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Presented by:Chandra Brown, Internal AuditMonya Wyatt, SCPA Budget Manager

SCPA PresentationDecember 15, 2014

190 Days / 2nd QuarterEvaluate trends and results over the last 90 days or 2nd quarter to assess whether school leadership has operated in a fiscally responsible manner and promotes sound operations.

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4High-LevelTimeline

September 8, 2014: Original SCPA Fact Finding PresentationOctober 2, 2014: Community Meeting #1October 20, 2014: Executive Session November 12, 2014: Community Meeting #2November 24-25, 2014: ASN VisitDecember 15, 2014: Executive Session

5September 8 ConcernsFinancialsGrantsBox OfficeShow UnderwritersCareer TechRental Revenue (Fund 19)CPS Emergency Loan of $45kParent DonationsStudent Activity Funds

6September 8 Concerns Contd Artistic Budget Staffing:Administrative Private/Supplemental StaffingProductionsPrivate Lesson ScholarshipsSupplies & EquipmentMarketing & PromotionsMaintenanceDiscretionary

7September 8 Concerns ContdOtherFriends of SCPAAcademics

890 Day Offenses Policies/Procedures

Background Checks$45K Emergency Credit Card LoanBox OfficeGeneral Fund BudgetInvoice ProcessCash Deposits

990 Day Offenses LeadershipDirect & Effective CommunicationsOversight CommitteeInterim Business ManagerFriends of SCPAWebsite

90 Day Offenses Accountability/Action Items

Plant OperatorFinancial AnalysisPosition RequirementsExternal FundraisingAuditionsOut-of-State Tuition

Financial SummaryFY 15 Grants

DonorJul 14Aug14Oct14Dec14YTDDater Fdtn$7,333.00*$7,333.00Anonymous$135,000.00$130,000.00***$265,000.00Corbett Strings$27,909.00$27,909.00Ohio Arts Council$6,000.00**$6,000.00Ferguson Fdtn$26,600.00$26,600.00Alpaugh Fund$40,183.00****$40,183.00YTD$7,333.00$162,909.00$32,600.00$170,183.00$373,025.00* $10k awarded to The Friends this was used to pay for the rights of Joseph; the balance of $2,667 was never received at SCPA.** Total grant is for $12k; the balance will be sent upon completion of the online grant pwk.*** This check will be disbursed upon receipt of a written request from the SCPA Budget Manager.**** The Friends worked diligently to get this grant early to pay their outstanding debt(s).12

Financial SummaryFY 15 Rentals

Jul 14Aug14Sept14Oct14YTDIncome$24,844.00$2,023.000$520.00$27,386.00Expenses*($715.00)**($4,515.00)***($19,703.00)****($1,452.00)($26,385.00)Net$24,129.00

($2,492.00)

($19,703.00)($932.00)$1,001.00FY 15 Purchasing Card Spend Jul14Aug14Sept14Oct14Nov14YTD($193.00)($4,189.00)($11,740.00)($27,494.00)($9,590.00)($53,206.00)* Does not include fixed costs associated with Security or Custodial Payroll.** Maple Knoll Advertising (Friends Expense).*** Floor Cleaning.**** UC Suzuki Contract $7.5k, Tennables $10k, Candy Vendor $2.2k (Friends Expense).13

Financial SummaryFY 15 Productions

GoldilocksJosephNutcrackerWhite ChristmasAdmin. CostsYTD

Income$2,602.00$38,026.00$30,586.00$2,559.000$73,773.00Expenses($400.00)($72,754.00)*($9,045.00)**(1,624.00)**($57,491.00)***($141,314.00)

Net$2,202.00($34,728.00)$21,541.00$935.00($57,491.00)($67,541.00)FY 15 Artistic Enrichment Fees

Jul14Aug14Sept14Oct14YTDIncome$30.00$5,376.00$9,380.00$5,449.00$20,235.00Expenses($375.00)0($2,585.00)(3,829.00)($6,789.00)Net($345.00)$5,376.00$6,795.00$1,620.00$13,446.00* Does not include fixed costs associated with Security or Custodial Payroll.** Does not include total production expenses. Waiting for A.D. to provide.*** Suzuki, Supplemental Staff, Printing, Website, Supplies, Mayerson Awards (Friends Expense).14

Financial Summary

FY 15 Student Activity FundsJul14Aug14Sept14Oct14YTD($10,358.00)$1,544.00$11,128.00$30,504.00$32,818.0015Financial Data ResourcesSCPA: Artistic Director (I. Rudnick)School Treasurer (K. Donnelly)Box Office Manager (S. Gabbard)CPS:SCPA Accountant (N. Tyahur)Internal Auditor (C. Brown)A/R Manager (A. Tolle)Other:Showclix (Box Office Vendor)

16Broader District Issues

Background ChecksDistrict Budget ProcessCash DepositsSAF TrainingRequisition / Payment ProcessesPlant OperatorFinancial AnalysisPosition Requirements

17Proposed Board Action ItemsCreate a School Leadership Strategy Enforce ORC 3313.31 and 3319.01Revisit sibling enrollment policyExamine the audition processReconsider mandatory continuationConsider space options (evaluate usage)Strengthen the exit processSuspension & Expulsion Data & StrategySchool Resource Officer & A.L.I.C.E. trainingRequest data & evidence that recommended items are being completed in a timely manner

18Conclusion

Insanity: doing the same thing over and over again and expecting different results.Albert Einstein

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