school and classroom management

8/3/2019 School and Classroom Management

1/22

School and ClassroomManagement

Group no 1


2/22

Presented to:Miss Uzma

Presented by:Hira Kanwal 30Iqra Akram 32Mamoona Masood 42Maryam Anees 44


3/22

Concept of School record:

School re cords are books,do cu ments, diskettes andfiles in w h ich are embodiedinformation on w hat goeson in s ch ool (e.g. so cial,academi c and non a cademi c activities, important eventset c), the s ch ool plant as wellas ot her relevant

information fo cu sing on t hegrowt h and development of the s ch ool (Olagboye,2004 ).


4/22

On reg u lar basis, information on s ch ool personnel(pupils, tea ch ers and non-tea ch ers ), fa cilities, f undsand s ch ool a ctivities, are colle cted and preserved.Th is colle ction be comes s ch ool re cords.Sch ool re cords are t herefore information or datawh ich are colle cted on vario us aspe cts of a s ch ooland preserved for f u tu re use.

The information or data w h ich are written man uallyor ele ctroni cally are preserved in books, files,diskettes and ot her ele ctroni c materials.Mbiti (1974 ), summaries t h is con cept w hen hestates t hat s ch ool re cords in clude all books and filescontaining information on w hat goes on in s ch ool,who is in t he s ch ool and t he type of propertiesowned


5/22

School re cords serve as a bank in w h ich information isdeposited and kept wit h the hope of retrieving and u tilizing inthe f u tu re.

Proper keeping of s ch ool re cords cou ld en han ce planningpro cess, serve as h istori cal re cord, provide knowledge onst udent s a cademi c performan ce and fa cilitate s ch oolsfinan cial administration.It will also provide a basis for advisory and counselingservi ces.School re cords provide raw data w h ich can be used by offi cialsof ed uc ation ministries for planning p u rpose.Data colle cted from s ch ool re cords on p upils enrolment and

sch ool fa cilities can be analyzed in order to determine t henumber of tea ch ers and ot her reso u rces t hat wo u ld beneeded by t he s ch ool.Wit h in t he s ch ool, re cords wo u ld en han ce planning forpla cement of st udents into h igher classes.


6/22

Using school record as a managementstrategy:

One p u rpose a s ch ool re cord can serve is toassist in effe ctive management of t he s ch ool.Managers are req u ired to keep re cords notonly be cause it is a stat u tory d u ty b u t be causeof its val ue in improving managementpra ctices.


7/22

School records can enhance managerial dutyperformances in the following area:Planning for reso u rce a cqu isition andu tilization

(I) Student and staff personnel servi ces

(II) Financial management(III) Improvement of instr uc tional programme(IV) Maintenan ce of effe ctive interpersonal

relations h ip wit h the comm unity andexternal agen cies.


8/22

Obj ectives of School record:

These are:To assist in g u idan ce, in cluding classifi cation

and pla cement of p upils.To improve class room tea ch ing met hods bygiving t he tea ch er information regarding t heindivid ual differen ces of p upils.To assist in ed uc ational resear ch .To meet motivate p upils work.


9/22

School record:The re cord maintenan ce is

the prime d u ty of headmaster/ head mistress insch ool.He can get help of h is clerk,tea ch ers and st udents in

th is regards.Every s ch ool r uns by p ublic or private management hasits own re cord.According to Arti cle No.42Punjab Ed uc ation Code, t hefollowing books andregisters s hall bemaintained in everyinstit u tion.

1. The cash register

2. Acquittance roll3. Contingent Register4. Stock Register5. Admission and Withdrawal

Register6. Property Register

7. Visitor s Book8. Correspondence Register9. Examination Register10. Teacher Attendance Register11. A ccession Register12. Conduct and punishment book13. Causal leave Account Register14. Log Book15. School Students b iodata forms16. The Pun jab Education Code


10/22

Attendance Register

An attendan ce register is abook in w h ich the presen ceor absen ce of st udents in asch ool is re corded on a dailybasis.It is a stat u tory re cordthat m ust be kept by everysch ool. Th is re cord is kepton individ ual class

basis. T he class tea ch er isthe cu stodian of t h is re cord.


11/22

The log Book

The log book is a h istori cal re cordof events t hat have signifi canteffe cts on t he s ch ools a ctivities.Their importan ce s are as follows;It re cords detailed happenings,during t he visit of dignities w hose

signat ures appear in t he s ch oolvisitors bookIt gives ba ckgro und informationto a new manager.It amplifies t he lo cal h istory of a

village or town, espe cially the roleof t he s ch ool in s uch development.


12/22

The Visitors bookThe book is meant for

re cording t he visit of importantpersonalities, in cluding offi cialsfrom t he ministries of ed uc ation or ot her relatedgovernment agen cies or any

ot her s ch ool related visitors.Importan ce in cludes:It provides a re cord of t heinterest s hown by t hecomm unity in t he s ch ool.

It cou ld serves as a means of getting t he conta ct addressesof very important people w hohave s hown interest in t hesch ool.


13/22

Admission and withdrawal Register:

Th is is a permanent re cord book into w h ich isentered information regarding t he entry and exit,including t he details of t he ed uc ation and progress of ea ch pupil t hat ever passes t h ro ugh the s ch ool;

The importan ce in cludes:Serves as a h istori cal do cu ment or referen ce wit h detailed re cords of every ch ild who was admittedinto t he s ch ool.

The admission register is a referen ce for tra cing t heentry progress and exit of any st udent admitted intothe s ch ool.


14/22

Conduct and punishment book

The book contains t he names of pupils w ho create dis ciplinaryproblems in s ch ool and t henat u re of p unishment awardedmostly canning, flogging,wh ipping and hard kno cks.Importan ce s are:To ens u re t hat properpro ced u re is followed inpunish ing offenders.

It red uc es cases of mis use of punishment.Recording and noting st udentname in t he book nat u rallyred uc es indis cipline in s ch ools.


15/22

The school cash RegisterIn local lang uage it is called cas h book. All government in come andexpendit u re of instit u tion is registered in it, all bills passed by

Account Offi ce and Drawn from t he treas u ry, are written in t hecas h book.It is a re cord of finan cial transa ctions in s ch ools.It gives information abo u t in come and expendit u res.It promotes a ccountability and prevents corr upt and s harppra ctices.Contingent registerTh is register is spe cified for contingen cy grants w h ich are re ceivedfrom government in w h ich expenses of news paper, books, i celigh t, water, gas, b uying of stationary and p u rch ase or repair of ma ch ines are registered in it. T he head and s ub head of every

grant is appointed from t he government.A register of contingent expendit u re s hall be kept in ea ch officeand t he initials of t he Head of t he Offi ce, or of a gazetted offi cer towhom t h is du ty has been delegated by t he Head of t he Offi ce,shall be entered against t he date of payment of ea ch item.


16/22

Stock registerRecord of t he parti cu lars related to t he iss uan ce of sto ck certifi cates

to sto ckholders. In cluded are t he s hares iss ued, par val ue, nameand address of owner, date of iss uan ce, s hares ret urned, can celledshares, and ot her pertinent information. Proper re cord of s uch sto cks purch ased and disposed is essential for effe ctive control of such arti cles. For t h is purpose sto ck registers are maintained inwh ich all t he p u rch ases and disposal of arti cles are entered.

The sto cks purch ased may be of t he following two types.Permanent Arti clesCons umable Arti clesExamination registerIt contains entry of all t he exams, t he name of st udents, fat her

name of st udents and Roll no and t he marks obtained by t hest udents.It keeps data on st udent s a cademi c performan ce in termly basis.It assists in monitoring st udent s a cademi c progress.


17/22


18/22

Student b iodata formAll bio-data of st udent is available in t h is register, t he name,fat her s name, roll n umber, q ualification, total marks obtained in

the previo us class is also entered in it.Causal leave RegisterTeach er and servants can take 25 holidays in a year. It containsthe re cord of w hole holidays.Acquaintance roll

The pay of tea ch ers and allowan ce is entered in cas h book t henthe name of every tea ch er and servant in it.Correspondence RegisterThe in coming and o u t coming post of instit u tion is registered in it.In large instit u tion separate registers are used for diary and

dispat ch .Teacher Attendance RegisterThe daily Attendan ce of tea ch ers is noted in it.Property RegisterThe property of t he instit u tion is registered in t h is register. Itcontains all information of property and t he b u ilding.


19/22

Fundamental Elements, Salient Features andPractical Aspects

The re cords, if t hey are to be pf real val ue, s hou ld be f u ll andcomplete in detail.At the same time, t hey s hou ld be maintained in s uch a waythat t he minim um of clerical work is involved.At any rate, t hey s hou ld not take so m uch of t he headmaster stime as it will hamper h im to dis ch arge h is ou ter d u tiesrelating to class tea ch ing and t he organization and t hesupervision of s ch ool a ctivities.Anot her essential req u irement for t he s ch ool re cords are forthe test of honesty of t hose w ho have to maintain t hemaccu racy is ens u red to great extent by promptness of entries

in t he re cords are t he important do cu ments in fa ct, t hey arethe most val ue able part of s ch ool eq u ipment t hey s hou ldalways be available in t he s ch ool premises and kept in a safepla ce under lo ck and key.They s hou ld not on any a ccount be removed from t he s ch ool.


20/22

Th e following guidelines are adopted for t h e maintenance of t h e sc h ool.N ameWrite t he name of s ch ool and register on t he cover page.Opening certificateG ive a certifi cate on t he first page of t he register bearing t he n umber of pages, date of opening.PagingM proper paging before opening a new register pages s hou ld be n umbered.MaintenanceWrite care f u lly, avoid mistakes, use beast ink, keep clean and in betterposition, do not leave blank spa ce in a register.Closing CertificateWhen a register is finis hed t hen give closing certifi cate at t he last page wit h date, mont h and year of closing.Q ualityPu rch ase a register of good q uality regarding paper, printing and binding.

Correction and RewritingAvoid rewriting in any register espe cially in Cas h Book. If it is ne cessary tocorre ct any entry t hen draw a line on t he wrong entry keeping in view t hatthe first entry and corre ction may be clear and read easily and head tea ch er(DDO) au thorized ea ch c orre ction and at ea ch c orre ction h is signat u res aremu st.


21/22

1) Totals of Cash BookAll the totals of Cas h Book m ust tally wit h the re ceipt and disposal side; do not

leave any Col um blank.1) Cancellation of a pageDue to certain reasons if it is ne cessary to can cel a page t he Head draw two

lines as // and write can celled and sign it.1) AuthenticityRecord writing, re cord keeping is serio us responsibility of Head Master / head

Mistress, it m ust be tr ue and a u thenti cated by ot her means like dateand s upporting files.

1) Requirement of good Record / Filling SystemUse modern eq u ipment i.e. comp u ters, classify a ccu rately, and give training to

the staff to handle it. Make Re cord Room. Make filing/registers man ualand at t he last good s upervision by head of instit u tion.

From an analysis of re cords maintained in representative h igh sch ools in t hedifferent parts of t he country, it was fo und t hat t hey were designed to

serve t he p u rpose.


22/22

Tha nk you!

school and classroom management

Documents