sciencv: how to prepare and edit nsf and nih biosketches and nsf … · 2020. 4. 17. · nsf and...

For full instructions visit: https://www.ncbi.nlm.nih.gov/books/NBK154494/ Document Date 04-2020

SciENcv: How to Prepare and Edit

NSF and NIH Biosketches and NSF Current and Pending documents

Part 1, Creating and Populating an Account See Part 2 for Biosketches;

See Part 3 for Current and Pending

The Office of Contracts and Grants at CU Boulder has pulled together and highlighted information about SciENcv in an effort to assist CU Boulder’s research community. If you have questions or need assistance, please contact your OCG Proposal Analyst.

Full Instructions can be found at: https://www.ncbi.nlm.nih.gov/books/NBK154494/

Science Experts Network Curriculum Vitae (SciENcv) is a new electronic system that helps researchers assemble the professional information needed for participation in federally funded research. SciENcv gathers and compiles information on expertise, employment, education and professional accomplishments. Researchers can use SciENcv to create and maintain biosketches that are submitted with grant applications and annual reports. SciENcv allows researchers to describe and highlight their scientific contributions in their own words.

What SciENcv does: • Eliminates the need to repeatedly enter biosketch and current and pending (C&P) information• Reduces the administrative burden associated with federal grant submission and reporting requirements• Provides access to a researcher-claimed data repository with information on expertise, employment,

education, and professional accomplishments• Allows researchers to describe their scientific contributions in their own language

Who Developed SciENcv The SciENcv utility is a cooperative project requested by the Federal Demonstration Partnership (FDP), which is an association of academic research institutions and federal agencies. In collaboration with the FDP, SciENcv is being built by the National Center for Biotechnology Information (NCBI) at the National Institutes of Health under the aegis of an interagency workgroup composed of members from the Department of Defense, the Department of Energy, the Environmental Protection Agency, the National Institutes of Health, the National Science Foundation (NSF), The Smithsonian, and the United States Department of Agriculture. The interagency workgroup operates under the National Science and Technology Council’s (NSTC) Research Business Models and Science of Science Policy Committees.

Principles of SciENcv • Any researcher may register• Leverages data from existing systems• Data are owned by the researcher• Researcher controls what data are public• Researcher edits and maintains information• Researcher provides own data to describe research outcomes• Researcher has ultimate control over data in biosketch

Reference: https://www.ncbi.nlm.nih.gov/sciencv/background/

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https://www.ncbi.nlm.nih.gov/books/NBK154494/

https://www.colorado.edu/ocg/directory/


http://sites.nationalacademies.org/PGA/fdp/index.htm

https://www.ncbi.nlm.nih.gov/

http://rbm.nih.gov/profile_project.htm

http://rbm.nih.gov/

https://www.ncbi.nlm.nih.gov/sciencv/background/


Step-by-step Access to SciENcv

1. If you already have a login for NCBI, start here https://www.ncbi.nlm.nih.gov/account/, otherwise, if you need to create an account, start here: https://www.ncbi.nlm.nih.gov/sciencv/, and follow the instructions below:

1a.

Choose a login method. You can also click on the See more 3rd party sign in options (not pictured here), scroll down to University of Colorado at Boulder and use your IdentiKey.

If your login method brings you to this landing page, select MyNCBI. Otherwise, see the landing page in step 1 of the next section, Linking Your Accounts.

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https://www.ncbi.nlm.nih.gov/account/

https://www.ncbi.nlm.nih.gov/sciencv/


Linking Your Accounts 1) Link your accounts by clicking your user name in the upper right-hand corner.

2) Select Change under linked accounts.

3) Search for the account name you’d like to link and then follow the instructions on the link.

4) As you link your accounts, you may get messages that look similar to this; make sure you authorize so that the records can “talk” to each other.

You will be able to see which accounts you’ve linked. Click on the red X to unlink accounts.

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Adding Delegates Delegates will have access to the information in your account so that they can assist you in building your forms.

1)

2)

Your delegate will be emailed this message. They will need to click on the link to complete the delegation.

Your delegate must be registered in NCBI to complete the delegation.

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3)

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Building Your Record

1) If you’ve already built your record, skip to the next section, Building your Biosketch through SciENcv. 2) To build your record using your ORCID account, see the next section, Building your Biosketch through

SciENcv to pull in information from your ORCID – once records are loaded from ORCID, they will also reside in the My Bibliography section.

3) To build your record manually, follow the instructions below:

If you choose not to use ORCID to build your SciENcv file, you can build your bibliography through My Bibliography.

When adding from a file, you can use only .ris, .txt, .nbib

When adding through PubMed, you can search by search by topic, title or author.

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SciENcv: Part 2, Building your Biosketches through SciENcv

See Part 3 for Current and Pending

If you don’t have any Biosketches or C&Ps built yet, you will select Click here. OR If you have either built, you will select Manage SciENcv.

Clicking on the Edit button above will allow you to delete or edit existing records. Records can also be accessed for editing by clicking on their name.

Click on Create New Document to start a new Biosketch

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Choose the type of Biosketch you need to build, the source of the data*, and if it will be public or private. *If you choose an existing biosketch, any information that is required in the new biosketch will transfer, for example, personal statements for NIH will transfer to a new NIH biosketch, but will not transfer to a new NSF biosketch.

Select Create

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BUILD AN NSF BIOSKETCH

You can manually edit the information in each of these sections.

Unless you copied this from another NSF biosketch, the Synergistic Activities section must be manually entered. See the Formatting page following the NIH instructions for how to format this section.

Once all of your edits are complete, you can create a PDF for upload to the sponsor’s portal.

Choose My Bibliography for citations stored on this site, or ORCID to import citations from ORCID. If you’ve added citations to ORCID since creating this biosketch, click on Refresh the list from ORCID.

To select products, or choose different ones, choose Select Citations, then follow directions in the Choose My Bibliography section below.

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BUILD AN NIH BIOSKETCH

You can manually edit the information in each of these sections.

Unless you copied this from another NIH biosketch, the Personal Statement section must be manually entered. See the Formatting page following this page for how to format this section.

Once all of your edits are complete, you can create a PDF for upload to the sponsor’s portal.

Unless you copied this from another NIH biosketch, the Contributions to Science Description must be manually entered. See the Formatting page following this page for how to format this section.

See the instructions in the NSF biosketch section above for how to update and select citations.

Update this section the same way you do the citation sections. See the instructions in the NSF biosketch section above for how to update and select citations.

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FORMATTING TEXT BOXES IN THE BIOSKETCH

This is true of all text boxes, not just the personal statement.

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SciENcv: Part 3, Building your Current and Pending through SciENcv

See Part 2 for Biosketches Information regarding required NSF Current and Pending inclusions

Current and Pending Support includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value. Information must be provided about all current and pending support, including this project, for ongoing projects, and for any proposals currently under consideration from whatever source, irrespective of whether such support is provided through the proposing organization or is provided directly to the individual. Concurrent submission of a proposal to other organizations will not prejudice its review by NSF, if disclosed.

[1]If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided.

[2]For example, Federal, State, local, foreign, public or private foundations, non-profits, industrial or other commercial organizations or internal funds allocated toward specific projects.

[3]The Biological Sciences Directorate exception to this policy is delineated in PAPPG Chapter II.D.2.

IN-KIND CONTRIBUTION INFORMATION

Current and Pending Support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, employees, students). If the in-kind contributions are intended for use on the project being proposed to NSF, the information must be included as part of the Facilities, Equipment and Other Resources section of the proposal and need not be replicated in the individual's Current and Pending Support submission. In-kind contributions not intended for use on the project/proposal being proposed that have associated time obligations must be reported below. If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided.

NOTE THAT AS OF APRIL 2020, THE LANDING PAGE ONLY REFERENCES “CLICK HERE TO CREATE A NEW CV”, EVEN THOUGH CLICKING ON THAT BUTTON WILL ALLOW YOU TO CREATE A CURRENT AND PENDING DOCUMENT.

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If you don’t have any Biosketches or C&Ps built yet, you will select Click here. OR If you have either built, you will select Manage SciENcv.

*Clicking on the Edit button above will allow you to delete or edit existing records. Records can also be accessed for editing by clicking on their name.

Click on Create New Document to start a new C&P

*See below

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Choose NSF Current and Pending Support. If you choose to copy an Existing Document, all information will be transferred to your new C&P, at which point you can edit it.

Select Create

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BUILD AN NSF CURRENT AND PENDING FORM

–

Once all of your additions and edits are complete, you can create a PDF for upload to NSF’s portal.

Note that they are asking for commitment per calendar year, which means you may need to split your project years.

Click the Add year button until you’ve covered the entire period of performance.

As you add each project, it will be added to your Current and Pending page.

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This is what the finished product will look like. Note that there is a signature panel. If you try to edit your Current and Pending in-document, the signature will be invalidated, and the document will not be accepted when uploaded.

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sciencv: how to prepare and edit nsf and nih biosketches and nsf … · 2020. 4. 17. · nsf and...

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