school board facilities planning workshop · 2019-05-31 · convert ples to k-1 grade config. $...

School Board Facilities

Planning WorkshopCommittee of the Whole: 2/8/18

1

Agenda:

Suggested Timeline

Agreed upon demographic parameters

School Capacities and required square footage

Project Option Review

Project Option Comparison vs. Listening Post Data

“Parking Lot” additions

2

Suggested Timeline

January 30th (Complete) – Parameters & project

options

February 8th – Project options

February 27th – RBC presentation, financial Q/A,

Follow-up project option information, Parking Lot

Answers

March meetings – Narrow options to two

April – Final decision making

3

Agreed Upon Items

Demographic Data

Utilization ParametersBased on Sundance Associates Demographic Report 12/13/2017

4

5

• Using the Sundance

Associates study, the

board agreed to use the

average student

projection in the near

term for the sizing of

each building.

• Utilization Factors were determined as 90% for

the elementary levels

and 85% for the

secondary levels

Building Grade

AGSD 2017

Enrollment

Future

Enrollment

Utilization

Factor

PLES K 299 281 90%

1 282 341 90%

2 319 348 90%

subtotal 900 971 90%

AGIS 3 368 372 90%

4 378 379 90%

5 393 392 90%

6 396 392 90%

subtotal 1,535 1,535 90%

FEMS 7 413 417 85%

8 417 422 85%

subtotal 830 839 85%

AGHS 9 435 447 85%

10 448 443 85%

11 458 435 85%

12 456 426 85%

subtotal 1,797 1,752 85%

5,062 5,096Grand Totals

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School Capacities, Enrollment, and Required Square Footage

Based on agreed upon demographics & utilization factors

Existing Grade

AlignmentSchool Name

Existing Building SQFT

AGSD / CEFPI Functional Capacity1

2017 Enrollment

Current Utilization

Projected Future

Enrollment2

SQFT Added for Utilization

Targets3

New Building SQFT

K-2 Penn London Elementary 106,500 902 900 100% 971 12,178 118,6783-6 Avon Grove Intermediate 210,000 1488 1535 103% 1535 1,063 211,0637-8 Fred S. Engle Middle 117,490 807 830 103% 839 25,634 143,1249-12 Avon Grove High 214,104 1274 1797 141% 1752 125,990 340,094

1AGSD / CEFPI Functional Capacity not including Substandard or Modular Classrooms (per March 2015 Facility Study)2Period Average from Sundance Demographic Report3Board agreed on 90% for ES and Intermediate School, 85% for MS and HS

Future Grade

AlignmentSchool Name

Existing Building SQFT

AGSD / CEFPI Functional Capacity1

2017 Enrollment

Current Utilization

Projected Future

Enrollment2

SQFT Added for Utilization

Targets3

New Building SQFT

K-1 (realign) Penn London Elementary 106,500 902 900 100% 622 N/A 106,5002-5 (realign) Avon Grove Intermediate 210,000 1488 1535 103% 1,492 N/A 210,0006-8 (realign) Fred S. Engle Middle 117,490 807 830 103% 1,231 92,436 209,926

9-12 Avon Grove High 214,104 1274 1797 141% 1752 125,990 340,0941AGSD / CEFPI Functional Capacity not including Substandard or Modular Classrooms (per March 2015 Facility Study)2Period Average from Sundance Demographic Report3Board agreed on 90% for ES and Intermediate School, 85% for MS and HS

Project OptionsFor Further Consideration

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Option 1aConvert PLES to K-1 grade configuration

Convert AGIS to 2-5 grade configuration

Build new HS on Sunnyside site

Renovate and convert existing HS to 6-8 MS

Abandon/demo/sell existing MS

NOTE: A sub-option can be developed from this option if

there is no reorganization of the MS grade structure.

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Option 1a:

Renovation Assumptions & Risks

• Moving the MS into the HS footprint without adding square footage results in 97% utilization

• Sunnyside Site may not be able to support stadium or desired fields due to environmental limitations

• A determination would need to be made for the future fate of FEMS

Potential Option Cost Reduction

• Limited renovation of converted HS (deferred maintenance needs and light renovation only)

• Reduced square footage of new HS (negative educational impact)

• No reorganization of elementary grade level (use option 4a elementary costs)

Option 1aConvert PLES to K-1 Grade Config. 49,980$ Remove modulars, restore siteConvert AGIS to 2-5 Grade Config. -$ No addition neededRenovate and convert existing HS to 6-8 MS 38,794,906$ Renovating existing 214,104 ft2 (no addition) $181.20Build new HS on Sunnyside Site 99,245,287$ New 340,094 ft2 HS for 1,752 students $306.79 Optional Stadium at HS 4,997,963$ Demo existing Fred Engle MS 1,174,421$ Demo 117,490 ft2 $10.00Renovate existing District Office 2,085,960$ 1,800 ft2 addition, renovating existing ft2 $182.98Total Option Cost 138,090,172$ 8,258,345$ Potential PLANCON Reimbursement 13,804,019$

$/SQFTNotesBrief Scope Description Immediate NeedLonger Term

Need

Option 1a:

Advantages

Addresses Five Year capital plan at HS & MS

Increased number of athletic fields

Removes 50+ year old MS out of portfolio

Renovation of HS to MS is roughly half the cost of

expanding HS

New HS building will fully support 21st Century

Education

Relieves parking and traffic issues at old site

Provides HS in faster timeframe than other options

Least impactful construction scenario to education

Overall construction timeframe is the shortest of all

contemplated options

• Convert PLES to K-1 grade configuration

• Convert AGIS to 2-5 grade configuration

• Build new HS on Sunnyside site

• Renovate and convert existing HS to 6-8 MS

• Abandon or demo existing MS.

Disadvantages Option may not be feasible based on financial

scenarios presented

Building capacities do not support target utilization at the MS

Existing HS building is roughly 60 years old

Stadium remains at the new MS campus

Existing MEP recently upgraded at MS

MS reorganization delayed to later time frame

Ecological Site limitations at Sunnyside Property. Site tight/not large enough for needed outdoor items such as parking, sports fields, and storm water

Multiple variances required for construction at Sunnyside site

Timeline requirements for site improvements to fulfil contingent land agreement (multiple parcels)

Consideration of what to do with existing FEMS

FIG Option 1c.Convert PLES to K-1 grade configuration


Build new grade 6-8 MS on Sunnyside site

Renovate existing HS, Build new Core Facilities

between HS/MS combine to make a HS Campus.

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Option 1c:

Renovation Assumptions & Risks• Will need waivers/variances for added impervious surface, building height• Existing site will require PA Fish & Boat Commission as well as US Fish & Wildlife Study• Traffic Study required• Storm water modifications likely required

Potential Option Cost Reduction • Limited renovation of converted MS Section (deferred maintenance needs and light renovation only)• Reduced square footage of new HS core (reuse more of the existing buildings)

Option 1c Convert PLES to K-1 Grade Config. 49,980$ Remove modulars, restore siteConvert AGIS to 2-5 Grade Config. -$ No addition neededBuild new 6-8 MS on Sunnyside Site 63,578,509$ New 209,926 ft2 MS for 1,231 students $302.86

Demo portion of HS (Common area wing) 577,265$ Demo 57,750 ft2 $10.00

Addition between existing HS & MS 19,453,045$ 66,250 ft2 addition (total size of building is 340,094

ft2) $293.63 Renovate HS (remaining SQFT) 27,418,338$ Renovating existing 156,354 ft2 remaining in HS $175.36 Renovate Fred Engle MS (existing space) 20,139,637$ Renovating existing 117,490 ft2 in FEMS Bldg. $171.42 FF&E Allowance 3,123,727$ Furniture allowance Site Work 2,923,684$ Earthwork, utilities, paving, etc. Athletic Field Reorganization 1,250,000$ Renovate existing District Office 2,085,960$ 1,800 ft2 addition, renovating existing ft2

Total Option Cost 137,264,184$ 3,335,960$ Potential PLANCON Reimbursement 13,726,418$

$/SQFT

Renovate existing HS & combine w/ MS with common area addition in between

NotesBrief Scope Description Immediate NeedLonger Term

Need

Option 1c:Advantages


Building capacities support projected enrollments

New 6-8 MS fully supports 21st century learning

Better size for the Sunnyside site than Option 1A

Reduces parking and traffic issues at existing HS/MS

site, increased parking compliance

Reduces field use at HS site, added district fields at

Sunnyside

Makes use of all existing buildings

No need for new stadium

Less phasing moves required in occupied

renovations due to greater swing space than

options 1d and 4a

• Convert PLES to K-1 grade configuration


• Build new MS on Sunnyside site,

• Renovate existing HS & MS combine with

New “Core” to make a HS Campus.

Disadvantages Existing HS/MS Building 50-60 years old

Ecological Site limitations at Sunnyside Property

Multiple variances required for construction at Sunnyside site and HS Campus

Parking area at HS impacted during construction

Longer construction process

Occupied renovation of HS

Timeline requirements for site improvements to fulfil contingent land agreement (multiple parcels)

FIG Option 1d.Convert PLES to K-1 grade configuration


Renovate and add to existing MS (creating a 6-8

MS grade structure)

Renovate and add to existing HS

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Option 1d:


• Will need waivers/variances for added impervious surface, building height

• Existing site will require PA Fish & Boat Commission as well as US Fish & Wildlife Study

• Traffic Study required

• Storm water modifications likely required

• Utilities need to be reviewed for increased capacity


• Limited renovation of existing MS Section (deferred maintenance needs and light renovation only)

• No reorganization of elementary grade level (use option 4a elementary costs)

Option 1dConvert PLES to K-1 Grade Config. 49,980$ Remove modulars, restore siteConvert AGIS to 2-5 Grade Config. -$ No addition neededRenovate and add to existing MS for 6-8 47,906,362$ 92,436 ft2 addition, renovating existing 117,490 ft2 $228.21Renovate and add to existing HS 75,789,427$ 125,990 ft2 addition, renovating existing 214,104 ft2 $222.85FF&E Allowance 4,373,218$ Furniture allowanceRenovate existing District Office 2,085,960$ 1,800 ft2 addition, renovating existing ft2



Need

Option 1d:• Convert PLES to K-1 grade configuration


• Renovate and add to existing MS

• Renovate and add to existing HS

Advantages


Building capacities support projected enrollments


No need for new stadium at HS

Less cost than options 1A and 1C

Disadvantages Educational intent (21st century) may not be fully

supported

Core space will be problematic at HS/MS

Loss of field behind MS (less fields total)

Less total parking on site and more parking need

Already crowded site would be more crowded

Existing HS/MS Building 50-60 years old to be renovated.

Occupied renovation of HS and MS

Most impactful construction scenario to education (most phased plan with most student moves)

Multiple variances required at existing site

Parking area at HS/MS impacted during construction

No use of Sunnyside property and loss of ‘gifted’ portion of property (resale impact)

Option 4a. (New per Board Retreat)Renovate and expand HS to appropriate size (remove

modular)

Expand MS (7-8) to remove modular classrooms and build

to demographic projection

Expand PLES (K-2) to remove modular classrooms and build

to demographic projection

AGIS (3-6) build to demographic projection

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Option 4a:


• Will need waivers/variances for added impervious surface, building height

• Existing site will require PA Fish & Boat Commission as well as US Fish & Wildlife Study

• Traffic Study required

• Storm water modifications likely required

• Utilities need to be reviewed for increased capacity

• New square footage at MS may trigger full code compliance for existing building (not accounted for)

• New square footage at PLES may trigger full code compliance for existing building (not accounted for)


• Limited renovation of existing HS Section (deferred maintenance needs, light renovation, ADA)

Option 4aExpand PLES (K-2), remove modulars 4,643,133$ 12,178 ft2 addition, remove modulars, site work $381.28Expand AGIS (3-6) per demographics -$ 1,063 ft2 addition - Not financially feasible $0.00Renovate and expand HS, remove modulars 75,789,427$ 125,990 ft2 addition, renovating existing 214,104 ft2 $222.85

Expand Fred Engle MS (7-8), remove modulars 9,027,998$ 25,634 ft2 addition, site work, no renovation of

existing $0.00FF&E Allowance 3,748,472$ Furniture allowanceRenovate existing District Office 2,085,960$ 1,800 ft2 addition, renovating existing ft2



Need

Option 4a:

Advantages Addresses Five Year capital plan at HS only

Building capacities support projected

enrollments


No need for new stadium at HS

Less cost than all other options

No grade shifting required

Disadvantages Educational intent may not be fully supported (21st

century education)

Does not address 5 year capital plan at MS (defers cost to future date – not accounted for)

Does not reorganize district into a 6-8 grade structure at the MS level

Core space may be problematic at HS/MS

Addition may result in loss of field behind MS

Less total parking on site

Existing HS/MS Buildings 50-60 years old

Occupied renovation of HS & MS

Highly impactful construction scenario at HS/MS

Multiple variances required at existing site

Parking area at HS/MS impacted during construction

No use of Sunnyside property and loss of ‘gifted’ portions of the property (resale impact)

Loss of play area due to addition location at PLES

Board Prioritized District Needs20

High School Renovation and Maintenance 10

Competitive & Comprehensive Educational Programs 8

Competitive, Flexible, Sustainable Infrastructure 8

Fields, Outdoor Space and Outdoor Academic Space 7

Teacher/Staff Retention 7

Monetary Support 5

Cost Controls on Spending 5

True Middle School (6-8) Grade Configuration 5

Elementary Level Student/Teacher Ratio 4

Better space utilization 3

Access to Technology & Technology Based Classes 2

Performing Arts Curriculum 1

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Needs: DescriptionTotal

Points 1a 1c 1d 4aHigh School Renovation and

Maintenance 10

Competitive & Comprehensive

Educational Programs 8No reorg of

grade levels

Competitve, Flexible, Sustainable

Infrastructure 8

Fields, Outdoor Space and Outdoor Academic Space7

Teacher/Staff Retention 7

Monetary Support 5

Cost Controls on Spending 5

True Middle School (6-8) Grade

Configuration 5

Elementary Level

Student/Teacher Ratio 4

Better space utilization 3 MS not used

Access to Technology &

Technology Based Classes 2

Perfroming Arts Curriculum 1

Comparison of School Board Priorities for each Option

Largest District Needs Impact to need

23


Points 1a 1c 1d 4aOvercrowding of Buildings - Size/Space/Additional

classrooms needed 166

Deferred Maintenance HVAC/MEP upgrades 135 No MS

Parking - traffic flow - safety drop off/pick up 93

Security & Safety of entrances 79 HS Only HS & MS

Internet technology upgrades 73

Need Multi-Use Collaborative Educational Spaces 69

Cafeteria undersized 67

Eliminate portable classrooms 66

Auditorium too small 65

Need More Athletic Fields 63

Need 21st Century learning & STEAM Classes 62

Need Vocational/Trade Education space 53

Need to make 6-8 Middle School 52

Lack of common areas - congregation areas 51

Need to update/improve bathrooms37

Secondary

Only

Secondary

Only

Secondary

OnlyHS Only

Need to improve safety on buses 35

Need More Special Education Spaces 30

Need a long term maintenance plan 30

Hallways are too small 25

Student/teacher ratio too high 24

Comparison of Community Priorities for each Option


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Points 1a 1c 1d 4a

Conference rooms/large meeting spaces (22) 22Secondary

Only

Secondary

Only

Secondary

OnlyHS Only

Complete renovation of the high school (18) 18

Auditorium (16) 16

Eliminate modulars (15) 15

Secure entrance/accessibility (13) 13 HS Only HS & MS

Outdoor learning/leisure opportunities (12) 12 HS Only MS

Build new middle school (12) 12

Teaching spaces – Arts (12) 12Secondary

Only

Secondary

Only

Secondary

OnlyHS Only

Flexible furniture/spaces/electrical (12) 12

Parking (12) 12

Storage (11) 11Secondary

OnlyHS Only

Lab space (11) 11

Larger gyms (11) 11

Eating spaces (11) 11 HS Only

Bus drop/loop (9) 9Secondary

Only

Secondary

Only

Commons at the high school (8) 8

HVAC (7) 7

Custodial/Maintenance issues (7) 7

Copy machines (2) 2

Consumer science (1) 1

Comparison of the Principals and Educational Directors Priorities for each Option


25


Points

Total

Weighted

Points 1a 1c 1d 4aClassroom Size/Space 30 132

HVAC/Air Quality Concerns 27 103

Staff Break Area/Collaboration Space/Conference Rooms 33 95

Maintenance Issues 28 93

Cafeteria/Serving 28 87

Hallways/Lockers 28 85

Building Security/Main Entrance 28 84

Washrooms (Adult/Student) 27 84

Student Commons/Break-out Areas 29 79

Technology 27 76

School Size/Location 22 75

Parking/Drop-off/Traffic Flow 23 50

Portable Classroom Issues 12 46

Gym Space/Locker Rooms 14 37

Classroom Suitability 11 34

Storage/Cabinetry 10 34

Natural Daylight 11 33

Main Office/Support Services/Nurse 9 29

Science Classrooms/Labs 7 24

Flexible Seating/Furniture Suitability 8 21

Auditorium 9 17

Special Education Space/Calming/Sensory Space 5 11

Career/Technical Education Space 2 10

Class Size (ratio) 2 9

Music Classrooms/Practice Areas 2 8

Library/Media Center 4 8

Custodial/Maintenance 2 8

Athletic Fields 3 5

Site Suitability/Green Space/Playground Space 1 4

Art Classrooms/Labs 1 2

Swimming Pool 1 2

ADA Accessibility 1 2

Comparison of the HS Teachers Priorities for each Option (HS Impact Only)


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Points

Total

Weighted

Points 1a 1c 1d 4aClassroom Size/Space 21 79

HVAC/Air Quality Concerns 20 74

Natural Daylight 18 47

School Size/Location/Layout 14 47

Parking/Drop-off/Traffic Flow 15 46

Auditorium 14 46

Building Security/Main Entrance 13 42

Hallways/Lockers 16 42

Staff Break Area/Collaboration Space/Conference Rooms 14 35

Washrooms (Adult/Student) 11 33

Technology 9 27

Gym Space/Locker Rooms 9 24

Flexible Seating/Furniture Suitability 8 21

Classroom Suitability 6 19

Portable Classroom Issues 5 18

Science Classrooms/Labs 4 16

Storage/Cabinetry 5 15

Career/Technical Education Space 4 15

Art Classrooms/Labs 4 13

Student Commons/Break-out Areas 7 13

Music Classrooms/Practice Areas 3 10

Athletic Fields 5 10

Maintenance Issues 3 10

Special Education Space/Calming/Sensory Space 3 9

Class Size (ratio) 1 4

Main Office/Support Services/Nurse 2 3

Site Suitability/Green Space/Playground Space 1 3

Library/Media Center 2 3

Cafeteria/Serving 1 2

Comparison of the MS Teachers Priorities for each Option (MS Impact Only)


27


Points 1a 1c 1d 4aCafeteria (21) 21

Bathrooms (20) 21

HVAC (19) 19

Handicap Accessibility (19) 19

Not enough space for academic &

extracurricular activities (19) 19

Outdated Auditorium (15) 15

Wider Hallways (15) 15

Commons (15) 15

Custodial issues (15) 15

Roof issues (14) 14

Secure/better entryway (14) 14

Larger classrooms (11) 11

Bleachers in gym (8) 8

No portables (7) 7

Science rooms (7) 7

What are the biggest facility Does the option impact the need?

Comparison of HS Student Priorities for each Option

“Parking Lot” Additions

What additional information

do you need to keep the

process moving?

28

Thank You For Your

Participation!29

school board facilities planning workshop · 2019-05-31 · convert ples to k-1 grade config. $...

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