School Board Work Session on Maximizing Use of Elementary

Capacity

August 27, 2009

• Timetable – No change in boundary or admissions Timetable – No change in boundary or admissions policy for 2010-2011policy for 2010-2011

• Scope – elementary and secondaryScope – elementary and secondary

• Approaches to Address Crowding – June 2009 ReportApproaches to Address Crowding – June 2009 Report

• Consultant Information Gathering and AnalysisConsultant Information Gathering and Analysis

• Next StepsNext Steps

Overview of Work SessionOverview of Work Session

• May 11 Community MeetingMay 11 Community Meeting

• July 24 Meeting with Principals (elementary and July 24 Meeting with Principals (elementary and secondary)secondary)

• August 3, 6, & 10 Meetings with parents/citizensAugust 3, 6, & 10 Meetings with parents/citizens

• Online survey in English and SpanishOnline survey in English and Spanish

Community FeedbackCommunity Feedback

What is the timetable and scope?What is the timetable and scope?Note: School Board direction/comment in Note: School Board direction/comment in yellowyellow

• School Board Actions/Community FeedbackSchool Board Actions/Community Feedback– No boundary or admissions policies decisions to effect 2010-11 school No boundary or admissions policies decisions to effect 2010-11 school

year - year - AgreeAgree– Consultant work complete in Nov 2009 - Consultant work complete in Nov 2009 - AgreeAgree– December 2009 recommendations will frame further conversations for December 2009 recommendations will frame further conversations for

systematic, long-term approach; may also include short-term actions to systematic, long-term approach; may also include short-term actions to manage crowding for Sept 2010 (relocatables, room conversions, manage crowding for Sept 2010 (relocatables, room conversions, program moves, program moves, class sizeclass size) - ) - AgreeAgree

– Scope will include both elementary and secondary schools - Scope will include both elementary and secondary schools - AgreeAgree– Questions and Suggestions from Community Outreach Meetings - Questions and Suggestions from Community Outreach Meetings - AgreeAgree

• School Board DirectionSchool Board Direction- - consultant look both at analytical capacity and “real-world” usageconsultant look both at analytical capacity and “real-world” usage- equitable standard (not necessarily the same) in applying capacity- equitable standard (not necessarily the same) in applying capacity- factual look at current state of programs in school- factual look at current state of programs in school

Guiding Question #1Guiding Question #1

What is the School Board’s direction on the approaches to address crowding What is the School Board’s direction on the approaches to address crowding described in the staff’s June 2009 report (listed below) and used in the described in the staff’s June 2009 report (listed below) and used in the community outreach process this past spring and summer?community outreach process this past spring and summer?

Note: School Board direction/comment in Note: School Board direction/comment in yellowyellow

• School Board Actions/Community FeedbackSchool Board Actions/Community Feedback– Increase the recommended maximum class size [remove: for example, K (23), Increase the recommended maximum class size [remove: for example, K (23),

Grade 1 (24), Grades 2 and 3 (26), and Grades 4 and 5 (28)]Grade 1 (24), Grades 2 and 3 (26), and Grades 4 and 5 (28)]– Add relocatable classrooms to increase capacity Add relocatable classrooms to increase capacity – Convert interior space Convert interior space [Remove: (i.e., computer labs)][Remove: (i.e., computer labs)] to increase capacity to increase capacity – Add and/or move programs – Add and/or move programs – What is criteria for decision-making?What is criteria for decision-making?– Boundary changes Boundary changes – Build new elementary school at Wilson siteBuild new elementary school at Wilson site – Or other sites

• School Board DirectionSchool Board Direction- Assess functional capacity of common areas, tipping point as related to class size, Assess functional capacity of common areas, tipping point as related to class size,

relocatablesrelocatables- Consultant to provide options for class size increasesConsultant to provide options for class size increases- Consultant to consider consolidating PreK ProgramsConsultant to consider consolidating PreK Programs- Look for capacity at other sites (Langston, Reed, Wilson, other APS/County Look for capacity at other sites (Langston, Reed, Wilson, other APS/County

buildings)buildings)- Look at leased spaces in context of adding capacityLook at leased spaces in context of adding capacity

Guiding Question #2Guiding Question #2

What information and analysis does the School Board expect from the consultant’s work?

Note: School Board direction/comment in Note: School Board direction/comment in yellowyellow• School Board Actions/Community FeedbackSchool Board Actions/Community Feedback

– General Information and Data Analysis –General Information and Data Analysis – consider adding relocatable consider adding relocatable capacity as a column in utilization tablecapacity as a column in utilization table

– Short-Term Short-Term [remove: (3-5 years)] [remove: (3-5 years)] – Long-TermLong-Term [remove: (6+ years)] [remove: (6+ years)] – Funding OptionsFunding Options – – focus on using existing buildings; partnerships Wilson focus on using existing buildings; partnerships Wilson

and Career Centerand Career Center

• School Board DirectionSchool Board Direction- - transfer policies system-wide (including neighborhood/teaming, clusters, transfer policies system-wide (including neighborhood/teaming, clusters,

employee’s students); alternative solutionsemployee’s students); alternative solutions- projections – impact of housing development; generation factors- projections – impact of housing development; generation factors- choice pattern analysis- choice pattern analysis- impact of moving to 6/7 model at secondary schools on common areas- impact of moving to 6/7 model at secondary schools on common areas- transportation system efficiencies and alternatives- transportation system efficiencies and alternatives- define problem (criteria and tipping point)- define problem (criteria and tipping point)- flexible schedule/locations for high school students- flexible schedule/locations for high school students- analysis and options, not recommendations- analysis and options, not recommendations

Guiding Question #3Guiding Question #3

• Consultant – Contract, Begin Work, Consult with Consultant – Contract, Begin Work, Consult with Projections/Capacities Sub-Committee & StaffProjections/Capacities Sub-Committee & Staff

• Community OutreachCommunity Outreach

• Monitoring Update to School Board – SeptemberMonitoring Update to School Board – September

Next StepsNext Steps

Information and materials related to process:Information and materials related to process:

http://www.apsva.us/elemcapacity

In addition, the web page has an online survey in English and Spanish

Web PageWeb Page

Elementary Capacity Study Team

Report

June 16, 2009