scurl collaboration: presentation to scottish library and informatio council 221113
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TRANSCRIPT
SCURL: PARTNERSHIP, COLLABORATION, SUCCESS
SLIC SHOWCASE & AGM,
22 NOVEMBER 2013J ILL EVANS, SCURL SERVICE
DEVELOPMENT MANAGER
DILYS YOUNG, V ICE CHAIR, SCURL
Members
All Scottish Higher Education InstitutionsEdinburgh City LibrariesGlasgow LifeNational Library of ScotlandNational Museums ScotlandOpen UniversityRoyal Botanic Garden EdinburghScottish Library & Information Council
Some of our SCURL Libraries
SCURL aims & characteristics:
Independent voluntary association To benefit users and library operations Constitution, officers, representatives and voting procedures Plenary (Directors) Business Committee (Constituencies) Task Forces, Working Groups, Communities of Practice Officers:
Chair: Mark Toole (Stirling) Vice Chair: Dilys Young (Strathclyde) Secretary: Evelyn Simpson (NMS) Treasurer: Michelle Anderson (Robert Gordon) Service Development Manager: Jill Evans (NLS)
Governance
SCURL is an independent voluntary association, launched in 1977, supported by the NLS and SLIC
Has a constitution, officers, representatives and operating procedures:
SCURL Chair, Vice Chair, Secretary and Treasurer SCURL Service Development Manager SCURL Minute Secretary SCURL SHEDL Digital Library Administrator
SCURL Business Committee: constituency representatives
SCURL Constitution
SCURL Business Plan and Strategy 2012-2014
Business Plan and Strategy 2012-2014
6 Strategic Priorities
Effective collaborative content managementMaximise access to physical & digital collectionsShowcase Scotland’s research & collectionsDevelop & promote collaborative shared services &
systemsEffective advocacy & promotionSCURL organisation re-development
Procurement - SHEDL
Scottish Higher Education Digital LibraryWorks to secure collaborative access to digital
content for Scottish Higher Education InstitutionsSet of guiding principles and criteriaProcurement is through JISC Collections>3600 periodical and >4,000 ebook titles procured through
contracts with individual publishersProcurement totals represent 10-15% of member
institutions’ library resources budgetseJournal bundles to date, now also moving into eBook
packages
SHEDL – operating principles
Standardised, common access to all HE members (students, staff)
Some contracts extended to registered users of the NLS and NMS
Electronic only provision (Deep Discount for print)Cost contributions from member institutions based on
previous historic spendMaintain core subscriptionsUsually 3 year contracts, ideally including transfer titlesMinimal annual increases
SHEDL achievements
Achievements:Supports about £2m of procurement per annum (c10% of
member institutions’ total journals budgets) – NESLi2 £8m opt in
Secures annual renewals with 3 to 4 publishers each yearExisting publishers include: Springer, ACS, CUP, OUP,
EUP, Berg, Portico, Intellect, Project MUSE, (IEL & IEEE), & Social Sciences Directory
Recent agreement on the first joint purchase of an eBook package (Springer and also CUP)
Continuing to develop and consider a more comprehensive approach to developing a digital library for Scotland
SHEDL challenges
Engaging with additional publishers who see growth in Scotland
Changing budgets and/or focus of institutionsExtending access across other sectorsEnsuring prompt payment of invoices to benefit discountAdvising the Advanced Procurement of Universities &
CollegesLiaising with the Subscription Agent managing the
SCOPnet periodicals contractNegotiating with publishers’ complex business models
SHEDL and additional procurement activity - operating procedures
Structure of SHEDLSteering Group (University Library Directors)Working Group (Representative from each SCURL member)Received the Shared Services Award in the Scottish Parliament Invited by Universities Scotland to document SHEDL for Shared
Services Case Study
Three current work streamsSCOPNet JournalsSCOPNet Print BooksSCURL Ebooks
SHEDL’s Launch
Twice launched – 2009 with formal reception in University of Edinburgh25th April 2012 from the Island of St Kilda, 70 miles west of
Scottish mainlandSHEDL boat recovered on island on
east coast of Shetland on
1st August 2012 – over 300 miles!
nautical miles
Task Forces, Working Groups & Events
Task ForcesSCURL Walk In Access SCURL Scottish Library Services PlatformSCURL Scottish Metadata Platform
Working GroupsAccess GroupHealth GroupWebsite Group
EventsAnnual Ebooks Conference Annual SLIC FE Conference
SCURL Affiliated Groups
Scottish Digital Library Consortium – shared LMS & procurement
Music & Audio Resources Scotland GroupRare Books in Scotland GroupScottish Universities Special Collections &
Archives GroupScottish Visual Arts GroupScottish Working Group on Official Publications
Communities of Practice
Across staff rolesDeputy Directors Institutional Repositories ManagersSystem LibrariansLiaison Librarians
Topic/interest relatedCollection ManagementMobile DevicesReading Lists Legal Issues
SCURL Services
SCURL Research Extra Card Enables members of all SCURL institutions reference access to print
collections across all member institutions
National Entitlement Card The National Library of Scotland is one of the founder members of the
scheme and welcomes card holders, including holders of the Young Scot card
SCURL Walk-in AccessProject supported by funding from SLIC IDFLiaised with SCONUL, WHELF, and M25Enables visitors legitimate access to licenced e-content
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SCURL & SLIC’s partnership:examples
JISC Collections Ebook study commissioned by SLIC SCURL liaised on behalf of SLIC with Further Education, Higher Education
Institutions, NLS, Public Libraries, and school libraries
Information Literacy Community of Practice Both organisations represented on the CoP
FE College Librarians’ Development Network SLIC is represented by SCURL
SLIC Management Board meetings SCURL is represented & receives a report for each meeting
SCURL Business Committee SLIC is represented and receives a report for each meeting
Extending Partnerships in New Sectors
NHS: first collaborative procurement of content agreed welcome NHS member to SHEDL Working Group
Further Education FE representative on SCURL Library Services Platform Task Force FE representative on Scotland Colleges Development Network Extend relevant SHEDL content to FE Articulation
Northern Collaboration Reciprocal invitations to meetings to share good practice in relevant
aspects of service provision
SCURL Libraries
Challenges for SCURL Libraries
Budgetary constraints and rising inflationResearch Excellence Framework and increased focus on
supporting researchHigh demand and increasing levels of occupancy and
usage – importance of the student experience and impact of surveys, especially National Student Survey
Digital transitions: Traditional – books, print journals, storage, disposal Digital – wifi, mobile devices, power & data, bandwidth,
VAT for e-materials, formats, transitional change Exploitation – digital literacies for both staff and students
SCURL website
Task and Finish Group: project completed in 6 monthsscurl.ac.uk