School Board Work Session

May 21, 2020

Agenda

• Safety and Emergency Management Response, Recovery and Re-Entry

• Continuity of Instruction

• Re-Entry

• COVID-19 Financial Projections

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Safety and Emergency Management

Response, Recovery and Re-Entry

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Response

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• Coordinated the district’s response to COVID-19 since January

• Managed and operated Emergency Operations Center since February

• Conducted regular executive and stakeholder briefings

• Liaised with community partners• Developed health and safety plans,

procedures, guidance and training • Facilitated resource requests

• Led planning for specialized programs and services

• Student food distribution• Homeless student food distribution• Device distribution• Personal protective equipment

acquisition and distribution• Property collection and recovery• High school graduation ceremonies• COVID-19 testing sites and points of

distribution• Provided operational support

Recovery and Re-Entry

Recovery

• Utilizing business continuity plans to support essential operations

• Continuing to reinforce workplace health and safety measures

• Tracking COVID-19 expenditures• Coordinating disaster recovery

efforts• Developing after action report and

improvement plan for response phase

Re-Entry

• Establishing re-entry working group and defining sub-groups to develop and implement a phased re-entry plan

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Continuity of Instruction

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The Rationale

NWEA

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The Rationale

NWEA

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Continuity of Instruction

Distance Learning, Self-

Directed

Distance Learning, Teacher Directed

Universal and Targeted Summer Programs

Jumpstart to learning K & 3rd

Algebra EOC Prep

Tier I Instructional

Adjustments to Address

Regression

Immediate & Intensive

Intervention, Tutoring, and

Saturday School

March April/May June July August & beyond

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Summer School 2020Distance Learning

Elem

enta

ry • K-5: ESY for identified students

• K-2: Universal, self-directed learning

• 3-5: Teacher-directed learning for projected Level 1 students

• 3rd: Dual Language jumpstart for rising 3rd-graders

Mid

dle • 6-8: ESY for identified

students• 6-8: Course recovery• 6-8: MAO Calculus

project acceleration• 6th: Summer literacy

academy for newcomer ELL and Immigrant students

• 7th: Civics summer camp for Immigrant students

High • 9-12: ESY for identified

students• 9-12: Course recovery• 10-11: PERT Prep Camp

for students needing a comparative score for graduation

• 9-11: Algebra EOC Prep camp for identified students

• 9th: Summer literacy academy for newcomer ELL and Immigrant students

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Elementary Program, K-2

• District to provide packets to all K-2 students

• Recorded Interactive Lessons

• UCF Partnership

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Exceptional Student Education

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Potential for Improvements and or Regression

Significant Regression Regression Recoupment Critical Point of Instruction Emerging Skills Nature or Severity of Disability Interfering Behaviors Rate of Progress Special Circumstances

MarchDistance Learning Self-

Directed

April - MayDistance Learning Teacher-

DirectedJuly

Professional DevelopmentESE Teachers

Digital Learning

JuneSummer School Programs

K-2 Universal3-5 Targeted

6-12 Course RecoveryMultilingual Programs

ESY ProgramsMAO Calculus Project

Professional Development

JulyJumpstart to K Program

Algebra I CampESE Services Camp

Targeted Early Re-Entry Programs

(3rd Grade, 6th Grade)Professional Development

The Road to Recovery and Renewal

Restructure Recover Rebuild

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August-MayTier I Adjustments

CDL provides resources for small group instruction focused on priority

standardsOngoing professional learning to

address student academics and SELLearning communities partner with

district departments to provide professional learning

September-MaySELL, focus on

leadership approach to SEL/Mental Health

Early LiteracyIMPACT Training

expanded to K-12, ELAand Math

AugustFocus on SEL IntegrationDiagnostics

CDL provides optional support schedule to

focus of priority standards in ELA

March-MayAdjust ES Math scope and sequence to allow reteach

of previous grade standards

The Road to Recovery and Renewal

SeptemberExtended Learning

Opportunities

Renew

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Summer Instructional Professional Development• Virtual Professional Learning Blend of synchronous and asynchronous sessions

• Over 100 sessions being offered for 32 topicsSpecific focus on:

• Social and Emotional Learning• Digital Learning• Exceptional Student Education• Multilingual Services• Parent Support • Voluntary

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Distance Learning Mental

Health Resources

& Mental Health Helpline

Virtual Summer Professional

Development & Summer School Mental Health Direct Services

Social & Emotional Learning Overview

Classroom Meetings &

School Counselor Supports

Intrapersonal, Interpersonal, & Decision-Making

Training Progression

Social and Emotional Learning & Leadership

(SELL)

April & May June & July Pre-Planning August & BeyondFirst 2 Weeks

Social and Emotional Learning

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Social and Emotional Learning Overview

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Digital Learning Professional Development

• March through May Professional DevelopmentWeekly training and support sessions

• June Professional DevelopmentLaunchEd Cohort 7 and 8 training

• July Professional DevelopmentDistance Learning Preparation

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Exceptional Student Professional Development

• March through May Professional Development“Live” Daily Curriculum SupportParent TrainingsIEP Trainings

• June Professional DevelopmentMTSS Training (Interventions-Reading)Best Practices Utilizing Canvas: Students On Access

• July Professional DevelopmentSpecialized Instruction for Support FacilitationBest Practices for Digital Instruction

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Multilingual Professional DevelopmentMarch through May Professional DevelopmentBest Practices Utilizing Digital Tools for ELL’sInformational Sessions for ParentsVirtual Instructional Support for World LanguagesELL Compliance

June Professional DevelopmentBest Practices for Reading Development for ELL’sBest Practices for Two-Way Dual Language ProgramsWorld Language Textbook Adoption

July Professional DevelopmentMini-Academy for New Two-Dual Language Teachers (3rd)

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Parent Support• Parent Academy (April 23, 2020)Theme Get Switched On:

Four Languages: 500 Parents and Community Members Mental Health FDLRS (ESE Services) Multilingual Resources

• Parent Academy (May 14, 2020)Theme Shifting Gears for Success:

Four Languages: 518 Parents and Community Members Academic Digital Learning Content FDLRS: ESE Services Mental Health and Wellness

• Displaced Families Housing Assistance Food and Gas Assistance Food Distribution at Hotels 21

Re – Entry

• Density reduction and operational design efficiencies of schools

• Transportation• Hybrid/Blended Learning Models• Protocols for Wellness, Health Screenings, Health

Reporting

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Re – Entry

• Face to Face InstructionSocial Distancing ?Student to Teacher RatiosPhysical Classroom SpaceLarge Group SettingsTransportation RequirementsSpecialized Student PopulationHigh-risk Staff

• FLDOE Guidance

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Site 20-E-SW-4 ES Relief

PRIMARY CLASSROOM

Proposed Design Capacity 18 SSSocial Distancing Capacity 11 SS

As Designed Classroom

(18 Student Stations)

Proposed Social Distancing

Classroom Setup(11 Student Stations)

Elementary School K – 3rd Classrooms

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Site 20-E-SW-4 ES Relief

INTERMEDIATE CLASSROOM

Proposed Design Capacity 22 SSSocial Distancing Capacity 13 SS

As Designed Classroom

(22 Student Stations)

Proposed Social Distancing

Classroom Setup(13 Student Stations)

Elementary School 4th – 5th Classrooms

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Middle School 6th – 8th Classrooms

TYPICAL CLASSROOM

Proposed Design Capacity 22 SSSocial Distancing Capacity 12 SS

As Designed Classroom(22 Student Stations)

Proposed Social Distancing Classroom Setup

(12 Student Stations)

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High Schools

TYPICAL CLASSROOM

Proposed Design Capacity 25 SSSocial Distancing Capacity 11 SS

As Designed Classroom(25 Student Stations)

Proposed Social Distancing Classroom Setup

(11 Student Stations)

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Transportation

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Re – Entry

• Distance Learning Current Model

• Celebrate Success

• Learn from Challenges

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Re – Entry

• Blended LearningFace to Face and Distance Learning

• Research

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COVID-19 Financial Projections

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COVID-19Financial Projections

• State Outlook• Operational Impact• CARES Act• Food Services• Capital Fund

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State Outlook

Moody’s Analytics• Only 17 states with rainy day funds large enough to absorb economic

stress (Florida not included)• Florida estimated revenue loss $6.4B to $8.1B• Medicaid estimated costs increases $1.74B to $1.95B• Rainy day balances 4.4%; $1.48B

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OCPS Impact

FY20 General Fund• Current year FEFP funding remains per DOE• Increased costs due to COVID-19• Hiring freeze instituted• Expenditure restrictions• Operational savings during distance learning

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FY20 General Fund Impacts

Savings• Substitutes• Utilities• Travel• Fuel• Tutoring• Contracted Services

Costs• Sanitation/custodial costs• Facility rental income• Interest income• Technology costs• Supplemental instruction

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FY21 General Fund Budget

• FY21 Legislative Budget not signed by Governor• Includes FRS rate increase of $15.5 million• BSA increase of $40/student or .93%• Includes Teacher Salary allocation $37 million• Including categoricals an overall 2.18% increase/student• Enrollment may be impacted

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CARES Act

• $30.75 Billion Education Stabilization Fund• Elementary and Secondary Education $13.5 Billion• Higher Education $14.25 Billion• Governors Emergency Education Relief Fund $2.95 Billion

• Florida’s share of Elementary and Secondary Education $770m• OCPS estimated allocation is $55m less private schools and

charters

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CARES Act

Uses of Elementary and Secondary Education Funds:• Prepare and respond to coronavirus• Supplies to sanitize and clean facilities• Purchasing educational technology and connectivity• Mental health services and support• Supplemental summer and after school programs• Other activities including continuing to employ staff

Potential future allocations (HEROES Act?)

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FY20 Food Services

• Self-supporting operation• Funding based on meals served• Operating 52 Grab & Go meal sites• Incurred premium pay• Estimated FY20 loss of $10.6 million• Sufficient reserves • Federal support

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FY21 Food Services

• Modify delivery model as needed• Potential CEP qualified schools increase

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FY20 Capital Fund Impacts

• Projects openings for the fall remain unchanged• Half-Cent sales tax revenues will decline• Anticipate impact fee revenues to be down

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FY21 Capital Fund Impacts

• Revise projected revenues within plan• Re-prioritize projects in plan• Budget priorities work session on June 2

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Superintendent’s Comments

School Board Questions and Discussion

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