February 25, 2010

Today’s Agenda

Introductions USDOE School Improvement

Information Timelines and Feedback on submitted

plans Implementing plans Monitoring plans Funding Clarification

Part IUSDOE School Improvement Information

School Improvement Grant (1003 “G”) Oregon’s application was submitted on

February 9, 2010 The USDOE has indicated that

applications will be reviewed and responses to states will be provided within 10 business days

Identify Tier I, II and III schools Release funds to LEAs committed to

implementing the required intervention models

Four SIG School Intervention Models

Role of SEA and LEAState District

Eligible Schools Identify list of eligible school in the State (i.e., Tier I, II and III).

Applies to serve all or subset of eligible schools in its district.

Review Criteria Develops, disseminates and implements criteria it will use to review and evaluate LEA applications.

4 Models Review and approves LEA’s capacity to implement proposed model in eligible school.

Applies to implement one of the four required models in eligible schools. LEA selects model after an analysis of local data, resources and capacity.

Prioritization Must give priority to LEAs that apply to serve Tier I or Tier II schools.

Must serve Tier I school it has the capacity to serve. May not apply to serve any Tier III school if it has not served all of its Tier I or IIs.

Budget Reviews, adjusts and approves LEA budget by school.

Submits 3 year budget (or period of availability) for each school it applies to serve ($50K-$2m per year).

Goals Approves and monitors achievement goals.

Proposes achievement goals for each Tier I, II and III school.

Timeline of Implementation

Impact on School in Improvement for 2009-2010 School Year Schools identified for the current year are

not required to implement the model during the 2009-2010 school year even though we allocated School Improvement “G” funds

The “G” funds allocated during the 2009-2010 school year were from Oregon’s FY 2008 allocation and is not subject to the regulations of Oregon’s FY 2009 “G” funds allocation

Part IITimelines and Feedback on submitted plans

Timeline for remainder of the year January 29, 2010- The applications were due Currently- Reviewing and giving the go-ahead to

implement the plan Late February- release of more funds to schools Late March/Early April- Deep review of School

Improvement plans for feedback We will be sending out invitations to OSIFs,

district and school personnel to volunteer to read

Timeline for remainder of the 2009-2010 school year Continue to implement the school

improvement plan through the remainder of the school year

Update the plan as necessary for 2010-2011 school year

Tier III Schools in 2010-2011 Schools identified as Tier III for the 2010-

2011 school year will still be eligible for Title I-A School Improvement funds

Tier III schools would still be required to meet guidelines currently set in ESEA for school improvement, corrective action and restructuring

District Responsibilities for Tier III Schools in 2010-2011 LEAs would still be required to set aside

funds for School Choice and Supplemental Education Services

LEAs would still be required to provide proper notifications to the community

LEAs would be required to complete the application for Title I-A School Improvement grants

Other Services to Tier III Schools Technical assistance and support

through the Oregon Statewide System of Support (OSSS) will be available for Tier III schools

When the AYP designations are released this summer, some Tier III schools may move off the list and others may move on.

Part IIIImplementing and Monitoring School Improvement Plans

Larry Ainsworth

Considerations in the implementation of the School Improvement Plan Essential is to begin with a well-articulated

plan with clear goals, objectives, responsible persons, resources and timelines

Full support from the entire school community Support from Central Office Adequate resources A focus on student achievement for all

subgroups

What the goal is How it will be measured What the steps are for reaching the goal Who is responsible What the timeline is Which resources will be utilized

The Action Plan highlights

Effective educational practices

+Effective implementation practices

=Good outcomes for students

Implementation is not an “event”!

Implementation is a process involving multiple decisions, resources, activities, and stakeholders.

Implementation Success

Implementation occurs at several levels At the gross level, schools are charged

with implementing the school improvement plan as a whole.

As steps of the school improvement plan are addressed, schools must also implement programs and/or strategies.

At both levels, adherence to the fidelity of implementation is required.

Considerations in the implementation of the School Improvement Plan The strategies, models, programs,

professional development and other activities must all coordinate to meeting the specific student achievement goal.

Considerations for implementing programs within the School Improvement Plan Prepare staff by:

Providing training Providing opportunities to practiceProviding coaching as needed though modeling

lessons and observation of instruction with just in time feedback

Monitoring progress involves communication and a variety of

reporting formats to gather information that helps continuous

planning to occur.

Monitoring – Making Sure the “Plan” is Effectively Implemented

Define benchmarks within the implementation process concerning

Define objectively verifiable “indicators” Specify sources of verification Assess assumptions, conditions, risks Specify the reporting system

Monitoring Process Considerations

Define monitoring indicators Collect data and information Compare plan targets with current

situation Adjust the plan accordingly Report the findings to stakeholders

How to Conduct Monitoring

The use of data in monitoring the School Improvement Plan It is essential to establish ongoing and

systematic data collection that includes looking at both fidelity of implementation of the program and resulting student achievement

Progress monitor, progress monitor, progress monitor!

Review, review, review! Make course adjustments and look for

“implementation drift”

Evaluating the effectiveness of the School Improvement Plan Make it a regular part of implementing the

plan Evaluate progress toward:

GoalsActionsObjectives

Incorporate current data Consider student and/or staff changes Keep the plan active and ensure

continuous improvement

ODE School Improvement and Accountability Team

Regional ESD School Improvement-Curriculum, Instruction and Assessment Personnel

Oregon School Improvement Facilitators

You Can Do It…We Can Help!

Part IVFunding Clarifications

Funding Clarifications

Two grants awarded this past fallARRA School Improvement Grant $33,050School Improvement G Funds $26, 950

One grant to be awarded this winterTitle I-A School Improvement Grant (see website)

Expiration Dates on GrantsSchool Improvement G Funds: (9/30/2010)ARRA School Improvement Grant (9/30/2011)Title I-A School Improvement Grant (9/30/2011)

Funding for 2010-2011 ARRA School Improvement funds and

Federal FY 2009 School Improvement funds are designated to fund Tier I and Tier II schools. If funds remain, districts may apply to serve Tier III schools.

Title IA School Improvement funds will be used to provide grants to Tier III schools and Tier I schools that a district chooses not to serve under the School Improvement Grant.

Where to locate InformationODE Title I School Improvement Webpage:

http://www.ode.state.or.us/search/page/?id=1942

Oregon School Improvement Facilitatorshttps://www.wesd.org/programs/siis/osif/Pages/default.aspx

USDOE School Improvement Fund Webpagehttp://www2.ed.gov/programs/sif/index.html

Center on Innovation & Improvementhttp://www.centerii.org/improvement/

Contact Information

Russ Sweet, Education Specialist

russ.sweet@state.or.us

Carol Larson, OSIF Program Administrator

Carol.Larson@wesd.org