed to the Director, Corporate Communication, Australian Customs Service, 5 Constitution Avenue, Canberra, ACT, 2601.

SEA CARGO REPORTS

8.2 IMPORT CARGO REPORTING MANUAL (AIR) – V1.1 23/07/2008

TABLE OF CONTENTS Overview ..............................................................................................................3

What is a Sea Cargo Report (SCR)?................................................................3

How is a SCR communicated? .........................................................................3

When is a SCR used? ......................................................................................3

Links .................................................................................................................5

Consolidated Cargo Status and Screening.......................................................5

Unsolicited messages.......................................................................................6

Document status...............................................................................................6

Transhipment cargo..........................................................................................6

What is a SAC Indicator?..................................................................................7

Abbreviated Cargo Report - Low value goods..................................................7

Abbreviated Cargo Report – re-mail consignments..........................................7

Cascade reporting ............................................................................................8

Integrated Cargo Report (ICR) .........................................................................8

Legislation ............................................................................................................8

Offences ...........................................................................................................9

Further information ...........................................................................................9

Creating a Sea Cargo Report.............................................................................10

Searching for a Sea Cargo Report .....................................................................18

Amending a Sea Cargo Report ..........................................................................25

Amending a Sea Cargo Report Line ..................................................................32

Withdrawing a Sea Cargo Report.......................................................................32

Related topics .................................................................................................33

Further assistance ..........................................................................................33

ANNEX 1 – SAC THESAURUS..........................................34

SEA CARGO REPORTS


OVERVIEW WHAT IS A SEA CARGO REPORT (SCR)?

A sea cargo report (SCR) is a statement made to Customs by a cargo reporter, about cargo being carried on board a vessel arriving in Australia from a place outside Australia.

The SCR is one of the key documents in the import cargo reporting chain and contains critical information for Customs to perform risk assessment and to account for cargo.

In relation to a vessel making a particular journey the Customs Act 1901 defines a cargo reporter as:

• the operator or charterer of the vessel; or

• a freight forwarder or slot charterer responsible for goods carried on the vessel.

A cargo reporter may engage a third party (such as a bureau) to report their cargo, however the legal responsibility for making the report remains with the cargo reporter.

HOW IS A SCR COMMUNICATED?

A SCR must be communicated electronically.

SCRs must be lodged not less than 48 hours before the estimated time of arrival (ETA) of the vessel at its first Australian port. If the voyage from the last port is less than 48 hours, shorter timeframes are prescribed.

WHEN IS A SCR USED?

A sea cargo report (SCR) is required for all cargo the reporter has arranged to be carried to Australia. It lists all goods being imported into Australia as well as cargo being transhipped or transiting through Australia.

An SCR is not required for

• accompanied personal or household effects of a passenger or member of the crew

• ships’ stores

• cabotage (coastal cargo)

• shipping company owned empty containers

• export cargo

The SCR details information such as:

• vessel identifier

• voyage number

SEA CARGO REPORTS


• first Australian port (for transit cargo)

• original port of loading

• port of discharge

• final destination port

• consignor details

• consignee details

• cargo type (FCL, LCL, FCX, Break Bulk or Bulk)

• bill of lading number – ocean, house or parent

• goods description

The SCR also includes the following indicators:

• self-assessed clearance (SAC)

• freight forwarder (for cascade reporting)

• reportable documents1.

1 Legislative support for ‘reportable documents’ was repealed in 2005.

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LINKS

The relationship of the SCR to other reports in the sea cargo environment is illustrated below.

Sea Cargo Report

Sea Cargo Outturn Report

Vessel ID Voyage Number Discharge Port

Container Number Note: a PDR only links to one SCR.

Vessel ID Voyage Number

Container Number Ocean Bill of Lading House Bill of Lading

Cargo Type Note: Discharge port required for

non-containerised cargo


Port of arrival/discharge Note: If no reportable cargo is

carried, no link is required.


Port of arrival/discharge Note: If no reportable cargo is

carried, no link is required.

Note: This is not a ‘link’. The SCR is compared with the CLR to ensure that the same Container Number or Ocean Bill of Lading is not included on both

reports.

Cargo List Report

Progressive Discharge

Report

Actual Arrival Report

Impending Arrival Report

Diagram One – Links between Sea Cargo Reports and other ICS reports.

CONSOLIDATED CARGO STATUS AND SCREENING

The timely lodgement of a sea cargo report is crucial to the notification of consolidated cargo status. A sea cargo report must be linked to the impending arrival report for the vessel/voyage before a CLEAR status can be given. A consolidated cargo status of CLEAR is required before cargo may be delivered.

A 24-hour screening period for sea cargo reports commences when the cargo report is lodged. Amendments to a sea cargo report commence a two-hour re-screening period.

SEA CARGO REPORTS


UNSOLICITED MESSAGES

Cargo report status messages will be sent to relevant parties when:

• the impending arrival report for the vessel and voyage has been made;

• the screening period for the cargo report has expired

• the expected time of departure from the last overseas port (as reported in the impending arrival report) has passed.

These parties include:

• the cargo reporter

• a Customs Broker (if an Import Declaration has been lodged and the consignment has a ‘clear’ status)

• the release premise (if the consignment has a ‘clear status’).

DOCUMENT STATUS

After lodgement sea cargo reports are validated by the ICS. A report that fails validation will be rejected and will not be stored in the ICS. These reports must be corrected and re-lodged.

Cargo reports that pass validation are stored in the ICS and are assigned a document status. The status of an SCR can only be determined by checking the ICS. The possible statuses for an SCR are:

• CLEAR – the sea cargo report has been validated without error. This is the default status and is implied by the acceptance and storage of the report.

• WITHDRAWN – the SCR has been withdrawn. This is indicated by the ‘WITHDRAWN’ indicator displayed across the top of the Customs Interactive screen in red text.

TRANSHIPMENT CARGO

Transhipment is the discharge of cargo from an international ship at an Australian port to be loaded onto another ship or aircraft for carriage to an overseas destination.

Transhipment cargo may be identified on the cargo report as having an Australian port of discharge and an overseas final port of destination. The ICS will generate a Transhipment Number for this cargo when the sea cargo report has been validated and processed.

The transhipment number is an export Customs Authority Number (CAN) and must be quoted on the relevant CTO receival notices, submanifests or manifest. Once generated and assigned a transhipment number will remain unchanged, even if the cargo report is subsequently amended, withdrawn or cancelled.

SEA CARGO REPORTS


WHAT IS A SAC INDICATOR?

The Self Assessed Clearance (SAC) indicator is used to indicate that cargo on the sea cargo report meets the requirements for a cargo declaration SAC to be made.

In Customs Interactive the SAC Indicator is a checkbox on the Air Cargo Report Create screen.

The SAC Indicator may be used in cargo reports sent to Customs using EDI by including the relevant segment.

The requirements for a cargo declaration SAC are that:

• the value of the consignment is below the declaration threshold (currently AUD1000)

• the cargo does not contain alcoholic beverages or tobacco products

• the cargo does not contain any goods subject to import prohibitions or restrictions as described in a document supplied by Customs.

A separate short form SAC declaration, or full format SAC declaration must be lodged if the value of the consignment does not exceed the threshold but the goods do, or may, include alcoholic beverages, tobacco products, or prohibited / restricted items.

WHAT IS THE REPORTABLE DOCUMENTS INDICATOR?

• The reportable documents indicator is a check box on the Sea Cargo Report Create screen in Customs Interactive. Legislative support for ‘reportable documents’ was repealed in 2005 and this indicator has no current purpose.

ABBREVIATED CARGO REPORT - LOW VALUE GOODS

Authorised special reporters may lodge an abbreviated cargo report for specified low value cargo consigned from nominated mail order houses. These special reporters may report this cargo at Ocean Bill of Lading (OBL) level only.

An Abbreviated Cargo Report is made entering a special reporter number in the relevant field of the Sea Cargo Report. The ICS checks the client record of the responsible party and, where a special reporter authorisation for low value goods exists, accepts reporting of cargo at OBL level only.

ABBREVIATED CARGO REPORT – RE-MAIL CONSIGNMENTS

Authorised special reporters may lodge an abbreviated cargo report for specified re-mail consignments received from nominated places. These special reporters may report this cargo at OBL level only.

An abbreviated cargo report is made entering a special reporter number in the relevant field of the sea cargo report. The ICS checks the client record of the responsible party and, where a special reporter authorisation for re-mail consignments exists, accepts reporting of cargo at OBL level only.

SEA CARGO REPORTS


CASCADE REPORTING

Cascade reporting refers to the process by which cargo reporters notify Customs of other cargo reporters on whose behalf they have carried cargo, or to whom they have on-sold cargo space. Cascade reporting applies in both the air and sea cargo environments. The ICS facilitates this reporting by means of a ‘freight forwarder indicator’ on the relevant cargo reports.

The carrier is required, as the first cargo reporter, to report the full detail of cargo they are directly responsible for to Customs. They are also required to notify Customs of any cargo carried on behalf of another cargo reporter. The ‘freight forwarder indicator’ is used for this purpose. Cargo described on subsequent (lower level) reports will not receive a clear status until it has been fully reported. This requires full reporting of all details, including ultimate consignee.

Second, and subsequent, cargo reporters have a similar reporting obligation. They are required to report the full detail of the cargo they are responsible for to Customs. They are also required to notify Customs that lower levels of reporting are expected. The ‘freight forwarder indicator’ is used for this purpose.

Cargo reports may be lodged as soon as the reporter has the required information available. Early reporting by all parties will ensure that status is returned to all reporters at the earliest opportunity. Late or delayed reporting of high level reports will cause delays in the return of delivery and /or underbond status to reporters lower in the chain.

INTEGRATED CARGO REPORT (ICR)

The ICS allows cargo reporters to submit a sea cargo report simultaneously with an underbond movement request (UBMR). This facility is known as the integrated cargo report.

An ICR must be lodged electronically using electronic data interchange (EDI) messaging. There is no functionality in Customs Interactive for this document.

An ICR for sea cargo must be reported not less than 96 hours prior to the estimated time of arrival (ETA) at the first port in Australia.

Other timeframes for reporting an ICR may be specified in the Customs Regulations.

The ICR contains the same information as would otherwise be included in the sea cargo report and an initial UBMR.

The ICS processes the cargo report component of the ICR first. If the cargo report section fails validation, the entire ICR (including the UBMR) will be rejected without further processing.

LEGISLATION

Customs Act 1901

Section 64AB requires that all cargo reporters who have arranged for cargo to be carried on a vessel must communicate electronically, not later than the prescribed period, or such other period as is prescribed, prior to the vessel arrival at the first Australian port.

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Customs Regulations 1926

Customs Regulations 26B and 26C prescribe timings for subsection 64AB(8) of the Act.

OFFENCES

Section 64AB(9) - An offence against subsection 64AB(9) – Sea cargo report intentionally not communicated or not communicated within the prescribed time or incorrectly – this is a fault based offence with a maximum penalty of 120 penalty units.

Section 64AB (10) - An offence against subsection 64AB(10) – Sea cargo report not communicated or not communicated within the prescribed time or communicated incorrectly – this is an offence of strict liability, with a maximum penalty of 60 penalty units. The Infringement Notice Scheme (INS) applies to offences against section 64AB(10), with a penalty of twelve penalty units.

A penalty unit is defined by subsection 4AA(1) of the Crimes Act 1914.

FURTHER INFORMATION

Further information about the Customs Regulatory Philosophy can be found at http://www.customs.gov.au

Further information about the Customs Infringement Notice scheme can be found at http://www.customs.gov.au

SEA CARGO REPORTS


CREATING A SEA CARGO REPORT IN CI The Sea Cargo Report Create screen enables users with the appropriate access to lodge a sea cargo report (SCR). An SCR contains detailed information relating to goods being imported into Australia on an international vessel, including:

• the name of the vessel carrying the cargo

• where the cargo originated, was loaded, will discharge and is destined for

• the consignee, consignor and notify party details

• a detailed description of the cargo.

When an SCR is created, ICS will attempt to link the SCR to other reports (e.g., an actual arrival report) received by the ICS. The ICS does this by comparing link fields such as the Vessel ID and Voyage number.

Tip: before attempting to create a sea cargo report, ensure that you have all required information and codes. It is NOT possible to use the reference search function in Customs Interactive (eg, for a UNLocode) and lodge a sea cargo report simultaneously.

The following table lists the codes that may be required in lodging a sea cargo report and which fields to which they apply.

Field name Type of code/identifier Vessel ID Lloyds’ Number / Customs Ship

Register Discharge Port Code Destination Port Code First Australian Port Code Original Loading Port Code Bill of Lading Port Code Overseas Routing Port Code(s)

United Nations location code (UNLocode)

Responsible Party ID Principal Agent ID

Australian Business Number (ABN) or Customs Client Identifier (CCID)

Special Reporter No. Special Reporter Authorisation Number

Tip: a sea cargo report can contain a maximum of 999 lines. A maximum of six lines can be added to a sea cargo report before it must be submitted. To add further lines, refer to Amending a Sea Cargo Report.

To create a sea cargo report (SCR) in Customs Interactive:

Step 1. From the main menu, click on Imports, click on Sea Cargo Report and then click on Create.

SEA CARGO REPORTS


The Sea Cargo Report Create screen displays.

The Sea Cargo Report Create screen enables users to enter header section details. The line details are entered by using the Add Line button.

Step 2. In the Vessel ID field, enter the unique identifier of the arriving vessel. This may be either a Lloyds’ number (an internationally recognised register of unique numbers issued primarily to commercial vessels) or a Customs ship number (a unique alpha-numeric identifier assigned by Customs for vessels that do not have a Lloyds’ number).

Step 3. In the Voyage No field, enter the vessel operators voyage number for the current journey to Australia.

Step 4. In the Port Code Discharge field, enter the UNLocode for the Australian port where the cargo is to be discharged.

Step 5. In the Port Code Destination field, enter the UNLocode of the final destination port of the goods. This maybe the same as the discharge port code or another port/city in Australia.

Step 6. (Conditional) In the First Australian Port Code field, enter the UNLocode of the first Australian port of call for the vessel/voyage. The first Australian port code is mandatory if the cargo type is ‘in-transit’.

Step 7. In the Original Loading Port Code field, enter the UNLocode of the first seaport where the consignment was loaded onto a vessel.

Step 8. In the Bill Of Lading Origin Port Code field, enter the UNLocode of the port of origin of the bill of lading i.e., where the bill was first issued.

SEA CARGO REPORTS


Step 9. In the Ocean Bill Of Lading field, enter the ocean bill of lading number, issued by the shipping company for the carriage of goods on the vessel.

Step 10. (Optional) In the House Bill Of Lading field, enter the house bill of lading number. The house bill of lading is issued by one entity (usually a freight forwarder) as a means of transferring legislated reporting and commercial responsibilities to another entity (usually the shipping agent).

Step 11. (Optional) In the Parent Bill Of Lading field, enter the parent bill of lading number. The parent bill is the ‘primary bill’ (either an ocean or house) that is, or will be, reported in another secondary house bill. The secondary bill references the vessel/voyage and ocean bill reported in the primary bill for the consignment being reported.

Step 12. In the Country Of Origin Of Goods field, enter the country of origin of the goods.

Note: the country of origin must be found using a search. Click on the book icon next to the Country Of Origin Of Goods field and select the relevant country from the list. On return to the Sea Cargo Report Create screen, the Country Of Origin Of Goods field will be populated.

Step 13. In the Responsible Party ID field, enter the identifier of the party for whom the cargo is being reported. The identifier can be either an Australian Business Number (ABN) or Customs Client ID (CCID). To be a valid identifier, an ABN must be registered in the ICS.

Step 14. In the Principal Agent ID field, enter the identifier of the principal agent. The identifier can be either an Australian Business Number (ABN) or Customs Client ID (CCID). The principal agent, normally a shipping company, takes responsibility for handling all operational aspects of a vessel up to and during its stay in port. The principal agent also handles the outwards Customs clearance of a vessel prior to leaving a port.

Note: the Consignee, Consignor and Notify Party fields are entered using the adjacent hyperlinks. Clicking on the hyperlink allows the user to add the relevant name and address details in either ‘structured’ or ‘unstructured’ format. For further information refer to volume 1 module 1.

Step 15. In the Consignee field, enter the details of the party that will take final delivery of the consignment.

Step 16. In the Consignor field, enter the details of the overseas party that originated the consignment.

Step 17. (Optional) In the Notify Party field, enter the details of any party or parties to be notified in regards to the cargo.

Step 18. (Optional) Select the Freight Forwarder Indicator checkbox if this is a co-load/consolidation bill.

Step 19. In the Freight Method Of Payment field, enter the method by which freight costs are paid.

SEA CARGO REPORTS


Note: the method of payment must be found using a search. Click on the book icon and select the relevant payment method from the list. On return to the Sea Cargo Report Create screen, the Method Of Payment field will be populated.

Step 20. In the Overseas Routing Port Code(s) field, enter the United Nations location codes (UNLocodes) for all ports of call visited by the cargo on its voyage to Australia.

The following table lists the options available on the Sea Cargo Report Create screen.

Option Action Result To remove a sea cargo report line.

Select the appropriate checkbox(es) in the Remove Line column.

When the sea cargo report is submitted, the selected line(s) will be removed.

Step 21. Click on the Add Line button.

The Sea Cargo Report Line Create screen displays.

The Sea Cargo Report Line Create screen enables users to enter information that relates to the individual lines of cargo. A SCR must contain a minimum of one cargo line to be submitted. The SCR must be submitted after adding every six lines. A total of 999 lines can be added to a single SCR.

Step 22. In the Cargo Type field, click on the drop down button and select one of the following types of cargo being reported. Sea cargo types include:

• B/B – BREAK BULK - cargo that is transported in a non-containerised manner. Most break bulk consignments are comprised of self-contained units/packages, eg, cars or timber packs

SEA CARGO REPORTS


• BLK – BULK - goods that conform to the shape of the vessel hold in which the cargo is being transported, and do not have any external packaging, for example, gas, grain or petroleum

• FCL – FULL CONTAINER LOAD - containers where all the contents are consigned to one entity. There is only one consignment in the container

• FCX – FULL CONTAINER MULTIPLE H/BILL- sea cargo containers where a container has all the contents consigned to one entity in Australia and where there are two or more consignments within the container

• LCL – LESS THAN CONTAINER LOAD - consignments that do not occupy the full space available in a container. The consignment has been consolidated, i.e., packed into a single container, with one or multiple other LCL consignments. These consignments must have at least two different consignees in Australia.

Step 23. (Conditional) In the Container No field, enter the container number. The container number is a unique identifier assigned by the marine industry to a receptacle used in the sea cargo industry to group individual items or packages into a single larger unit load.

Step 24. (Conditional) In the Container Size field, enter the size of the container. The container size entered must be one of the internationally standardised container sizes such as: 20 foot container, 40 foot container

Step 25. (Conditional) In the Container Type field, click on the drop down button and select the one of the following options:

• FLAT RACK

• GENERAL PURPOSE (NON-VENTED)

• GENERAL PURPOSE (VENTED)

• MAFI

• OPEN TOP

• REFRIGERATED

• TANK.

Step 26. (Conditional) In the No Of Packages field, enter the number of packages as given on the commercial documentation.

Step 27. (Conditional) In the Package Type field, enter the type of the package. The package type identifies the specific packaging used to transport the goods. The package type will be recorded as a two character alphanumeric code.

Note: the package type must be found using a search. To do this, click on the book icon next to the Package Type field and select the package type from the list. On return to the Sea Cargo Report Line Create screen, the Package Type field will be populated.

SEA CARGO REPORTS


Step 28. In the Goods Description field, enter the description of the goods. The goods description is a plain language description of the goods, reported exactly as described on the bill of lading being reported.

Step 29. (Optional) In the Marks & Numbers field, enter the marks and numbers. The values for the Marks & Numbers field include the manufacturers and packers identifiers, used to differentiate between individual units of cargo.

Step 30. In the Gross Weight Quantity field, enter the gross weight of the goods including packing.

Step 31. In the Gross Weight Unit field, enter the units of gross weight, for example, kilograms (KG), pounds (LB) or tonnes (T).

Step 32. In the Net Weight Quantity field, enter the net weight of the cargo.

Step 33. In the Net Weight Unit field, enter the units of net weight, for example, kilograms (KG), pounds (LB) or tonnes (T).

Note: The Gross Weight and Net Weight fields are conditional fields. At least one of these fields must be completed. Failure to do so will impede a consignment’s release.

Step 34. (Optional) In the Cargo Volume Quantity field, enter the volume of the cargo.

Step 35. (Optional) In the Cargo Volume Unit field, enter the units of measurement of the cargo volume. This is the unit of measure for which the cargo has been reported, for example, cubic metres.

Step 36. (Optional) In the Unique Consignment Ref No field, enter the unique consignment reference number. If the goods are being imported into Australia – the unique reference consistent with the World Customs Organisation (WCO) guidelines that identifies a consignment in commercial documents and messages.

Step 37. (Optional) In the Seal No field, enter the container seal number. A seal is placed on a container after packing as a security measure to protect the integrity of the cargo. Seals have a unique number issued by a packing company. There is no specific format for the seal number.

Step 38. (Optional) In the Special Reporter No field, enter the unique Customs identifier for the special reporter. If the goods are low value cargo of a particular kind or a re-mail item – the authorisation number allocated by Customs to the special reporter or re-mail reporter is to be used when reporting abbreviated cargo reports.

Step 39. (Optional) Select the Shipper Owned Container Indicator checkbox if this is a container that is not owned or leased by a shipping company, but is owned by the importer of the goods contained in it.

Step 40. (Optional) Select the Fumigation Indicator checkbox if the consignment has been fumigated prior to being imported into Australia.

Step 41. (Optional) Select the Self Assessed Clearance Declaration Indicator checkbox if the reporting party has considered that the self assessed clearance conditions have been met.

SEA CARGO REPORTS


Self Assessed Clearance Declaration Indicator is selected a confirmation box displays:

Selecting OK means that the person sending the cargo report to Customs is also making a self-assessed clearance declaration for the purposes of section 71 of the Customs Act (1901). The declaration made by selecting OK is a self-assessed clearance declaration; it declares that the goods meet the following conditions:

• the value of the goods does not exceed $1000 (or other prescribed amount)

• the description of the goods does not include any work, term or description specified in the SAC Thesaurus provided by Customs.

Do not select OK if more information might need to be provided to clear the goods. A separately lodged self-assessed clearance declaration can be used for this purpose.

Note: click on the Cancel button to exit the screen and forego lodging a self assessed clearance declaration for the goods.

Step 42. (Optional) Select the Hazardous Goods Indicator checkbox if the goods are being imported into Australia – indicate whether the goods are defined within both Australian and international standards as being hazardous.

Step 43. (Optional) Select the Perishable Goods Indicator checkbox if the cargo contains perishable goods.

Step 44. (Optional) Select the Personal Effects Indicator checkbox if the goods are being imported into Australia – indicate whether the goods are unaccompanied personal effects.

Step 45. (Optional) Select the Timber Indicator checkbox if the consignment, which includes the packaging, contains timber or timber products.

Note: a maximum of six lines can be added to a page before the SCR must be submitted. An SCR can contain a maximum of 999 lines per header.

Note: to add a line, click on the Add More Line(s) button.

Note: to exit this screen without saving, click on the Cancel button.

Step 46. Click on the OK button.

The Sea Cargo Report Create screen displays with the updated details.

SEA CARGO REPORTS



Step 47. Click on the Submit button.

The Sea Cargo Report View screen displays with the updated details.

SEA CARGO REPORTS


SEARCHING FOR A SEA CARGO REPORT The Sea Cargo Report Search screen enables users with the appropriate access to search for a Sea Cargo Report (SCR).

SCRs contain information submitted by the owner of the cargo, or their agent, relating to goods arriving in Australia.

To search for a sea cargo report:

Step 1. From the main menu, click on Imports, click on Sea Cargo Report and then click on Search.

The Sea Cargo Report Search screen displays.

The Sea Cargo Report Search screen enables users to search for a sea cargo report.

The default search criteria in the Select Combination field will be Vessel ID & Voyage No & Container No. Fields for this select combination are mandatory fields. All other fields are disabled.

Step 2. In the Select Combination field, click on the drop down button and select one of the following options:

• Vessel ID & Voyage No & Container No (default)

• Vessel ID & Voyage No & House Bill

• Vessel ID & Voyage No & Ocean Bill

• Ocean Bill & House Bill

• Vessel ID & Voyage No & Discharge Port

• Responsible Party & Reported Date Range & Discharge Port

• Reported Party & Reported Date Range & Discharge Port

• Vessel ID & Voyage No.

SEA CARGO REPORTS


Tip: choosing an appropriate search option will make searching more efficient.

When a broad search option is used, a list will usually be returned. From this screen a specific document can be chosen. The broadest search options available are the Responsible Party & Reported Date Range & Discharge Port, Reported Party & Reported Date Range & Discharge Port and Vessel ID & Voyage No options.

Step 3. Enter the relevant values in the mandatory fields.

Note: the reported date range must be no more than 30 days duration. The Reported Date Range From/To must not contain a date in the future.

Note: to clear the search criteria entered, click on the Clear button.

Step 4. Click on the Search button.

If only one record is found, the Sea Cargo Report View screen displays.

If multiple records are found, the Sea Cargo Report List screen displays.

The Sea Cargo Report List screen enables users to view a list of sea cargo reports.

The screenshot below will display only if the Reported Ocean Bill number is the same as the Derived Ocean Bill number.

If the Reported Ocean Bill number is different to the Derived Ocean Bill number, the Sea Cargo Report List screen will look like the screenshot below.

You will note that this screen displays an asterisk next to any Ocean Bills that are derived. To find the Reported Ocean Bill number, hover the cursor over the number with an asterisk. A pop-up message will appear, detailing the Reported Ocean Bill number.

The Sea Cargo Report List screen is sorted by the vessel identifier and voyage number. All fields are read-only.

The following table lists the options available on the Sea Cargo Report List screen.

Option Action Result

To view the previous or next page of results.

Note: only available if more than one page exists.

Click on the Page Prev or Next button.

The previous or next page of results displays.

To perform another search (with existing search criteria retained).

Click on the Back hyperlink.

The Sea Cargo Report Search screen displays with the previously entered search criteria retained.

SEA CARGO REPORTS



To perform another search (with default search criteria).

Click on the New Search hyperlink.

The Sea Cargo Report Search screen displays with the default search criteria retained.

Step 5. Click on a hyperlink in the Vessel ID column.

The Sea Cargo Report View screen displays.

The screen below will display only if the Reported Ocean Bill number is the same as the Derived Ocean Bill number.

SEA CARGO REPORTS


If the Reported Ocean Bill number is different to the Derived Ocean Bill number, the Sea Cargo Report View screen will look like the screenshot below.

You will note that this screen has an additional field: Reported Ocean Bill of Lading. (circled in red)

Note: This new field will only display when the reported Ocean Bill number is different to the Derived Ocean Bill number. The Derived Ocean Bill number is shown against the existing Ocean Bill of Lading field.

The Sea Cargo Report View screen is divided into two sections. The header section at the top of the screen displays information that relates to the whole SCR. The lower section of the screen displays a list of line summary details of the cargo sorted by type and container.

The following table lists the options available on the Sea Cargo Report View screen.


To view the previous or next version of the SCR.

Note: only available if more than one version exists.

Click on the Version < or > button.

The previous or next version of the SCR displays.

Note: fields on the version are highlighted if they are different from the fields on the previous version.

SEA CARGO REPORTS



To navigate to a particular container number.

Note: if the container number does not exist, the next closest container number displays.

In the Go To Container No field, enter the container line number and press the ‘Enter’ key on the keyboard.

The details for the container number entered display.

To view the previous or next page of line summary details.

Note: only available if more than one page exists.

Click on the Page Prev or Next button.

The previous or next page of line summary details displays.

To view hyperlinks for documents/reports associated with a particular line.

Select the appropriate option in the Show Hyperlink column.

Hyperlinks for documents/ reports associated with the selected line display, where available. For further details on this function, refer to volume 1 module 1.

To view the associated impending arrival report (IAR).

Note: hyperlink only displays if IAR exists.

Click on the Sea Impending Arrival hyperlink.

The Sea Impending Arrival Report View screen displays.

To view the associated outbound messages.

Click on the Outbound Msg hyperlink.

The Outbound Message Search screen displays. Refer to volume 1 module 4.

To view the associated import declaration.

Note: hyperlink only displays if an import declaration(s) exist.

Click on the Import Declaration hyperlink.

If one record is found, the Import Declaration (NXX) Header View screen displays.

(NXX) is the nature type of the import declaration.

If more than one record is found, the Import Document List screen displays.

To view the status summary details.

Note: hyperlink only displays if status report exists.

Click on the Status hyperlink.

The Import Document Status Summary View screen displays.

SEA CARGO REPORTS



To view the associated underbond movement(s).

Note: hyperlink only displays if an underbond movement exists.

Click on the Underbond Movement hyperlink.

If one record is found, the Underbond Movements View screen displays.

If more than one record is found, the Underbond Movements List screen displays.

To view the associated sea cargo outturn.

Note: hyperlink only displays if sea cargo outturn exists.

Click on the Sea Cargo Outturn hyperlink.

If one record is found, the Sea Cargo Outturn View screen displays.

If more than one record is found, the Sea Cargo Outturn List screen displays.

To view the previous or next report.

Note: only available if more than one report exists.

Click on the Report Prev or Next button.

The previous or next report displays.

To amend the current SCR.

Note: only available if the most recent version is being displayed.

Click on the Amend button.

The Sea Cargo Report Amend screen displays.

To withdraw the SCR. Click on the Withdraw button.

A confirmation message displays. Refer to Withdrawing a Sea Cargo Report.

To add additional lines to the current SCR.

Click on the Add Line(s) button.


Step 6. Click on a hyperlink in the Cargo Type column.

SEA CARGO REPORTS


The Sea Cargo Report Line View screen displays.

The Sea Cargo Report Line View screen displays information that relates to the selected line of cargo. Details on this screen include the cargo type, container number, number of packages and information that relates to the weight and volume of the cargo.

The following table lists the option available on the Sea Cargo Report Line View screen.


To view the previous or next line.

Note: only available if more than one line exists.

Click on the Line Prev or Next button.

The previous or next line displays.

SEA CARGO REPORTS


AMENDING A SEA CARGO REPORT The Sea Cargo Report Amend screen enables users with appropriate access to amend the details of a Sea Cargo Report (SCR).

The Sea Cargo Report Amend screen can be navigated to in two different ways:

• navigating to this screen using the Amend button allows authorised users access to the Sea Cargo Report Amend screen to amend existing SCR details and remove (delete) existing lines.

• navigating to this screen using the Add Lines button allows authorised users access to the Sea Cargo Report Amend screen to amend existing SCR details and add additional lines.

Tip: before attempting to amend a sea cargo report, ensure that you have all required information and codes required. It is NOT possible to use the reference search function (eg, for a UNLocode) and amend a sea cargo report simultaneously.

Amending the header details

To amend an existing sea cargo report (SCR):

Step 1. From the Sea Cargo Report View screen, click on the Amend button.


The Sea Cargo Report Amend screen enables users to change the header of an existing SCR.

SEA CARGO REPORTS


The following fields are read-only:

• Vessel

• Voyage No

• Ocean Bill Of Lading

• House Bill Of Lading

• Parent Bill of Lading

• Reported by

• Responsible Party

• Principal Agent.

The following fields can be amended if required:

• Discharge Port Code

• Destination Port Code

• First Australian Port Code

• Original Loading Port Code

• Bill of Lading Origin Port Code

• Country Of Origin Of Goods

• Consignee

• Consignor

• Notify Party

• Freight Forwarder Indicator

• Method Of Payment

• Overseas Routing Port Codes.

Step 2. In the header details section, make the required changes.


The Sea Cargo Report View screen displays with the updated details.

Adding a line

Additional line details can be added to a sea cargo report if required.

Tip: a sea cargo report can contain a maximum of 999 lines. A maximum of six lines can be added to a page before the sea cargo report must be submitted.

To add a line to an existing sea cargo report (SCR):

SEA CARGO REPORTS


Step 1. From the Sea Cargo Report View screen, click on the Add Line(s) button.


The Sea Cargo Report Amend screen enables users to change an existing SCR.

The following fields are read-only:

• Vessel

• Voyage No

• Ocean Bill Of Lading

• House Bill Of Lading

• Parent Bill Of Lading

• Reported By

• Responsible Party

• Principal Agent.

The following fields can be amended if required:

• Discharge Port Code

• Destination Port Code

SEA CARGO REPORTS


• First Australian Port Code

• Original Loading Port Code

• Bill of Lading Origin Port Code

• Country Of Origin Of Goods

• Consignee

• Consignor

• Notify Party

• Freight Forwarder Indicator

• Method Of Payment

• Overseas Routing Port Codes.

Step 2. Make the required changes to the SCR.

Step 3. Click on the Add Line button.

The Sea Cargo Report Line Create screen displays.

The Sea Cargo Report Line Create screen enables users to enter information that relates to the individual lines of cargo. The SCR must be submitted after adding every six lines. A total of 999 lines can be added to a single SCR.

SEA CARGO REPORTS


Step 4. In the Cargo Type field, click on the drop down button and select one of the following types of cargo being reported. Sea cargo types include:

• B/B – BREAK BULK - cargo that is transported in a non-containerised manner. Most break bulk consignments are comprised of self-contained units/packages, eg, cars or timber packs

• BLK – BULK - goods that conform to the shape of the vessel hold in which the cargo is being transported, and does not have any external packaging, for example, gas, grain or petroleum

• FCL – FULL CONTAINER LOAD - containers where all the contents are consigned to one entity. There is only one consignment in the container

• FCX – FULL CONTAINER MULTIPLE H/BILL- sea cargo containers where a container has all the contents consigned to one entity in Australia and where there are two or more consignments within the container

• LCL – LESS THAN CONTAINER LOAD - consignments that do not occupy the full space available in a container. The consignment has been consolidated, i.e., packed into a single container, with one or multiple other LCL consignments. These consignments must have at least two different consignees in Australia.

Step 5. (Conditional) In the Container No field, enter the container number. The container number is a unique identifier assigned by the marine industry to a receptacle used in the sea cargo industry to group individual items or packages into a single larger unit load.

Step 6. (Conditional) In the Container Size field, enter the size of the container. The container size entered must be one of the internationally standardised container sizes.

Step 7. (Conditional) In the Container Type field, click on the drop down button and select the one of the following options:

• FLAT RACK

• GENERAL PURPOSE (NON-VENTED)

• GENERAL PURPOSE (VENTED)

• MAFI

• OPEN TOP

• REFRIGERATED

• TANK.

Step 8. (Conditional) In the No Of Packages field, enter the number of packages as given on the commercial documentation.

Step 9. (Conditional) In the Package Type field, enter the type of the package. The package type identifies the specific packaging used to transport the goods. The package type will be recorded as a two character alphanumeric code.

SEA CARGO REPORTS


Note: the package type must be found using a search. To do this, click on the book icon next to the Package Type field and select the package type from the list. On return to the Sea Cargo Report Line Create screen, the Package Type field will be populated.

Step 10. In the Goods Description field, enter the description of the goods. The goods description is a plain language description of the goods, reported exactly as described on the bill of lading being reported.

Step 11. (Optional) In the Marks & Numbers field, enter the marks and numbers. The values for the Marks & Numbers field include the manufacturers and packers identifiers, used to differentiate between individual units of cargo.

Step 12. In the Gross Weight Quantity field, enter the gross weight of the cargo.

Step 13. In the Gross Weight Unit field, enter the units of gross weight, for example, kilograms (KG), pounds (LB) or tonnes (T).

Step 14. In the Net Weight Quantity field, enter the net weight of the cargo.

Step 15. In the Net Weight Unit field, enter the units of net weight, for example, kilograms (KG), pounds (LB) or tonnes (T).

Step 16. In the Cargo Volume Quantity field, enter the volume of the cargo.

Step 17. In the Cargo Volume Unit field, enter the units of measurement of the cargo volume. This is the unit of measure for which the cargo has been reported, for example, cubic metres.

Note: The Gross Weight, Net Weight and Cargo Volume fields are conditional fields. At least one of these fields must be completed. Failure to do so will impede a consignment’s release.

Step 18. (Optional) In the Unique Consignment Ref No field, enter the unique consignment reference number.

Step 19. (Optional) In the Seal No field, enter the container seal number. A seal is placed on a container after packing as a security measure to protect the integrity of the cargo. Seals have a unique number issued by a packing company. There is no specific format for the seal number.

Step 20. (Optional) In the Special Reporter No field, enter the unique Customs identifier for the special reporter, if any. Special reports are clients recognised by Customs as reporter of low value cargo of a particular type.

Step 21. (Optional) Select the Shipper Owned Container Indicator checkbox if this is a container that is not owned or leased by a shipping company, but is owned by the importer of the goods contained in it.

Step 22. (Optional) Select the Fumigation Indicator checkbox if the consignment has been fumigated prior to being imported into Australia.

Step 23. (Optional) Select the Self-Assessed Clearance Declaration Indicator checkbox if the reporting party has considered that the self assessed clearance conditions have been met.

SEA CARGO REPORTS


If the Self Assessed Clearance Declaration Indicator is selected a confirmation box displays:

Selecting OK means that the person sending the cargo report to Customs is also making a self-assessed clearance declaration for the purposes of section 71 of the Customs Act (1901). The declaration made by selecting OK is a self-assessed clearance declaration; it declares that the goods meet the following conditions:

• the value of the goods does not exceed $1000 (or other prescribed amount)

• the description of the goods does not include any work, term or description specified in the SAC Thesaurus provided by Customs (refer to Annex 1).

Do not select OK if more information might need to be provided to clear the goods. A separately lodged self-assessed clearance declaration can be used for this purpose.

Note: click on the Cancel button to exit the screen and forego lodging a self assessed clearance declaration for the goods.

Step 24. (Optional) Select the Hazardous Goods Indicator checkbox if the consignment contains goods that are defined within international standards as being hazardous (eg, acids, poisons etc).

Step 25. (Optional) Select the Perishable Goods Indicator checkbox if the cargo contains perishable goods.

Step 26. (Optional) Select the Personal Effects Indicator checkbox if the consignment is personal effects. That is, ‘non-commercial’ goods that are imported by an entity and are not intended for any commercial purpose, or in such a quantity that may be used as such.

Step 27. (Optional) Select the Timber Indicator checkbox if the consignment, which includes the packaging, contains timber or timber products.

Note: a maximum of six lines can be added to a page before the SCR must be submitted. A SCR can contain a maximum of 999 lines per header.

Note: to add a line, click on the Add More Line(s) button.


SEA CARGO REPORTS



The Sea Cargo Report Amend screen displays with the updated details.

AMENDING A SEA CARGO REPORT LINE The Sea Cargo Report Line Amend screen allows users with the appropriate access to amend the individual cargo lines of a Sea Cargo Report (SCR) in the Integrated Cargo System (ICS).

Individual lines on an SCR provide specific details that define the individual units of a consignment. Each cargo line provides specific details of the goods and enables identification of the physical consignment.

To amend an existing sea cargo report (SCR) line:

Step 1. From the Sea Cargo Report Amend screen, click on the Cargo Type hyperlink for the line requiring an amendment.

The Sea Cargo Report Line Amend screen displays.

The Sea Cargo Report Line Amend screen enables users to change cargo line details for the SCR.

Note: if the cargo is ‘in-transit’, a Transit indicator displays in red text at the top of the screen.

The Container Type and Container No fields are read-only. All other fields can be amended if required.

Step 2. Make the required changes to the sea cargo report line.



The Sea Cargo Report Amend screen displays with the changes highlighted.

To remove an existing line:

Step 1. From the Sea Cargo Report Amend screen, on the line(s) you wish to delete, select the appropriate checkbox(es) in the Remove Line column.



The Sea Cargo Report View screen displays with the selected line/s removed.

WITHDRAWING A SEA CARGO REPORT Sea Cargo Report (SCR) withdraw functionality is found on the Sea Cargo Report View screen and enables users with the appropriate access to withdraw a SCR in the Integrated Cargo System (ICS).

SEA CARGO REPORTS


To withdraw a sea cargo report (SCR):

Step 1. From the Sea Cargo Report View screen, click on the Withdraw button.

A confirmation box displays.


The Sea Cargo Report View screen displays with a Withdrawn indicator in red text at the top of the screen.

RELATED TOPICS

For more information on Cargo Reporting, refer to Module 1.

For more information on Sea Impending Arrival Reports, refer to Module 7.

For more information on Cargo List Reports, refer to Module 9.

For more information on Sea Actual Arrival Reports, refer to Module 10.

For more information on Progressive Discharge Reports, refer to Module 11.

For more information on Vessel Summary, refer to Module 13.

For more information about the Reference Functionality that relates to Cargo reporting, refer to Volume 1 Module 5.3.

FURTHER ASSISTANCE

Email [email protected] or phone 1300 558 099.

mailto:[email protected]

IMPORT CARGO REPORTING MANUAL (SEA) – V1.1 23/07/2008 8.34

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