ScoutBook for Troop 28 Parents

Robbie King

Troop 28 Raleigh NC

11/22/15

Introduction to ScoutBook

• Digital version of the scout handbook

• Company was acquired by BSA this year

• Directly integrated with BSA systems

• Allows safe electronic interaction with leaders

• Only parents receive invites

– Scouts are not required to have their own account

– Parents choose to give scouts access

ScoutBook Features We Plan to Use

• Track Rank Advancement

• Track Merit Badge Activity

• One on One Leader/Scout Communication

– Scouts can have own accounts (parents discretion)

– Scouts can send/receive messages via ScoutBook

– Parents are always included in the conversation

Features We Plan NOT to Use

Some ScoutBook features are still a bit lacking

• Troop Forums (using MyTroopUS)

• Troop Calendar (using MyTroopUS)

• Payments Log

Presentation Goals

• Parents invite email and first login

• Setting up parent’s profile

• Setting up scout’s profile

• Accessing scout’s rank and merit badges

• Starting a merit badge

• Other scout related information

• Quick Nav and Shortcuts

• Giving your scout access to their account

ScoutBook Parent Invite Email

Click here or go to www.scoutbook.com

ScoutBook Login Page

Click here or go to www.scoutbook.com

Alternate ScoutBook Login Page

Click here to login

Login Popup

Password from email

Welcome to the Home Page

Click here to go to your dashboard

Everything else on this page is generic and not

related to Troop 28

Your Dashboard (everything you do starts here)

Click here to update your account

Update Your Account Settings

Change your password to something you like

Verify/update your profile

Important - Dashboard Shortcut

Clicking this icon will always take you to

your dashboard

Use the shortcut to return to the dashboard (more on shortcuts later)

Access Your Scouts Information

Click here to access your scout’s profile

Scouts Main Page

Status at a glance

Scroll down to see more

Explore Scouts Advancement

Click here to access advancement and

merit badges

Important – Advancement Legend

The legend shown here is your guide to understanding rank and

merit badge advancement progress

Advancement Process

1. Scout completes work on a requirement 2. Scout (or parent) marks requirement complete

– Completion date – Add optional text or photo to document completion – These steps are demonstrated in subsequent slides

3. Requirement is now shown “green” (awaiting approval) 4. Scout requests leader APPROVAL by

– Scout (or parent) sends message via ScoutBook, *or* – Scout approaches leader in person (i.e. old school)

5. Leader approves the requirement in ScoutBook (when satisfied that it has been completed)

6. Requirement is now shown “blue” (signed off) 7. When all requirements for rank are met, leader approves rank

Scouts Advancement Page

Click a rank to verify / update rank information

Top of the advancement page contains rank advancement

Rank Specific Page

Click a box to verify / update a particular requirement

Rank Requirement - Completion Date

Add the date the requirement was completed

Scroll down to see more

Rank Requirement - Documentation

Add text and upload pictures to document completion

Important – Shortcut Bar

Use shortcut to return to scouts advancement page

You can navigate to different menu levels using the shortcut bar

Advancement also has Merit Badges

Scroll down to see more

Scout Merit Badges

Click here to begin a new merit badge

Click here to verify / update an existing merit badge, works similarly

to the rank requirements, so not repeated here

Starting a New Merit Badge

Scroll down to see more

OK, Now Really Start the Merit Badge

Click here to begin process

Selecting New Merit Badge

As an example we’ll start “American Labor”

Merit Badge Specific Page

Once you know the counselors name click here to connect with them

Click a check box to update the individual requirement with dates and documentation (just like rank

requirements)

Connect with Counselor

Click here to add counselor

If the scout has an existing connection with the counselor select them from

the list

Add Counselor as Connection

First search ScoutBook to see if the counselor is already in the system, if

found then select them

If the counselor is not in the system scroll down to begin entering their information

Entering Counselors Information

Select “Merit Badge Counselor”

Scroll down for more Enter counselors

information

Set Counselor Permissions

Select appropriate badge

Scroll down for more

Invite the Counselor

Edit the invitation such that the counselor isn’t blindsided,

then click “Invite”

Other Scout Information

Scroll down to see more

Navigate to scouts information from your dashboard

Update Additional Information

Transfer logs from scouts handbook

Record any other achievements

Shortcuts (we’ve already used some)

Icon brings up the “Quick Nav” window

Quick Nav Window

Quick Nav remembers your most recent

activities, also provides the “logout” button

“Go Back” Shortcut

Returns you to pervious screen

“Go Home” Shortcut

Returns you to your home screen

Giving Your Scout Access

Scroll down to bottom

Navigate to scouts profile from your

dashboard

Scouts are Invited by Parents

Click here to invite your scout to join

ScoutBook

Invite your Scout via Email

Your scout must have their own email

address, enter it here

Scout Receives Invite from You

Click here or go to www.scoutbook.com

Process from this point is very similar to

setting up your parental account

Scouts Account Dashboard

Click here to expand menu to access profile

Scouts dashboard is not as user friendly

Click here to expand menu to access messaging

Scout Dashboard – Administration

Now you can see account selection, click here to

access profile

Scout Dashboard – Messages

Now you can see the send message option, click here to send your

message

Send Message – Select Recipients

Select all recipients

Scroll down to type your

message

Send Message – Edit and Send

Enter your message and any attachments

then click “Send”