scientrix & results based management

Results Based Management

© 2005-2011 Scientrix All Rights Reserved

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This document is the property of Scientrix Holdings Limited (“Scientrix”). It contains confidential and proprietary information and is not be disclosed outside your organization. Any use or reproduction of this document, in whole or in part, other than for evaluation purposes, is strictly prohibited without a written declaration of consent by Scientrix. The information contained in the document does not constitute a consulting service.

Confidentiality

Agenda

¡  The power of measuring results.

¡  What is Results Based Management?

¡  What makes Results Based Management complex?

¡  What is Scientrix?

¡  How does Scientrix support Results Based Management?

¡  How does Scientrix support Monitoring and Evaluation?

¡  Where can I find out more about Scientrix?


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The power of measuring results


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§  If you do not measure results, you cannot tell success from failure.

§  If you cannot see success, you cannot reward it.

§  If you cannot reward success, you are probably rewarding failure.

§  If you cannot see success, you cannot learn from it.

§  If you cannot recognize failure, you cannot correct it.

§  If you can demonstrate results, you can win public support.

Source: Adapted from Osborne & Gaebler 1992.

5 What is Results Based Management? Results Based Management is a method

focusing on the delivery of results over time. It

aims to link Ultimate Outcomes (Long term) with

Intermediate outcomes (Medium Term) to

immediate outcomes (Short Term) to outputs,

activities and steps (now) through logical cause-

effect chains.

Outputs are evaluated and tracked and

outcomes or results are measured and

monitored, hence the term Monitoring and

Evaluation. Steps

Ultimate Outcomes (Long Term)

Intermediate Outcomes (Mid Term)

Immediate Outcomes (Short Term)

Outputs (Now)

Activities

What makes Results Based Management complex?


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§  It is difficult and tedious to make the links between ultimate outcomes and detailed steps and to sustain logical cause-effect relationships between all the parts of the solution – such a project can often take months

§  It is not easy to maintain an overview of the complete plan. Plans are contained in volumes of tables, books and presentations that make it difficult to communicate, visualize, track and to recognize gaps and overlaps.

§  There are often no clear links between the plans and the processes of the departments.

§  Integration alignment across multiple governmental departments using this way of organizing plans becomes a nightmare.

What is Scientrix? Scientrix™ is an XYZ matrix-based concept, or an advanced logical framework conceived by Rentia Muell in 2004. This concept embeds the key principles of integrative, design and systems thinking. It provides a way to master the multi-faceted and multi-directional relationships between key variables in complex problems with ease and speed. It helps to create order in chaos, thought clarity, coordination and perfect al ignment. I t enhances creativity and knowledge creation, while still remaining logical and sustainable.


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8 How does Scientrix support Results Based Management (1) Lets look at an e-Government Matrix example. The Ultimate Outcomes break down into Intermediate Outcomes:

Example: Courtesy of the e-government department, Gauteng, South Africa (Warren Hero)

Ultimate Outcomes (Long Term)

Intermediate Outcomes (Medium Term)


9 How does Scientrix support Results Based Management (3) The intermediate outcomes break down into Immediate outcomes:

Intermediate Outcomes (Medium Term)

Immediate Outcomes (Short term)


10 How does Scientrix support Results Based Management (4) The Immediate outcomes breaks down into outputs, activities and steps:

Outputs (Now)

Activities

Steps


11 How does Scientrix support Results Based Management (5) Scientrix provides the architecture for an integrated plan. It allows an overview of the whole and keeps the parts of the solution together thereby facilitating better coordination between the parts. The Scientrix matrices visualize the solution better and act as story-boards. This makes communication and knowledge transfer a dream. The Scientrix matrices reduce complexity and increase the speed with which planning is done. Scientrix pockets and prioritizes the ideas better and thereby facilitates more effective execution. The Scientrix technology enables the monitoring and evaluation in a collaborative way and ensures successful implementation.


12 How does Scientrix support Monitoring and Evaluation(1) Steps are organized in initiative funnels or in process flows that help with the tracking of steps from idea creation until implementation. Measurements are linked to outcomes and results are tracked and monitored.

Scorecards & Initiative Funnels to facilitate monitoring


13 How does Scientrix support Monitoring and Evaluation(2) Social Collaboration is key to success today. The Scientrix platform is a web2.0 -based platform that provides each individual with creative space and a set of management tools. It always allows them to connect with others, discuss problems and share information and knowledge.

www.scientrix.com

Contact: casandra@ scientrix.com

Telephone: +27 79 491 1940


14 Where can I find out more about Scientrix.

scientrix & results based management

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