scottish sport relief home & away programme

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Scottish Sport Relief Home & away Programme Applicant Insight Meeting April 2012

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Page 1: Scottish Sport Relief Home & Away Programme

Scottish Sport ReliefHome & away Programme

Applicant Insight Meeting

April 2012

Page 2: Scottish Sport Relief Home & Away Programme

Aims for the day

The Scottish Sport Relief Home & Away Programme and it’s relation to Comic Relief’s international grant-making programme

Comic Relief’s grant-making principles, policies and programmes

Comic Relief’s approach to defining outcomes

Our approach to monitoring, evaluation and learning

What makes a successful application to Comic Relief

An increased understanding of:

Page 3: Scottish Sport Relief Home & Away Programme

Agenda

1-1.10pm – Welcome, introductions

1.10-1.30pm – The Scottish Sport Relief Home & Away Programme and it’s relation to Comic Relief’s international grant-making programme

1.30 – 2.15pm - Comic Relief’s grant-making principles, policies and programmes

2.15-2.30pm – Break

2.30-3.30pm - Comic Relief’s approach to defining outcomes

3.30-4.00pm - Our approach to monitoring, evaluation and learning

4.00-4.15pm - Break

4.15-5.00pm - What makes a successful application to Comic Relief

Page 4: Scottish Sport Relief Home & Away Programme

Aims for the day

The Scottish Sport Relief Home & Away Programme and it’s relation to Comic Relief’s international grant-making programme

Comic Relief’s grant-making principles, policies and priorities

Comic Relief’s approach to defining outcomes

Our approach to monitoring, evaluation and learning

What makes a successful application to Comic Relief

An increased understanding of:

Page 5: Scottish Sport Relief Home & Away Programme

The Scottish Sport Relief Home & Away Programme

£2.5 million provided by the Scottish Ministers and matched by a contribution of £2.5 million from Comic Relief's own funds

50% of the total funds available will be allocated to projects in Scotland

50% of the total funds available will be allocated to projects in Commonwealth countries that have a low or medium score on the United Nations 'Human Development Index

The ‘Away element’ will fund projects supporting poor and disadvantaged people in connection with Comic Relief’s existing International grants programmes

• People affected by HIV and AIDS

• Trade

• Street and working children and young people

• Women and girls

• People affected by conflict

• International Sport for Change

• People living in urban slums

Page 6: Scottish Sport Relief Home & Away Programme

Who and what we will fund:

Scottish based organisations

A range of organisations – any size of organisation can apply as long as the project fits your objects, experience and capacity. Always consider the implications of scale-up on yourself as well as the local partner

We support a range of different sized projects – up to £1m for up to 5 years

Programme Average Grant

HIV £555,269

Trade £446,891

Street and Working £416,514

Women and Girls £481,034

Conflict £500,152

Sport for Change £269,845

Urban Slums £418,798

Page 7: Scottish Sport Relief Home & Away Programme

Aims for the day

The Scottish Sport Relief Home & Away Programme and it’s relation to Comic Relief’s international grant-making programme

Comic Relief’s grant-making principles, policies and programmes

Comic Relief’s approach to defining outcomes

Our approach to monitoring, evaluation and learning

What makes a successful application to Comic Relief

An increased understanding of:

Page 8: Scottish Sport Relief Home & Away Programme

Comic Relief’s Grant-Making Goal

We believe this requires investing in work that addresses people’s immediate needs as well as tackling the root causes of poverty

and injustice.

Our primary goal is to bring about positive and lasting change in the lives of poor and disadvantaged people

To do this effectively, and help guide our decision making, we’ve developed a set of grant making principles.

Page 9: Scottish Sport Relief Home & Away Programme

Our Grant-Making Principles

•Organisation show understanding of context and root causes of issues – may include culture, political and economic environment and role of others

Understanding the context

•People who benefit from projects – as well as those who could influence – are consulted at the outset and their views incorporated into project design. Including marginalised groups

Consulting with Key Players

•How organisations are drawing on “good practice” and knowledge of “what works to inform their work. [We also welcome people experimenting with new ideas and approaches]

Building on Good Practice

•People who benefit from projects actively participating in those project – from membership of advisory groups and trustee boards to feeding back on value of services

Involving local people

•How project will contribute to building more effective and accountable local organisations

Investing in local organisations

•How organisations work with others – may be through sharing information and learning, joint influencing work and approaches to make work sustainable in the long term

Working with others

•How organisations have developed practical ways of capturing information and creating a culture committed to reflection, analysis and learning

Implementing learning strategies

•Organisations which use the evidence they have built up to inform their future plans and influence the decisions of others, particularly policy makers and others in the field

Applying learning

Page 10: Scottish Sport Relief Home & Away Programme

Policies

Comic Relief does not fund

Institutional care - where it is a preferred way of working such as orphanages

Conferences & workshops – unless as part of a longer-term programme of work

Capital costs – unless an essential part and a proportionately small cost of the work to be delivered; applicants must be able to demonstrate whether they have thought about how costs will be met in the future.

Basic services – where they are the primary responsibility of government with the support of major bilateral or multilateral funders

Organisations that Evangelise or Proselytise

Campaigning that takes a partisan political stance

Funding the provision of ARVs

Staff, consultants and volunteers who are not from the country where the work is taking place

Page 11: Scottish Sport Relief Home & Away Programme

Programme Strategies

Programme Strategy

Goal Target Groups

Learning Questions Theory of Change

Programme Outcomes Countries

Page 12: Scottish Sport Relief Home & Away Programme

Coffee break – 15 mins

Page 13: Scottish Sport Relief Home & Away Programme

Aims for the day

The Scottish Sport Relief Home & Away Programme and it’s relation to Comic Relief’s international grant-making programme

Comic Relief’s grant-making principles, policies and programmes

Comic Relief’s approach to defining outcomes

Our approach to monitoring, evaluation and learning

What makes a successful application to Comic Relief

An increased understanding of:

Page 14: Scottish Sport Relief Home & Away Programme

What do we mean by outcomes?

Project – intended or unintended effects or changes to people’s lives that happen as a result of the project or organisation’s activities

Organisation – changes in the capacity of funded organisations as a result of project activities

Page 15: Scottish Sport Relief Home & Away Programme

The what question: outcomes and impact

WHAT difference have

we made?

Page 16: Scottish Sport Relief Home & Away Programme

What difference have we made?

IndividualsCommunitiesSociety and

policyOrganisations

What change

?

For how many?

For whom?

Page 17: Scottish Sport Relief Home & Away Programme

Defining project outcomes

Focus on changes to people’s lives

Go beyond project activities to changes

Expressed as a result

SMART – outcome or its associated indicators for measuring changes

Be simple – not more than one change, but can include intermediate and final change

Not provoke a ‘so what’ question!

Page 18: Scottish Sport Relief Home & Away Programme

Defining project outcomes

Specific – one change and for whom

Measurable – types of measures and how

Attainable – can achieve, contribution

Relevant – relate to needs of diff groups

Time-bound – by when achieved

Page 19: Scottish Sport Relief Home & Away Programme

Group exercise

Define better outcomes

Page 20: Scottish Sport Relief Home & Away Programme

Aims for the day

The Scottish Sport Relief Home & Away Programme and it’s relation to Comic Relief’s international grant-making programme

Comic Relief’s grant-making principles, policies and programmes

Comic Relief’s approach to defining outcomes

Our approach to monitoring, evaluation and learning

What makes a successful application to Comic Relief

An increased understanding of:

Page 21: Scottish Sport Relief Home & Away Programme

The how question: methodologies and relationships

HOW did we make a

difference?

Page 22: Scottish Sport Relief Home & Away Programme

Learning from your work

In addition to funding ongoing project M&E Comic Relief will also consider funding

other learning and defined research activities.

Page 23: Scottish Sport Relief Home & Away Programme

Learning from your work

A. Is your theory of change effective?

B. What are the most effective

methodologies?

C. What about the relative effectiveness of different types of

Southern organisations?

D. Is the way you support Southern partners effective?

E. Is your role in networking and

advocacy helping or hindering change?

F. What relationships in

the aid chain help or hinder change?

Page 24: Scottish Sport Relief Home & Away Programme

Resourcing MEL

Page 25: Scottish Sport Relief Home & Away Programme

The Learning Process

CollectingCommunicating

Applying

Analysing

Storing

WHAT difference have we made?

HOW did we make a difference?

LearningMonitoring and Evaluation

Page 26: Scottish Sport Relief Home & Away Programme

Resourcing MEL:The Learning Process

CollectingCommunicating

Applying

Analysing

Storing

WHAT difference have we made?

HOW did we make a difference?

Page 27: Scottish Sport Relief Home & Away Programme

M&EL Requirements in the project timeframe

Reflection Time

Reflection Time

Final Evaluation

Baseline/ initial data

ProjectMonitoring

Needsassessment

Page 28: Scottish Sport Relief Home & Away Programme

Coffee break – 15 mins

Page 29: Scottish Sport Relief Home & Away Programme

Aims for the day

The Scottish Sport Relief Home & Away Programme and it’s relation to Comic Relief’s international grant-making programme

Comic Relief’s grant-making principles, policies and programmes

Comic Relief’s approach to defining outcomes

Our approach to monitoring, evaluation and learning

What makes a successful application to Comic Relief

An increased understanding of:

Page 30: Scottish Sport Relief Home & Away Programme

Everything you need to know…

International Grants Strategy 2009-12

Grant Making Policies

Programme strategies

These can all be found on our website http://www.comicrelief.com/apply-for-a-grant

Page 31: Scottish Sport Relief Home & Away Programme

The Application Process

Deadline for applications – midday 9th May or 21st May (by request)

Short listing – 3 team members read

Approval/rejection – within one month, reapplication by invitation

Full application submission – in 3 weeks

Assessment – Consultant, 8 week window

Programme Advisory Groups – Team, Assessors and Advisors

International Grants Committee – Team, Directors, Trustees and Advisors

Trustees – Decide on all grants, approval/rejection – end November

Set Up – Conditions, start up form, payment earliest 1 month, in advance annually

Stage One

Stage Two

Page 32: Scottish Sport Relief Home & Away Programme

Application forms

The forms we use are now available on our websitehttp://www.comicrelief.com/apply-for-a-grant/apply-for-an-

international-grant

Process is programme specific – for target groups, outcomes and some questions

New budget template has embedded macro’s so you have to type onto that file, not copy the formatting onto another file…

We read the narrative and the budget in parallel

Page 33: Scottish Sport Relief Home & Away Programme

Application Form (Stage 1)

Part A About you

Part B About your partners

Part C About your application

Part D Background & consultation

Part E Target groups

Part F The change you aim to make

Part G What you want to do

Page 34: Scottish Sport Relief Home & Away Programme

The Budget

New budget template has embedded macro’s so you have to type onto that file, not copy the formatting onto another file…

4 sections to balance

Income

Expenditure splits by type(automatic) & organisation (not)

Expenditure

Need to say what type of income/spend

We look for detailed costs of activities

A column for notes – please use!

We read the narrative and budget in parallel

Page 35: Scottish Sport Relief Home & Away Programme

The Budget - FAQs

UK admin and management costs – no set percentage; should be appropriate to the level of support provided; and clearly justified

Co-funding – CR funding should be at least 25% of the budget; we want to see the whole project budget; if not secured then a plan for managing a smaller project is required

Organisational development costs of the UK partner – is permitted where a clear need has been identified and it will support grant management or the work of the local partner; should not be the main focus of the grant

Organisational development costs of the local partner – where it has been identified through a needs assessment and will support and improve the delivery of project outcomes

Page 36: Scottish Sport Relief Home & Away Programme

How to succeed!

Basics – Complete the forms, answer the questions, avoid jargon

Policies – Do check these

Programmes – target groups essential, contribution to outcomes increases fit, programme specific questions are important

Capacity and track record – must fit your objects, consider impact of scale up

Principles – balance immediate needs vs. root causes, demonstrate specific planning work undertaken, how local organisations will be developed, involve local people

Budget – justify costs, balance against role of partners

Page 37: Scottish Sport Relief Home & Away Programme

How to succeed contd…

Applications need to demonstrate how they are addressing both the grant making principles and the relevant programme principles

Programmes – must be based on needs assessment and proper consultation, analysis and understanding of context, fit to target groups or outcomes, theory of change evident

Outcomes sufficiently SMART and do not provoke too many “so what” questions

Application should demonstrate long-term change; not focused on short-term interventions

Budgets – must be “owned” by local organisations, with support for local partner capacity building, allocation for robust MEL, should support the narrative

Page 38: Scottish Sport Relief Home & Away Programme

Contact Information

Annemarie [email protected]

020 7820 2752

• Jacqui Lowe (International Sport for Change, People Affected by HIV/AIDS, Health, CGI Health)[email protected] 020 7820 2758

• Dave Conneely(Trade, People Living in Urban Slums, Climate Change, CGI Enterprise and Employment)[email protected] 020 7820 2755

• Golsana Begum (People Affected by Conflict, Street and Working Children and Young People, Education, CGI Education)[email protected] 020 7820 2754

• Chris Wignall (Women and Girls, CGI, CGI Organisational Development)[email protected] 020 7820 2757

Page 39: Scottish Sport Relief Home & Away Programme

Eligible countries for Comic Relief programmes (application deadline 9th May 2012)

ProgrammeAll Africa

Sub-Saharan Africa only

BrazilComlombiaPeruGuatemalaHonduras

Other Latin American countries

Indian sub continent

South East Asia

Other developing countries

People affected by HIV and AIDS √ X X X X X X

Trade √ X X X X X √

Street and working children and young people X √ √ √ √ √ √

Women and girls √ X X X X X X

People affected by conflict √ X X X X X X

International Sport for Change √ X √ X √ X X

People living in Urban Slums X √ X X X X X

CGI: Education X √ X X X X X

CGI: Health X √ X X X X X

CGI: Trade and Enterprise X √ X X X X X

CGI: Organisational development √ X X X X X X

Page 40: Scottish Sport Relief Home & Away Programme

Eligible countries for Comic Relief programmes supported by SSRHAP (application deadline 21st May 2012)

Programme

African Commonwealth countries (see last column)

Indian sub continent

Eligible African Commonwealth countries (ie those scoring 'low' or 'medium' on the UN Index of Human Development

People affected by HIV and AIDS √ X

Botswana, Cameroon, The Gambia, Ghana, Kenya, Lesotho, Malawi, Mozambique, Namibia, Nigeria, Rwanda, Sierra Leone, South Africa, Swaziland, Uganda, United Republic of Tanzania, Zambia

Trade √ X

Street and working children and young people √ √

Women and girls √ X

People affected by conflict √ X

International Sport for Change √ √

People living in Urban Slums √ X