screen shots - sap m&m
TRANSCRIPT
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THE MATERIAL MANAGEMENT MODULE
Basic functions covered under the MM module are:
Procurement
Planning
Indenting
Purchasing
Materials
Services
Budget Monitoring and Control
Inventory Management
Goods Receipt
Stocking
Goods Issue
Material Transfers
Warehouse Management
Interfacing with bar-coding systems
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After the quality check goods receipt is maintained in system. The material is
received in the warehouse and in now ready for issue to the user.
The invoice raised by the vendor is checked as per the PO and the paymentsare made to the vendor
The first step towards preparing the Request for Quotation (RFQ) is getting the
tender number or the collective number, as it is called in SAP, generated from the
system.
The first three digits of the Tender number indicate the Purchase Group, the 4th
stands for the Dealing Officer Code, the 5 th indicates type of tender, 6 & 7 are the
calendar year and the last three digits are a running serial number of the tender.
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The next step in the procurement process is creation of RFQ/ tender document in
SAP.
Before creating RFQs, the user should ensure that vendor codes are existing in the
system for those vendors to whom tenders will be floated /sold. The vendor code can
be verified from the shown transaction
After getting the vendor codes for all the vendors, RFQs will be created as shown
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Once, the bids have been opened, it is time to enter them into the system. For
tenders of two bid system, the prices of only TA bids will be entered into the
system. For others the prices of all the bids will be entered. The process ofentering bids into the SAP system is called Quotation maintenance. The rates
have to be entered in the RFQ corresponding to the respective vendors.
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From bid received price comparison charts are made in system and L1 ( lowest)
bidders for each item are listed
This screen shows the ways in which available materials can be searched. This can be
done in various ways as described above such as by giving the plant material bydescription or by giving the MPN ( manufacturer part number) and so on.
In general the inventory of a company is divided into capital items, stores, spares,
indigenous items, imported and so on. When creating the PR the user specifies type ofmaterial to be procured.
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This screen shows the purchase order generated for getting a three phase generator
The top screen shows the net price and quantity of the material and also the charges
allocated for any services required i:e line item costsThe bottom screen shows the description of the line item.
System allows to create LOI on the successful vendors. The pre-requisite for creation of LOI iscreation of Purchase Order in the system. LOI no. will be the same as PO No.