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Scottish Community Drama Association – National Committee Annual Report for 2018-19 1

SCOTTISH COMMUNITY DRAMA ASSOCIATION

Report of National Committee for the Year Ended 30 June 2019

The National Committee presents its report and financial statements for the year ended 30 June 2019

1. Reference and Administrative Information

2. Structure, Governance and Management

3. Objectives and Activities

4. Achievements and Performance

5. Financial Review

1. REFERENCE AND ADMINISTRATIVE INFORMATION

Charity Name: Scottish Community Drama Association

Scottish Charity Registration Number: SC021397

Registered Office Suite 88, and Operational Address: Stirling Enterprise Park,

Stirling, FK7 7RP

National Committee and Executive

Members of the National Committee who act as the Executive are designated: (EXEC).

Jacqueline Westerman (resigned 07/2018) . . . Chairman (Western Division) Tony Flisch (EXEC) (appointed 07/2018) . . . Acting Chairman (Eastern Division) Tony Flisch (EXEC) (appointed 11/2018) . . . Chairman (Eastern Division) Alan Gerrard (EXEC) (appointed 11/2018) . . . Vice Chairman (Highland Division) Gordon Hibbert (EXEC) (appointed 11/2018) . . . Vice Chairman (Eastern Division) Muriel Rae (EXEC) (resigned 11/2018) . . . Treasurer (Northern Division) Lesley Syme (EXEC) (appointed 11/2018) . . . Treasurer (Eastern Division) Morna Barron (EXEC) . . . . . . . . . Secretary (Northern Division)

Andrew Murphy (resigned 11/2018) . . . . . . Eastern Divisional Representative Robin Smith (EXEC) . . . . . . . . . Eastern Divisional Representative Martin Butler (appointed 11/2018) . . . . . . Eastern Divisional Representative Stephen Lambert (appointed 11/2018) . . . . . . Eastern Divisional Representative Chris Hewet (appointed 11/2018) . . . . . . Highland Divisional Representative Gill James . . . . . . . . . Highland Divisional Representative Gill Coe (resigned 11/2018) . . . . . . Highland Divisional Representative Iain McEwan (retired 11/2018) . . . . . . Northern Divisional Representative Carolyn Harrison (EXEC) . . . . . . . . . Northern Divisional Representative Paula Gibson . . . . . . . . . Northern Divisional Representative Lee Dunn (appointed 11/2018) . . . Northern Divisional Representative


Elizabeth Matheson . . . . . . . . . Western Divisional Representative Gerry Burns (EXEC) . . . . . . . . . Western Divisional Representative Sheena Carmichael (resigned 11/2018) . . . . . . Western Divisional Representative Anne McIntyre (appointed 11/2018) . . . . . . Western Divisional Representative

Honorary President Richard Wilson OBE

Honorary Vice-Presidents Peter J Stevens James Witcomb

Morna Barron Richard Mackintosh Keith Robinson Gordon Hibbert Jackie Westerman

Honorary Members Douglas N Currie BEM Jane Talbot Iain McEwan

Staff employed by the Association Carole Williams National Drama Advisor Brenda Williams National Office Administrator

Independent Examiner Andrew Mead FCCA Andrew Mead & Co Ltd., Craigoran, Glenmore Road, Oban PA34 4NB

Bankers Bank of Scotland, 38 St. Andrew Square, Edinburgh EH2 2YR


2. STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

Scottish Community Drama is an unincorporated body, governed by a constitution registered in 1926. Its object is the encouragement of community drama in Scotland. The governing body of Scottish Community Drama is the “National Committee”. All assets of the Association, including those held by Divisions and Districts, are held in trust on behalf of the National Association.

The constitution gives authority to a smaller Executive Committee, which has the whole authority and powers of the National Committee in all matters apart from constitutional change. This committee comprises the National Chairman, two Vice Chairmen, National Treasurer and National Secretary and one representative from each Division. The Executive must provide National Committee with minutes of all its activities.

Recruitment and appointment of National Committee

National Committee is made up of the following representatives, elected at the Divisional AGMs:

• Three representatives from each of the four Divisions.

• The National Chairman

• Two National Vice-Chairmen

• The immediate Past Chairman who may serve for one year after demitting office

• The National Treasurer

• The National Secretary of the Association

• The National Membership Secretary

• Scottish Community Drama staff attend as required but without voting rights.

Trustee Induction and Training

All trustees must undergo training and new trustees must undergo induction training. Scottish Community Drama’s Trustee training includes:

• The obligations and duties of National Committee Members as charity trustees

• Knowledge and workings of the Constitution

• Current resources involved in running the Association and the financial management in operation

• Forward planning and the National perspective

• Legal and financial updates

All Executive and National Committee members have signed Trustee Declarations and been advised on the responsibilities of Trustees. This procedure has been rolled out to Divisional and District Committees, and SCDA will recommend to those clubs which are charities that they follow the same procedure.

Risk Management

The trustees examine and update the risk register regularly. The identified risks to Scottish Community Drama cover a wide range of categories. The Executive undertakes the allocation of tasks, reviewing and monitoring the risks identified in the register.


Organisational Structure

Scottish Community Drama operates on many levels. The National Committee takes overall responsibility for governance and strategic planning. Local clubs are able to engage at District level, and the District committee sends representatives to the Divisional Committee. District committees tend to confine their activities to the organisation of local events and festivals. Divisional committees are also involved in event organisation, but will tend to take a more strategic overview of drama in their region. All policy and planning issues are discussed and decisions are made at National Committee or Executive meetings in accordance with our constitution.

Each District and Divisional committee is a “branch” of the Association. All assets held by these committees are held “in trust” for the Association as a whole. Districts and Divisions hold their own bank accounts, and can raise and spend funds within their operating areas, to further the objects of the Association. The Scottish Community Drama constitution operates as both a National and Branch constitution, with the split of responsibilities clearly shown.

Each District and Division has received charity recognition for tax purposes by the Inland Revenue. They are not separate legal entities, but have been transferred to the OSCR charity register pending a review of all listed groups, to take place over the next few years.

Executive /National Committee

(staff)National Drama AdvisorNational Office Administrator

NorthernDivision

HighlandDivision

WesternDivision

EasternDivision

DistrictsAberdeenAngusOrkneyPerthshire

DistrictsCaithnessMoray FirthIsle of SkyeSouth West Ross

DistrictsArgyll & KintyreAyrshireInverclydeGlasgow StewartryWigtown

DistrictsEdinburghFalkirkFifeStirling


3. OBJECTIVES AND ACTIVITIES

Objectives

The objects of the Association are as written in our constitution:

The encouragement and development of drama in Scotland. The Association seeks to bind together amateur drama groups throughout the country. The Association shall, by advice, promotion, publicity, festivals of Community Drama, lectures, conferences and any other suitable means, endeavour to increase interest in Drama.

Activities

The principal activities of the Association are:

• Organising an annual competitive one-act play festival, held between January and April. This comprises District and Divisional rounds and a National Final.

• Organising a UK one-act play festival every fourth year, with entries from Scotland, England, Wales and Northern Ireland.

• Organising an annual competitive youth festival of one-act plays for actors below the age of 18.

• Organising annual play-writing competitions for original scripts performed in the Scottish and UK one-act play festivals.

• Providing a drama advisory service to member clubs, through workshops and similar events.

• Providing a library of play scripts, based in Edinburgh.

• Acting as the umbrella organisation for community drama in Scotland, providing advocacy and communication through our quarterly magazine ‘Scene’, website and Facebook.

4. ACHIEVEMENTS AND PERFORMANCE

Festivals

Entries to our one act festival once again was up to 113 entries. (2018 had 110 and 2017, 105). A drop in entries from Highland Division, was more than compensated by Western Division’s increase from 36 to 42. Eastern and Northern remained pretty much the same. Youth entries followed a similar pattern with 39 entries (36 in 2018 and 31 in 2017)

We had a very successful One Act Final at the Adam Smith Institute, Kirkcaldy where eight of our top clubs took part. Our winner, claiming the Wheatley Tassie was Stromness Drama Club from Northern Division with ‘Shakers’ by John Godber and Jane Thornton. All Divisions were represented in the trophy line up with Eastern’s Leslie ADS coming second, 88Theatre from Western third and Buccaneer Theatre Group from Highland receiving the Donald Farmer Trophy for ‘best theatrical moment’.

Stromness then represented Scotland in the British Final in Harrogate and was placed second.

The Scott Salver Trophy for best original script out of 13 entries went for the second time to Mike Tibbetts, from Milngavie with "Mrs G".

The Youth Final was held in the Ryan Theatre, Stranraer where our top three youth teams, Mill Youth Theatre from Edinburgh District, Stromness DC from Orkney District and Kirkintilloch DC from Glasgow District performed. The worthy winner of the Quidi Vidi Trophy was Kirkintilloch Drama


Club, with their performance of ‘Scarfed for Life’ by Martin Travers. Once again, the overall standard of the Youth final was exceptionally high.

As always, these festivals are only possible because of the hard work of all the volunteers involved in the organisation.

The Festivals Committee spent considerable time revising the rules on eligibility of individual actors, as amateurs and clarified when timing of plays should start. These were then approved by the National Committee.

It continues to work closely with the Adjudicator organisations, GoDA and SASDA, and has agreed with these organisations, that reserve adjudicators can liaise more closely with the professional adjudicator.

The review and updating of the forms and documents is ongoing.

Playwriting

There is always a limit to the number of original scripts receiving their World Premieres in our Annual One Act Play Festivals and it was pleasing to report a significant increase in entry submissions from across the UK with experienced playwrights vying for success with first time entrants.

Thirteen new plays were assessed by our experienced Judging Panel members in the 2019 Scott Salver Competition and achieving victory for the fifth occasion was previous winner Mike Tibbetts from Milngavie with his latest work ‘Mrs G’ premiered at Stirling District Festival.

In runner-up position came ‘The Train (Back to Where It Ended’) by Drew Young of Banchory and in third place Cambuslang based writer Isabella C Rae’s ‘Grave Prospects’. Last season’s ‘hat trick’ winner Bob Davidson from Luncarty came in fourth with ‘La Tour Eiffel’.

The Entry Form and Rules for this competition have been recently revised in one document.

Most of our Scottish based authors chose to enter the countrywide Geoffrey Whitworth Competition which is administered by SCDA on behalf of the UK Community Drama Festivals Federation.

The winning script was ‘A Penny for Them’ by Keith Burton of Pateley Bridge near Harrogate, a regular competition entrant who achieved runner-up position in 2018.

A dramatised reading of the play was given at Frazer Theatre, Knaresborough during the British Final Weekend when Keith was presented with the trophy in Harrogate Theatre by Simon Smith of Cresrelles Publishers.

Four scripts were Commended: ‘Forgive our Foolish Ways’ by Shari Gledhill from Scarborough. ‘Mrs G’ by our Scott Salver winner Mike Tibbetts, ‘Our Boy’ by Helen Hammond of Edinburgh and finally ‘Welcome To The Pearly Gates plc’ by David Gorton from Tividale, West Midlands.

We wish to extend best wishes to Ron and Norma Nicol who retire this season after eleven years’ service as our Professional Judges – Competition entrants have greatly appreciated their helpful advice and comments.

We hope to relaunch a new look version of our popular Play on Words Competition for 2020.

All the top plays in our Competitions over the years are available to borrow from the National Library at Summerhall, Edinburgh.

National Drama Advisor

The NDA roadshow activity decreased in 2018/19. 8 clubs booked workshops 2 of whom were new to the service. Bookings for next year are already high and all available slots are booked to the end of


2019. Northern Division continue to be the busiest. A total of 85 adults and 30 youth members participated in workshops.

Total Number of workshop related days

Eastern Division 5

Highland Division 0

Northern Division 9

Western Division 6

Total 20

Reporting includes preparation and research. Although this resulted in the total number of days not meeting target of 25% of Carole’s hours delivering the workshop programme, this is due to the increase in the other activities detailed below. In addition to the roadshow programme, the following additional activities took place.

• The Amateur Directors programme delivered in partnership with the Citizens Theatre was

successfully launched with 9 directors from across Scotland taking part. It consisted of 2 intensive

training weekends and individual mentoring. This new initiative has taken quite a lot of Carole’s

time and mentoring will continue through 2019/20 but we believe that developing targeted

programmes such as this are vital for clubs and audiences. The programme is now being offered

to Divisions and the one-off development costs will continue to pay off in future years.

• Reserve Adjudicator training with Dave Bennet - in response to participants’ feedback, a small

group attended EK Rep to practice their adjudication skills followed by a detailed discussion and

comparison of marks. The final element will be practicing our delivery of the adjudication. Our

intention is to combine everything into one activity in the future to coincide with a festival.

• A new partnership with The Lyceum Theatre in Edinburgh was created and a play reading event

will be delivered early in 2019/20. We hope that this will be the first of many mutually beneficial

partnerships with arts organisations.

• Carole has also been heavily involved in developing our understanding of the legislation and best

practice in connection with Child Performing Licences and resources for clubs and festival

organisers are available on the website.

Library

It’s well over five years ago that our National Script Library, based in Summerhall Arts Centre, Edinburgh, came into being. The initial stock came from the closed Edinburgh premises, and has since grown to include items from all the other SCDA libraries, except Inverness. There have since been generous donations from individuals, from publishers, and elsewhere. There are perhaps 20,000 titles now on the shelves.

The Library is used by individuals and groups from all over Scotland, and further afield, with an online catalogue and a postal service, as well as the ability for a personal visit to borrow scripts.

Thanks go to the volunteer Librarians, Douglas, Susan, Alison, who have all worked tirelessly for many years now, and Gordon, a newer recruit, all ably backed up technically by Walter.

The Library would not survive without these keen volunteers, and new volunteers are sought to keep the Library working.

The Library brought in direct income for the year of £566. This does not meet the running costs, and we have been fortunate in earlier years for financial support from Divisions, Districts and individuals to assist with the rent. Currently the Library is being funded largely from SCDA general income.


With more volunteers, and more diverse income, the Library can remain the treasure house that it is for future years.

Communication

Our quarterly magazine, Scene, continues to provide a forum for exchanging views and reporting on amateur theatre around Scotland. We have four copy dates and Scene regularly comes out on time. We are actively trying to obtain more advertisers in the hope of moving towards Scene being self-financing but this continues to be quite a struggle. We like to encourage readers to submit new articles and photographs on all aspects of amateur theatre enabling us to continue to present a fresh and onward-looking lively magazine. Anyone who wishes to become a roving reporter, photographer or theatre critic, please contact [email protected].

The magazine is sent out electronically to our clubs in the hope it is circulated round all their members, giving the association a wider voice. It also goes out to Universities and National Libraries.

We are also delighted with the continued use of our Facebook page which is overseen by Laura Mundell and Erika Miller. There are now many of our member clubs using it to advertise their performances and generally keep us all up to date with their activities. Our thanks again go to Laura for this positive transformation.

A monthly electronic newsletter produced at HQ by Brenda Williams, the Office Administrator continues to be a great success. Individual members who are not in receipt of a copy can obtain one by contacting Headquarters. Our thanks go to Brenda for organising this.

Website

The SCDA website has not changed substantially since 2017, apart from necessary updates to content. From last September until mid-September there have been 7,600 unique visitors. The most popular destination for users is the Festivals Diary. The website is the source of all SCDA Festival Forms and documents for all entrants. We noted last year that we needed to recruit some more individuals with some IT knowledge to share the process of updating and maintaining the system. We are anticipating that the website will be substantially revised in May/June 2020.

Fundraising

The past year has seen a significant increase in fundraising activity. Our Merchandise Stand was proudly displayed at many of our festivals around the country, and more importantly was very well supported by the membership and guests. Over the year many donations were received and our flagship ‘Patrons Scheme’ enjoyed an increase in support too from our generous members.

It is recognised that to ‘balance the books’ we need further effort to be made in respect of grant applications and work in this area has already commenced. The use of ‘Easyfundraising’ when making purchases online has to be promoted much more as along with ‘AmazonSmile’ the schemes provide the Association with donations at no cost to the shopper.

Efforts will continue to be made to explore all possible avenues of fundraising during the year ahead.


Membership

The table below shows the membership statistics for the year ended 30th June 2019.

Club membership has held up. Individual membership fell significantly, largely in two of the four Divisions. For 2019/20 onwards we have reinstated Life Membership. This was ended a good number of years ago as the rates were out of touch with the financial needs of the Association. We have instituted a sliding scale which will be reviewed on a regular basis. Age 55 & over is currently £550; 60+ £440; 65+£330; 70+£200 and 75+£100. Contact HQ if you are interested.

We encourage all our existing members to find us a lot more.

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

LIFE MEMBERS Eastern 27 27 25 21 21 19 19 17 17 16 16

Highland 23 21 20 15 15 14 14 13 12 12 12

Northern 25 27 24 25 25 25 25 25 25 26 25

Western 27 26 24 21 20 19 19 16 15 15 13

102 101 93 82 81 77 77 71 69 69 66

INDIVIDUAL MEMBERS Eastern 80 64 68 68 70 87 91 78 68 75 76

Highland 58 42 44 42 23 36 34 32 25 27 25

Northern 125 79 94 83 86 101 97 89 90 83 72

Western 144 123 91 94 77 89 91 82 79 74 65

407 308 297 287 256 313 313 281 262 259 238

CLUBS Eastern 50 46 49 47 44 44 45 47 45 42 39

Highland 18 15 15 15 13 12 14 13 12 10 12

Northern 35 35 30 26 27 27 29 28 28 25 25

Western 41 38 33 37 31 36 36 34 37 38 41

144 134 127 125 115 119 124 122 122 115 117

YOUTH / SCHOOLS Eastern 4 5 4 8 5 5 7 4 6 9 8

Highland 11 8 12 12 12 8 7 8 5 5 4

Northern 6 8 8 9 6 4 5 5 7 8 7

Western 4 6 3 3 5 5 5 8 5 9 9

25 27 27 32 28 22 24 25 23 31 28

TOTALS Life 102 101 93 82 81 77 77 71 69 69 66

Individual 407 308 297 287 256 313 313 281 262 259 238

Club 144 134 127 125 115 119 124 122 122 115 117

Youth 25 27 27 32 28 22 24 25 23 31 28

678 570 544 526 480 531 538 499 476 474 449


5. FINANCIAL REVIEW

Funding sources

2018-19 2017-18

Donations £28,373 (50%) £21,712 (65%) Fundraising £2,997 (5%) £2,651 (8%) Merchandise sales (trading) £2,513 (4%) £289 (1%) Investment income £469 (1%) £320 (1%) Other charitable income £22,415 (40%) £8,238 (25%)

Total £56,767 £33,210

Expenditure

2018-19 2017-18

Expenses for fundraising activities £7,201 (12%) £6,826 (14%) Merchandise purchase (trading) £1,238 (2%) £84 (1%) Payments re charitable activities £38,674 (67%) £25,556 (53%) Governance costs £10,735 (19%) £15,150 (32%)

Total £57,848 £47,616


Income and Expenditure

This year’s accounts show a deficit of £1,390 compared with a deficit of £14,406 in the year 2017-18. This looks like a remarkable improvement; however, we need to take into account two major factors.

1. The Gift Aid claim for 2016-17 donations was not made until 2018-19.

2. The surplus from the 2018 Scottish Final was not paid to the National account until the Autumn of 2018.

These two items represent income of £7,157, roughly half the deficit of 2017-18.

There is a further increase in income over and above the items already mentioned. There was an increase in donations, largely due to Committee members donating their expenses.

On the opposite side though, there is an increase also in expenditure.

SCDA Executive made a decision to fully fund a Directors Workshop in the year, following an inability to attract grant assistance. The whole of the National Committee agreed that we needed to spend on “artistic” activity even though our finances are still not strong.

In earlier years we have had donations which largely met the annual Library rental. All donations have now been exhausted meaning that, apart from day to day income from people using the library, the rental is being funded nationally.

We continue to be heavily reliant on income from our Patrons. We are very grateful to them and all our other supporters be they Divisions, Districts, Clubs, individual members or just people who like to help.

Investment

Our reserve held in the Scottish Building Society had to be reduced in the year due to the large deficit for 2017-18. There is however still £56,915 in the account. SCDA Executive are hoping to transfer these funds into accounts paying better interest by the end of September 2019. Opening new charity


savings accounts takes time and effort, but we aim to increase the amount of interest earned on our reserves, while keeping adequate funds to hand.

Future Plans

The Association must continue on the path of financial prudence in order to ensure a long term future. We continue to explore new avenues to increase our income. Without radical changes we cannot reduce our expenditure much further. Our budget for 2019-20 shows a deficit once more but this is shown as just £2,894. We hope this is achievable and we have to work towards at least breaking even in future years to retain the Association’s future.

This report was approved by the National Committee, including the Office Bearers acting as Trustees, and is signed on their behalf by the Chairman.

Tony Flisch

21st September, 2019 National Chairman, Scottish Community Drama Association

Independent Examiner's Report to the Trustees of Scottish CommunityDrama AssociationRecognised Scottish Charity Number SC021397

I report on the accounts of the charity for the year ended 30 June 2019.

Respective responsibilities of trustees and examiner

Basis of independent examiner's statement

Independent examiner's statementIn the course of my examination, no matter has come to my attention

1.

2.

Name: Andrew Mead FCCA Signed:

Relevant Professional qualification/professional body:

Association of Chartered Certified Accountants (ACCA)

Address: CraigoranGlenmore RoadObanArgyllPA34 4NB

Date: 29 October 2019

to prepare accounts which accord with the accounting records and comply with

Regulation 9 of the 2006 Accounts Regulations have not been met, or

to which, in my opinion, attention should be drawn in order to enable a proper understanding

of the accounts to be reached.

The charity's trustees are responsible for the preparation of the accounts in accordance with the

terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts

(Scotland) Regulations 2006.

The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts

Regulations does not apply.

It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to

state whether particular matters have come to my attention.

My examination is carried out in accordance with Regulation 11 of the Charities Accounts

(Scotland) Regulations 2006. An examination includes a review of the accounting records kept by

the charity and a comparison of the accounts presented with those records. It also includes

consideration of any unusual items or disclosures in the accounts, and seeks explanations from the

trustees concerning any such matters. The procedures undertaken do not provide all the evidence

that would be required in an audit, and consequently I do not express an audit opinion on the view

given by the accounts.

which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and

Regulation 4 of the 2006 Accounts Regulations, and

Scottish Community Drama AssociationReceipts and Payments Accountfor the year ended 30 June 2019

The notes on pages 14 to 20 form an integral part of these financial statements.

2019 2019 2019 2018Notes Unrestricted Restricted Total Total

funds funds £ £ £ £

ReceiptsDonations 2 27,807 566 28,373 21,712

Grants 3 0 0 0 0

Receipts from fundraising activities 4 2,997 0 2,997 2,651

Gross trading receipts 5 2,513 0 2,513 289

Investment income 6 469 0 469 320

Gross receipts from other charitable activities 7 22,415 0 22,415 8,238

Total receipts 56,201 566 56,767 33,210

PaymentsExpenses for fundraising activities 8 7,201 0 7,201 6,826

Gross trading payments 9 1,238 0 1,238 84

Payments relating directly to charitable activities 10 36,349 2,325 38,674 25,556

Governance costs

Independent examination 720 0 720 1,560

Other 11 10,015 0 10,015 13,590

55,523 2,325 57,848 47,616

Payments relating to asset and investment movementsPurchases of fixed assets 309 0 309 0

Total payments 55,832 2,325 58,157 47,616

Net receipts/(payments) 369 (1,759) (1,390) (14,406)

Transfers to/(from) funds 0 0 0 0

Surplus/(deficit) for year 369 (1,759) (1,390) (14,406)

Scottish Community Drama AssociationStatement of Balances

as at 30 June 2019

The notes on pages 14 to 20 form an integral part of these financial statements.

2019 2019 2019 2018 Unrestricted Restricted Total Total

Cash funds funds funds £ £ £ £

Cash and bank balances at start of year 78,884 1,686 80,570 94,979

Surplus / (deficit) shown on receipts and payments 369 (1,759) (1,390) (14,409)

Cash and bank balances at end of year 79,253 (73) 79,180 80,570

Other assetsFund to which asset belongs Cost

Current value 2018

£ £ £Computer equipment Unrestricted 1,771 274 30Office furniture and equipment Unrestricted 2,494 959 890

Merchandise stock Unrestricted 1,822 1,513 613Debtors Unrestricted n/a 502 296Deposits paid for head office Unrestricted n/a 0 0Gift aid due Unrestricted n/a 2,520 2,000Due from James Scotland Trust Fund Unrestricted n/a 0 0Total 6,086 5,769 3,829

Liabilities

Fund to which liability

belongsAmount

due 2018£ £

Amounts due to suppliers Unrestricted 0 0

PAYE Unrestricted 0 0

Amounts due to Divisions and members Unrestricted 522 698

Membership fees paid in advance Unrestricted 6,255 6,985

Total 6,777 7,683

Signed on behalf of all trustees

Lesley Syme05/11/19

Scottish Community Drama AssociationNotes to the Receipts and Payments Account

for the year ended 30 June 2019

1a Basis of Accounting

These accounts have been prepared on the Receipts and Payments basis in accordance with the Charitiesand Trustees Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (asamended)

1b Nature and purpose of funds

Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects

of the charity.

Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or

when funds are raised for specific purposes

1c Trustee Remuneration

No remuneration was paid to any trustees during the year.

1d Trustee ExpensesNumber of

trustees £

Chairman's expenses 1 1,304Treasurer's expenses 1 13Committee expenses 14 1,807

1e Transactions with trustees and connected persons

No trustee or other person related to the charity had any personal interest in any contract ortransaction entered into by the charity during the year.

Scottish Community Drama AssociationAdditional notes to the Receipts and Payments Account


2 Donations Unrestricted Restricted 2019 2018Funds Funds Total Total

£ £ £ £Donations (see (i) below) 16,725 0 16,725 8,446

Memberships: Received direct from members 9,398 0 9,398 9,501

Divisional Recharges 1,110 0 1,110 1,039

Library donations 0 566 566 2,646

'Scene' SCDA magazine donations 575 0 575 80

27,807 566 28,373 21,712

(i) Includes Patron scheme for supporters of SCDA and gift aid received from HMRC.

3 Grants Unrestricted Restricted 2019 2018Funds Funds Total Total

£ £ £ £0 0 0 0

0 0 0 0

4 Receipts from fundraising activities Unrestricted Restricted 2019 2018Funds Funds Total Total

£ £ £ £'Scene' SCDA magazine - advertising/sales income 2,020 0 2,020 1,409

Fundraising including by member clubs 947 0 947 1,242

Easyfundraising (see (i) below) 30 0 30 0

2,997 0 2,997 2,651

(i) Funds from the Easyfundraising website. This website generates funds for the SCDA when members shop on-line through the Easyfundraising portal.

5 Gross trading receipts Unrestricted Restricted 2019 2018Funds Funds Total Total

£ £ £ £Merchandising (see (i) below) 2,513 0 2,513 289

2,513 0 2,513 289

(i) Income from sale of promotional sweatshirts, jute bags, mousemats, pens, soft toys etc.



6 Income from investments other than land and buildings Unrestricted Restricted 2019 2018

Funds Funds Total Total£ £ £ £

Interest on Bank Accounts 469 0 469 320

469 0 469 320

7 Gross receipts from other charitable activities Unrestricted Restricted 2019 2018Funds Funds Total Total

£ £ £ £Festivals: Finals Income 16,173 0 16,173 0

Scottish Youth Finals Surplus 2018 1,252 0 1,252 1,293

One-Act entry fees 2,260 0 2,260 2,300

Playwriting competition income 0 0 0 0

Geoffrey Whitworth competition 625 0 625 0

Scripts Order Service (see (i) below) 1,170 0 1,170 1,673

Club workshops 718 0 718 795

Misc income 217 0 217 2,177

22,415 0 22,415 8,238

(i) This is the income received from member clubs as payment for invoiced costs of ordering scripts through

the National Office using the discount scheme in operation with a number of publishers.

8 Expenses for fundraising activities Unrestricted Restricted 2019 2018Funds Funds Total Total

£ £ £ £Fundraising costs 54 0 54 132

'Scene' magazine production and postage 3,575 0 3,575 3,404

Scene' magazine committee expenses 69 0 69 119

Staff wages and salary costs 2,585 0 2,585 2,468Property - Rent, rates and insurances 541 0 541 432Cleaning, repairs and maintenance 23 0 23 21Heat and light 104 0 104 81Printing and photocopying 0 0 0 17Internet and equipment maintenance 2 0 2 4Telephone and broadband costs 43 0 43 7Stationery and office supplies 111 0 111 95Postage and delivery services 47 0 47 60Computer equipment 47 0 47 0

7,201 0 7,201 6,840



9 Gross trading payments Unrestricted Restricted 2019 2018Funds Funds Total Total

£ £ £ £Merchandising 1,209 0 1,209 84

PayPal fees 29 0 29 0

1,238 0 1,238 84

10 Payments relating directly to charitable activitiesUnrestricted Restricted 2019 2018

Funds Funds Total Total£ £ £ £

Festivals Committee Expenses 69 0 69 0

Geoffrey Whitworth competition 350 0 350 350

British Finals expenses and development fund 200 0 200 45

Festival costs including expenses to teams 7,767 0 7,767 0

8,386 0 8,386 395

Playwriting CommitteeMiscellaneous supplies and services 0 0 0 0SCDA Competition Prize Awards 0 0 0 0Committee and venue expenses 0 0 0 0

0 0 0 0National libraryRunning costs 0 2,325 2,325 1,960

Support & other servicesStaff wages and salary costs 15,623 0 15,623 14,916

Property - Rent, rates and insurances 3,621 0 3,621 2,890

Cleaning, repairs and maintenance 158 0 158 142

Heat and light 695 0 695 545

Printing and photocopying 0 0 0 111

Internet and equipment maintenance 13 0 13 25

Telephone and broadband costs 288 0 288 47

Stationery and office supplies 742 0 742 634

Postage and delivery services 318 0 318 399

Computer equipment 266 0 266 0

Arts development services 901 0 901 1,222

Artistic training for members (see (i) below) 3,086 0 3,086 0

Scripts purchase service 997 0 997 1,536

Share of memberships returned to Divisions 1,029 0 1,029 831

PayPal fees 14 0 14 0

Miscellaneous 214 0 214 0

27,963 2,325 30,288 23,298

Total 36,349 2,325 38,674 25,556

(i) This was the cost of delivering the Directors' Development course



11 Governance costs - other Unrestricted Restricted 2019 2018Funds Funds Total Total

£ £ £ £Support - National OfficeStaff wages and salary costs 4,281 0 4,281 4,421

Staff travel, subsistence and training 156 0 156 0

Management and AdministrationProfessional fees 310 0 310 300

Consultancy fees 72 0 72 89

Hall and meeting space rental 1,885 0 1,885 1,477

Bank charges 0 0 0 0

Trustee Insurance 325 0 325 0

Treasurer's expenses 13 0 13 0

Chairman's expenses 1,304 0 1,304 4,740

Committee expenses 1,669 0 1,669 2,563

10,015 0 10,015 13,590

12

Breakdown of specific funds

Library Fund

Restricted

Chairman's Fund

RestrictedLife Member

Fund 2019 2018£ £ £ £ £

ReceiptsDonations 566 0 575 1,141 2,646

Grants 0 0 0 0 0

Fundraising 0 0 0 0 0

Total receipts 566 0 575 1,141 2,646

PaymentsPayments relating directly to charitable activities 2,325 0 0 2,325 1,960

Management and administration 0 0 0 0 0

Total payments 2,325 0 0 2,325 1,960

Net receipts/(payments) (1,759) 0 575 (1,184) 686

Transfers to/(from) funds 0 0 0 0 0Surplus/(deficit) for year (1,759) 0 575 (1,184) 686

Funds brought forward 686 1,000 0 1,686 1,000(1,073) 1,000 575 502 1,686

Nature and purpose of specific funds

Restricted funds:

The Library Fund is for the running of the SCDA National Library at Summerhall, Edinburgh.

The Chairman's Fund is to help youth groups who have financial difficulty paying expenses to attend the

National Youth Final.

Unrestricted fund:

The Life Members Fund represents subscriptions paid for the newly re-instated Life Membership.

This fund will be drawn on annually to maintain annual membership income.

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