scott a. neitzel gregory l. gracz...scott walker governor scott a. neitzel secretary division of...
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Fiscal Year 2014 (July 1, 2014 to June 30, 2015)
Published March 2016
State of Wisconsin
Division of Personnel Management
Bureau of Affirmative Action
101 East Wilson Street, 4th Floor
P.O. Box 7855, Madison, WI 53707-7855
Web Site: http://oser.state.wi.us
Email: [email protected]
Scott Walker
Governor
Scott A. Neitzel
Secretary
Gregory L. Gracz
Division Administrator
SCOTT WALKER
GOVERNOR
SCOTT A. NEITZEL
SECRETARY
Division of Personnel Management 101 E. Wilson Street, 4th floor Post Office Box 7855 Madison, WI 53707-7855 Voice (608) 266-9820 Fax (608) 267-1020
WISCONSIN IS OPEN FOR BUSINESS
Wisconsin.gov
March 2016
TO: State Agency Heads, University of Wisconsin System Presidents and Chancellors,
Affirmative Action Officers and Human Resources Managers
FROM: Gregory L. Gracz, Division Administrator
SUBJECT: Written Hiring Reasons Report
The Written Hiring Reasons Report for Wisconsin State Government covering the period July 1, 2014,
through June 30, 2015, is enclosed. The Division of Personnel Management (DPM) is required under ss.
230.25 (1p). 230.21(1m)(b) and 230.27 (2k), Wis. Stats., to prepare a report summarizing, for each agency,
the appointing authority’s reasons for selecting the persons who were appointed for new hires, promotions,
and project appointments. The law requires “written hiring reasons” for certain hiring transactions and
requires DPM to summarize the hiring reasons and prepare the report. DPM is legally required to report and
encourages all agencies to make it their best effort to comply. Retrospectively, this information can be useful
as a monitoring tool for your agency’s hiring of veterans, persons with disabilities, members of racial and
ethnic minority groups and women in classified and project appointments. Prospectively, you may want to
use the information for a plan of action in 2016 and beyond.
Information for this report was extracted from WiscJobs. The data compiled is a summary of hiring
information entered by each State Agency and campus in the University of Wisconsin System.
If you have any questions, please contact Delores Butler, Division of Affirmative Action, at (608) 266-5709
or email [email protected].
Enclosures
TABLE OF CONTENTS
INTRODUCTION Page 1
SUMMARY OF KEY FINDINGS FOR JULY 1, 2015 TO JUNE 30, 2015 Page 2
Table 1 Total permanent classified and project hires for Wisconsin State Agencies and University of Wisconsin System: July 1, 2014 – June 30, 2015
Page 3
Table 2 Hire information for Wisconsin State Agencies: July 1, 2014 – June 30, 2015 Page 4
Table 3 Hire information for University of Wisconsin System: July 1, 2014 – June 30, 2015 Page 4
Table 4 Basis for hiring decisions for Wisconsin State Agencies and University of Wisconsin System: July 1, 2014 – June 30, 2015
Page 5
Table 5 Basis for hiring decisions for Wisconsin State Agencies: July 1, 2014 – June 30, 2015
Page 6
Table 6 Basis for hiring decisions for University of Wisconsin System: July 1, 2014 – June 30, 2015
Page 6
Table 7 Hires for Wisconsin State Agencies: July 1, 2014 – June 30, 2015 Page 7
Table 8 Hiring basis for Wisconsin State Agencies: July 1, 2014 – June 30, 2015 Page 8
Table 9 Hires for University of Wisconsin System: July 1, 2014 – June 30, 2015 Page 9
Table 10 Hiring basis for University of Wisconsin System: July 1, 2014 – June 30, 2015 Page 10
Agency and UW Abbreviations Page 11-12
HIRES AND PROMOTIONS FOR UNIVERSITY OF WISCONSIN SYSTEM:
JULY 1, 2014 - JUNE 30, 2015
WRITTEN HIRING REASONS REPORT
JULY 1, 2014 - JUNE 30, 2015
INTRODUCTION
This report is required under ss. 230.25 (1p), 230.21(1m)(b) and 230.27 (2k), Wis. Stats. The law requires that for each permanent appointment (new or promotional) made from a certification of eligible applicants, and for each appointment to a project position, the appointing authority shall make and retain a written record of the reasons for selecting the person who was appointed, if the person appointed is not a veteran, the spouse of a veteran or is not a person the hiring of whom would serve affirmative action purposes. The data summarized in the following report was extracted from WiscJobs and compiled to provide hiring data for each State Agency and University Campus hires. Data entered into the WiscJobs system was maintained by the State Agencies and University Campuses.
The annual hiring summary is composed of two major categories: the hiring selection and the major reason for the hire. The hiring selection shows whether a veteran, a spouse of a veteran or an affirmative action group member was hired or not. Specifically it is listed as follows: A veteran, or a spouse of a veteran, as defined in s.230.03 (14) was hired; A person with a disability was hired; The position is in a job group that is underutilized for racial/ethnic minorities, and a racial/ethnic
minority was hired; The position is in a job group that is underutilized for women, and a woman was hired; and None of the above.
If “none of the above” is checked (i.e., a veteran, the spouse of a veteran or a person the hiring of whom would serve affirmative action purposes was not hired) the written hiring reasons portion of the form must be completed. Note that a person hired may fall in more than one category. For example, an individual may be a veteran, a person with a disability, a racial/ethnic minority, or a woman. Furthermore, not all racial/ethnic minority and female hires are reported as serving affirmative action purposes on this form. In order for a hire to be considered as serving affirmative action purposes, the hire must be for a position in a job group that is underutilized for racial/ethnic minorities, women or both.
Agencies are required to indicate the most important reason for selecting the successful candidate over other applicants in one of the following categories: Similar Recent Experience; Superior Relevant Education or Experience; More Relevant Experience; Demonstrated Ability with Position’s Key Tasks; or No Hiring Reason Given.
This summary report covers fiscal year 2015 for the period from July 1, 2014 to June 30, 2015, and it includes tables summarizing: (1) employees who were hired or promoted for all agencies, and (2) the reasons of the hiring decision for all agencies.
Page 1 of 12
Key Findings
For fiscal year 2015, agencies reported a total of 3,457 hires/promotions for permanent classified positions and 18 hires/promotions for project positions. Among the 3,457 hires/promotions* in permanent classified positions:
272 (9.7%) were veterans, a decrease of 0.8% from last year, 25 (0.7%) were persons with disabilities, no changes from last year, 292 (8.4%) were racial ethnic minorities hired in underutilized positions, a decrease of 0.7%;
and 195 (5.6%) were women hired in underutilized positions, a decrease of 0.3% from last year. 2,673 (77.3%) hires/promotions were not identified as veterans, spouses of veterans, or
affirmative action group members. The primary reasons for these hires/promotions are: Similar recent experience: 209 Superior relevant education and/or training: 290 Greater or more relevant experience: 837 Demonstrated Ability with Position’s Key Tasks: 581 No Hiring Reason Given: 756
The University of Wisconsin System Campuses reported a total of 1,023 hires/promotions for permanent classified positions and 23 hires/promotions for project positions. Among the 1,023 hires/promotions* within permanent classified positions:
56 (5.5%) were veterans, which is an increase of 0.1% from last year, 7 (0.7%) were persons with disabilities, a decrease of 0.1% from last year, 92 (9.9%) were racial ethnic minorities hired in underutilized positions, an increase of 6.4%
from fiscal year 2014; and 20 (2.0%) were women hired in underutilized positions, a decrease of 5.1% from fiscal year
2014. 848 (82.9%) hires/promotions were not identified as veterans, spouses of veterans, or
affirmative action group members. The primary reasons for these hires/promotions are: Greater or more relevant experience: 98 Superior relevant education and/or training: 32 Similar recent experience: 572 Demonstrated Ability with Position’s Key Tasks: 97 No Hiring Reason Given: 49
*Note: The numbers may not add up to the total hires as a person hired may identify in more than one category(veteran, person with a disability, woman or racial/ethnic minority hired in an underutilized position).
Page 2 of 12
TABLE 1
TOTAL PERMANENT CLASSIFIED AND PROJECT HIRES AND PROMOTIONS FOR
WISCONSIN STATE AGENCIES AND UNIVERSITY OF WISCONSIN SYSTEM:
JULY 1, 2014 - JUNE 30, 2015
Total Hires (New and Promotional) 4480
Veteran or Spouse [as defined in
s.230.03 (14)]328
Person with Disability 32
Racial/Ethnic Minority (position in
underutilized job group)384
Women (position in underutilized job
group)
215
6
3
1
41
0
31Non-Veteran or Non-AA Hires 3521
7.3%
0.7%
8.6%
4.8%
78.6%
14.6%
7.3%
2.4%
0.0%
75.6%
**** ***
HIRES AND PROMOTIONS
PERMANENT
CLASSIFIED POSITIONS PROJECT POSITIONS
Note: The sum of the categories of hires and promotions can be greater than the "Total Hires" because a person may be
reported in more than one category.
Page 3 of 12
TABLE 2
HIRES AND PROMOTIONS FOR WISCONSIN STATE AGENCIES:
JULY 1, 2014 - JUNE 30, 2015
Veteran or Spouse [as defined in
s.230.03 (14)]272
Person with Disability 25
Racial/Ethnic Minority (position in
underutilized job group)292
Women (position in underutilized job
group)
195
5
3
1
18
0
9Non-Veteran or Non-AA Hires 2673
HIRES AND PROMOTIONS
PERMANENT
CLASSIFIED POSITIONS PROJECT POSITIONS
7.9%
0.7%
8.4%
5.6%
77.3%
27.8%
16.7%
5.6%
0.0%
50.0%
**** ***
Note: The sum of the categories of hires and promotions can be greater than the "Total Hires" because a person may be reported in
more than one category.
Total Hires (New and Promotional) 3457
TABLE 3
HIRES AND PROMOTIONS FOR UNIVERSITY OF WISCONSIN SYSTEM:
JULY 1, 2014 - JUNE 30, 2015
Total Hires (New and Promotional) 1023
Veteran or Spouse [as defined in
s.230.03 (14)]56
Person with Disability 7
Racial/Ethnic Minority (position in
underutilized job group)92
Women (position in underutilized job
group)
20
1
0
0
23
0
22Non-Veteran or Non-AA Hires 848
5.5%
0.7%
9.0%
2.0%
82.9%
4.3%
0.0%
0.0%
0.0%
95.7%
**** ***
Note: The sum of the categories of hires and promotions can be greater than the "Total Hires" because a person may be reported in
more than one category.
HIRES AND PROMOTIONS
PERMANENT
CLASSIFIED POSITIONS PROJECT POSITIONS
Page 4 of 12
TABLE 4
BASIS FOR HIRING DECISIONS FOR WISCONSIN STATE AGENCIES AND
UNIVERSITY OF WISCONSIN SYSTEM:
JULY 1, 2014 - JUNE 30, 2015
Total Non-Veteran or Non-AA Hires 3521
Similar Recent Experience 307
Superior Relevant Education or
Experience
322
More Relevant Experience 1409
Demonstrated Ability with Position's
Key Tasks 678
2
8
5
25
8
2No Hiring Reason Given 805
BASIS FOR HIRING
DECISIONS
PERMANENT
CLASSIFIED POSITIONS PROJECT POSITIONS
8.7%
9.1%
40.0%
19.3%
21.5%
32.0%
32.0%
20.0%
8.0%
8.0%
**** ***
Page 5 of 12
TABLE 5
BASIS FOR HIRING DECISIONS FOR WISCONSIN STATE AGENCIES:
JULY 1, 2014 - JUNE 30, 2015
Total Non-Veteran or Non-AA Hires 2673
Served in Similar Positions Before 209
Superior Relevant Education or
Experience290
More Relevant Experience 837
Demonstrated Ability with Position's
Key Tasks
581
3
2
1
9
1
2No Hiring Reason Given 756
BASIS FOR HIRING
DECISIONS
PERMANENT
CLASSIFIED POSITIONS PROJECT POSITIONS
7.8%
10.8%
31.3%
21.7%
28.3%
33.3%
22.2%
11.1%
11.1%
22.2%
**** ***
TABLE 6
BASIS FOR HIRING DECISIONS FOR UNIVERSITY OF WISCONSIN SYSTEM:
JULY 1, 2014 - JUNE 30, 2015
848
98
32
572
97
5
6
4
16
1
049
PERMANENT
CLASSIFIED POSITIONS PROJECT POSITIONS
11.6%
3.8%
67.5%
11.4%
5.8%
31.3%
37.5%
25.0%
6.3%
0.0%
**** ***Total Non-Veteran or Non-AA Hires
Served in Similar Positions Before
Superior Relevant Education or
Experience
More Relevant Experience
Demonstrated Ability with Position's
Key Tasks
No Hiring Reason Given
BASIS FOR HIRING
DECISIONS
Page 6 of 12
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Page 7 of 12
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PL
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11
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10
00
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T
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31
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30
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10
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21
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30
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81
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TO
TA
LS
Page 8 of 12
HIR
ES
AN
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UW
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60
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UW
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UW
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TO
TA
LS
Page 9 of 12
HIR
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BA
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De
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Ab
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30
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11
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24
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29
60
UW
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UW
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41
10
UW
SU
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5.0
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22
77
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6.4
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31
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20
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55
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6.7
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33
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40
31
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16
1TO
TA
LS
Page 10 of 12
STATE AGENCIES ABBREVIATIONS KEY FOR FISCAL YEAR 2015 BALTC BOARD ON AGING AND LONG TERM CARE BCPL BPDD
BOARD OF COMMISSIONERS OF PUBLIC LANDS BOARD FOR PEOPLE WITH DEVELOPMENTAL DISABILITIES
DATCP DEPT. OF AGRICULTURE, TRADE AND CONSUMER PROTECTION DCF DEPT. OF CHILDREN AND FAMILIES DFI DEPT. OF FINANCIAL INSTITUTIONS DHS DEPT. OF HEALTH SERVICES DMA DEPT. OF MILITARY AFFAIRS DNR DEPT. OF NATURAL RESOURCES DOA DEPT. OF ADMINISTRATION DOC DEPT. OF CORRECTIONS DOJ DEPT. OF JUSTICE DOR DEPT. OF REVENUE DOT DEPT. OF TRANSPORTATION DPI DEPT. OF PUBLIC INSTRUCTION DSPS DEPT. OF SAFETY AND PROFESSIONAL SERVICES DVA DEPT. OF VETERANS AFFAIRS DWD DEPT. OF WORKFORCE DEVELOPMENT ECB EDUCATIONAL COMMUNICATIONS BOARD ETF EMPLOYEE TRUST FUNDS GAB GOVERNMENT ACCOUNTABILITY BOARD HEAB HIGHER EDUCATIONAL AIDS BOARD INV BD INVESTMENT BOARD LIRC LABOR AND INDUSTRY REVIEW COMMISSION LWRB LOWER WISCONSIN RIVERWAY BOARD OCI OFFICE OF THE COMMISSIONER OF INSURANCE OSER OFFICE OF STATE EMPLOYMENT RELATIONS PSC PUBLIC SERVICE COMMISSION SEC STATE OFFICE OF THE SECRETARY OF STATE SHS STATE HISTORICAL SOCIETY SPD OFFICE OF THE STATE PUBLIC DEFENDER TOUR DEPT. OF TOURISM TREAS OFFICE OF THE STATE TREASURER WERC WISCONSIN EMPLOYMENT RELATIONS COMMISSION WTCSB WISCONSIN TECHNICAL COLLEGE SYSTEM BOARD
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UW-CAMPUSES ABBREVIATIONS KEY FOR FISCAL YEAR 2015
UW EC UNIVERSITY OF WISCONSIN - EAU CLAIRE UW GB UNIVERSITY OF WISCONSIN - GREEN BAY UW LAC UNIVERSITY OF WISCONSIN - LA CROSSE UW MAD UNIVERSITY OF WISCONSIN - MADISON UW MIL UNIVERSITY OF WISCONSIN - MILWAUKEE UW OSH UNIVERSITY OF WISCONSIN - OSHKOSH UW PRK UNIVERSITY OF WISCONSIN - PARKSIDE UW PLT UNIVERSITY OF WISCONSIN - PLATTEVILLE UW RF UNIVERSITY OF WISCONSIN - RIVER FALLS UW SP UNIVERSITY OF WISCONSIN - STEVENS POINT UW ST UNIVERSITY OF WISCONSIN - STOUT UW SUP UNIVERSITY OF WISCONSIN - SUPERIOR UW SYS UNIVERSITY OF WISCONSIN - SYSTEM UW WH UNIVERSITY OF WISCONSIN - WHITEWATER UWEX UNIVERSITY OF WISCONSIN - COLLEGES AND EXTENSION
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