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School of Psychology – Te Kura Matai Hinengaro
School of Psychology
Te Kura Mātai Hinengaro
POST GRADUATE ORIENTATION HANDBOOK
VICTORIA UNIVERSITY OF WELLINGTON
School of Psychology – Te Kura Matai Hinengaro
Contents
Who we are ..................................................................................................................................................... 1
Staff ................................................................................................................................................................. 1
Contact ............................................................................................................................................................ 1
Key Staff Members .......................................................................................................................................... 2
Staff can be found at https://www.victoria.ac.nz/psyc/about/staff ............................................................. 2
Being a Postgraduate student ......................................................................................................................... 3
Staff Computer Accounts ................................................................................................................................ 3
Workspace ....................................................................................................................................................... 4
First Log on ...................................................................................................................................................... 4
Email ................................................................................................................................................................ 4
Drives ............................................................................................................................................................... 5
Printers ............................................................................................................................................................ 5
Blackboard Group – PSYC Post Grads & Supervisors ...................................................................................... 7
ITS Helpdesk .................................................................................................................................................... 7
Ethics Approval ................................................................................................................................................ 7
Booking Rooms ................................................................................................................................................ 8
TA/RA Office Hours .......................................................................................................................................... 8
Kitchens ........................................................................................................................................................... 9
After Hours Access........................................................................................................................................... 9
Research Seminars .......................................................................................................................................... 9
Psycobabble ..................................................................................................................................................... 9
Postgraduate Student Association ................................................................................................................ 10
PSYC Society .................................................................................................................................................. 10
PSYC Facebook Page ...................................................................................................................................... 11
Masters Students ........................................................................................................................................... 11
Submitting the Thesis .................................................................................................................................... 12
PhD Candidates ......................................................................................................................................... 1316
PhD Student Profiles ...................................................................................................................................... 16
Emergency Procedure ................................................................................................................................... 17
Student Health Service .................................................................................................................................. 17
School of Psychology – Te Kura Matai Hinengaro Updated: 14 Jan 2016 1
Who we are
Our School has a vibrant postgraduate student community that engages in cutting edge
research in a wide range of topics and benefits from our excellent facilities and dedicated and
experienced staff. We are routinely acknowledged as one of the leading Schools of Psychology
in New Zealand to pursue research reflecting a diverse range of topics in personality and social,
developmental, perception and cognition, behavioural neuroscience, cross-cultural, language
and gender, forensic, and clinical psychology. We hope you take advantage of the exciting
opportunities available from the postgraduate programme we offer.
- Professor Garth Fletcher (previous Head of School)
Staff
The administrative staff will often be your main points of contact. Their contact details can be found below. Any
questions regarding your MSc thesis, PhD programme, Honours and Masters Part I, including email lists should
be addressed to Lynley Kadesi; tutoring contracts, Alan Ball; the Clinical Programme, Helen Lloyd; and technical
difficulties (there will be a few), Al Abenoja or Sam Akhir. Any queries regarding specifically course work or
thesis writing please see your supervisor. Wendy Ward can help with any ethics questions.
While the school has a number of different committees, the one that will affect you most as postgraduate
students is the School of Psychology Postgraduate Committee (SoPPGC). The SoPPGC functions as the link
between the School of Psychology's prospective and current graduate research students and their supervisors,
the Faculty of Graduate Research and the Faculty of Science.
The committee is responsible for decisions about the admission of prospective Masters and PhD research
students into the School of Psychology. It monitors students' progress, and provides relevant informal advice
to staff and students. The committee oversees new PhD students' orientation to the School, and contributes to
the development of the School's graduate research culture.
Dr Matt Crawford monitors Masters students’ research proposals and progress for both Masters and PhD
students.
Contact
Office hours: Monday to Friday 8.30am – 4.00pm Postal Address: School of Psychology
Phone: +64 4 463 5373 Victoria University
Email: [email protected] PO Box 600
Web: www.victoria.ac.nz/psyc Wellington 6140
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Key Staff Members Staff can be found at https://www.victoria.ac.nz/psyc/about/staff
Prof Bart Ellenbroek Deputy Head of School [email protected] Phone: 04 463 6159 Location: Room 619, Easterfield Building
Eoin Davidson Manager Technical Services [email protected] Phone: 04 463 6159 Location: Room 628, Easterfield Building
Dr Matt Crawford Chair of Postgraduate Committee/Thesis Coordinator [email protected] Phone: 04 463 6702 Location: Room 610, Easterfield Building
Susan Cayless School Manager [email protected] Phone: 04 463 5280 Location: Room 627, Easterfield Building
Helen Lloyd Administrator Clinical Programme [email protected] Phone: 04 463 6400 Location: Room 556, Easterfield Building
Louise Hamblin Administrator Undergraduate (Temp) Programmes, Room Bookings and Ethics [email protected] Phone: 04 463 5373 Location: Room 630, Easterfield Building
Al Abenoja Programmer/Computer Support [email protected] Phone: 04 463 5233 extn 8071 Location: Room 503B, Easterfield Building
Lynley Kadesi Administrator Postgraduate Programmes [email protected] Phone: 04 463 5783 Location: Room 630, Easterfield Building
Sam Akhir
Electronics & Computer Systems Support
Phone: 04 463 5771
Location: Room 503B, Easterfield Building
Patricia Stein
Thesis Student Advisor Faculty of Science
Phone: 04 463 5982
Location: Science Faculty Office, Cotton
Building
Herni Haron
Administrator Operations Support
Phone: 04 463 6695
Location: Room 630, Easterfield Building
Sue D’Ath
Psychology subject librarian
Phone: 04 463 5690
Location: Room 701, Rankine
Brown Building
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Being a Postgraduate student
Welcome to our school! To help you get to know our wonderful staff and other postgrad students you are
invited to our monthly school morning tea which is held in EA 527. Tea, coffee, and snacks are provided.
Please come meet everyone and show your lovely faces. You will receive an email invite to let you know the
dates. Also we invite you to participate in various activities throughout the year.
Staff Computer Accounts
Every graduate and postgraduate student in the School is provided with a staff computer account, this is in
addition to the student account each student receives on enrolment to Victoria.
There are standard rules that you must abide by in order to use the facilities offered by a staff account. You
can find the detailed rules at: http://www.victoria.ac.nz/home/about/policy/its.aspx ‘Library and information
systems policies’.
In essence you must not use your staff account inappropriately to access, store, view, publish, or distribute
pornographic material or any material that is defamatory, offensive, fraudulent or harassing. Copying, loading
or downloading any materials that may breach copyright such as games, music, movies etc. is not permitted.
Your enrolment in thesis studies acknowledges that you agree to abide by the university statutes. Once your
enrolment period commences, you will be able to access the following facilities courtesy of the school:
Internet access
Staff email account
Computer Access
After-hours access to Easterfield building
Printing facilities
NB. Staff accounts are aligned to your enrolment registration as a thesis student. Please ensure you keep your
enrolment registration up to date to ensure ongoing access.
Your staff account must be used for all VUW business. It is your responsibility to make sure you are checking
your vuw.ac.nz email account and to use this account when contacting VUW staff. Doing this will ensure the
Daniel Wallwork
Kaiāwhina Tauira
Phone: 04 463 6831
Location: Room EA301 Easterfield
Building
Pam Ritchie
Administrator Operations (Temp)
Phone: 04 463 5519
Location: Room EA630,
Easterfield Building
School of Psychology – Te Kura Mātai Hinengaro Updated: 12 Feb 2018 4
best possible communications through ITS services. If you do not wish to use this as your primary email address
you MUST put a re-direct on your VUW account to an address you monitor.
Workspace
You will be allocated a workspace either in a shared office or lab in
which to work throughout your study. Please make sure to arrange
a suitable time in advance with Eoin to pick up your office key. You
will be charged a $35 bond for your office key, payable at the
enrolments desk in the Hunter Building. You will then need to bring
your receipt to Eoin who will issue the key.
First Log on
When you first log on using your staff account, your username will be first 6 letters of your surname followed
by the first two letters of your first name. For example John Smith would become smithjo. Administration or
ITS staff can check your login if your name is common (sometimes a number is added if there are multiple
people with the same first/last names combination existing at the University).
Your initial password will be Vuw followed by your Student ID number (capital ‘V’, small ‘uw’). You will then be
asked to change your initial password. If you have any issues ask Lynley, Louise, Herni, Pam, or call ITS on
extension 5050.
NB: If you have an employee contract then this will default to your “ASCENDER ID”, also known as your
employee number. Please contact the admin team if you do not know what this number is.
ITS: Phone us: 04 463 5050 (8am - 9pm Monday to Thursday, 8am - 5.30pm Friday, 1pm - 5.30pm Saturday
and Sunday)
Email us: [email protected] Link to web chat help: https://webchat.victoria.ac.nz/index.php/chat?locale=en&style=its&group=1
Outlook is installed on all the university computers for email. Your account should be already configured so
that outlook connects to your mailbox.
Your mailbox is also accessible via a web page which you can log on to at: https://webmail.vuw.ac.nz/owa
You have 1GB of storage on your mailbox. This includes ALL mailboxes (in, out, drafts AND deleted until you
empty the deleted items folder). You will receive an automated email when you start getting close to
exceeding your limit. If you want you can also set up a rule to send all of your emails to your personal email,
or vice versa to your university email.
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Drives
With your staff account you will have access to an
H drive which is located on ITS servers. This is the
space for storing your documents to ensure they
are backed up and archived on the ITS systems.
Should you accidentally delete files from your H
drive, phone ITS on 5050 to arrange for files to be
restored from backup. The contents of this drive
are also accessible through the MyVictoria portal
so you can access them from home (log in using
your student log in details and select
‘MyWorkspace’ or just go to:
http://www.victoria.ac.nz/myworkspace/staff)
Most of the computers have a D drive that you can use for working on files locally (rather than on a network
drive like the H drive) but should you choose to do this you should always ensure files are backed up,
preferably to the H drive. Please do not save files locally on the C drive as this will slow down your computer.
If your work generates large amounts of data (in excess of a few GB), space can be arranged on an alternative
server. Please log a call on the tech support portal https://kiwicampus.staff.vuw.ac.nz/portal stating who your
supervisor is and this can be set up for you. Please also log a call if you are part of a research group wishing to
have a common space for sharing data. If you require computing facilities (software, hardware, or research
group storage space) which are not currently provided, speak to your supervisor who will contact our in house
IT team to make any appropriate arrangements.
Printers
The one thing you will need to set up is a printer connection.
1. Go to the Start menu and select the ‘VUW Printers’ option.
2. A window will display available printers on university network, type ‘EA’ in the search box to list those
available in the Easterfield Building.
School of Psychology – Te Kura Mātai Hinengaro Updated: 12 Feb 2018 6
3. Right click the printer you want and select ‘Connect’ to install the printer.
4. Once installed, select ‘Devices & Printers’ from the Start menu. Right click on your printer and select
‘Set as default printer’.
The available printers in the School of Psychology are:
3rd Floor: EA-356-01-MFD (at the southern end of the floor)
EA-357-01-MFD (at northern end of the floor)
4th floor: EA- 415-01-MFD (located in EA415)
5th floor: 503B-01-MFD (located outside EA501B)
6th floor: 600-01-MFD (located in the hallway outside room EA603)
20 KP: New Postgraduate Space KP20-201-01-P
You can also select ‘Follow me’ as a printer. Printing sent to this printer will sit in the print queue until you
swipe your card at one of the MFD printers, at which point it will print at that MFD. The first time you use the
‘Follow me’ system you need to add your account to the system. Instructions for this are on the walls beside
each MFD.
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Masters and PhD students are allocated a maximum $100 per year for printing and photocopying for your
research only, not for personal use. Please note that any excess use without need will result in reimbursement
being sought. If you anticipate exceeding this limit you will need to gain access to research funds to cover the
remainder of the cost.
Blackboard Group – PSYC Post Grads & Supervisors
This group on Blackboard contains a range of resources, including forms that will be useful over the course of
your candidature. In order to get set up in this group you will need to be enrolled:
1. Log in to MyVictoria, then access the Blackboard homepage via the link on the top right 2. Log into blackboard using either your staff account or your student account 3. You will find “PSYC Postgrads and Supervisors” under a menu labelled “My Organizations”. 4. If you cannot see this – you will need to email Lynley at [email protected] to ensure you
are added to this group.
ITS Helpdesk
If you need to contact Information Technology Services (ITS) for
help you can ring them on extension 5050 from an internal phone,
or 463 5050 from outside of the university. ITS also has an online
chat service – ITS Service Desk Online.
To access this you will need to log in to MyVictoria using your
student details and on the right under ‘University Helpdesks’ you
will see the link to the chat feature.
If you require more ITS information please go to https://www.victoria.ac.nz/its/student-services/faqs
Ethics Approval
It may be necessary during your research to apply for ethics approval – your first step should always be to
consult with your supervisor, they will be able to guide you through the process. Once you have applied for
School of Psychology – Te Kura Mātai Hinengaro Updated: 12 Feb 2018 8
ethics approval a committee will review your proposal. The School of Psychology Human Ethics Committee
(SOPHEC) was created to protect the rights of individuals and groups who are the subject of research,
experiments set up for teaching purposes, and other similar activities under the auspices of the University.
The committee also reviews and, where the Committee considers it proper to do so, approves any proposals,
protocols, pilot projects, including contracts, submitted to it relating to research under the auspices of the
University involving particular individuals or groups as the subject of experimentation or study, or human
tissue, or otherwise affecting the confidentiality, rights and freedoms of persons.
Your supervisor will be able to help you determine whether the application is necessary but if you have any
other questions about ethics during your study you should contact Prof Ann Weatherall,
[email protected], Chair of the SOPHEC, or Wendy Ward, [email protected], SOPHEC
administrator.
Booking Rooms
All rooms in the School operate on a booking system so when not in use as a teaching space, rooms can be
booked for meetings, study sessions or to practise presentations etc. Rooms available are:
EA 527, Level 5 Staffroom
EA 407 and 411, Level 4, 400 level course teaching rooms
EA 419 and 417, Level 4, small rooms used for tutor office hours
EA 301, Level 3 – Frank Walkey room
4th floor lab rooms
To book one of these rooms you will need to use the online booking system. The system is accessible through
the Room Bookings link under the Staff Links section of myVictoria, you will need to log in to myVictoria using
your student log in details. You can then view the graphical timetable if you want to check the availability of a
specific room, or you can go straight to the Web Room Booking form link in the top left. Log in using your
student username and password. Fill in the details and hit next. If you want a PSYC room you will need to
select ‘School Reserved Room’ as the Room Type. Once you complete the online booking form you’ll receive a
notification that your booking is pending. Once your booking has been approved you’ll receive an email
confirmation.
If you need a key to the room make sure you arrange with Wendy or Lynley a suitable time to pick up or drop
them off.
TA/RA Office Hours
If you have office hours for meeting undergraduate students you will need to use the online booking system
to book a TA office on the 4th floor (EA417 or EA419). These rooms have been made available specifically for
students and TAs to use. Allowing students to pick up assignments etc. from your office encourages students
to contact you outside of the set office hours and may intrude upon others you may be sharing the office
with. Be considerate and use the TA offices.
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Note: assignment drop boxes are located on the 4th floor, assignments should not be dropped off at reception.
Kitchens
On level 3 there are two kitchenettes available for you to use with a fridge, jug, toaster, toasted sandwich
maker, and dishwasher. There is also a kitchen on level 6 with hot water, a microwave, and a fridge. There are
additional facilities in KP 20. The facilities are available for all postgraduate students so please be considerate
and make sure the kitchen is left clean and tidy with dishes washed and put away. Anything abandoned on the
benches will be disposed of.
Cleaning the kitchen and the fridge is your responsibility.
After Hours Access
As a postgraduate student you have after-hours access to the School. You will need to swipe into the building
using your student ID card. Swipe access into the building and the elevator will be required after 7pm and
before 7.30am. Campus Care checks and locks the building every night. If you require access past the double
doors on the 6th floor, you will need to email Eoin Davidson to get this loaded separately.
If for any reason you cannot get access into the building you will need to contact Lynley.
Research Seminars
The School of Psychology hosts a research seminar most Fridays at 12pm in EA 407. Come along and listen to
the research being conducted by your peers, the academic staff, and visiting academics. You are encouraged
and invited to participate in these seminars.
Psycobabble
Psycobabble is the School of Psychology’s monthly newsletter. It details events throughout the year, new staff
members, research opportunities and news from around the school. Psycobabble is released every third
Thursday of the month. If you would like to contribute Lynley will send email reminders calling for items, so
have your submissions ready. We would love to hear your ideas and your perspectives.
School of Psychology – Te Kura Mātai Hinengaro Updated: 12 Feb 2018 10
Postgraduate Student Association
Get involved at Victoria
University with the
Postgraduate Student
Association. The PGSA can help with study, events, writing, and most
importantly of all, academic relations. Find out more at
http://www.vuwpgsa.ac.nz/, or contact the PGSA rep on the Science
Faculty Board. Jasmine Chan-Hyams has this role in 2018 and is a PhD
student in the School of Chemical and Physical Sciences. More information
is available on the PGSA website. You can otherwise talk to the School of Psychology’s postgraduate representative on the Psychology
Postgraduate Committee. This person is yet to be elected for 2018, and contact details will be available on the
Blackboard once elected. Generally this student will have this position until the end of their candidature. You
are welcome to apply for this role. The Student Representative handbook is now available online.
Please email [email protected] if you are interested in the School of Psychology PG representative
position.
PSYC Society
Victoria Students’ Psychology Society (PSYC Society) was originally established in 2009. The PSYC Society is run
by a combined group of undergraduate and postgraduate students studying psychology.
PSYC Society aims to provide a forum for students of psychology at Victoria to get to know their classmates,
students of all levels and staff within the School of
Psychology.
PSYC Society hosts social events throughout the year,
including their annual quiz night and The Great Debate,
movie nights, and guest lectures that students and staff
can attend. Becoming a member entitles you to attend
all PSYC Society events at a special, cheaper price. Non-
members are able to attend events, however may be
charged an entry fee payable at the door.
School of Psychology – Te Kura Mātai Hinengaro Updated: 12 Feb 2018 11
PSYC Facebook Page
If you wish to connect with the School of Psychology on our Facebook page (and all the related pages). Head
on over to https://www.facebook.com/VUWPsychology/
Masters Students
If you are a Masters by thesis student, the following information will be helpful. The main contacts that you
will have throughout your study are the PG Admin in the School of Psychology and the PG Student Advisor at
the Faculty of Science.
Once you have completed your initial enrolment, you are required to submit a proposal approximately 30
days later. You should work on this in conjunction with your supervisor. You will also need to submit two
progress reports before you complete your thesis. These flowcharts should help with the process.
Reporting – 3 and 8 month Reports
School of Psychology – Te Kura Mātai Hinengaro Updated: 12 Feb 2018 12
Submitting the Thesis
School of Psychology – Te Kura Mātai Hinengaro Updated: 12 Feb 2018 13
PhD Candidates
As a PhD student you will be walking these halls for some years. The process of enrolment and admission can
often be confusing. You will primarily be in contact with Lynley, as the PG Admin, and the Faculty of
Graduate Research: [email protected]. If you have any questions, please get in touch with Lynley.
Once you are enrolled, you are considered as a Provisional Candidate. Approximately 7-9 months into your
study you should have prepared a detailed proposal which will be assessed in a PAM (Proposal Assessment
Meeting).
Keep in mind that the PAM does not exist just to stress you out, in fact it is through this process that your
proposal will grow and address any glitches at a very early stage. You will also be required twice a year to
submit a Candidature Development Plan, which is used to help develop your skills for life after uni and also
helps monitor progress.
Below is an outline of the PhD process – try to keep on schedule in order to avoid undue stress at the end of
your study!
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PhD Student Profiles
As a PhD student you will be asked to provide a profile for the School of Psychology VUW website. This is a
great way to promote yourself and your research. https://www.victoria.ac.nz/psyc/research/phd-students
School of Psychology – Te Kura Mātai Hinengaro Updated: 12 Feb 2018 17
Please note that you will receive an email requesting information for this profile shortly after you commence
studies and a working thesis title will be fine to start with. You can update details at any time throughout
your candidature by contacting Lynley Kadesi at [email protected] .
At Orientation you will be invited to have a photograph taken by Image Services. One image will be a portrait
profile picture for your personal profile page and the other (an arranged booking for a later time) will be a
landscape image to display on the PhD Students page (shown in picture).
Please make every effort to have these photos taken as they are a great promotional tool for both yourself
and the school.
Emergency Procedure
Before an emergency happens please familiarize yourself with Victoria’s Emergency Instructions which are
present in hallways and all teaching spaces. The emergency number is 0800 VIC 8888 (0800 843 8888)
In the event of a FIRE, you must:
Sound the alarm (if not already sounding)
Leave the building immediately
Take the nearest stairwell
Walk calmly
Leave behind any personal belongings that may obstruct stairwell flow (including hot drinks)
Meet outside Vicbooks on Kelburn Parade and await further instructions.
Do not re-enter the building until instructed to do so by Campus Care.
In the event of an EARTHQUAKE, you must:
Drop under cover, and hold until the shaking has stopped
If there is no cover – crouch on your knees away from windows, and cover your head and neck with your
arms.
Afterwards, stay inside and gather people together and await further instructions from Campus Rescue
It is recommended you do not evacuate until instructed to do so.
If you feel you must evacuate, check stairwells and beware falling debris when leaving the building.
The building warden in an emergency is Eoin Davidson. Deputy building warden is Michael Tooley.
Student Health Service
We want you to be healthy and happy so please make good use of the health facilities available at Victoria
University. A number of services are available to students on campus, including medical services,
physiotherapy, and counselling.
These services are available in the Student Union Building, Level 0. For detailed information, please visit:
http://www.victoria.ac.nz/studenthealth
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The university also has a recreation centre for when you need to work out all that thesis stress.