sdp final documentation df10a1ict

8/3/2019 SDP Final Documentation DF10A1ICT

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ASIA PACIFIC INSTITUTE OF INFORMATION

TECHNOLOGY

APIIT Diploma Part II

INCOURSE ASSIGNMENT

MEDICAL OFFICE MANAGEMENT SYSTEM

by A4 TECH SOLUTIONS

DESIGN DOCUMENTATION

Prepared By

A.N.Ahamed Nishadh (CB004081)

S.D.Ilangakoon (CB004041)

A.C.Tiffaniya Fernando (CB004165)

Module Code & Title

AAPP007-3-2 Software Development Project

Cohort

DF10A1ICT

Date of Submission

29th July 2011

Instructor

Ms. Nadeera Ahangama

Submitted in partial fulfillment for the degree of

Bachelor of Science (Hons) in Computing


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DF10A1ICT AAPP007-3-2 System Analysis and Design

i


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ii

WORKLOAD MATRIX

TASK

AHAM

ED

NISHA

DH

DESHAN

ILANGAK

OON

TIFFAN

IYA

FERNANDO

1 GANTT Chart 0% 100% 0%

2 SYSTEM REQUIREMENT SPECIFICATION

Functional Requirements 100% 0% 0%

Non Functional Requirements 0% 0% 100%

Hardware Requirements N/A N/A N/A

Software Requirements N/A N/A N/A

3 Introduction 0% 100% 0%

4 DATA FLOW DIAGRAMContext Level 34% 33% 33%

Level 0 34% 33% 33%

LEVEL 1

Doctors Module 0% 100% 0%

Patients Module 75% 25% 0%

Charge Module 75% 0% 25%

Transaction Module 0% 0% 100%

LEVEL 2



5 DATA DICTIONARIESDATA FLOW





DATA STORE





EXTERNAL ENTITY





PROCESSES





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6 Entity Relationship Diagram 100% 0% 0%

7 Hierarchy Chart 100% 0% 0%

8 Pseudo code 50% 50% 0%

9 SCREEN DESIGNS





10 REPORT DESIGNS





11 Test Plan 0 50% 50%

12 Limitations & Assumptions N/A N/A N/A

13 Weekly Reports 0% 100% 0%

14 Document Compiling 100% 0% 0%


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PROJECT GNATT CHART


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ACKNOWLEDGEMENTS

Firstly we would like to thank our lecturer Ms.Nadeera Ahangama for all the help

and guidance given to us while doing this assignment. Especially for bearing with us

during lectures and always willing to help us out at difficult times.

Also there are many individuals who have helped us in numerous ways directly and

indirectly so that we were able to complete this assignment.

APIIT Lanka for providing us with resources and the Tech Team at APIIT Lanka for

their assistance at required times.

And last but not least our friends, parents and the well-wishers without whose moral

support and encouragement, we would not have been able to do a good job.

Finally, if there are any shortcomings in this project, then we request to excuse us for

all those and accept this documentation.

Ahamed NishadhDeshan Ilangakoon

Tiffaniya Fernando


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TABLE OF CONTENTS

1.0 INTRODUCTION TO THE PROJECT ....................................... ..................... 1

2.0 INTRODUCTION TO A4 TECH SOLUTIONS .............................................. 2

3.0 HIERARCHY CHART .................................................................................... 3

4.0 SYSTEM SPECIFICATIONS .......................................................................... 4

4.1 FUNCTIONAL SPECIFICATIONS ............................................................ 4

4.2 NON FUNCTIONAL SPECIFICATIONS ....................................... ......... 9

4.3 HARDWARE SPECIFICATIONS .............................................................10

5.0 PSEUDO CODE ............................................................................................ 11

5.1 LOGIN FORM ...........................................................................................11

5.2 MAIN MENU ............................................................................................11

5.3 ADD NEW PATIENT ................................................................................12

5.4 - DELETE / UPDATE PATIENT SEARCH FORM ......................................13

5.5 DELETE / UPDATE PATIENT FORM .....................................................13

5.6 SEARCH PATIENT FORM .......................................................................14

5.7 PATIENT SEARCH RESULTS FORM .....................................................14

5.8 ADD NEW DOCTOR FORM ....................................................................15

5.9 DELETE / UPDATE DOCTOR SEARCH FORM .....................................15

5.10 DELETE / UPDATE DOCTOR FORM ..................... ...............................16

5.11 SEARCH DOCTOR FORM .....................................................................16

5.12 SEARCH DOCTOR RESULTS FORM....................................................17


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5.13 ADD NEW COMPANY FORM ...............................................................17

5.14 DELETE / UPDATE COMPANY SEARCH FORM ................................18

5.15 DELETE / UPDATE COMPANY FORM ................................................18

5.16 SEARCH COMPANY FORM ..................................................................18

5.17 SEARCH COMPANY RESULTS FORM ................................................18

5.18 ADD / MODIFY / DELETE UNIT FORM ...............................................19

5.19 UNIT SEARCH FORM ............................................................................19

5.20 UNIT SEARCH RESULTS FORM ..........................................................20

5.21 ADD / MODIFY / DELETE DEPARTMENT FORM ..............................20

5.22 ADD NEW TREATMENT FORM ...........................................................20

5.23 SEARCH TREATMENT FORM ..............................................................21

5.24 TREATMENT SEARCH RESULTS FORM ............................................21

5.25 UPDATE TREATMENT DETAILS FORMS .............................. .............21

5.26 ADD SERVICE FORM ............................................................................22

5.27 SEARCH TRANSACTIONS FORM ..................... ...................................22

5.28 BILL DETAILS FORM............................................................................22

5.29 INVOICE UPDATE SEARCH FORM .....................................................23

5.30 INVOICE UPDATE FORM .....................................................................23

6.0 DATA FLOW DIAGRAMS .......................................................................... 24

6.1 CONTEXT DIAGRAM ..................... .................................................. .......24

6.2 LEVEL 0 ....................................................................................................25


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6.3 LEVEL 1 DOCTOR PROCESS...............................................................26

6.3 LEVEL 1 PATIENT PROCESS ..............................................................27

6.3.1 LEVEL 2 PATIENT PROCESS ........................................................28

6.3.2 LEVEL 2 CORPORATE PROCESS .................................................29

6.3.3 LEVEL 2 MEDICAL HISTORY PROCESS ..................... ................30

6.4 LEVEL 1 CHARGE RATE PROCESS....................................................31

6.4.1 LEVEL 2 UNIT MAINTAINENCE PROCESS ................................32

6.4.2 LEVEL 2 UNIT CHARGE RATE PROCESS .............................. .....33

6.5 LEVEL 1 TRANSACTION PROCESS ...................................................34

7.0 DATA DICTIONARIES ................................................................................ 35

7.1 DATA STORES .........................................................................................35

7.2 DATA FLOWS ..........................................................................................39

7.3 EXTERNAL ENTITIES .............................................................................63

7.4 - PROCESSES ..............................................................................................65

8.0 ENTITY RELATIONSHIP DIAGRAM ......................................................... 76

9.0 SCREEN DESIGNS ...................................................................................... 77

9.1 LOGIN FORM ...........................................................................................77

9.2 MAIN MENU ............................................................................................78

9.3 ADD NEW PATIENT ................................................................................79

9.4 - DELETE / UPDATE PATIENT SEARCH FORM ......................................80

9.5 DELETE / UPDATE PATIENT FORM .....................................................81


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9.6 SEARCH PATIENT FORM .......................................................................82

9.7 PATIENT SEARCH RESULTS FORM .....................................................83

9.8 ADD NEW DOCTOR FORM ....................................................................84

9.0 DELETE / UPDATE DOCTOR SEARCH FORM .....................................85

9.10 DELETE / UPDATE DOCTOR FORM ..................... ...............................86

9.11 SEARCH DOCTOR FORM .....................................................................87

9.12 SEARCH DOCTOR RESULTS FORM....................................................88

9.13 ADD NEW COMPANY FORM ...............................................................89

9.14 DELETE / UPDATE COMPANY SEARCH FORM ................................90

9.15 DELETE / UPDATE COMPANY FORM ................................................91

9.16 SEARCH COMPANY FORM ..................................................................92

9.17 SEARCH COMPANY RESULTS FORM ................................................93

9.18 ADD / MODIFY / DELETE UNIT FORM ...............................................94

9.19 UNIT SEARCH FORM ............................................................................95

9.20 UNIT SEARCH RESULTS FORM ..........................................................96

9.21 ADD / MODIFY / DELETE DEPARTMENT FORM ..............................97

9.22 ADD NEW TREATMENT FORM ...........................................................98

9.23 SEARCH TREATMENT FORM ..............................................................99

9.24 TREATMENT SEARCH RESULTS FORM ................ ....................... ... 100

9.25 UPDATE TREATMENT DETAILS FORMS .............................. ........... 101

9.26 ADD SERVICE FORM .......................................................................... 102


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9.27 SEARCH TRANSACTIONS FORM ..................... ................................. 103

9.28 BILL DETAILS FORM.......................................................... ................ 104

9.29 INVOICE UPDATE SEARCH FORM .............................. ..................... 105

9.30 INVOICE UPDATE FORM ....................................... ............................ 106

10.0 REPORT DESIGNS................................................................................... 107

10.1 INVOICE ............................................................................................... 107

10.2 TRANSACTION AGING REPORT ..................... .................................. 108

10.3 DOCTOR REPORT ................................... ......................................... ... 109

10.4 PATIENT REPORT ............................................................................... 110

11.0 TEST LOG ................................................................................................. 111

11.1 LOGIN FORM ....................................................................................... 111

11.2 MAIN MENU ..................... .................................................. ................. 112

11.3 ADD NEW PATIENT ............................................................................ 113

11.4 - DELETE / UPDATE PATIENT SEARCH FORM .............................. .... 116

11.5 DELETE / UPDATE PATIENT FORM ....................................... .......... 117

11.6 SEARCH PATIENT FORM ................................................................... 119

11.7 PATIENT SEARCH RESULTS FORM ................................... .............. 121

11.8 ADD NEW DOCTOR FORM .............................. .................................. 122

11.9 DELETE / UPDATE DOCTOR SEARCH FORM ................................. 124

11.10 DELETE / UPDATE DOCTOR FORM ..................... ........................... 125

11.11 SEARCH DOCTOR FORM ..................... ......................................... ... 126


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11.12 SEARCH DOCTOR RESULTS FORM ..................... ........................... 127

11.13 ADD NEW COMPANY FORM ..................... ...................................... 128

11.14 DELETE / UPDATE COMPANY SEARCH FORM ................ ............ 129

11.15 DELETE / UPDATE COMPANY FORM ............................................ 130

11.16 SEARCH COMPANY FORM .............................. ................................ 131

11.17 SEARCH COMPANY RESULTS FORM ....................................... ..... 132

11.18 ADD / MODIFY / DELETE UNIT FORM ..................... ...................... 133

11.19 UNIT SEARCH FORM ........................................................................ 135

11.20 UNIT SEARCH RESULTS FORM ................................................ ...... 136

11.21 ADD / MODIFY / DELETE DEPARTMENT FORM ................ .......... 137

11.22 ADD NEW TREATMENT FORM ..................... .................................. 138

11.23 SEARCH TREATMENT FORM ..................... ................................ ..... 139

11.24 TREATMENT SEARCH RESULTS FORM ........................................ 140

11.25 UPDATE TREATMENT DETAILS FORMS .............................. ......... 141

11.26 ADD SERVICE FORM ........................................................................ 142

11.27 SEARCH TRANSACTIONS FORM .............................. ...................... 143

11.28 BILL DETAILS FORM........................................................................ 144

11.29 INVOICE UPDATE SEARCH FORM ....................................... .......... 145

11.30 INVOICE UPDATE FORM ..................... ......................................... ... 146

12.0 LIMITATIONS AND ASSUMPTIONS ..................................................... 147

13.0 WEEKLY REPORTS ................................................................................ 148


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13.1 WEEK 1 ................................................................................................. 148

13.2 WEEK 2 ................................................................................................. 151

13.3 WEEK 3 ................................................................................................. 153

13.4 WEEK 4 ................................................................................................. 156

13.5 WEEK 5 ................................................................................................. 159


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1.0 INTRODUCTION TO THE PROJECT

This assignment that we, A4 Tech Solutions have been given to make is a Medical

Office Management System. This system is being made for a leading hospital in

Colombo. The project was handed over to us after the hospital management decided

to automate the hospital to improve the efficiency of the hospital and to automate the

processes that are happening in the hospital.

The hospital has different sections. Each different section manages different jobs.

Process of all these jobs will be automated.

All patients records, their medical histories, their financial transaction histories,doctors records and their histories are all saved in this system and can be retrieved

when needed for any purpose.

Creating of all invoices and receipts are all automated in this system. The user just

needs to save what has been done and the system will do the rest and also save the

details onto a database for future reference.

Reports can also be generated so that managerial decisions can be made if needed

using the reports.


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2.0 INTRODUCTION TO A4 TECH SOLUTIONS

A4 Tech Solutions (Pvt) Ltd is a premier software development company based in

Sri Lanka. We have been in the industry for the past several years and have had

tremendous success in terms of customized software development for organizations.

Our main goal is to give out a final product to the customer which is not in any way

compromised in terms of quality. After sales support and upgrade options are also

part of our company where we provide support to our clients after the software has

been developed and implemented and also we undertake upgrade options where

needed.


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3.0 HIERARCHY CHART


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4.0 SYSTEM SPECIFICATIONS

4.1 FUNCTIONAL SPECIFICATIONS

The system that we will be making is a Medical Office Management System. This

system will have the following functions available in the system for the user to use.

The system will provide 4 main functions which are

1. Maintenance of records pertaining to doctors2. Maintenance of records of patients and their medical history3. Maintenance of records related to fees and charges of doctors and treatment

provided

4. Calculation of bills and maintenance of records related to transactions doneby the medical office.

Under the maintenance of doctors the following functions are available.

y The user being able to add or delete a record related to a doctor. When a newdoctor arrives in the office, a new record will be added and when the doctor

leaves, the record will be removed from the system.

y Modify details of the doctor. When the doctor changes his details that affectthe system, the user is able to update the existing record of the doctor with

the new details.

y With related to doctors the user of the system will be able to query the systemfor doctors under various criteria such as Doctor ID, doctors name, the

doctors specialty and then list them out for the user to take a decision on

which doctor to assign the patient to.

y Also the system will provide the user with the option of listing doctors onpre-made search criteria as in what type of doctor they are or to show all the

doctors in the system and arrange them in particular order.

y Also the user will be able to list down all the patients treated by the specificdoctor so as to see the performance of the doctor.


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Under the maintenance of records related to patients and their medical history

the following functions will be available.

The patients will be assigned to 2 different kinds of accounts which the medical

office will be handling.

1. Corporate Accounts2. Individual Accounts

The corporate accounts are where corporates organizations can have specialized

accounts maintained in the medical office for their employees. The corporate account

is for corporate organizations that provide their employees with specialized medical

assistance as part of their remuneration package. Special discounts or facilities aregiven to patients under a corporate account as agreed by the medical office and the

corporate organization.

Under corporate accounts maintenance the user is able to do the following functions.

y Add and delete records of corporate accounts when new accounts are addedand when the term of contact expires and is not renewed.

yModify the details of the corporate accounts such as a change of contractspecifications or adding new or removing patients from the corporate account

when requested by the corporate organization.

y Query the system to show details on a selected corporate account and listdown their details or the patients under that particular account.

y Create reports of the corporate account or of specific patients under thecorporate account depending on the requirements.

The individual accounts are for normal patients who just walk in to the medicaloffice to receive treatment. Under individual account maintenance, the user will be

able to do the following tasks.

y Add and delete records of individual accounts.y Modify details of the patient when required.


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y Query the system for the details of the patient using various different criteriaand display the details to the user.

y List all patients registered in the system and then filter them with differentcriteria such as all patients or patients receiving treatment, who have a certain

type of sickness etc.

y The user will also be able to view the medical history of patients and alsoadd, delete or modify the medical history of the patient.

y The user will also be able to create reports of a specific patient depending onthe requirements.

Under the maintenance of fees and charges of doctors and treatments, the user

is able to do the following functions.

The fees and charges module have 4 different sub modules which are

1. The unit maintenance module.2. The unit charge rate module3. The doctor charge rate module

The unit maintenance module the user is able to maintain the record of the units in

the medical office by doing the following functions

y Add, delete or modify records of units when required.The unit charge rate module is where the user is able to do the following functions.

y Add, delete or update details of charging rates for units in the medical office.y Query the system for charge details regarding specific units in the medical

office.

y List and show all unit and their details under specific search criteria.y Generate reports on units when required.

The doctor charge rate module will enable to user to do the following functions


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y Add, delete or update details of charging rates of doctors. Doctors can chargeon specific types of treatments or on a general basis depending on their

services.

y List the doctors who charge specific rates for easy search for patients.y Create reports on specific doctors on their charges etc.

Under the transactions maintenance module the user is able to carry on the

following functions.

y Create an account in the finance department for the patient which ever type ofaccount the patient holds.

y Calculate the bills related to that patient depending on the services used bythe patient at the medical office.

y Record the transactions and store them for future reference.y Print the receipt of the patient after the payment has been made.y Create reports on financial aspects of the medical office related to treatments

and payments made.

More functions can or may be added to the system as the system designing is started

and they will be documented in the final document.


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4.2 NON FUNCTIONAL SPECIFICATIONS

Performance Requirements

The system should be time consuming; it should take less time to completeeach task.

The system should be user friendly. The system must calculate the charges according to the mentioned calculation

methods.

Security Requirements

The systems administrator may only change all access permission for thesystem data.

Other than the administrator the users of particular process should onlybe able to login to the system, using a user name and password.

Reliability Requirements

The system should have a long time reliability of maintenance, once thesystem is completed, it should be usable for a long time without any

crashes.

Usability Requirements

The information should be available whenever its needed. System should be attractive so that the user wont get bored to work with

it.

The system should contain less error, and the system should be able tominimize the errors as much as possible, and fast.

The maintenance cost should be less for the system. Systems data should be saved in a proper place without any corruption.


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4.3 HARDWARE SPECIFICATIONS

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5.0 PSEUDO CODE

5.1 LOGIN FORM

BEGIN

READ username, passwordIF username and password IS correct THEN

Authorize Access

SHOW Main Menu Form

ELSE

DISPLAY Invalid CredentialsEND IF

END

5.2 MAIN MENU

BEGINIF Add New Patient Button = CLICKED THEN

SHOW Add New Patient Form

END IF

IF Delete/Update Patient Button = CLICKED THEN

SHOW Deleted/Update Patient Search Form

END IF

IF Search Patient Button = CLICKED THEN

SHOW Search Patient Form

END IF

IF Add New Doctor Button = CLICKED THEN

SHOW Add New Doctor Form

END IFIF Delete/Update Customer Button = CLICKED THEN

SHOW Deleted/Update Customer Search FormEND IF

IF Search Customer Button = CLICKED THENSHOW Search Customer Form

END IFIF Add New Company Button = CLICKED THEN

SHOW Add New Company FormEND IF

IF Delete/Update Company Button = CLICKED THEN

SHOW Deleted/Update Company Search Form

END IF

IF Search Company Button = CLICKED THEN

SHOW Search Company Form

END IF

IF Add/Modify/Delete Unit Button = CLICKED THEN

SHOW Add/Modify/Delete Unit Form

END IF

IF Search Unit Button = CLICKED THEN


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SHOW Search Unit FormEND IF

IF Add Treatment Button = CLICKED THENSHOW Add Treatment Form

END IF

IF Update Treatment Button = CLICKED THEN

SHOW Search Treatment FormEND IF

IF Add/Modify/Delete Department Button = CLICKED THEN

SHOW Add/Modify/Delete Department Form

END IF

IF Calculate Invoice Button = CLICKED THEN

SHOW Search Transactions Form

END IF

IF Update Invoice Button = CLICKED THEN

SHOW Invoice Update Form

END IFEND

5.3 ADD NEW PATIENT

BEGIN

READ First Name, Last Name

READ Date of Birth

IF Date of Birth IS invalid THEN

DISPLAY Enter Valid Values

END IF

READ NICIF NIC IS invalid THEN

DISPLAY Enter Valid ValuesEND IF

READ Address

READ Mobile, Residence

IF Mobile OR Residence IS invalid THEN


END IF

READ Email, Blood Group, Height, Weight, Diseases, Emergency Contact

Name

READ Emergency Contact AddressREAD Emergency Contact Mobile

IF Emergency Contact Mobile IS invalid THEN

DISPLAY Enter Valid ValuesEND IFREAD Emergency Contact Residence

IF Emergency Contact Residence IS invalid THENDISPLAY Enter Valid Values

END IF

READ Account Type

IF Account Type = Corporate THEN


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ENABLE Company NameREAD Company Name

END IF

IF Save Button = CLICKED THEN

STORE First Name, Last Name, Date of Birth, NIC, Address, Mobile,Residence, Email, Blood Group, Height, Weight, Diseases,

Emergency Contact Name, Emergency Contact Address, EmergencyContact Mobile, Emergency Contact Residence IN Patient Details

Table

END IF

END

5.4 - DELETE / UPDATE PATIENT SEARCH FORM

BEGINREAD Patient ID

IF View Button = CLICKED THEN

SHOW Delete / Update Patient Form

END IFEND

5.5 DELETE / UPDATE PATIENT FORM

BEGIN

READ First Name, Last Name

READ Date of BirthIF Date of Birth IS invalid THEN


END IF

READ NIC

IF NIC IS invalid THEN


END IF

READ Address




END IFREAD Email, Blood Group, Height, Weight, Diseases, Emergency Contact

Name

READ Emergency Contact AddressREAD Emergency Contact Mobile

IF Emergency Contact Mobile IS invalid THENDISPLAY Enter Valid Values

END IFREAD Emergency Contact Residence


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IF Emergency Contact Residence IS invalid THENDISPLAY Enter Valid Values

END IFREAD Account Type

IF Account Type = Corporate THEN

ENABLE Company Name

READ Company NameEND IF


UPDATE First Name, Last Name, Date of Birth, NIC, Address,

Mobile, Residence, Email, Blood Group, Height, Weight, Diseases,

Emergency Contact Name, Emergency Contact Address, Emergency

Contact Mobile, Emergency Contact Residence IN Patient Details

Table

END IF

IF Delete Button = CLICKED THENDELETE record

END IFEND

5.6 SEARCH PATIENT FORM

BEGIN

READ Patient ID OR Patient Name OR Corporate Name OR Company IDIF Patient ID Search Button = CLICKED THEN

SHOW Patient Search Results Form

END IF

IF Patient Name Search Button = CLICKED THENSHOW Patient Search Results Form

END IF

IF Corporate Name Search Button = CLICKED THEN


END IF

IF Company ID Search Button = CLICKED THEN


END IF

END

5.7 PATIENT SEARCH RESULTS FORM

BEGIN

Search Type Label = Type of Search FROM Search Patient Form

Search Term Label = Search Keyword FROM Search Patient Form

IF Search Type = Patient ID THEN

SHOW Patient Details FROM Patient Details Table ORDER BY

Patient ID

END IF


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IF Search Type = Patient Name THENSHOW Patient Details FROM Patient Details Table ORDER BY

Patient NameEND IF

IF Search Type = Corporate Name THEN


Corporate NameEND IF

IF Search Type = Corporate ID THEN


Corporate ID

END IF

END

5.8 ADD NEWDOCTOR FORM

BEGIN

READ First Name, Last NameREAD Date of Birth

IF Date of Birth IS invalid THENDISPLAY Enter Valid Values

END IFREAD NIC

IF NIC IS invalid THENDISPLAY Enter Valid Values

END IFREAD Address




READ Email

READ Account Type, Department, Specialty, Fees


STORE First Name, Last Name, Date of Birth, NIC, Address, Mobile,

Residence, Email, Account Type, Department, Specialty, Fees IN

Doctor Details Table

END IF

END

5.9 DELETE / UPDATE DOCTOR SEARCH FORM

BEGIN

READ Doctor ID


SHOW Delete / Update Doctor Form

END IF

END


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5.10 DELETE / UPDATE DOCTOR FORM

BEGINREAD First Name, Last Name

READ Date of BirthIF Date of Birth IS invalid THEN


END IF

READ NIC

IF NIC IS invalid THEN


END IF

READ Address




END IFREAD Email

READ Account Type, Department, Specialty, FeesIF Save Button = CLICKED THEN

UPDATE First Name, Last Name, Date of Birth, NIC, Address,Mobile, Residence, Email, Account Type, Department, Specialty,

Fees IN Doctor Details TableEND IF

IF Delete Button = CLICKED THENDELETE record

END IF

END

5.11 SEARCH DOCTOR FORM

BEGINREAD Doctor ID OR Doctor Name OR Specialty OR Type

IF Doctor ID Search Button = CLICKED THENSHOW Doctor Search Results Form

END IFIF Doctor Name Search Button = CLICKED THEN

SHOW Doctor Search Results Form

END IFIF Specialty Search Button = CLICKED THEN


END IF

IF Type Search Button = CLICKED THEN


END IF

END


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5.12 SEARCH DOCTOR RESULTS FORM

BEGIN

Search Type Label = Type of Search FROM Search Doctor FormSearch Term Label = Search Keyword FROM Search Doctor Form

IF Search Type = Doctor ID THEN

SHOW Doctor Details FROM Doctor Details Table ORDER BY

Doctor ID

END IF

IF Search Type = Doctor Name THEN


Doctor Name

END IF

IF Search Type = Specialty THEN


SpecialtyEND IF

IF Search Type = Type THENSHOW Doctor Details FROM Doctor Details Table ORDER BY

Doctor TypeEND IF

END

5.13 ADD NEWCOMPANY FORM

BEGIN

READ Name

READ Abbreviation

IF Abbreviation IS invalid THEN


READ Address, EmailREAD Account Type, Department, Specialty, Fees

READ Authorized NameREAD Authorized Contact Number

IF Authorized Contact Number IS invalid THENDISPLAY Enter Valid Values

END IF

IF Save Button = CLICKED THENSTORE Name, Abbreviation, Address, Email, Authorized Name,

Authorized Contact IN Company Details Table

END IF

END


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5.14 DELETE / UPDATE COMPANY SEARCH FORM

BEGINREAD Company ID

IF View Button = CLICKED THENSHOW Delete / Update Company Form

END IFEND

5.15 DELETE / UPDATE COMPANY FORM

BEGINREAD Name

READ AbbreviationIF Abbreviation IS invalid THEN


READ Address, EmailREAD Account Type, Department, Specialty, Fees

READ Authorized Name

READ Authorized Contact Number

IF Authorized Contact Number IS invalid THEN


END IF


UPDATE Name, Abbreviation, Address, Email, Authorized Name,

Authorized Contact IN Company Details Table

END IF

END

5.16 SEARCH COMPANY FORM

BEGIN

READ Company Name OR Abbreviation

IF Company Name Search Button = CLICKED THENSHOW Company Search Results Form

END IFIF Abbreviation Search Button = CLICKED THEN

SHOW Company Search Results FormEND IF

END

5.17 SEARCH COMPANY RESULTS FORM

BEGIN

Search Type Label = Type of Search FROM Search Doctor FormSearch Term Label = Search Keyword FROM Search Doctor Form


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IF Search Type = Company Name THENSHOW Company Details FROM Company Details Table ORDER

BY Company NameEND IF

IF Search Type = Abbreviation THEN

SHOW Company Details FROM Company Details Table ORDER

BY AbbreviationEND IF

END

5.18 ADD / MODIFY / DELETE UNIT FORM

BEGIN

LOAD Unit Details FROM Unit Details Table

IF Next Button = CLICKED THEN

LOAD Next Record

END IFIF Previous Button = CLICKED THEN

LOAD Previous RecordEND IF

IF Last Button = CLICKED THENLOAD Last Record

END IFIF First Button = CLICKED THEN

LOAD First RecordEND IF

IF Add Button = CLICKED THEN

READ Unit Name, Type, Department, ChargeSTORE Unit Name, Type, Department, Charge IN Unit Details Table

END If

IF Update Button = CLICKED THEN

READ Unit Name, Type, Department, Charge

UPDATE Unit Name, Type, Department, Charge IN Unit Details

Table

END IF

IF Delete Button = CLICKED THEN

DELETE Record FROM Unit Details Table

END IFIF Clear Button = CLICKED THEN

Clear Text BoxesEND IF

END

5.19 UNIT SEARCH FORM

BEGIN

READ Unit Name


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IF Search Button = CLICKED THENSHOW Unit Search Results Form

END IFEND

5.20 UNIT SEARCH RESULTS FORMBEGIN

Search Term Label = Search Keyword FROM Unit Search Form

LOAD Unit Details FROM Unit Details Table ORDER BY Unit Name

END

5.21 ADD / MODIFY / DELETE DEPARTMENT FORM

BEGIN

LOAD Department Details FROM Department Details Table

IF Next Button = CLICKED THEN

LOAD Next RecordEND IF

IF Previous Button = CLICKED THENLOAD Previous Record

END IF

IF Last Button = CLICKED THEN

LOAD Last Record

END IF

IF First Button = CLICKED THEN

LOAD First Record

END IF

IF Add Button = CLICKED THEN

READ Name, Location

STORE Name, Location IN Department Details TableEND If

IF Update Button = CLICKED THENREAD Name, Location

UPDATE Name, Location IN Department Details TableEND IF

IF Delete Button = CLICKED THENDELETE Record FROM Department Details Table

END IF

IF Clear Button = CLICKED THENClear Text Boxes

END IF

END

5.22 ADD NEW TREATMENT FORM

BEGIN

READ Patient ID


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IF Patient ID Search Button = CLICKED THENSHOW Search Patients Form

END IFREAD Doctor ID

IF Doctor ID Search Button = CLICKED THEN

SHOW Search Doctor Form

END IFREAD Sickness

READ Treatment Start Date

IF Treatment Start Date IS Invalid THEN


END IF

READ Remarks


STORE Patient ID, Doctor ID, Sickness, Treatment Start Date,

Remarks IN Treatment Details TableEND IF

IF Clear Button = CLICKED THEN

Clear Text BoxesEND IF

END

5.23 SEARCH TREATMENT FORM

BEGIN

READ Patient ID


SHOW Treatment Search Results FormEND IF

END

5.24 TREATMENT SEARCH RESULTS FORM

BEGINLOAD Treatment Details FROM Treatment Details Table ORDER BY

Patient ID

READ Treatment ID

IF Update Button = CLICKED THENSHOW Update Treatment Details Form

ELSE IF

END

5.25 UPDATE TREATMENT DETAILS FORMS

BEGIN

READ Treatment End Date, Remarks


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IF Treatment End Date IS Invalid THENDISPLAY Invalid Entry

END IFIF Add Service Button = CLICKED THEN

SHOW Add Service Form

END IF

IF Update Button = CLICKED THENUPDATE Treatment End Date, Remarks IN Treatment Details Table

END IF

If Delete Button = CLICKED THEN

Delete Record

END IF

END

5.26 ADD SERVICE FORM

BEGIN

LOAD Unit Details FROM Unit Details TableREAD Unit ID, No. of Time used

IF Save Button = CLICKED THENSTORE Unit ID, No. of Times Used IN Treatment Unit Details Table

END IFEND

5.27 SEARCH TRANSACTIONS FORM

BEGIN

READ Patient ID

IF Search Button = CLICKED THEN

SHOW Bill Details Form

ELSE IF

END

5.28 BILL DETAILS FORM

BEGIN

LOAD Unpaid Treatment Details FROM Treatment Details TableREAD Payment Method

SHOW Bill TotalIF Create Bill Button = CLICKED THEN

STORE Payment Method, Invoice StatusSHOW Bill Report

END IFEND


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5.29 INVOICE UPDATE SEARCH FORM

BEGINREAD Invoice ID

IF Search Button = CLICKED THENSHOW Invoice Update Form

ELSE IFEND

5.30 INVOICE UPDATE FORM

BEGIN

READ Invoice StatusIF Update Button = CLICKED THEN

UPDATE Invoice Status IN Invoice Details TableEND IF

END


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6.0 DATA FLOW DIAGRAMS

6.1 CONTEXT DIAGRAM


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6.2 LEVEL 0


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6.3 LEVEL 1 DOCTOR PROCESS


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6.3 LEVEL 1 PATIENT PROCESS


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6.3.1 LEVEL 2 PATIENT PROCESS


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6.3.2 LEVEL 2 CORPORATE PROCESS

CORPORATE

BUSINESS

ADMIN

New Compan

Updated Company

Comp


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6.3.3 LEVEL 2 MEDICAL HISTORY PROCESS


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6.4 LEVEL 1 CHARGE RATE PROCESS


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6.4.1 LEVEL 2 UNIT MAINTAINENCE PROCESS


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6.4.2 LEVEL 2 UNIT CHARGE RATE PROCESS


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6.5 LEVEL 1 TRANSACTION PROCESS


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7.0 DATA DICTIONARIES

7.1 DATA STORES

Name Doctor File

Description Contains all the details related to the doctors present in thesystem. The doctor file also keeps records of the functionalities

and specializations of each doctor. It helps the processes to

search and helps patients find appropriate doctors at ease.

Input Data

Flowsy Add New Doctory Processed Doctor Detailsy Nullify Doctory Doctor Search Parameters

Output Data

Flowsy List of Doctorsy Doctor Details

Data Structure Doctor File =

Doctor ID+Doctor First Name+Doctor Last Name+

Doctor Age+Doctor NIC+

Doctor Speciality+Doctor Account Type+

Doctor Status+Department ID+

Doctor Address+

Doctor Mobile+

Doctor Residence+

Doctor Email+Doctor Fees


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Name Patient File

Description Contains information regarding a patient and all the treatment

details that a patient received. Also the details as to if he is a private patient or a corporate patient. It helps the system to

maintain records of who it has treated and in what manner da patient was treated. Also helps in the calculation of bills and

keeping track of which patients have outstanding payments.

Input Data

Flowsy New Patient Detailsy Updated Patient Detailsy Remove Patient Detailsy Request Patient Detailsy Patient Surnamey Company Name / Codey

Treatment Detailsy Patient IDy Patient ID

Output Data

Flowsy Patient Listy Patient Detailsy Corporation Patient Listy Patient Medical Historyy Patient Details and Treatment Details

Data Structure Patient FilesPatient ID +

Patient First Name +Patient Last name +

Patient Age +Patient NIC +

Patient Account Type +

Patient Status +

Patient Address +

Patient Mobile No +

Patient Residence No +

Patient Email +


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Name Unit FileDescription Contains information regarding the units and the individual

charge rates per unit. This information is vital for bill

calculations that will be later given to the patient.

Input Data

Flowsy New Unit Detailsy Delete Unity Update unit Detailsy New Rate Informationy Edited Rate Detailsy Remove Unit Ratey Unit Idy Unit Rate Search Parametersy Unit ID

Output Data

Flowsy List of Services and Chargesy Charge Rate Detailsy Unit Charge Details

Data Structure Unit File =Unit Name+

Unit Type+

Department ID+

Unit Charges Per Use

Name Account FileDescription This data store contains the information regarding the payments

that have been made and the details of bills that the patient has

failed to pay for. This is used by the administration mainly to

keep track of patient accounts and in maintaining reports of

aging accounts.

Input Data

Flowsy Add New Accounty Report Parametersy Patient IDy Patient IDy Payment Details

Output DataFlowsy

Receiptsy Patient Account Detailsy Transaction Details

Data Structure Account File =

Account ID+

Patient ID


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Name Corporate File

Description Contains the details of the corporations primarily. This

information is used mainly to cross refer when searching as to

which corporation which patient belongs to.

Input Data

Flowsy New Company Detailsy Updated Company Detailsy Remove company Detailsy Company Name / Abbreviationy Company Name / Code

Output Data

Flows

y Company Detailsy Company Details

Data Structure Corporate File

Corporate ID+

Corporate Name+

Corporate Abbreviation+

Corporate Address+

Corporate Authorized Name+Corporate Authorized Contact+

Corporate Account Status


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7.2 DATA FLOWS

Name New Doctor Details

Description Provides the process information regarding a new doctor to be

added into the system.

Origin/Source Doctor External Entity

Destination 1.1 New Doctor ProcessData Structure New Doctor Details =

Doctor ID+

Doctor First Name+

Doctor Last Name+

Doctor Age+

Doctor NIC+Doctor Speciality+

Doctor Account Type+Doctor Status+

Department ID+Doctor Address+

Doctor Mobile+Doctor Residence+

Doctor Email+

Doctor Fees

Name Add New Doctor

Description Gives the system information regarding a new doctor so that it can

be written into the system.

Origin/Source 1.1 New Doctor Process

Destination Doctor File Data Store

Data Structure New Doctor =

Doctor ID+Doctor First Name+

Doctor Last Name+Doctor Age+


Doctor Account Type+

Doctor Status+

Department ID+

Doctor Address+

Doctor Mobile+

Doctor Residence+Doctor Email+

Doctor Fees

Name Modified Doctor Details

Description Gives the process information regarding a existing doctor to write

into the system.

Origin/Source Doctor External Entity


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Destination 1.2 Update Doctor Process

Data Structure Modified Doctor Details=

(Doctor First Name)+

(Doctor Last Name)+

(Doctor Age)+

(Doctor NIC)+

(Doctor Speciality)+(Doctor Account Type)+

(Doctor Status)+

(Department ID)+

(Doctor Address)+

(Doctor Mobile)+(Doctor Residence)+

(Doctor Email)+(Doctor Fees)

Name Processed Doctor Details

Description Sends information from the process to the system so that the newinformation can be written regarding an existing doctor.

Origin/Source 1.2 Update Doctor Process

Destination Doctor File Data Store

Data Structure Processed Doctor Details =(Doctor First Name)+

(Doctor Last Name)+(Doctor Age)+

(Doctor NIC)+

(Doctor Speciality)+

(Doctor Account Type)+

(Doctor Status)+

(Department ID)+

(Doctor Address)+

(Doctor Mobile)+

(Doctor Residence)+

(Doctor Email)+

(Doctor Fees)

Name Doctor ID

Description Gives the process the doctor ID so that it can search the systemand delete the relevant records.

Origin/Source Admin External EntityDestination 1.3 Delete Doctor Process

Data Structure Doctor ID = Doctor ID

Name Nullify Doctor

Description Sends the system information regarding which doctor is required

to be removed from the system.

Origin/Source 1.3 Delete Doctor Process


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Destination Doctor File External Entity

Data Structure Nullify Doctor= Doctor ID

Name Doctor ID / Surname / Speciality

Description Provides the search parameters for the process to look up a

specific doctor.Origin/Source Admin External Entity

Destination 1.4 Enquiry Process

Data Structure Doctor ID / Surname / Speciality=

[ Doctor ID / Surname / Speciality ]

Name Surname / Speciality

Description Provides the search parameters for the process to look up a doctor

that is needed by the patient.

Origin/Source Patient External Entity


Data Structure Surname / Speciality =[ Surname / Speciality]

Name Doctor Details

Description Provides the Patient the details of the doctor(s) that were available

under the criteria that were provided.

Origin/Source 1.4 Enquiry Process

Destination Patient External Entity

Data Structure Doctor Details =Doctor First Name+

Doctor Last Name+

Doctor Speciality+

Doctor Status+

Department ID+

Doctor Fees

Name Doctor Details

Description Provides the Administration with a list of the doctor(s) that were

searched for under the criteria that was given.


Destination Admin External Entity

Data Structure Doctor Details =Doctor First Name+

Doctor Last Name+

Doctor Speciality+

Doctor Status+

Department ID+Doctor Fees


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Name Doctor Search Parameters

Description The process gives the system the search parameters that are

required to retrieve the specific records pertaining to the doctor(s).


Destination Doctor Data Store

Data Structure Doctor Search Parameters =

[ Doctor ID / Surname / Speciality ]

Name Doctor Details

Description Returns the details of the Doctor(s) that were requested by the

process to be given to the user.

Origin/Source Doctor File Data Store


Data Structure Doctor Details =

Doctor First Name+Doctor Last Name+

Doctor Speciality+Doctor Status+

Department ID+

Doctor Fees

Name Report Type

Description Tells the process what sort of report the user wishes to view and

designs the report accordingly.

Origin/Source Admin External Entity

Destination 1.5 Report Process

Data Structure Report Type=

[Referral / Service Provider / All ]

Name Referral Doctor List

Description Gives the Administration a report of the Referral doctors available

in the system.

Origin/Source 1.5 Report Process


Data Structure Referral Doctor =

Doctor ID+Doctor First Name+


Doctor NIC+


Doctor Status+

Department ID+

Doctor Address+

Doctor Mobile+

Doctor Residence+

Doctor Email+

Doctor Fees


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Name Service Provider Doctor List

Description Gives the Administration a report of the Service Provider doctors

available in the system.


Destination Admin External EntityData Structure Service Provider Doctor List =

Doctor ID+

Doctor First Name+



Doctor Account Type+Doctor Status+


Doctor Mobile+Doctor Residence+Doctor Email+

Doctor Fees

Name All Doctor List

Description Gives the Administration a report of all the Doctors available in

the system.



Data Structure All Doctor list =

Doctor ID+

Doctor First Name+

Doctor Last Name+

Doctor Age+

Doctor NIC+

Doctor Speciality+

Doctor Account Type+

Doctor Status+Department ID+

Doctor Address+Doctor Mobile+

Doctor Residence+Doctor Email+

Doctor Fees

Name List of Doctors

Description Retrieves a list of all the doctors available in the system.

Origin/Source Doctor File Data Store

Destination 1.5 Report Process


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Data Structure List of Doctors=

Doctor ID+

Doctor First Name+

Doctor Last Name+

Doctor Age+

Doctor NIC+


Doctor Status+


Doctor Mobile+Doctor Residence+

Doctor Email+Doctor Fees

Name New Patient Details

Description Contains the details of a new patient to be added to the system.


Destination 2.1.1 Add New Patient Details Process

Data Structure New Patient Details =Patient ID +

Patient First Name +

Patient Last name +

Patient Age +

Patient NIC +

Patient Account Type +

Patient Status +

Patient Address +Patient Mobile No +


Patient Email +

Name New Patient Details

Description Carries data from the New patient details process to enter into the

system.

Origin/Source 2.1.1 Add New Patient Details Process

Destination Patient File Data Store

Data Structure New Patient Details =

Patient ID +Patient First Name +

Patient Last name +Patient Age +

Patient NIC +Patient Account Type +

Patient Status +Patient Address +

Patient Mobile No +


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Patient Email +

Name Updated Patient Details

Description Send Updated information regarding a particular patient to be

modified in the System.Origin/Source Patient External Entity

Destination 2.1.2 Update Patient Details Process

Data Structure New Patient Details =

(Patient First Name) +

(Patient Last name) +

(Patient Age) +

(Patient NIC ) +

(Patient Account Type) +

(Patient Status) +(Patient Address) +

(Patient Mobile No) +(Patient Residence No) +

(Patient Email) +

Name Updated Patient Details

Description Carries the Update information from the process to be written into

the data store.

Origin/Source 2.1.2 Update Patient Details Process


Data Structure Updated Patient Details =


(Patient Last name) +(Patient Age) +

(Patient NIC ) +

(Patient Account Type) +(Patient Status) +

(Patient Address) +(Patient Mobile No) +

(Patient Residence No) +

(Patient Email) +

Name Patient ID

Description Carries the Patients ID so that a particular entry can be deletedfrom the system.


Destination 2.1.3 Delete Patient Details

Data Structure Patient ID =

Patient ID

Name Remove Patient Details


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Description Deletes the information of a particular patient from the system.

Origin/Source 2.1.3 Delete Patient Details Process


Data Structure Remove Patient Details =Patient ID

Name Patient ID / Patient Name

Description Carries either the Patients name or the ID so that a search can be

carried out on that particular patient.


Destination 2.1.4 Patient Enquiry Process

Data Structure Patient ID / Patient Name =

[Patient ID / Patient Name ]

Name Patient Details

Description Gives the Administration detailed information regarding a

searched patient.

Origin/Source 2.1.4 Patient Enquiry Process


Data Structure Patient Details =

(Patient First Name) +(Patient Last name) +

(Patient Age) +(Patient NIC ) +

(Patient Account Type) +(Patient Status) +

(Patient Address) +

(Patient Mobile No) +(Patient Residence No) +

(Patient Email) +

Name Request Patient Details

Description Sends details of the requested information regarding a particular

patient to the system to be retrieved.

Origin/Source 2.1.4 Patient Enquiry Process


Data Structure Request Patient Details =[Patient ID / Patient Name ]

Name Patient Details

Description Brings the details of the searched patient as specified by the user.

Origin/Source Patient file Data Store

Destination 2.1.4 Patient Enquiry Process

Data Structure Patient Details =(Patient First Name) +

(Patient Last name) +


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(Patient Age) +

(Patient NIC ) +

(Patient Account Type) +

(Patient Status) +

(Patient Address) +

(Patient Mobile No) +

(Patient Residence No) +(Patient Email) +

Name Patient Surname

Description Takes the patients surname as the search criteria for the processto search.


Destination 2.1.5 List Patent Process

Data Structure Patient Surname =Patient Surname

Name Patients List

Description A list of the patients information will be presented to the

Administration.

Origin/Source 2.1.5 List Patent Process


Data Structure Patients List =


(Patient Last name)

Name Patient SurnameDescription Provides the surname of the patient as search parameters to thesystem so that the details can be extracted from the system.

Origin/Source 2.1.5 List Patient Process


Data Structure Patient Surname =

Patient Surname

Name Patients List

Description Takes a list containing all the information of a searched patient to

be given to the user.

Origin/Source Patient File Data StoreDestination 2.1.5 List Patient Process

Data Structure Patients List =


(Patient Last name)

Name New Company Details

Description Takes details of the new company to add to the system.


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Origin/Source Corporate Business External Entity

Destination 2.2.1 Add New Corporate Details Process

Data Structure New Company Details =

Corporate ID+

Corporate Name+


Corporate Address+Corporate Authorized Name+

Corporate Authorized Contact+


Name New Company Details

Description Takes the details of the new company and adds it to the system.

Origin/Source 2.2.1 add New Corporate Details Process

Destination Corporate File Data Store

Data Structure New Company Details =

Corporate ID+

Corporate Name+


Corporate Address+



Name Updated Company Details

Description Takes the updated information regarding a company to be edited

in the system.

Origin/Source Corporate Business External EntityDestination 2.2.2 Update Corporate Details Process

Data Structure Updated Company Details =

(Corporate Name)+

(Corporate Abbreviation)+

(Corporate Address)+

(Corporate Authorized Name)+

(Corporate Authorized Contact)+(Corporate Account Status)

Name Updated Corporate Details

Description Updates the system with the new information regarding anexisting corporate business.

Origin/Source 2.2.2 Update Corporate Details Process


Data Structure Updated Corporate Details =

(Corporate Name)+(Corporate Abbreviation)+

(Corporate Address)+(Corporate Authorized Name)+


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(Corporate Authorized Contact)+

(Corporate Account Status)

Name Company ID

Description Provides the process with the company ID of the company which

is to be deleted.Origin/Source Admin External Entity

Destination 2.2.3 Delete Corporate Details Process

Data Structure Company ID =

Corporate ID

Name Remove Company Details

Description Deletes the information of a particular company from the system.

Origin/Source 2.2.3 Delete Corporate Details Process


Data Structure Remove Company Details =

Corporate ID

Name Company Name / Abbreviation

Description Gives the process the companies name or abbreviation of the

company which the user wants to search.


Destination 2.2.4 Corporate Enquiry Process

Data Structure Company Name / Abbreviation =

[Name / Abbreviation]

Name Company Details

Description Provides the user with the details of company that was searched.

Origin/Source 2.2.4 Corporate Enquiry Process


Data Structure Company Details =

Corporate ID+Corporate Name+

Corporate Abbreviation+Corporate Address+



Name Company Name / Abbreviation

Description Provides the system with the company name or abbreviation so

that the required information can be extracted from the system.

Origin/Source 2.2.4 Corporate Enquiry Process


Data Structure Company Name / Abbreviation =


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[Name / Abbreviation]


Description Returns the details of the company that was searched to the

process to be given to the user.

Origin/Source Corporate File Data StoreDestination 2.2.4 Corporate Enquiry Process


Corporate ID+

Corporate Name+


Corporate Address+

Corporate Authorized Name+



Name Company Name / Code

Description Takes the company name or the code as given by the user to theprocess to be searched in the system.


Destination 2.2.5 List Corporate Patients Process

Data Structure Company Name / Code =

[Name / Code]

Name Corporate Patient List

Description Provides the user with the detailed list of all the patients that are

registered under a particular corporation.Origin/Source 2.2.5 List Corporate Patients Process


Data Structure Corporate Patient List =

Corporate ID+

Corporate Name+


Corporate Patient ID +

Corporate Patient First Name +

Corporate Patient Last name +Corporate Account Type +

Corporate Status


Description Provides the process with the company details extracted from thesystem to meet the user specifications.

Origin/Source Corporate File Data Store

Destination 2.2.5 List Corporate Patients Process


Corporate ID+


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Corporate Name+


Corporate Address+





Description Provides the system with the corporate name so that the details ofthe corporation can be extracted from the system.

Origin/Source 2.2.5 List Corporate Patient Process



[Name / Code]


Description Provides the system with the corporate name so that the details of

the corporation can be extracted from the patient file.

Origin/Source 2.2.5 List Corporate Patient Process



[Name / Code]

Name Corporate Patient List

Description Provides the process with the details of patients associated with a

particular company.

Origin/Source Patient File Data StoreDestination 2.2.5 List corporate Patient Process

Data Structure Corporate Patient List =

Corporate ID+

Corporate Name+


Corporate Patient ID +

Corporate Patient First Name +

Corporate Patient Last name +

Corporate Account Type +Corporate Status

Name Treatment Details

Description Gives the details of the treatment provided to a patent to the

system.


Destination 2.3.1 Add Medical History

Data Structure Treatment Details =

Patient ID+

Doctor ID+


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Sickness+

Treatment Start Date+

Treatment End Date+

Treatment Remarks+

Treatment Status

Name Treatment Details

Description Updates the patient file with the treatment details that were

provided.

Origin/Source 2.3.1 Add Medical History


Data Structure Treatment Details =

Patient ID+

Doctor ID+

Sickness+Treatment Start Date+

Treatment End Date+Treatment Remarks+

Treatment Status

Name Patient ID

Description Provides the Patients ID to the system so that the details of his

medical history can be retrieved from the system.


Destination 2.3.2 View Medical History Process


Patient ID

Name Patient Medical History

Description Provides the user of the system with the information regarding thepatients medical history.

Origin/Source 2.3.2 View Medial History Process


Data Structure Patient Medical History =

Patient ID+

Patient NameSickness+


Treatment End Date+Treatment Remarks+Treatment Status

Name Patient ID

Description Provides the system with patient ID as search parameters so that

the information regarding the patients medical history can be

accessed.


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Origin/Source 2.3.2 View Medical History Process



Patient ID

Name Patient Medical HistoryDescription Provides the process with the medical history of a particular

patient so that it can be provided to the user.

Origin/Source Patient File Data Store

Destination 2.3.2 View Medical History

Data Structure Patient Medical History =

Patient ID+

Patient Name

Sickness+


Treatment End Date+

Treatment Remarks+

Treatment Status

Name New Unit Details

Description Gives the process the details of a new unit to be added to thesystem.


Destination 3.1.1 Add New Unit Process

Data Structure New Unit Details =

Unit ID +

Unit Name +

Unit type +Department ID +

Unit charge per Unit

Name New Unit Details

Description Provides the details of the new unit to the system files so that it

can be added.

Origin/Source 3.1.1 Add New Unit Details Process

Destination Unit File Data Store

Data Structure New Unit Details =

Unit ID+

Unit Name +Unit type +Department ID +


Name Updated Unit Details

Description Provides the process with new details of an existing unit so that it

can be changed in the system.


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Destination 3.1.2 Update Unit Details Process

Data Structure Updated Unit Details =

(Unit Name) +

(Unit type) +

(Department ID) +

(Unit charge per Unit)

Name Updated Unit Details

Description Provides the system with the new information regarding an

existing so that it can update its files.

Origin/Source 3.1.2 Update Unit Details Process


Data Structure Updated Unit Details =

(Unit Name) +

(Unit type) +

(Department ID) +


Name Unit ID

Description Sends the Unit ID so that the system can search the system for the

Unit and delete it from the system.


Destination 3.1.3 Delete Unit Process

Data Structure Unit ID =

Unit ID

Name Delete UnitDescription Sends the Delete instructions to the system so that the appropriate

record can be removed from the system.

Origin/Source 3.1.3 Delete Unit Process


Data Structure Delete Unit =

Unit ID

Name New Rate Information

Description Sends the details of new rates to the process so that it can be

added into the system.


Destination 3.2.1 Add New Rates Process

Data Structure New Rate Information =

Unit ID +

Unit Name +

Unit Type +

Department ID +Unit charge per Unit


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Name New Rate Information

Description Adds the new rate information to the system so that it can be

added to the data store.

Origin/Source 3.2.1 Add New Rate Process

Destination Unit File Data StoreData Structure New Rate Information =

Unit ID +

Unit Name +

Unit Type +Department ID +


Name Revised Rate Details

Description Provides the process with new rate information so that the system

can be updated.

Origin/Source Admin External EntityDestination 3.2.2 Edit Rate Detail Process

Data Structure Revised Rate details =

Unit Name +Unit Type +


Name Edited Rate Details

Description Edits the information in the system with the new information.

Origin/Source 3.2.2 Edit Rate Details Process

Destination Unit File Data StoreData Structure Edited Rate Details =

Unit Name +

Unit Type +

Department ID +


Name Unit ID

Description Gives the ID of the unit of which the details regarding the rates

are to be removed.


Destination 3.2.3 Delete Charge Rates Process


Unit ID

Name Remove Unit Rates

Description Removes the rates of a particular Unit from the system.

Origin/Source 3.2.3 Delete Charge Rates Process


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Data Structure Remove Unit Rates =

Unit ID

Name Unit ID

Description Provides the Unit ID as search parameters for the process tosearch for charge details.


Destination 3.2.4 Search Process


Unit ID

Name Charge Rate Information

Description Returns the details of the charge rates of a particular unit to the

user.

Origin/Source 3.2.4 Search Process

Destination Admin External EntityData Structure Charge Rate Information =

Unit ID +

Unit Name +

Unit Type +


Name Unit Rate Search Parameters

Description Sends the search parameters to the system so that the requiredinformation can be retrieved.

Origin/Source 3.2.4 Search Process


Data Structure Unit Rate Search Parameters =

Unit ID

Name Charge Rate Details

Description Provides the process with the searched information so that It can

be presented to the user.

Origin/Source Unit File Data Store

Destination 3.2.4 Search Process

Data Structure Charge Rate Details =Unit ID +

(Unit Name) +

(Unit Type) +

(Department ID) +


Name Unit ID


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Description Sends the unit ID so that the system can be searched for details

required and prepare a report.


Destination 3.2.5 Report Process


Unit ID

Name Services and Charges Report

Description Presents to the user a detailed report of the services and charges of

a particular Unit.

Origin/Source 3.2.5 Report Process


Data Structure Services and Charges Report =

Unit ID +

Unit Name +

Unit Type +

Department ID +


Name Unit ID

Description Gives the system the Unit ID as the search parameters so that therequired information can be extracted from the system.

Origin/Source 3.2.5 Report Process



Unit ID

Name List of Services and Charges

Description Sends the searched units services and charges details to theprocess so that it can be presented to the user.


Destination 3.2.5 Report Process

Data Structure List of Services and Charges =

Unit ID +

Unit Name +

Unit Type +

Department ID +


Name New Account Details

Description Provides the system with the information regarding a new account

relating to a patient or corporation to be opened.



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Destination 4.1 Add New Account Details Process

Data Structure New Account Details =

Account ID+

Patient ID

Name Add New AccountDescription Gives the system the information regarding a new account so it

can be written into the data store.

Origin/Source 4.1 Add New Account Details Process

Destination Account File Data Store

Data Structure Add New Account =

Account ID+

Patient ID

Name Report Parameters

Description Provides the system with what the user would consider as an aged

report.Origin/Source Admin External Entity

Destination 4.2 Create Aging Report Process

Data Structure Report Parameters =

Invoice Status

Name Transaction Aging Report

Description Gives the user an aging report with the accounts and details of allaccounts outstanding by the date specified.

Origin/Source 4.2 Create Aging Report Process


Data Structure Transaction Aging Report =

Account ID+

Invoice Status+

Invoice Total+

Invoice Total Payable

Name Report Parameters

Description Gives the system the parameters for the search it has to run to pull

up aged reports.

Origin/Source 4.2 Create Aging Report Process


Data Structure Report Parameters =

Invoice Status

Name Transaction Details

Description Gives the process the transaction details for all outstandingtransactions that are outside the parameters specified.

Origin/Source Account File Data Store


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charge rates can be obtained.

Origin/Source 4.3 Calculate Bill Process


Data Structure Unit ID =Unit ID

Name Unit Charges Details

Description Returns the unit charges for a particular searched unit to the

process.


Destination 4.3 Calculate Bill Process

Data Structure Unit Charges Details =

Unit Name+

Unit Type

Name Patient Details and Treatment Details.

Description Returns the treatment and patient details of the searched patient.Origin/Source Patient File Data Store


Data Structure Patient Details and Treatment Details. =

Patient First Name+Patient Last Name+

Patient Status+Sickness+

Treatment Remarks+Treatment Status

Name Patient Account Details

Description Gives the process the account details of the patient that was

searched for by the process.



Data Structure Patient Account Details =

Patient ID +

Patient First Name +

Patient Last Name+

Invoice Total+

Invoice Discount+

Invoice Total Payable+Invoice Methods

Invoice Status

Name Invoice

Description Gives the patient the invoice which contains the bill details for the

treatment provided.

Origin/Source 4.4 Send Patient invoice Process


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Data Structure Invoice =

Invoice ID+

Treatment ID

Invoice Status+

Invoice Total+


Name Payment Details

Description Patient gives the payment details so that the system can updateitself on the payments and receipts.


Destination 4.5 Process Payment Process

Data Structure Payment Details=

Invoice ID+

Account ID +

Invoice Method

Name Payment Details

Description Payment details are sent to the system so that in can update itsrecords pertaining to the payments of patients.

Origin/Source 4.5 Process Payment Process


Data Structure Payment Details=Invoice ID+

Account ID +Invoice Method

Name Patient ID

Description The administration provides the patient ID so that the system can

check if the patient has made the payment or not and generate a

receipt if payment has been made.


Destination 4.6 Printing Receipt Process


Patient ID

Name Patient ID

Description Gives the system the patient ID so that the relevant information

can be retrieved from the system.

Origin/Source 4.6 Printing Receipt Process


Data Structure Patient ID =Patient ID


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Name Receipt

Description Gives the payment Details back to the process so that a receipt can

be printed.


Destination 4.6 Printing Receipt Process

Data Structure Receipt =

Invoice ID+Treatment ID

Invoice Status+

Invoice Total+


Name Final Receipt

Description Prints and gives the Patient the final receipt saying that payment

had been successfully made.

Origin/Source 4.6 Printing Receipt Process


Data Structure Final Receipt =

Invoice ID+

Treatment ID

Invoice Status+

Invoice Total+



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7.3 EXTERNAL ENTITIES

Name Patient

Description This is a very important external entity as a hospitals primary

purpose is to tend to patients. The patients do not associate agreat deal with the system except to provide personnel

information and a few other tasks like providing paymentdetails. The Patient is also able to run searches for doctors. The

receipt is also given to the patient from the system.

Input Data

Flowsy Invoicey Final Receipty Doctor Details

Output Data

Flowsy New Patient Detailsy Updated Patient Detailsy Payment Detailsy Doctor Surname / speciality

Name Doctor

Description This entity also has few inputs to the system and no output from

the system to the entity. The doctor only provides and will not

receive anything else in return.

Input Data

Flows

N/A

Output Data

Flowsy New Doctor Detailsy Modified Doctor Details

Name Corporate Business

Description This is external entity like the Doctor entity provides onlyinformation pertaining to it and do

sdp final documentation df10a1ict

Documents