school board meeting independent school district no. … · resume open meeting: motion by ms....
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SCHOOL BOARD MEETING
INDEPENDENT SCHOOL DISTRICT No 15
REGULAR MEETING
February 102014
SCHOOL BOARD INDEPENDENT SCHOOL DISTRlCT No IS
St Francis Minnesota February 102014
Dialogue with School Board - 630 pm Regular Meeting - 700 pm
Central Services Center - Community Room 4115 Ambassador Blvd
AGENDA
I Call to Order - Pledge of Allegiance
II Board Calendar Dates February 24 2014 March 102014 Dialogue with School Board - 630 pm Dialogue with School Board - 630 pm Regular Meeting -700 pm Regular Meeting - 700 pm Central Services Center - Community Room Central Services Center - Community Room
March 24 2014 April 142014 Dialogue with School Board - 630 pm Dialogue with School Board - 630 pm Regular Meeting - 700 pm Regular Meeting - 700 pm Central Services Center - Community Room Central Services Center - Community Room
Happening Around the District - Sandhill Center - Christine Spindler-Schlottman
NeoPath Health - Overview of services provided - Jody Burton
Consideration of Visitors (To address the School Board complete the card and submit to the Chair)
III Approval of Agenda
N Consent Agenda A Approval of Minutes of January 27 5
Rev B Approval of Routine Personnel Items 9 C Approval of Disbursements (emailed on 0206) D Approval of Out of State Travel- Skills USA 10
Rev E Approval of Gift Acknowledgements II
V Reports A Student Report B Superintendent Communications and Report C Dialogue Session D School Board Member Reports E Administrative Report
- Mr Tramm - status of Student Infonnation System - Mr Nelson - infonnation on Human Resources assistance
VI Other Matters A Approval of Revised Policy 109 - Public Participation in School Board MeetingsComplaints
About Persons at School Board Meetings and Data Privacy Considerations (responsible authority change) 12
B Standards for Success - Mr Neubauer 13 C Approval of School Board Member correspondence tools - Gmail accounts 14 D Approval ofjoint agreement with St Francis Police Department in hiring an additional
Police Liaison Officer 15 E 2013-14 teacher seniority list first reading 18
VIII Adjournment
SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT No 15
St Francis Minnesota January 27 2014
Dialogue Session - 630 pm Regular Meeting - 700 pm
4115 Ambassador Blvd MINUTES
The regular meeting was called to order by Chair David Roberts at 700 pm with the following members present Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly Betsy Roed Marsha Van Denburgh and Interim Superintendent Troy Ferguson
Others present were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer Assistant Director of Technology Corey Tramm staff and community members
Board Calendar Dates Regular meetings held at 700 pm at Central Services Center February 10 February 24 March 10 and March 24 Dialogue with the School Board will be at 630 pm prior to the regular meetings
Consideration of Visitors East Bethel and Cedar Creek Community Schools teacher Ryan Fiereck spoke on behalf of Education Minnesota St Francis Local 1977 to show support in returning to the negotiation table C J Mulder former community and American Indian Parent committee member addressed the School Board regarding previous issues with the District and the committee
Agenda Motion was made by Ms Van Denburgh to approve the revised agenda second by Ms Erkel Motion was made by Ms Van Denburgh to add to the agenda an appointment of responsible authority for the District second Ms Erkel Appointment of responsible authority was added to the agenda under Other Matters item B Motion carried 7-0 Motion was made by Ms Kelly to approve the revised agenda second by Ms Jahnke Motion carried 7-0
Consent Agenda Motion was made by Ms Jahnke to approve the revised Consent Agenda second by Ms Erkel A THAT the minutes of January 13 January 20 and January 21 2014 be approved as presented B THAT the Personnel Items be
0131114$1201
$2500 01116114
$40750 012214
Prorated
$1201 012814
1720 650 01114114
2610 80 012414
Prorated
IDle
Engler Jeaninne Magaard
Steven
Lindl Jill
Ortman Sherri
Posiilon
EA-ECSE
Snow Plower
Guidance Counselor
EA-ECSE
EA-Special Ed
New Position
Kevin middot Williams
New Position
New Position
1720
2610 Prorated
LLC
Trans
SFMS
LLC
325
Temp 150
Cont Vary
Temp 950
Temp 150
EA-Special Ed
275 8221
Vary na
80 Tl-MA
275 82211
Expected Duration Most recent assignment
Name Position Location From To DaysYear HrsIDay
Brockner Technology Support Specialist SFE 1111813
0112014 2610 80 Larry Returned
Held Robert Tchr-Language Arts SFHS 12117113 0331114 1860 80
Krocakshy01117114
Peterson Tchr-Basic Computer SFE 1121113 Returned
1860 80 Diane
Schrag LisashyTchr-Business SFHS 103113
0123114 1860 80
Marie Returned Sworsky
Counselor SFHS 0511314 0701114 1860 80Tammy
RESIGNATIONIRETIREMENTSffERMINATIONSlDISCONTlNUANCE OF POSITION
Name Position Site Reason Effective Last Work Day
Dufresne Tchr-Parent Educator LLC Resignation 0121114
Shannon Herting
Custodian-Night Lead SFHS Resignation 0211814Steven
Maass-Hanson LTS Tchr-LD SFHS Resignation 12117113
Julie
May Richard Custodian SFMS Retirement 0113114
Torson Tracy LTS Tchr-Sub SFHS End of Assignment 1031113
0513113
01120114
01124114
131114
0123114
c THAT Disbursements are approved as presented BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as presented and excluding net payroll be allowed and charged to funds as follows
FundNo Description Amount
01 General $ 138642072
02 Food Service $ 9508431
04 Community Services $ 5012984
06 Construction $
07 Debt Redemption $
09 Trust and Agency $ 1124639
20 Internal Service $ 61334079
47 OPEB Debt Service $
D TOT AL DISTRICT
THAT Gift Acknowledgements be approved as presented $ 215622205
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in donor fonn(s) received $50000 SF Grid Club to SFHS for the Scoreboard donation $111200 CCCS PTO for the 1 st grade field trip
Motion carried 7-0
Reports Student Report Mr Roberts read the student report submitted via email from Cassy Stierns This week is Snow Week with a dance on Friday and the theme is Winter Wonderland
Superintendent Report and Communications bull Mr Ferguson reported that the cabinet meetings have been fantastic He is impressed with the willingness
and desire of cabinet members to step up and share their talents and the offers from staff around the District as we work through the next few months
bull Attended fund raiser for Kessler Soucie held January 25 which was well attended bull Cabinet members are looking at a strategic plan for the District A meeting to discuss ideas will be set with
Mr Roberts Ms Jahnke and Ms Van Denburgh for feedback and direction bull On January 28 cabinet members Mr Roberts and representatives from negotiating teams will meet bull Will be working with teachers for teacher evaluation procedure bull The communications committee will meet after the regular board meeting bull School closing background information was reviewed The calendar wil1 be revisited for days to make up
Dialogue Session Ms Erkel reported that one person expressed concern that everything continues to move forward in the District
School Board Member Reports Ms Glover attended the special meeting January 21 FPAC on January 22 and met with Mr Nelson regarding information from the January 20 negotiation parameter meeting Ms Roed attended Phase II training Minnesota School Boards Association (MSBA) Leadership Conference and an event held at EBCS January 24 Ms Kelly attended the negotiation parameter closed session and special meeting Ms Erkel attended the negotiation parameter closed session and special meeting She received a brochure at the MSBA leadership conference which provided information about a community forum drug and alcohol prevention program Ms Jahnke attended MSBA Leadership Conference three budget negotiation meetings and the special meeting She visited St Francis Elementary classrooms and shared the positive effects of being a Celebration School and the concerns regarding flex grouping Ms Van Denburgh attended the MSBA Leadership Conference a seminar on the Affordable Care Act and other workshops She attended the negotiation parameter closed session and special meetings Safety Committee meeting where four representatives from the Department of Homeland Security was here to assist the District to assess and work on a crisis plan Mr Roberts attended MSBA Leadership Conference negotiation parameters and special meeting He communicated that a community forum regarding drug awareness will be held January 28 in Lino Lakes Mr Roberts read a statement regarding the employment status of Mr Saxton and Mr Lindberg who are on paid administrative leave pending the outcome of an investigation
Other Matters Review of Three Investigation Firms Ms Erkel did not receive a response from the firm she contacted Ms Jahnke reported about MN Vest Investigations who are neutral workplace investigators Mr Roberts contacted Mary Rice with Fafinski Mark amp Johnson PA (FMJ) who could start immediately at $200 per hour The three firms were recommendations from District legal counsel Discussion followed Consensus was to hire the firm of FMJ with a resolution to follow Timeline is important
A recess was taken at 746 pm and reconvened at 752 pm
Motion was made by Ms Erkel second by Ms Jahnke BE IT RESOLVED that the School Board of Independent School District No 15 hire Mary Rice of Fafinski Mark amp Johnson PA to complete an investigation into allegations made against a District employee
Discussion followed It is important to have a thorough investigation rather than placing a cap on the dollar amount Motion carried 7-0
Responsible Authority Motion was made by Ms Van Denburgh second by Ms Erkel
BE IT RESOLVED by the School Board of Independent School District No 15 that Troy Ferguson be appointed as the Responsible Authority for the District as recommended by Cabinet
Motion carried 7-0
A recess was taken at 757 pm
Closed Session - Negotiation Parameters Those in attendance Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly David Roberts Betsy Roed Marsha Van Denburgh Interim Superintendent Troy Ferguson
Others in attendance were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer and Assistant Director of Technology Corey Tramm
Closed Session Motion by Ms Kelly second by Ms Glover Vote 7-0 Time 812 pm
BE IT RESOLVED by the School Board of Independent School District No 15 that a closed session be conducted for the purpose of discussing labor negotiation strategies under subd 1 (b) of the Open Meetings Law Minnesota Statutes Chapter 13D03
Resume Open Meeting Motion by Ms Erkel I move that the open meeting be resumed second by Ms Roed Vote 7-0 Time 937 pm
Board members discussed negotiation parameters for employee groups whose contracts expired June 302013
The regular meeting was adjourned at 937 pm Barbara Jahnke School Board Clerk
IV B ROUTINE PERSONNEL ITEMS REVISED
BE IT RESOLVED by the School Board ofIndependent School Disttict No 15 that the PersOimel actions as listed below be approved
NEWEMPLOYM T
Name Position Replacement Site Position Days HrsI sJary Wagefor Status Year Day Level
Gillies Julie EA-Special Jill Lindl CCCS CaNT 172
325 B22 1 $1201Education Prorated Ifancock EA-Special Cheryl
CCCS CaNT 72
650 B22 1 $20Katherine Education Adamson ProNlted
Oren Jes~ica Tchr-Mtlth NEW
SFMS TEMP 172
80 TJ-BA $39120
Instructor POSITION Prorated Prorated
Torson Tracy Tchr-Special Patricia SFHS TEMP 28 80 Sub 12500
Education Waldvogel
INTERNAL TRANSFERS
Name Current Position Current Current New Position DayslHrs New SalaryLocation DaysHrs Salary Location
LEAVESOFAB pound
Eftecd
02 11 4
0210 4
02 14
0130114
Duration Most recent assjp~
Name Position Location
Biggins Tchr-Special Education CSVC
Thomas
Held Robert Tchr-Language Arts SFHS
~JG ATIONIRBTJREMENTSITBRMlNATlO
arne
Browning Nicole
Po ion Site
EA-Health SFE
--=shy
1OIIl To nshy ear DIy
0212513 07 01114 1860 80
12117113 0827114 1860 80
JS~ IANMrOf SIno ~----
Reason _
Day_
Resignation 02 25 14 02 25 14
MOTION
SECOND
02110114
- -
SCHOOL BOARD MEETING DATE 2102014
BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as
(esented and excluding net p~oll be allowed and charged to funds as follows
Fund No Description Amount
01 General $ 56310687
02 Food Service $ 3870928
04 Community Services $ 1351900
06 Construction $ -
07 Debt Redemption Bond Payments $ 490660688
09 Trust and Agency $ 420000
20 Internal Service - Health Self Insured $ 7069398
47 OPEB Debt Service $ 15877677
TOTAL DISTRICT $ 575561278
MOTION
SECOND
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
SCHOOL BOARD INDEPENDENT SCHOOL DISTRlCT No IS
St Francis Minnesota February 102014
Dialogue with School Board - 630 pm Regular Meeting - 700 pm
Central Services Center - Community Room 4115 Ambassador Blvd
AGENDA
I Call to Order - Pledge of Allegiance
II Board Calendar Dates February 24 2014 March 102014 Dialogue with School Board - 630 pm Dialogue with School Board - 630 pm Regular Meeting -700 pm Regular Meeting - 700 pm Central Services Center - Community Room Central Services Center - Community Room
March 24 2014 April 142014 Dialogue with School Board - 630 pm Dialogue with School Board - 630 pm Regular Meeting - 700 pm Regular Meeting - 700 pm Central Services Center - Community Room Central Services Center - Community Room
Happening Around the District - Sandhill Center - Christine Spindler-Schlottman
NeoPath Health - Overview of services provided - Jody Burton
Consideration of Visitors (To address the School Board complete the card and submit to the Chair)
III Approval of Agenda
N Consent Agenda A Approval of Minutes of January 27 5
Rev B Approval of Routine Personnel Items 9 C Approval of Disbursements (emailed on 0206) D Approval of Out of State Travel- Skills USA 10
Rev E Approval of Gift Acknowledgements II
V Reports A Student Report B Superintendent Communications and Report C Dialogue Session D School Board Member Reports E Administrative Report
- Mr Tramm - status of Student Infonnation System - Mr Nelson - infonnation on Human Resources assistance
VI Other Matters A Approval of Revised Policy 109 - Public Participation in School Board MeetingsComplaints
About Persons at School Board Meetings and Data Privacy Considerations (responsible authority change) 12
B Standards for Success - Mr Neubauer 13 C Approval of School Board Member correspondence tools - Gmail accounts 14 D Approval ofjoint agreement with St Francis Police Department in hiring an additional
Police Liaison Officer 15 E 2013-14 teacher seniority list first reading 18
VIII Adjournment
SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT No 15
St Francis Minnesota January 27 2014
Dialogue Session - 630 pm Regular Meeting - 700 pm
4115 Ambassador Blvd MINUTES
The regular meeting was called to order by Chair David Roberts at 700 pm with the following members present Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly Betsy Roed Marsha Van Denburgh and Interim Superintendent Troy Ferguson
Others present were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer Assistant Director of Technology Corey Tramm staff and community members
Board Calendar Dates Regular meetings held at 700 pm at Central Services Center February 10 February 24 March 10 and March 24 Dialogue with the School Board will be at 630 pm prior to the regular meetings
Consideration of Visitors East Bethel and Cedar Creek Community Schools teacher Ryan Fiereck spoke on behalf of Education Minnesota St Francis Local 1977 to show support in returning to the negotiation table C J Mulder former community and American Indian Parent committee member addressed the School Board regarding previous issues with the District and the committee
Agenda Motion was made by Ms Van Denburgh to approve the revised agenda second by Ms Erkel Motion was made by Ms Van Denburgh to add to the agenda an appointment of responsible authority for the District second Ms Erkel Appointment of responsible authority was added to the agenda under Other Matters item B Motion carried 7-0 Motion was made by Ms Kelly to approve the revised agenda second by Ms Jahnke Motion carried 7-0
Consent Agenda Motion was made by Ms Jahnke to approve the revised Consent Agenda second by Ms Erkel A THAT the minutes of January 13 January 20 and January 21 2014 be approved as presented B THAT the Personnel Items be
0131114$1201
$2500 01116114
$40750 012214
Prorated
$1201 012814
1720 650 01114114
2610 80 012414
Prorated
IDle
Engler Jeaninne Magaard
Steven
Lindl Jill
Ortman Sherri
Posiilon
EA-ECSE
Snow Plower
Guidance Counselor
EA-ECSE
EA-Special Ed
New Position
Kevin middot Williams
New Position
New Position
1720
2610 Prorated
LLC
Trans
SFMS
LLC
325
Temp 150
Cont Vary
Temp 950
Temp 150
EA-Special Ed
275 8221
Vary na
80 Tl-MA
275 82211
Expected Duration Most recent assignment
Name Position Location From To DaysYear HrsIDay
Brockner Technology Support Specialist SFE 1111813
0112014 2610 80 Larry Returned
Held Robert Tchr-Language Arts SFHS 12117113 0331114 1860 80
Krocakshy01117114
Peterson Tchr-Basic Computer SFE 1121113 Returned
1860 80 Diane
Schrag LisashyTchr-Business SFHS 103113
0123114 1860 80
Marie Returned Sworsky
Counselor SFHS 0511314 0701114 1860 80Tammy
RESIGNATIONIRETIREMENTSffERMINATIONSlDISCONTlNUANCE OF POSITION
Name Position Site Reason Effective Last Work Day
Dufresne Tchr-Parent Educator LLC Resignation 0121114
Shannon Herting
Custodian-Night Lead SFHS Resignation 0211814Steven
Maass-Hanson LTS Tchr-LD SFHS Resignation 12117113
Julie
May Richard Custodian SFMS Retirement 0113114
Torson Tracy LTS Tchr-Sub SFHS End of Assignment 1031113
0513113
01120114
01124114
131114
0123114
c THAT Disbursements are approved as presented BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as presented and excluding net payroll be allowed and charged to funds as follows
FundNo Description Amount
01 General $ 138642072
02 Food Service $ 9508431
04 Community Services $ 5012984
06 Construction $
07 Debt Redemption $
09 Trust and Agency $ 1124639
20 Internal Service $ 61334079
47 OPEB Debt Service $
D TOT AL DISTRICT
THAT Gift Acknowledgements be approved as presented $ 215622205
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in donor fonn(s) received $50000 SF Grid Club to SFHS for the Scoreboard donation $111200 CCCS PTO for the 1 st grade field trip
Motion carried 7-0
Reports Student Report Mr Roberts read the student report submitted via email from Cassy Stierns This week is Snow Week with a dance on Friday and the theme is Winter Wonderland
Superintendent Report and Communications bull Mr Ferguson reported that the cabinet meetings have been fantastic He is impressed with the willingness
and desire of cabinet members to step up and share their talents and the offers from staff around the District as we work through the next few months
bull Attended fund raiser for Kessler Soucie held January 25 which was well attended bull Cabinet members are looking at a strategic plan for the District A meeting to discuss ideas will be set with
Mr Roberts Ms Jahnke and Ms Van Denburgh for feedback and direction bull On January 28 cabinet members Mr Roberts and representatives from negotiating teams will meet bull Will be working with teachers for teacher evaluation procedure bull The communications committee will meet after the regular board meeting bull School closing background information was reviewed The calendar wil1 be revisited for days to make up
Dialogue Session Ms Erkel reported that one person expressed concern that everything continues to move forward in the District
School Board Member Reports Ms Glover attended the special meeting January 21 FPAC on January 22 and met with Mr Nelson regarding information from the January 20 negotiation parameter meeting Ms Roed attended Phase II training Minnesota School Boards Association (MSBA) Leadership Conference and an event held at EBCS January 24 Ms Kelly attended the negotiation parameter closed session and special meeting Ms Erkel attended the negotiation parameter closed session and special meeting She received a brochure at the MSBA leadership conference which provided information about a community forum drug and alcohol prevention program Ms Jahnke attended MSBA Leadership Conference three budget negotiation meetings and the special meeting She visited St Francis Elementary classrooms and shared the positive effects of being a Celebration School and the concerns regarding flex grouping Ms Van Denburgh attended the MSBA Leadership Conference a seminar on the Affordable Care Act and other workshops She attended the negotiation parameter closed session and special meetings Safety Committee meeting where four representatives from the Department of Homeland Security was here to assist the District to assess and work on a crisis plan Mr Roberts attended MSBA Leadership Conference negotiation parameters and special meeting He communicated that a community forum regarding drug awareness will be held January 28 in Lino Lakes Mr Roberts read a statement regarding the employment status of Mr Saxton and Mr Lindberg who are on paid administrative leave pending the outcome of an investigation
Other Matters Review of Three Investigation Firms Ms Erkel did not receive a response from the firm she contacted Ms Jahnke reported about MN Vest Investigations who are neutral workplace investigators Mr Roberts contacted Mary Rice with Fafinski Mark amp Johnson PA (FMJ) who could start immediately at $200 per hour The three firms were recommendations from District legal counsel Discussion followed Consensus was to hire the firm of FMJ with a resolution to follow Timeline is important
A recess was taken at 746 pm and reconvened at 752 pm
Motion was made by Ms Erkel second by Ms Jahnke BE IT RESOLVED that the School Board of Independent School District No 15 hire Mary Rice of Fafinski Mark amp Johnson PA to complete an investigation into allegations made against a District employee
Discussion followed It is important to have a thorough investigation rather than placing a cap on the dollar amount Motion carried 7-0
Responsible Authority Motion was made by Ms Van Denburgh second by Ms Erkel
BE IT RESOLVED by the School Board of Independent School District No 15 that Troy Ferguson be appointed as the Responsible Authority for the District as recommended by Cabinet
Motion carried 7-0
A recess was taken at 757 pm
Closed Session - Negotiation Parameters Those in attendance Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly David Roberts Betsy Roed Marsha Van Denburgh Interim Superintendent Troy Ferguson
Others in attendance were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer and Assistant Director of Technology Corey Tramm
Closed Session Motion by Ms Kelly second by Ms Glover Vote 7-0 Time 812 pm
BE IT RESOLVED by the School Board of Independent School District No 15 that a closed session be conducted for the purpose of discussing labor negotiation strategies under subd 1 (b) of the Open Meetings Law Minnesota Statutes Chapter 13D03
Resume Open Meeting Motion by Ms Erkel I move that the open meeting be resumed second by Ms Roed Vote 7-0 Time 937 pm
Board members discussed negotiation parameters for employee groups whose contracts expired June 302013
The regular meeting was adjourned at 937 pm Barbara Jahnke School Board Clerk
IV B ROUTINE PERSONNEL ITEMS REVISED
BE IT RESOLVED by the School Board ofIndependent School Disttict No 15 that the PersOimel actions as listed below be approved
NEWEMPLOYM T
Name Position Replacement Site Position Days HrsI sJary Wagefor Status Year Day Level
Gillies Julie EA-Special Jill Lindl CCCS CaNT 172
325 B22 1 $1201Education Prorated Ifancock EA-Special Cheryl
CCCS CaNT 72
650 B22 1 $20Katherine Education Adamson ProNlted
Oren Jes~ica Tchr-Mtlth NEW
SFMS TEMP 172
80 TJ-BA $39120
Instructor POSITION Prorated Prorated
Torson Tracy Tchr-Special Patricia SFHS TEMP 28 80 Sub 12500
Education Waldvogel
INTERNAL TRANSFERS
Name Current Position Current Current New Position DayslHrs New SalaryLocation DaysHrs Salary Location
LEAVESOFAB pound
Eftecd
02 11 4
0210 4
02 14
0130114
Duration Most recent assjp~
Name Position Location
Biggins Tchr-Special Education CSVC
Thomas
Held Robert Tchr-Language Arts SFHS
~JG ATIONIRBTJREMENTSITBRMlNATlO
arne
Browning Nicole
Po ion Site
EA-Health SFE
--=shy
1OIIl To nshy ear DIy
0212513 07 01114 1860 80
12117113 0827114 1860 80
JS~ IANMrOf SIno ~----
Reason _
Day_
Resignation 02 25 14 02 25 14
MOTION
SECOND
02110114
- -
SCHOOL BOARD MEETING DATE 2102014
BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as
(esented and excluding net p~oll be allowed and charged to funds as follows
Fund No Description Amount
01 General $ 56310687
02 Food Service $ 3870928
04 Community Services $ 1351900
06 Construction $ -
07 Debt Redemption Bond Payments $ 490660688
09 Trust and Agency $ 420000
20 Internal Service - Health Self Insured $ 7069398
47 OPEB Debt Service $ 15877677
TOTAL DISTRICT $ 575561278
MOTION
SECOND
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT No 15
St Francis Minnesota January 27 2014
Dialogue Session - 630 pm Regular Meeting - 700 pm
4115 Ambassador Blvd MINUTES
The regular meeting was called to order by Chair David Roberts at 700 pm with the following members present Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly Betsy Roed Marsha Van Denburgh and Interim Superintendent Troy Ferguson
Others present were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer Assistant Director of Technology Corey Tramm staff and community members
Board Calendar Dates Regular meetings held at 700 pm at Central Services Center February 10 February 24 March 10 and March 24 Dialogue with the School Board will be at 630 pm prior to the regular meetings
Consideration of Visitors East Bethel and Cedar Creek Community Schools teacher Ryan Fiereck spoke on behalf of Education Minnesota St Francis Local 1977 to show support in returning to the negotiation table C J Mulder former community and American Indian Parent committee member addressed the School Board regarding previous issues with the District and the committee
Agenda Motion was made by Ms Van Denburgh to approve the revised agenda second by Ms Erkel Motion was made by Ms Van Denburgh to add to the agenda an appointment of responsible authority for the District second Ms Erkel Appointment of responsible authority was added to the agenda under Other Matters item B Motion carried 7-0 Motion was made by Ms Kelly to approve the revised agenda second by Ms Jahnke Motion carried 7-0
Consent Agenda Motion was made by Ms Jahnke to approve the revised Consent Agenda second by Ms Erkel A THAT the minutes of January 13 January 20 and January 21 2014 be approved as presented B THAT the Personnel Items be
0131114$1201
$2500 01116114
$40750 012214
Prorated
$1201 012814
1720 650 01114114
2610 80 012414
Prorated
IDle
Engler Jeaninne Magaard
Steven
Lindl Jill
Ortman Sherri
Posiilon
EA-ECSE
Snow Plower
Guidance Counselor
EA-ECSE
EA-Special Ed
New Position
Kevin middot Williams
New Position
New Position
1720
2610 Prorated
LLC
Trans
SFMS
LLC
325
Temp 150
Cont Vary
Temp 950
Temp 150
EA-Special Ed
275 8221
Vary na
80 Tl-MA
275 82211
Expected Duration Most recent assignment
Name Position Location From To DaysYear HrsIDay
Brockner Technology Support Specialist SFE 1111813
0112014 2610 80 Larry Returned
Held Robert Tchr-Language Arts SFHS 12117113 0331114 1860 80
Krocakshy01117114
Peterson Tchr-Basic Computer SFE 1121113 Returned
1860 80 Diane
Schrag LisashyTchr-Business SFHS 103113
0123114 1860 80
Marie Returned Sworsky
Counselor SFHS 0511314 0701114 1860 80Tammy
RESIGNATIONIRETIREMENTSffERMINATIONSlDISCONTlNUANCE OF POSITION
Name Position Site Reason Effective Last Work Day
Dufresne Tchr-Parent Educator LLC Resignation 0121114
Shannon Herting
Custodian-Night Lead SFHS Resignation 0211814Steven
Maass-Hanson LTS Tchr-LD SFHS Resignation 12117113
Julie
May Richard Custodian SFMS Retirement 0113114
Torson Tracy LTS Tchr-Sub SFHS End of Assignment 1031113
0513113
01120114
01124114
131114
0123114
c THAT Disbursements are approved as presented BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as presented and excluding net payroll be allowed and charged to funds as follows
FundNo Description Amount
01 General $ 138642072
02 Food Service $ 9508431
04 Community Services $ 5012984
06 Construction $
07 Debt Redemption $
09 Trust and Agency $ 1124639
20 Internal Service $ 61334079
47 OPEB Debt Service $
D TOT AL DISTRICT
THAT Gift Acknowledgements be approved as presented $ 215622205
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in donor fonn(s) received $50000 SF Grid Club to SFHS for the Scoreboard donation $111200 CCCS PTO for the 1 st grade field trip
Motion carried 7-0
Reports Student Report Mr Roberts read the student report submitted via email from Cassy Stierns This week is Snow Week with a dance on Friday and the theme is Winter Wonderland
Superintendent Report and Communications bull Mr Ferguson reported that the cabinet meetings have been fantastic He is impressed with the willingness
and desire of cabinet members to step up and share their talents and the offers from staff around the District as we work through the next few months
bull Attended fund raiser for Kessler Soucie held January 25 which was well attended bull Cabinet members are looking at a strategic plan for the District A meeting to discuss ideas will be set with
Mr Roberts Ms Jahnke and Ms Van Denburgh for feedback and direction bull On January 28 cabinet members Mr Roberts and representatives from negotiating teams will meet bull Will be working with teachers for teacher evaluation procedure bull The communications committee will meet after the regular board meeting bull School closing background information was reviewed The calendar wil1 be revisited for days to make up
Dialogue Session Ms Erkel reported that one person expressed concern that everything continues to move forward in the District
School Board Member Reports Ms Glover attended the special meeting January 21 FPAC on January 22 and met with Mr Nelson regarding information from the January 20 negotiation parameter meeting Ms Roed attended Phase II training Minnesota School Boards Association (MSBA) Leadership Conference and an event held at EBCS January 24 Ms Kelly attended the negotiation parameter closed session and special meeting Ms Erkel attended the negotiation parameter closed session and special meeting She received a brochure at the MSBA leadership conference which provided information about a community forum drug and alcohol prevention program Ms Jahnke attended MSBA Leadership Conference three budget negotiation meetings and the special meeting She visited St Francis Elementary classrooms and shared the positive effects of being a Celebration School and the concerns regarding flex grouping Ms Van Denburgh attended the MSBA Leadership Conference a seminar on the Affordable Care Act and other workshops She attended the negotiation parameter closed session and special meetings Safety Committee meeting where four representatives from the Department of Homeland Security was here to assist the District to assess and work on a crisis plan Mr Roberts attended MSBA Leadership Conference negotiation parameters and special meeting He communicated that a community forum regarding drug awareness will be held January 28 in Lino Lakes Mr Roberts read a statement regarding the employment status of Mr Saxton and Mr Lindberg who are on paid administrative leave pending the outcome of an investigation
Other Matters Review of Three Investigation Firms Ms Erkel did not receive a response from the firm she contacted Ms Jahnke reported about MN Vest Investigations who are neutral workplace investigators Mr Roberts contacted Mary Rice with Fafinski Mark amp Johnson PA (FMJ) who could start immediately at $200 per hour The three firms were recommendations from District legal counsel Discussion followed Consensus was to hire the firm of FMJ with a resolution to follow Timeline is important
A recess was taken at 746 pm and reconvened at 752 pm
Motion was made by Ms Erkel second by Ms Jahnke BE IT RESOLVED that the School Board of Independent School District No 15 hire Mary Rice of Fafinski Mark amp Johnson PA to complete an investigation into allegations made against a District employee
Discussion followed It is important to have a thorough investigation rather than placing a cap on the dollar amount Motion carried 7-0
Responsible Authority Motion was made by Ms Van Denburgh second by Ms Erkel
BE IT RESOLVED by the School Board of Independent School District No 15 that Troy Ferguson be appointed as the Responsible Authority for the District as recommended by Cabinet
Motion carried 7-0
A recess was taken at 757 pm
Closed Session - Negotiation Parameters Those in attendance Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly David Roberts Betsy Roed Marsha Van Denburgh Interim Superintendent Troy Ferguson
Others in attendance were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer and Assistant Director of Technology Corey Tramm
Closed Session Motion by Ms Kelly second by Ms Glover Vote 7-0 Time 812 pm
BE IT RESOLVED by the School Board of Independent School District No 15 that a closed session be conducted for the purpose of discussing labor negotiation strategies under subd 1 (b) of the Open Meetings Law Minnesota Statutes Chapter 13D03
Resume Open Meeting Motion by Ms Erkel I move that the open meeting be resumed second by Ms Roed Vote 7-0 Time 937 pm
Board members discussed negotiation parameters for employee groups whose contracts expired June 302013
The regular meeting was adjourned at 937 pm Barbara Jahnke School Board Clerk
IV B ROUTINE PERSONNEL ITEMS REVISED
BE IT RESOLVED by the School Board ofIndependent School Disttict No 15 that the PersOimel actions as listed below be approved
NEWEMPLOYM T
Name Position Replacement Site Position Days HrsI sJary Wagefor Status Year Day Level
Gillies Julie EA-Special Jill Lindl CCCS CaNT 172
325 B22 1 $1201Education Prorated Ifancock EA-Special Cheryl
CCCS CaNT 72
650 B22 1 $20Katherine Education Adamson ProNlted
Oren Jes~ica Tchr-Mtlth NEW
SFMS TEMP 172
80 TJ-BA $39120
Instructor POSITION Prorated Prorated
Torson Tracy Tchr-Special Patricia SFHS TEMP 28 80 Sub 12500
Education Waldvogel
INTERNAL TRANSFERS
Name Current Position Current Current New Position DayslHrs New SalaryLocation DaysHrs Salary Location
LEAVESOFAB pound
Eftecd
02 11 4
0210 4
02 14
0130114
Duration Most recent assjp~
Name Position Location
Biggins Tchr-Special Education CSVC
Thomas
Held Robert Tchr-Language Arts SFHS
~JG ATIONIRBTJREMENTSITBRMlNATlO
arne
Browning Nicole
Po ion Site
EA-Health SFE
--=shy
1OIIl To nshy ear DIy
0212513 07 01114 1860 80
12117113 0827114 1860 80
JS~ IANMrOf SIno ~----
Reason _
Day_
Resignation 02 25 14 02 25 14
MOTION
SECOND
02110114
- -
SCHOOL BOARD MEETING DATE 2102014
BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as
(esented and excluding net p~oll be allowed and charged to funds as follows
Fund No Description Amount
01 General $ 56310687
02 Food Service $ 3870928
04 Community Services $ 1351900
06 Construction $ -
07 Debt Redemption Bond Payments $ 490660688
09 Trust and Agency $ 420000
20 Internal Service - Health Self Insured $ 7069398
47 OPEB Debt Service $ 15877677
TOTAL DISTRICT $ 575561278
MOTION
SECOND
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
Expected Duration Most recent assignment
Name Position Location From To DaysYear HrsIDay
Brockner Technology Support Specialist SFE 1111813
0112014 2610 80 Larry Returned
Held Robert Tchr-Language Arts SFHS 12117113 0331114 1860 80
Krocakshy01117114
Peterson Tchr-Basic Computer SFE 1121113 Returned
1860 80 Diane
Schrag LisashyTchr-Business SFHS 103113
0123114 1860 80
Marie Returned Sworsky
Counselor SFHS 0511314 0701114 1860 80Tammy
RESIGNATIONIRETIREMENTSffERMINATIONSlDISCONTlNUANCE OF POSITION
Name Position Site Reason Effective Last Work Day
Dufresne Tchr-Parent Educator LLC Resignation 0121114
Shannon Herting
Custodian-Night Lead SFHS Resignation 0211814Steven
Maass-Hanson LTS Tchr-LD SFHS Resignation 12117113
Julie
May Richard Custodian SFMS Retirement 0113114
Torson Tracy LTS Tchr-Sub SFHS End of Assignment 1031113
0513113
01120114
01124114
131114
0123114
c THAT Disbursements are approved as presented BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as presented and excluding net payroll be allowed and charged to funds as follows
FundNo Description Amount
01 General $ 138642072
02 Food Service $ 9508431
04 Community Services $ 5012984
06 Construction $
07 Debt Redemption $
09 Trust and Agency $ 1124639
20 Internal Service $ 61334079
47 OPEB Debt Service $
D TOT AL DISTRICT
THAT Gift Acknowledgements be approved as presented $ 215622205
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in donor fonn(s) received $50000 SF Grid Club to SFHS for the Scoreboard donation $111200 CCCS PTO for the 1 st grade field trip
Motion carried 7-0
Reports Student Report Mr Roberts read the student report submitted via email from Cassy Stierns This week is Snow Week with a dance on Friday and the theme is Winter Wonderland
Superintendent Report and Communications bull Mr Ferguson reported that the cabinet meetings have been fantastic He is impressed with the willingness
and desire of cabinet members to step up and share their talents and the offers from staff around the District as we work through the next few months
bull Attended fund raiser for Kessler Soucie held January 25 which was well attended bull Cabinet members are looking at a strategic plan for the District A meeting to discuss ideas will be set with
Mr Roberts Ms Jahnke and Ms Van Denburgh for feedback and direction bull On January 28 cabinet members Mr Roberts and representatives from negotiating teams will meet bull Will be working with teachers for teacher evaluation procedure bull The communications committee will meet after the regular board meeting bull School closing background information was reviewed The calendar wil1 be revisited for days to make up
Dialogue Session Ms Erkel reported that one person expressed concern that everything continues to move forward in the District
School Board Member Reports Ms Glover attended the special meeting January 21 FPAC on January 22 and met with Mr Nelson regarding information from the January 20 negotiation parameter meeting Ms Roed attended Phase II training Minnesota School Boards Association (MSBA) Leadership Conference and an event held at EBCS January 24 Ms Kelly attended the negotiation parameter closed session and special meeting Ms Erkel attended the negotiation parameter closed session and special meeting She received a brochure at the MSBA leadership conference which provided information about a community forum drug and alcohol prevention program Ms Jahnke attended MSBA Leadership Conference three budget negotiation meetings and the special meeting She visited St Francis Elementary classrooms and shared the positive effects of being a Celebration School and the concerns regarding flex grouping Ms Van Denburgh attended the MSBA Leadership Conference a seminar on the Affordable Care Act and other workshops She attended the negotiation parameter closed session and special meetings Safety Committee meeting where four representatives from the Department of Homeland Security was here to assist the District to assess and work on a crisis plan Mr Roberts attended MSBA Leadership Conference negotiation parameters and special meeting He communicated that a community forum regarding drug awareness will be held January 28 in Lino Lakes Mr Roberts read a statement regarding the employment status of Mr Saxton and Mr Lindberg who are on paid administrative leave pending the outcome of an investigation
Other Matters Review of Three Investigation Firms Ms Erkel did not receive a response from the firm she contacted Ms Jahnke reported about MN Vest Investigations who are neutral workplace investigators Mr Roberts contacted Mary Rice with Fafinski Mark amp Johnson PA (FMJ) who could start immediately at $200 per hour The three firms were recommendations from District legal counsel Discussion followed Consensus was to hire the firm of FMJ with a resolution to follow Timeline is important
A recess was taken at 746 pm and reconvened at 752 pm
Motion was made by Ms Erkel second by Ms Jahnke BE IT RESOLVED that the School Board of Independent School District No 15 hire Mary Rice of Fafinski Mark amp Johnson PA to complete an investigation into allegations made against a District employee
Discussion followed It is important to have a thorough investigation rather than placing a cap on the dollar amount Motion carried 7-0
Responsible Authority Motion was made by Ms Van Denburgh second by Ms Erkel
BE IT RESOLVED by the School Board of Independent School District No 15 that Troy Ferguson be appointed as the Responsible Authority for the District as recommended by Cabinet
Motion carried 7-0
A recess was taken at 757 pm
Closed Session - Negotiation Parameters Those in attendance Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly David Roberts Betsy Roed Marsha Van Denburgh Interim Superintendent Troy Ferguson
Others in attendance were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer and Assistant Director of Technology Corey Tramm
Closed Session Motion by Ms Kelly second by Ms Glover Vote 7-0 Time 812 pm
BE IT RESOLVED by the School Board of Independent School District No 15 that a closed session be conducted for the purpose of discussing labor negotiation strategies under subd 1 (b) of the Open Meetings Law Minnesota Statutes Chapter 13D03
Resume Open Meeting Motion by Ms Erkel I move that the open meeting be resumed second by Ms Roed Vote 7-0 Time 937 pm
Board members discussed negotiation parameters for employee groups whose contracts expired June 302013
The regular meeting was adjourned at 937 pm Barbara Jahnke School Board Clerk
IV B ROUTINE PERSONNEL ITEMS REVISED
BE IT RESOLVED by the School Board ofIndependent School Disttict No 15 that the PersOimel actions as listed below be approved
NEWEMPLOYM T
Name Position Replacement Site Position Days HrsI sJary Wagefor Status Year Day Level
Gillies Julie EA-Special Jill Lindl CCCS CaNT 172
325 B22 1 $1201Education Prorated Ifancock EA-Special Cheryl
CCCS CaNT 72
650 B22 1 $20Katherine Education Adamson ProNlted
Oren Jes~ica Tchr-Mtlth NEW
SFMS TEMP 172
80 TJ-BA $39120
Instructor POSITION Prorated Prorated
Torson Tracy Tchr-Special Patricia SFHS TEMP 28 80 Sub 12500
Education Waldvogel
INTERNAL TRANSFERS
Name Current Position Current Current New Position DayslHrs New SalaryLocation DaysHrs Salary Location
LEAVESOFAB pound
Eftecd
02 11 4
0210 4
02 14
0130114
Duration Most recent assjp~
Name Position Location
Biggins Tchr-Special Education CSVC
Thomas
Held Robert Tchr-Language Arts SFHS
~JG ATIONIRBTJREMENTSITBRMlNATlO
arne
Browning Nicole
Po ion Site
EA-Health SFE
--=shy
1OIIl To nshy ear DIy
0212513 07 01114 1860 80
12117113 0827114 1860 80
JS~ IANMrOf SIno ~----
Reason _
Day_
Resignation 02 25 14 02 25 14
MOTION
SECOND
02110114
- -
SCHOOL BOARD MEETING DATE 2102014
BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as
(esented and excluding net p~oll be allowed and charged to funds as follows
Fund No Description Amount
01 General $ 56310687
02 Food Service $ 3870928
04 Community Services $ 1351900
06 Construction $ -
07 Debt Redemption Bond Payments $ 490660688
09 Trust and Agency $ 420000
20 Internal Service - Health Self Insured $ 7069398
47 OPEB Debt Service $ 15877677
TOTAL DISTRICT $ 575561278
MOTION
SECOND
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
Reports Student Report Mr Roberts read the student report submitted via email from Cassy Stierns This week is Snow Week with a dance on Friday and the theme is Winter Wonderland
Superintendent Report and Communications bull Mr Ferguson reported that the cabinet meetings have been fantastic He is impressed with the willingness
and desire of cabinet members to step up and share their talents and the offers from staff around the District as we work through the next few months
bull Attended fund raiser for Kessler Soucie held January 25 which was well attended bull Cabinet members are looking at a strategic plan for the District A meeting to discuss ideas will be set with
Mr Roberts Ms Jahnke and Ms Van Denburgh for feedback and direction bull On January 28 cabinet members Mr Roberts and representatives from negotiating teams will meet bull Will be working with teachers for teacher evaluation procedure bull The communications committee will meet after the regular board meeting bull School closing background information was reviewed The calendar wil1 be revisited for days to make up
Dialogue Session Ms Erkel reported that one person expressed concern that everything continues to move forward in the District
School Board Member Reports Ms Glover attended the special meeting January 21 FPAC on January 22 and met with Mr Nelson regarding information from the January 20 negotiation parameter meeting Ms Roed attended Phase II training Minnesota School Boards Association (MSBA) Leadership Conference and an event held at EBCS January 24 Ms Kelly attended the negotiation parameter closed session and special meeting Ms Erkel attended the negotiation parameter closed session and special meeting She received a brochure at the MSBA leadership conference which provided information about a community forum drug and alcohol prevention program Ms Jahnke attended MSBA Leadership Conference three budget negotiation meetings and the special meeting She visited St Francis Elementary classrooms and shared the positive effects of being a Celebration School and the concerns regarding flex grouping Ms Van Denburgh attended the MSBA Leadership Conference a seminar on the Affordable Care Act and other workshops She attended the negotiation parameter closed session and special meetings Safety Committee meeting where four representatives from the Department of Homeland Security was here to assist the District to assess and work on a crisis plan Mr Roberts attended MSBA Leadership Conference negotiation parameters and special meeting He communicated that a community forum regarding drug awareness will be held January 28 in Lino Lakes Mr Roberts read a statement regarding the employment status of Mr Saxton and Mr Lindberg who are on paid administrative leave pending the outcome of an investigation
Other Matters Review of Three Investigation Firms Ms Erkel did not receive a response from the firm she contacted Ms Jahnke reported about MN Vest Investigations who are neutral workplace investigators Mr Roberts contacted Mary Rice with Fafinski Mark amp Johnson PA (FMJ) who could start immediately at $200 per hour The three firms were recommendations from District legal counsel Discussion followed Consensus was to hire the firm of FMJ with a resolution to follow Timeline is important
A recess was taken at 746 pm and reconvened at 752 pm
Motion was made by Ms Erkel second by Ms Jahnke BE IT RESOLVED that the School Board of Independent School District No 15 hire Mary Rice of Fafinski Mark amp Johnson PA to complete an investigation into allegations made against a District employee
Discussion followed It is important to have a thorough investigation rather than placing a cap on the dollar amount Motion carried 7-0
Responsible Authority Motion was made by Ms Van Denburgh second by Ms Erkel
BE IT RESOLVED by the School Board of Independent School District No 15 that Troy Ferguson be appointed as the Responsible Authority for the District as recommended by Cabinet
Motion carried 7-0
A recess was taken at 757 pm
Closed Session - Negotiation Parameters Those in attendance Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly David Roberts Betsy Roed Marsha Van Denburgh Interim Superintendent Troy Ferguson
Others in attendance were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer and Assistant Director of Technology Corey Tramm
Closed Session Motion by Ms Kelly second by Ms Glover Vote 7-0 Time 812 pm
BE IT RESOLVED by the School Board of Independent School District No 15 that a closed session be conducted for the purpose of discussing labor negotiation strategies under subd 1 (b) of the Open Meetings Law Minnesota Statutes Chapter 13D03
Resume Open Meeting Motion by Ms Erkel I move that the open meeting be resumed second by Ms Roed Vote 7-0 Time 937 pm
Board members discussed negotiation parameters for employee groups whose contracts expired June 302013
The regular meeting was adjourned at 937 pm Barbara Jahnke School Board Clerk
IV B ROUTINE PERSONNEL ITEMS REVISED
BE IT RESOLVED by the School Board ofIndependent School Disttict No 15 that the PersOimel actions as listed below be approved
NEWEMPLOYM T
Name Position Replacement Site Position Days HrsI sJary Wagefor Status Year Day Level
Gillies Julie EA-Special Jill Lindl CCCS CaNT 172
325 B22 1 $1201Education Prorated Ifancock EA-Special Cheryl
CCCS CaNT 72
650 B22 1 $20Katherine Education Adamson ProNlted
Oren Jes~ica Tchr-Mtlth NEW
SFMS TEMP 172
80 TJ-BA $39120
Instructor POSITION Prorated Prorated
Torson Tracy Tchr-Special Patricia SFHS TEMP 28 80 Sub 12500
Education Waldvogel
INTERNAL TRANSFERS
Name Current Position Current Current New Position DayslHrs New SalaryLocation DaysHrs Salary Location
LEAVESOFAB pound
Eftecd
02 11 4
0210 4
02 14
0130114
Duration Most recent assjp~
Name Position Location
Biggins Tchr-Special Education CSVC
Thomas
Held Robert Tchr-Language Arts SFHS
~JG ATIONIRBTJREMENTSITBRMlNATlO
arne
Browning Nicole
Po ion Site
EA-Health SFE
--=shy
1OIIl To nshy ear DIy
0212513 07 01114 1860 80
12117113 0827114 1860 80
JS~ IANMrOf SIno ~----
Reason _
Day_
Resignation 02 25 14 02 25 14
MOTION
SECOND
02110114
- -
SCHOOL BOARD MEETING DATE 2102014
BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as
(esented and excluding net p~oll be allowed and charged to funds as follows
Fund No Description Amount
01 General $ 56310687
02 Food Service $ 3870928
04 Community Services $ 1351900
06 Construction $ -
07 Debt Redemption Bond Payments $ 490660688
09 Trust and Agency $ 420000
20 Internal Service - Health Self Insured $ 7069398
47 OPEB Debt Service $ 15877677
TOTAL DISTRICT $ 575561278
MOTION
SECOND
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
Discussion followed It is important to have a thorough investigation rather than placing a cap on the dollar amount Motion carried 7-0
Responsible Authority Motion was made by Ms Van Denburgh second by Ms Erkel
BE IT RESOLVED by the School Board of Independent School District No 15 that Troy Ferguson be appointed as the Responsible Authority for the District as recommended by Cabinet
Motion carried 7-0
A recess was taken at 757 pm
Closed Session - Negotiation Parameters Those in attendance Directors Suzanne Erkel Janet Glover Barbara Jahnke Amy Kelly David Roberts Betsy Roed Marsha Van Denburgh Interim Superintendent Troy Ferguson
Others in attendance were Associate Director of Business Services Scott Nelson Director of Special Services Tim Finn Interim Director of Curriculum Paul Neubauer and Assistant Director of Technology Corey Tramm
Closed Session Motion by Ms Kelly second by Ms Glover Vote 7-0 Time 812 pm
BE IT RESOLVED by the School Board of Independent School District No 15 that a closed session be conducted for the purpose of discussing labor negotiation strategies under subd 1 (b) of the Open Meetings Law Minnesota Statutes Chapter 13D03
Resume Open Meeting Motion by Ms Erkel I move that the open meeting be resumed second by Ms Roed Vote 7-0 Time 937 pm
Board members discussed negotiation parameters for employee groups whose contracts expired June 302013
The regular meeting was adjourned at 937 pm Barbara Jahnke School Board Clerk
IV B ROUTINE PERSONNEL ITEMS REVISED
BE IT RESOLVED by the School Board ofIndependent School Disttict No 15 that the PersOimel actions as listed below be approved
NEWEMPLOYM T
Name Position Replacement Site Position Days HrsI sJary Wagefor Status Year Day Level
Gillies Julie EA-Special Jill Lindl CCCS CaNT 172
325 B22 1 $1201Education Prorated Ifancock EA-Special Cheryl
CCCS CaNT 72
650 B22 1 $20Katherine Education Adamson ProNlted
Oren Jes~ica Tchr-Mtlth NEW
SFMS TEMP 172
80 TJ-BA $39120
Instructor POSITION Prorated Prorated
Torson Tracy Tchr-Special Patricia SFHS TEMP 28 80 Sub 12500
Education Waldvogel
INTERNAL TRANSFERS
Name Current Position Current Current New Position DayslHrs New SalaryLocation DaysHrs Salary Location
LEAVESOFAB pound
Eftecd
02 11 4
0210 4
02 14
0130114
Duration Most recent assjp~
Name Position Location
Biggins Tchr-Special Education CSVC
Thomas
Held Robert Tchr-Language Arts SFHS
~JG ATIONIRBTJREMENTSITBRMlNATlO
arne
Browning Nicole
Po ion Site
EA-Health SFE
--=shy
1OIIl To nshy ear DIy
0212513 07 01114 1860 80
12117113 0827114 1860 80
JS~ IANMrOf SIno ~----
Reason _
Day_
Resignation 02 25 14 02 25 14
MOTION
SECOND
02110114
- -
SCHOOL BOARD MEETING DATE 2102014
BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as
(esented and excluding net p~oll be allowed and charged to funds as follows
Fund No Description Amount
01 General $ 56310687
02 Food Service $ 3870928
04 Community Services $ 1351900
06 Construction $ -
07 Debt Redemption Bond Payments $ 490660688
09 Trust and Agency $ 420000
20 Internal Service - Health Self Insured $ 7069398
47 OPEB Debt Service $ 15877677
TOTAL DISTRICT $ 575561278
MOTION
SECOND
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
IV B ROUTINE PERSONNEL ITEMS REVISED
BE IT RESOLVED by the School Board ofIndependent School Disttict No 15 that the PersOimel actions as listed below be approved
NEWEMPLOYM T
Name Position Replacement Site Position Days HrsI sJary Wagefor Status Year Day Level
Gillies Julie EA-Special Jill Lindl CCCS CaNT 172
325 B22 1 $1201Education Prorated Ifancock EA-Special Cheryl
CCCS CaNT 72
650 B22 1 $20Katherine Education Adamson ProNlted
Oren Jes~ica Tchr-Mtlth NEW
SFMS TEMP 172
80 TJ-BA $39120
Instructor POSITION Prorated Prorated
Torson Tracy Tchr-Special Patricia SFHS TEMP 28 80 Sub 12500
Education Waldvogel
INTERNAL TRANSFERS
Name Current Position Current Current New Position DayslHrs New SalaryLocation DaysHrs Salary Location
LEAVESOFAB pound
Eftecd
02 11 4
0210 4
02 14
0130114
Duration Most recent assjp~
Name Position Location
Biggins Tchr-Special Education CSVC
Thomas
Held Robert Tchr-Language Arts SFHS
~JG ATIONIRBTJREMENTSITBRMlNATlO
arne
Browning Nicole
Po ion Site
EA-Health SFE
--=shy
1OIIl To nshy ear DIy
0212513 07 01114 1860 80
12117113 0827114 1860 80
JS~ IANMrOf SIno ~----
Reason _
Day_
Resignation 02 25 14 02 25 14
MOTION
SECOND
02110114
- -
SCHOOL BOARD MEETING DATE 2102014
BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as
(esented and excluding net p~oll be allowed and charged to funds as follows
Fund No Description Amount
01 General $ 56310687
02 Food Service $ 3870928
04 Community Services $ 1351900
06 Construction $ -
07 Debt Redemption Bond Payments $ 490660688
09 Trust and Agency $ 420000
20 Internal Service - Health Self Insured $ 7069398
47 OPEB Debt Service $ 15877677
TOTAL DISTRICT $ 575561278
MOTION
SECOND
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
- -
SCHOOL BOARD MEETING DATE 2102014
BE IT RESOLVED by the School Board of Independent School District No 15 that these disbursements as
(esented and excluding net p~oll be allowed and charged to funds as follows
Fund No Description Amount
01 General $ 56310687
02 Food Service $ 3870928
04 Community Services $ 1351900
06 Construction $ -
07 Debt Redemption Bond Payments $ 490660688
09 Trust and Agency $ 420000
20 Internal Service - Health Self Insured $ 7069398
47 OPEB Debt Service $ 15877677
TOTAL DISTRICT $ 575561278
MOTION
SECOND
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
IV D OUT OF STATE TRAVEL REQUEST - SKILLS - USA
BE IT RESOLVED by the School Board of Independent School District No 15 that the High School Skills - USA proposal for an out-of-state trip to Menomonee WI February 27-28 2014 to attend the Skills Stout Regional Competition be approved as requested
Background The parentaVguardian permission slip will include the detailed provision as authorized by the School Board on January 142002 which reads
Any issues regarding or resulting from transportation delay on a field trip are solely matters of contract between the student andor the travel agenttravel carrier Any additional transportation expenses incurred by the student as a result of terrorism weather mechanical malfunction or any other unforeseen occurrence will not be reimbursed by the School District Additionally any outshyof-pocket expenses incurred by a student due to any delay will not be reimbursed by the School District
MOTION
SECOND
0211014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
IV E GIFT ACKNOWLEDGMENT(S) Revised
BE IT RESOLVED by the School Board of Independent School District No 15 that the following gifts be hereby accepted as set forth in the attached donor formes)
$45580 SFE APT Transportation cost for 4th grade field trip
$10662 Wells Fargo Community Support - United Way to EBCS at principals discretion
$500000 Saints for Soccer Booster Club for soccer coaches salaries
$76100 St Francis Grid Club for 15 game pants
$61680 St Francis Blue Line Club bus donation - coach bus 1226-122813
$19848 Shannon E Welch LinsonJennifer Larson to SFE to be used as needed
$1662 Wells Fargo Community Support Program - Lori Vincent to SFHS to be used at principals discretion
$26652 Wells Fargo Community Support Program - Tammy Kapol to SFHS to be used at principals discretion
MOTION
SECOND
02110114
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
VI A APPROVAL OF REVISED POLICY 109 - PUBLIC PARTICIPATION IN SCHOOL BOARD MEETINGSCOMPLAINTS ABOUT PERSONS AT SCHOOL BOARD MEETINGS AND DATA PRIVACY CONSIDERATIONS
BE IT RESOLVED by the School Board of Independent School District No 15 that the School Board Policy 109 - Public Participation in School Board MeetingsComplaints about Persons at School Board Meetings and Data Privacy Considerations previously adopted January 23 2012 be approved as presented
Background The only revision in policy 109 is in section V Rights of the Public the change of Responsible Authority to Troy Ferguson Interim Superintendent which was approved by the School Board at the January 27 2014 School Board meeting
MOTION
SECOND
02110114
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
VI B RESOLUTION TO ADOPT STANDARDS FOR SUCCESS AS THE DISTRICTS TOOL OF CHOICE FOR EVALUTATION
BE IT RESOLVED by the School Board of Independent School District No15 that the District enter into an agreement with Standards for Success to use the product as the Districts tool of choice for use in evaluations
Background This product is being piloted during the 2013-14 school year with evaluations on the superintendent directors principals program supervisors and select teachers Reaction to the tool and the process has been positive The fee for each individual being evaluated is $25 Anticipated cost over three years is $18000
MOTION
SECOND
02110114
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
VI C RESOLUTION TO APPROVE ISD 15 SCHOOL BOARD MEMBER COMMUNICATION TOOLS AND PROCESSES
BE IT RESOLVED by the School Board of Independent School District No15 that all School Board members be given ISD 15 district email accounts which will be set up and supported by the District to be used as their official means of email communication for all school board business
Background There have been numerous problems interfacing with various board members via their personal email accounts throughout the last six months By creating district-provided email accounts for all ISD 15 School Board members the email communications process will be greatly simplified and improved for members of the board as well as district staff In addition this move will allow Board members to access other District-supported tools such as Google Docs and will allow for a more collaborative interaction between School Board members and District staff
MOTION
SECOND
02110114
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
VI D RESOLUTION TO APPROVE HIRING OF ADDITIONAL POLICE LIAISON OFFICER
BE IT RESOLVED by the School Board of Independent School District NoIS that the District enter into an agreement to secure two Police Liaison Officer through a cooperative agreement with the St Francis Police Department
Background Police Liaison coverage in the District has decreased from three officers to one over the past several years The new officer will serve the whole district and focus on educating students staff and community members relationship building drug awareness prevention and police support when necessary The officer will travel throughout the District providing these services These positions will be funded through school safety funds
See attached
MOTION
SECOND
02110114
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
St Francis Police Department Jeffrey Harapat Chief of Poice
January 30 2014
Mr Ferguson
At your request I have attempted to put together the cost to hire an additional liaison officer at
an ASAP date As there are many variables in the hiring and field training process it wouldnt be
prudent to attempt to give you an exact number Therefore please understand these numbers
could be high or low but I believe they should be relatively close As this officer was not
budgeted for in our 2014 budget I would ask that the school district assist the city by sharing
the field training costs The city will find the unbudgeted funds to keep the officer employed
through the summer months and supply the officer with the necessary equipment
Cost Example If new officer started his employment with the city on March 1st 2014 The
officer would be in our field training program for the first 400 hrs of his employment
Assuming the officer passes the field training he could be placed into the school as a new liaison
officer as early as May 1st This would leave approximately 23 days (184 hrs) of school left in
the 20132014 school year
184 hrs 4425 814200 (Student contact days)
200 hrs 4425 =885000 (50 FTO)
Total additional cost to 20132014 contract =1699200
Estimated 20142015 school contract = 12470000 (2 officers 171 days at 8hrs per day)
I would understand why one might ask why not wait and implement this in the 20142015
school year If we move forward with this project now this new officer will have the
opportunity to have field training hours with our current liaison in the schools Have time to
become familiar with school staff and administration The summer months would give this
officer time to gain valuable experience in our community and prepare for the beginning of
school by locating contacts in other police departments that are performing similar duties In
short the officer would be prepared to implement this new program at the beginning of the
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264 Fax (763) 235-2319
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
St Francis Police Department Jeffrey Harapat Chief of Police
20142015 school year If hiring is held off on until the beginning of the 20142015 school year
implementation would be closer to mid-year
Please let me know if you would like to pursue this topic further as I will need to have the city
council approve the funds and the new position The Police Department looks forward to
furthering our joint cooperation with District 15 by assisting in educating and increasing crime
prevention in the schools
Chief of Police
Jeffrey J Harapat
4058 St Francis Boulevard NW bull St Francis MN 55070 bull (763) 753-1264middot Fax (763) 235-2319
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
AGENDA REPORT
TO Matt Hylen City Administrator
FROM Jeff Harapat Chief of Police
SUBJECT Resource Officer
DATE 13014
INTRODUCTION
Sgt Rehling and I met with ISO 15 Superintendent Edward Saxton in November of 2013 and again with Interim Superintendent Troy Ferguson in January of 2014 to discuss the possibility of enhancing our current liaison program The discussion centered around the educationprevention aspect of issues that are in our communities effecting our youth such as drug awareness tobacco use and driving habits to mention a few This new additional position would be an employee of the pOlice department that in addition to being an effective police officer would be at home with public speaking creating and giving power point presentations to all age groups of students and staff of the district
BACKGROUND
The current liaison program consists of one officer that moves between the High School Middle School and the Cross Roads School This officers primary duties are to take care of criminal matters that occur at these locations This current system was implemented at the beginning of the 2012-2013 school year and has been the most successful program the police department has used to take care of the criminal issues
Prior to 2012 the police department had up to two liaison officers one at the High School and one at Cross Roads school There was also a DARE officer working in the Middle School and the St Francis Elementary School prior to 2008
RECOMMENDATION
The police department agrees with school staff and members of the public that feel more needs to be done in the area of education and prevention I believe the current liaison program that is in place is not only efficient in dealing with police issues but also cost effective for both the city and school district and should be left as is This new position would work with staff members from all schools in the district whether in our community or not towards meeting their needs in education and prevention I would envision the resource officer visiting the elementary schools to discuss and pass out literature on Halloween safety current trends on chemical abuse may be the topic at the high school This officer would work closely with building supervisors to determine what topics and information would be age appropriate for their students
BUDGET IMPACT See attached document
SFORMSAGENDA REPORTdoc
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014
VI E TEACHER SENIORITY LIST
The Teacher Seniority List was posted in each educational facility within the District on February 10 2014 Staff has an opportunity to review the list and are requested to contact the Human Resources Office regarding questions which may exist or call attention to any error which may have appeared Errors will be corrected and the final list will be posted after School Board review and adoption
The Teacher Seniority List provides essential employment information which must be used in the event that there will be teachers placed on unrequested leave whether for the current year or in subsequent years
A copy of the tentative Teacher Seniority list is sent electronically to the Cabinet and School Board
Therefore the Director of Human Resources and Services recommends the following
BE IT RESOLVED by the School Board of Independent School District No 15 that the Teacher Seniority List as posted be adopted
FIRST READING
021102014