school of medicine emergency planning david h. silberman & keith a. perry stanford university...
TRANSCRIPT
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School of Medicine Emergency Planning
David H. Silberman & Keith A. PerryStanford University School of Medicine
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Presentation OutlineHistorical Background
School Statistics
School Department Planning
School Executive Planning
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Historical Background
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Early Emergency Preparedness at Stanford
“Sisters” (Originally SLAC, SoM, SH&C), later expanded to form first SOC’sOnly Rudimentary Planning Prior To Loma Prieta Earthquake (1989)Earthquake Commission Report (1990)First Exercise (sponsored by Sisters & Public SafetyStanford hires Emergency Preparedness Manager“… the rest is history”
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School of Medicine Statistics
~ 5,000 employees
22 Buildings (and counting)
60+ Departments
1,000,000+ sq. ft. of laboratory space
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Application
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Steps to ImplementationUnderstand your organization
Must be willing to give up some control to others
Get management support
Leverage every incident that you canY2K9/11Seattle EarthquakeUniversity of Columbia power outageUC Santa Cruz lab fire Houston floods
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Stanford University
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Logistics
Stanford Hospital Supplies the School of Medicine with:
Engineering and Maintenance Support
Security (Security officers and building security system)
Housekeeping services
Biological waste disposal services
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School of Medicine Deans Office
Jo an L . G ru en eb au m
A d m in istrativ e A sso ciate
T em p
B ev erly A . S im m o n d s
A ssistan t to th e D ean
S h aro n O lsen
E x ecu tiv e A sso ciate
L isa J. Jo o
E x ecu tiv e A sso ciate
L in d a D easy
A ssistan t D ean
A cad em ic A ffairs
Mau rice I. D ru zin , M .D .A sso ciate D ean
A cad em ic A ffairs
R o y J. K in g , Jr., M.D .
A sso ciate D ean
A cad em ic A ffairs
L u cy S . T o m p k in s, M.D .
A sso ciate D ean
A cad em ic A ffairs
D av id K . S tev en so n , M .D .
S r. A sso c. D ean fo r
A cad em ic A ffairs
A m y R . E rick so n
E x ecu tiv e A sso ciate
E lean o r A n to n ak o s
D irecto r, F in an ce &
A d m in fo r O S A
C o rileen A . B o ssen b erryD irecto r
H u m an R eso u rces
Caro le J. Bu ffu mEx ecu tiv e Directo rFin an ce & Ad min
A n ita C astan ed a
A d m in istrativ e S u p erv iso r
Perry W. Ev erettCo n tro ller
So M
C o n n ie L . H artn ett
C o -D irecto r, R M G
S erv ice & O p eratio n s
Nancy Ti er ney
Di r ect or , Faci l i t i es , Pl anni ng, &
Managem ent
K ath leen T h o m p so n
C o -D irecto r, R M G
P o licy & T rain in g
Mich ael A. Hin d erySr. Asso c. Dean fo rFin an ce & Ad min .
L o ren a N ajarro
E x ecu tiv e A sso ciate
T em p
P atricia C . C ro ss, P h .D .
A sso ciate D ean
P re-C lin . A d v. & R srch .
G ab riel G arciaA sso ciate D ean
Med ical A d m issio n s
N eil G esu n d h eit, M.D .
A sso ciate D ean
Med ical E d u catio n
B ertil E . G lad er, M.D .
A sso ciate D ean
C M E
F ern an d o M en d o za, M .D .
A sso ciate D ean
S tu d en t A ffairs
T im o th y K . S tan to n
D irecto r, C o m m u n ity
S v ces Med S ch o lars
E llio tt Wo lfe, M.D .A sso ciate D ean , C lin ical
A d v. & P ro f. T ran sitio n
Ju lie P arso n n et, M .D .
S r. A sso c. D ean fo r
Med ical E d u catio n
Mau reen B . R itten b erg
E x ecu tiv e A sso ciate
L in d a C . C o rk , D .V .M ., P h .D .
D irecto r, V eterin ary
S erv ice C en ter
Mich ael L . C o w anA sso ciate D ean
P o std o cto ral A ffairs
K arla A . K irk eg aard
C o -C h air, C o m m o n G rad u ate
A d m issio n & P erfo rm an ce
Jo sep h S . L ip sick , M .D .
C h air, C o m m o n
P o std o cto ral A ffairs
E llen P o rzig , P h .D .
A sso ciate D ean
G rad u ate E d u catio n
W. Jam es N elso n , P h .D .
S r. A sso c. D ean fo r R esearch
G rad u ate & P o st-d o c E d u catio n
Marg aret A . M alo n e
D irecto r
B ro ad cast M ed ia
Ru th an n Rich terDirecto r
Med ia Relatio n s
P atty C h en g
D irecto rO p eratio n s
S u san D ieterle
D irecto r, P rin t &
Web C o m m u n icatio n s
R itch E ich
C h ief
N ew s & P u b lic A ffairs
Marth a McK ee
O m b u d sp erso n
Dav id J. O' BrienDirecto r
In stitu tio n al P lan n in g
D arci M cIn ty re
A d m in istrativ e A sso ciate
R o ss B rig h t, M .D .
A sso ciate D ean
A lu m n i A ffairs
C h arles B ro w nD irecto r
Med ical D ev elo p m en t
A n d rew C o p e
D ir. A lu m n i R elatio n s
& A n n u al G iv in g
L au ral A . S led g e
B u sin ess M an ag er
Med ical D ev elo p m en t
T h eo d o re M . T u ssin g
D ir. C o rp o rate
F u n d raisin g (5 0 % )
Jacq u ely n B ro w n
A sso ciate V P fo r M ed ical
D ev elo p m en t & A lu m n i A ffiars
K en n eth L . C o x , M.D .
S r. A sso c. D ean fo r
P ed iatric & O b stetric C lin ical A ffairs
N ev a H ern an d ez
E x ecu tiv e A sso ciate
L aw ren ce M . S h u er, M .D .
A sso ciate D ean
C lin ical A ffairs/S H C C O S
N o rm an W. R izk , M .D .
S r. A sso c. D ean fo r
C lin ical A ffairs
L o ren a N ajarro
In terim E x ecu tiv e A sso ciate
T em p
P arv ati D ev, P h .D .
A sso ciate D ean
L earn in g T ech n o lo g ies
V alerie S uA ctin g D irecto r
L an e L ib rary
G erry Weitz
D irecto r, Med ical
In fo rm atio n T ech n o lo g y
H en ry J. L o w e, M.D .
S r. A sso c. D ean fo r In fo rm atio n
R eso u rces T ech n o lo g y
Jav aid I. S h eik , M .D .
A sso ciate D ean fo r
V eteran A ffairs
Ph ilip A. P izzo , M.D.Dean
Sch o o l o f Med icin e
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School of Medicine Emergency Management Team
Information Coord.News Bureau
(Ruthann Richter)
Safety OfficerSoM Health & Safety
(David Silberman)
SOC CoordinatorSoM Health & Safety
(Keith Perry)
Technical AdvisorsDean of Research
Institutional Planning
Research Operations
Facilities
Security
EAP's
OperationsDirector of Planning and Facilities
(Nancy Tierney)
Situation
Resource Status
Documentation
BAT Teams
PlanningAssistant Director of Facilities
(Birgit Walker)
Communications
Materials/ Supplies
Transportation
Labor Pool/ Volunteers
LogisticsPlanning Department Anayst
(Tim Gadus)
Finance/Admin
Documentation
FinanceController
(Perry Everett)
Incident CommanderAssociate Dean for Finance & Admin
(Mike Hindery)
Stanford EOCDean of the School of Medicine
Assistant Dean for Finance & Administration
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SOC Resources12 phone lines12 data portsIEEE1348 Wireless networkHAM Radios2 Fax machinesPrinterGeneratorPager/Phone notification system
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Future ImprovementsAdditional EMT members
Ability to establish a mobile facility for small scale events
Ability to set establish an outdoor SOC if Fairchild is unavailable
~2 years, Fairchild Aud will be replaced
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Using the System
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MSLS/Lucas Building FireSeptember 6, 2002
Building statisticsThree story laboratory and office building~ 60,000 square feet of lab spaceLaboratory uses
Wet labs Animal sleep facility 2 MRI magnets
23 Principal Investigators8 Departments
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MSLS/Lucas fire
~6:30 am an Engineering & Maintenance crew performs a routine test of the MSLS emergency backup generator
~7:00 am the Engineering crew notices smoke emanating from the ground floor of the MSLS building
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MSLS/Lucas FirePalo Alto and Menlo Park Fire Departments respond to the alarm.
Hospital Security responds to the alarm.
The fire damages power circuits for both the main power AND the emergency power feed.
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MSLS/Lucas FireSchool activates it’s Emergency Management Team
Fire is extinguished ~10:30 am
Main power and emergency power is out and will not be restored until the end of the day at the earliest.
Building is returned to School of Medicine authority ~12:00.
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MSLS/Lucas fire
IssuesResearch samples in -80 freezers
Research samples in incubators
Well being of research animals
Security of MRI magnets
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Incident Action PlanRestore power
Combined response by Hospital Engineering & Maintenance and University High Voltage Shop.
Retrieve research animalsRelocate animals to the Research Animal Facility
Preserve samples in research freezersPack freezers with dry ice
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Incident Action Plan
OperationsRe-rout power circuits, clean electrical room and restore remaining transformers to working condition as soon as possible
Organize teams to enter the building under escort to pack freezers with ice
Organize teams to enter the building under escort to retrieve animals
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Incident Action PlanLogistics
Procure 5,000 lbs of dry iceLocate or procure flashlights and/or glow sticksObtain personal protective equipment for handling dry iceObtain food and water for crews working on building repairs
FinanceRaise purchasing limit on Department Purchasing card to allow for purchase of dry ice
SafetyEnsure the safety of teams entering the buildingProvide escorts for entry teams
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AftermathFinancial impact
$130,000 Building clean up costsTransformer replacement cost?
Research lossesMinimal
Significant good will received for management of incident
Excellent test of Emergency Management Team