Scott SeamanDean of LibrariesOhio University

Athens, Ohio USAseaman@ohio.edu

Collaborative De-Duping of the OhioLINK Depository System: A Five-Year Perspective

Regional Print Management SymposiumOCLC

March 27, 2014

Northwest Ohio Regional DepositoryHoldings of Bowling Green S U; U of Toledo

Central Ohio Regional DepositoryHoldings of Ohio State University

Northeast Ohio Regional DepositoryHoldings of U of Akron;Cleveland S U; Kent S U; NEOUCOM;Youngstown S U

Southeast Ohio Regional DepositoryHoldings of Ohio University

Southwest Ohio Regional DepositoryHoldings of

Central S U, U Cincinnati, Miami U, Wright S U

2009 2010 2011 2012 2013

Coordinator Appointed -Articulate Scope of Project -Determine Opportunities -Identify Challenges -Make Recommendations

Time in searching across multiple catalogsVariety cataloging traditionsInconsistent enumerationWorkload limitations and location

Create Governance StructureCommon OPAC for depositoriesPilot of 27 reference serial titles

Serial Sets

2009 2010 2011 2012 2013

Regional Depository Administrative Council Formed

2009 2010 2011 2012 2013

De-duplication Pilot Completed -27 Reference Serial Titles -Superseded Electronically -Detailed Process Articulated -Recommendations Additional Temporary Staffing Standardizing Circulation Ongoing Archiving

Purchased Dedicated III OPAC

2009 2010 2011 2012 2013

Serials Preservation Policy Approved -Last Copy Defined as One Copy of Each Title be Maintained -Last Copy Volumes Must Circulate

Second Pilot De-Duping JSTOR A&S IV Initiated

Policy Limiting Duplicate Submission Approved

Record Migration to Depository OPAC

Depository OPAC Circulation & ILLOAN

“Maintain one copy of the longest run of each serial title across all five depositories. The most complete run may be stored in one or more depositories.”

Preservation Policy for Serials Contained in the Ohio Regional Library Depositories, 2011

2009 2010 2011 2012 2013

OhioLINK OCLC Depository Duplication Study

2009 2010 2011 2012 2013

Print Serials De-Duplication Guidelines

2009 2010 2011 2012 2013

Second Pilot Underway -67 Titles De-duped -3,500 Linear Feet -84,000 Volumes in 2013Routine Emerging -2 Titles Weekly

Five-Year Total: 280,000

*also includes any local de-duping

*

2009 2010 2011 2012 2013

-Number of Volumes -Cataloging Traditions -Coding Practices -Shared OPAC -Labor

Challenges Because of …

Not Doing Monographs, Yet

-Number of Partners -Centralized Governance -Policies on Retention (Last Copy) -Policies to Standardize Services -Practices to Standardize Processes -Loss of Autonomy

Scott SeamanDean of LibrariesOhio University

Athens, Ohio USAseaman@ohio.edu

Collaborative De-Duping of the OhioLINK Depository System: A Five-Year Perspective

Regional Print Management SymposiumOCLC

March 27, 2014

© 2014 Scott Seaman. This work is licensed under a Creative Commons Attribution 3.0 Unported License. Suggested attribution: “This work uses content from “Collaborative De-Duping of the OhioLINK Depository System: A Five-Year Perspective” © Scott Seaman, used under a Creative Commons Attribution license: http://creativecommons.org/licenses/by/3.0/”