schedule of powers delegated by the general...

WESTERN RAILW AY

SCHEDULE OF POWERS

DELEGATED BY THE GENERAL MANAGER

TO HEADS OF DEPARTMENTS AND OTHER

OFFICIALS

INDEX PART 'C'

Nature of Powers Item No.

Adver tisement : To accept trade advertisement for W.Rly. for all media and Cinema Posters for all Zonal Rlys. on all India Basis.

30(a)

To pay commission due to canvassers on Trade Advertisement. 30(b) To terminating the contract when advertiser fail to supply material 30(c) Material required for display of Trade Advertisements. 30(d) Book Stalls : Allotment of-at Rly .Stations. 28(a) Renewal of-Contracts. 28(b) Compensation : In respect of claims for goods lost of damaged 1(a) To Passengers and others for injury to person or damage to property caused by Railway accident.

1(b)

In respect of claims decreed by court of law. 1(c) In respect of claims settled out of court. 1(d) Suit barred compensation claims 1(e) Legal expenses in respect of compensation claims. 1(f) Contracts : Matter necessary for or incidental to traffic working. 2(a) Calli ng of tenders for catering contract. 2(b) Calling of tenders for handling contract. 2(c) Acceptance of contracts. 2(d) Constitution of tenders committees. 2(a) (b) (c) Acceptance of Single tender for all contract. 2(e) Entering into contract i.e. signing of Agreement. 2(f) Fixation of rates for handling contract. 2(g) Signing of contracts after tenders are accepted by competent authority 21

Extension of contract for comml. .Advertisement. 31(a) Extension of contract for comml. Advertisement pertaining to leasing out of SLR.

31(b)

Opening of flag station and halts 26 Acceptance of Tenders pertaining to Commercial Advertisement. 34(b) Acceptance of Tenders Pertaining to leasing out of SLR 34(c) Demurr age : Waival / Write off of 3(a) Refund of 3(b) Delivery : -of goods/parcels on idemnity notes in absence of Rly. Receipt. 4 Empties : Disposal of - Catering Department. 16 Engagement : -of surveyors for assessing value of damage/breakage. 25(a) -of surveyors for assessing and fixing reserve price for valuable articles. 25(b) Fares : Refund of freight charges 6(a) Refund of unused tickets 6(b) Refund of Reweightment charges 6(c) Freight Authorising firms or individuals to pay by credit notes, cheques, or by opening freight, Deposit or ledger Accounts.

5

Librar ies : Circulating- Allotment of 29 Penalty: In terms of contract- Catering Deptt. 22

Purchase : of Petty items for catering deptt. 11(a) of from Govt. or municipal bodies, Co.op. Societies, etc. 11(b) of proprietary Articles for catering deptt. 12 of Non-proprietary Articles for catering deptt. 13 of packing materials 14 of petty stock items 15(b) Refund : Refund of freight charges to entering and setting suit barred claims 6(d) Reweightment charges 6(c) on unused tickets 6(b) and remission of wagon Registration charges 7 Rental charges for Comml. Advertisement. 34(a) of misdeclaration charges of misdeclared goods. 27(c) Repairs : To electrical equipment. 15(a) Secur ity : Deposit-Catering deptt. 23 Sur veyors : Engagement for assessing value of damages/breakage 25(a) for assessing and fixing Reserve Prices. 25(b) Var iation : In rates and fares including wharfage and demurrage charges. 10 Increase in rates arising from Govt. Duties and taxes only. 11(c) Waival : of penalties in terms of contract. 22 of earnest money in terms of contract. 24 of misdeclaration charges on misdeclared goods. 27(a)

of misdeclaration charges on misdeclared weight. 27(b) Wharfage : Charges including portion of freight 9 Variation in rates and fares including demurrage charges 10 Write off : of shortage of goods-catering Deptt. 17 of losses in transit-catering Deptt. 18 of outstanding earning 8 of irrecoverable wharfage and demurrage charges 9 of Dead stock article- catering Deptt. 19 of short remittance and collections-catering Deptt. 20 of irrecoverable amount in connection with station time table advertisement

32(a)

of irrecoverable amount in connection with the leasing out of SLR 32)b) of Articles of dead stock losses of stores and tools in stock and in transit on revenue accounts.

33

Genl./SOP INDEX 04

PART 'C'

SCHEDULE OF POWERS (COMM ERCIAL MA TTERS) Sr . No.

Nature of Powers Extent to which powers are delegated to AGM /PHOD/HODs

Extent to which powers are delegated to DRM /ADRM / SAG Off icers in independent charge

Extent to which powers are delegated to Dy.HODs/JAG Off icers of Division.

Extent to which powers are delegated to Sr .Scale Off icers and Asstt .Off icers

Remarks

1 2 3 4 5 6 7 1 (a) Compensation -

Sanction to payment of:-

(i) For Goods lost of damaged.

AGM full powers. CCM/CCO upto Rs.1,00,000/- Subject to FA&CAO's prior concurrence for Claims for Rs.50,000/- & above. Authority: Board's Letter No. 86/TC III /RITES/111/112 of 12.2.1986 85/TC III /3/1dt. 28.3.1990 and 94/TC III /3/4 dt. 31.10.1994.

CAM-ADI upto Rs. 8,000/- (Authority: Para TS/1 to Gazette No. 1 dt. 1.4.1985)

Dy.CCO are delegated these powers upto Rs. 30,000/- Sr.DCM upto Rs. 1,000/-

SCM(C) up to Rs. 15,000/- Sr.DCM/DCM/ACM of RTM, KTT, AII , RJT, BVP Division upto Rs. 1,000/- ACM(C)/HQ, ACM JP & ADI upto Rs. 8,000/-. (DCM/ACM BRC upto Rs. 5,000/- for selected stations in BRC Division) Authority 94/TC III /3/4 dt.31.10.1994.

These powers are also delegated to SMs/CGCs of important stations upto Rs.400/- in each case. Authority Board's letter No.95/TC III /RITES/109/110 & 113 of 24.2.1986.

(ii) Goods lost or damaged in Rail way Accidents.

-do- -do- -do- -do- -do- Authority Board's letter No.93/TC III /121/17/ Poli cy dt. 29.3.1994 and 94/TC III /3/4 dt.31.10.94.

Za2a Nature of Powers Extent to which powers are delegated to AGM /PHOD/HODs




Remarks

1 2 3 4 5 6 7 (b) In case of Railway

accident.

(i) Bonafide passengers including Government servants (Other than Milit ary personnel being or travelling on duty).

AGM upto Rs. 1 lakh. CCM/CCO upto Rs. 10,000/- (inclusive) subject to FA&CAO's prior concurrence for claims over Rs. 1,000/- and above.

-do- Dy.CCO/Dy.CCM have powers upto Rs.3,000/-.

- Authority: Board's letter No. F(X)11-86/PW/6 dt. 5.5.1987.

(ii) To publi c (other than passengers) for injury to person or damage to property caused by accidents as a result of negligence or carelessness on the part of the railway.

AGM upto Rs. 10,000/- CCM/CCO upto Rs. 5,000/- (inclusive) subject to FA&CAO's prior concurrence for claims over Rs. 1,000/- and above.

No Powers No Powers No Powers -do-

(c) Claim decreed by the Court of Law.

AGM has full powers. CCM/CCO is also delegated full powers subject to FA&CAO's prior concurrence in respect of Claims for Rs. 75,000/- and above. Authority: 88/TCIII /3/1 dt. 29.6.1992.

No Powers Dy.CCO have powers upto Rs. 30,000/-. Authority: Board's letter No. 85/TCIII /RITES/119 dt. 1.4.1986 & 94/TC III /3/4 dt. 31.10.1994.

SCM(C) upto Rs. 15,000/- ACM(C) upto Rs. 8,000/-

-

(d) Settlement of claims by Compromise out of Court.

AGM has full powers CCM/CCO has powers upto Rs. 1,00,000/- subject to FA&CAO's prior concurrence to claims for Rs.50,000/- and above. (Authority Board's letter No.85/TC III /RITES/119 dt. 1.4.1986 and 94/TC III /3/4 dated 31.10.1994).

No Powers Dy.CCO have powers upto Rs. 30,000/-

SCM(C) upto Rs. 15,000/- ACM(C) upto Rs. 8,000/-

-

(e) Suit barred compen-sation claims

AGM has full powers CCM/CCO has powers upto 5,000/- subject FA&CAO's prior concurrence in each case.

No Powers Dy.CCO / Dy.CCM have powers upto Rs.2000/-.

- -

(f) Legal expenses in respect of compensation claims.

AGM has full powers CCM/CCO has powers upto Rs.25,000/-

No Powers Dy.CCO/Dy.CCM have powers upto Rs. 10,000/-

SCM (C) upto Rs. 5,000/- ACM (C) upto Rs. 3,000/-

Sr . No.





Remarks

1 2 3 4 5 6 7 2. (a) Calli ng of tenders for

matters necessary or incidental to traffic working.

CCM has full powers to call for tenders in connection with the foll owing CCM(G)/CMSM are delegated these powers upto 2 crores in each case in connection with foll owing: (i) Contracts for winding & repairing clocks at the stations and off ices, shoeshine, Barbers, sweeping and disposal of car cases. (ii ) Contracts for cartage of luggage parcels and goods from CBO to stations and vice versa. (iii ) Contracts for cartage of luggage parcels and goods from Rail way station to station or consignees or vice versa. (iv) Out agency city booking off ice contracts. (v) Carting of containers loaded or empty from rail heads and partys premises and vice versa. (vi) Contracts for cycle stand and washing of linen, uniforms etc.

DRM's are delegated these powers upto Rs. 2 crores in each case.

Dy.CCO/Sr.DCM are delegated these powers upto Rs. 20 lakhs in each case.

Sr.Scale Officer/DCM are delegated these powers upto Rs.5 lakhs in each case.

(b) Calli ng of tenders for catering contracts including contracts for opening refreshment rooms and stalls at stations, Dining cars and restaurant cars etc.

CCM has full powers to call for tenders. CCSM has delegated these powers upto Rs. 2 crores in each case.

DRMs are delegated these powers upto Rs. 2 crores in each case.

Dy.CCM/Sr.DCM are delegated these powers upto Rs. 20 lakh in each case.

Sr. Scale Officers / DCM are delegated these powers upto Rs. 5 lakhs in each case.

Sr . No.





Remarks

1 2 3 4 5 6 7 (c) Calli ng of tenders for

handling contracts. CCM has full powers to invite tenders. CCM(G) has delegated these powers upto Rs. 2 crores in each case.

DRMs are delegated these powers upto Rs. 2 crores in each case.

Dy.CCM/Sr.DCM are delegated these powers upto Rs. 20 lakh in each case.

Sr. Scale Officers / DCM are delegated these powers upto Rs. 5 lakhs in each case.

(d) Acceptance of contracts enumerated vide (a), (b) and (c) above.

AGM upto Rs. 8 crores. CCM has powers to accept tenders for works upto Rs. 4 crore in each case. CCM(PM)/CCM(PS) are delegated these powers upto Rs. 1 Crores in each case.

DRMs are delegated these powers upto Rs 1 Crores in each case. NOTE:- The tenders costing more than Rs1 Crores will be processed upto the level of letting of briefing notes in the divisions and then sent to HQ office for convening tender committee at appropriate level.

Dy.CCM/Sr.DCM are delegated these powers upto Rs. 40 lakhs in each case.

Sr. Scale Officers / DCM are delegated these powers upto Rs. 10lakhs in each case.

Sr . No.





Remarks

1 2 3 4 5 6 7 Constitution of Tender Committee :- The Tender committee to consider Open/ Limited tenders for all the contracts enumerated vide (a), (b) & (c) in column 2 under Item No.2 of SOP Part ‘C’ will constituted as under :-

Sr .NO.

Value of Contract Member from Commercial Deptt.

Member from Accounts Deptt.

Third Member Accepting Authority

1. From Rs.10,000/- to Rs.10 Lakhs Jr.Scale Officer Jr.Scale Officer Not required Sr.Scale Officer 2. Above Rs.10 Lakhs to Rs.40 Lakhs. Sr.Scale Officer Sr.Scale Officer Sr.Scale Officer JAG Officer 3. Above Rs.40 Lakhs to Rs. 1 Crore. JAG Officer JAG Officer JAG Officers SAG Officer/DRM-upto Rs. 1 crore. 4. Above Rs.1 Crore to Rs.4 Crores. SAG Officer SAG Officer SAG Officer CCM upto Rs.4 crores. 5. Rs. 4 Crores and above. PHOD PHOD PHOD AGM upto Rs.8 crores.

(e) Acceptance of single tender for all contracts.

CCM has powers to accept single tender with FA&CAO's concurrence upto Rs. 2.5 lakhs in each case. CCM(G)/CMSM/CCSM are delegated these powers upto Rs. 1 lakh in each case with finance concurrence. NOTE:- In case of invitation of single tender, prior approval of AGM will be obtained before constituting tender committee.

DRMs are delegated these powers upto Rs. 1 lakh in each case with financial concurrence. NOTE:- Same as in Col.3.

- - -

Sr . No.





Remarks

1 2 3 4 5 6 7 (f) To enter into contracts

i.e. signing agreements subject to acceptance of tenders by competent authority in respect of handling contracts.

CCM has full powers. DRM is delegated these powers NOTE:- (i) DRM has powers to sanction payment of bills with approved rates to oil companies for transhipment of sick wagons. (ii ) DRM is delegated powers to issue free passes to Oil companies. The payment of actual expenses should be as concurred in the DAOs.

No Powers No Powers

(g) Fixation of rates for handling contracts done by station masters.

CCM in consultation with FA&CAO, is delegated powers in regard to fixation of rates for handling contracts where station masters are working as ex-off icio handli ng contractors.

DRM is consultation with the associated Accounts, is delegated these4 powers

No Powers No Powers

Sr . No.





Remarks

1 2 3 4 5 6 7 3. Demurrage and wharfage

charges. (a) Waival/Write off of.

AGM beyond Rs. 25,000/- CCM/COM/CCM(G)/CMSM/CCO have powers to forgo/write off demurrage and wharfage charges upto Rs. 25,000/- in each case without financial concurrence.

NOTE:- (i) Piror Financial concurrence will be necessary in each case exceeding Rs. ;25,000/-. (ii ) Waival of demurrage charges will be on per wagon basis. (iii ) Whil e waiving demurrage and wharfage charges, guide li nes given in Boards letter No. TCI/201/72/27 dt.23.4.1986 should be adhered to.

DRMs are delegated these powers as in col.3. ADRMs are delegated these powers upto Rs. 6,000/- in each case.

CAM/ADI is delegated these powers upto Rs. 12,000/- in each case.

Dy.CCM/Sr.DCM are delegated these powers upto Rs. 6,000/- in each case.

SCM/ DCM/ DOS/ Sr.ARM entrusted with commercial work are delegated these powers upto Rs. 3,000/- in each case. JCM/ACM/ARO/SS (Gazetted) entrusted with commercial work have powers to forego/write off wharfage charges upto Rs. 1,500/- in each case and demurrage charges upto Rs.750/- in each case.

Station Master /Sr.Sub-ordinate are empowered to forego wharfage charges upto Rs.100/- per consignment Authority: Boards letter No. TCI/201/ 72/27 dt. 28.7.1977.

(b) Refund of. AGM beyond Rs.25,000/- CCM/COM/CCM(G)/CMSM/ CCO have powers to refund demurrage and wharfage charges upto Rs.25,000/- in each case.

NOTE:- Whil e granting refund of wharfage and demurrage charges, due recogniti on should be given the quantum of waival already all owed in each case as per boards instructions vide letter No. TC-IV/77/4950/22 dt. 6.4.1983.

Authority: Boards letter No.TC-III /87/4950/Wharfage & Demurrage dt.6.3.1987.

DRM are delegated these powers as in col.3 ADRMs are delegated these powers upto Rs.6,000/- in each case.

CAM-ADI is delegated these powers upto Rs.12,000/- in each case.

Dy.CCM/Sr.DCM are delegated these powers upto Rs.6,000/- in each case.

SCM/DCM are delegated these powers upto Rs. 3,000/- in each case. Area Supdts. In senior scale posted in steel plants on Rail way have powers to refund demurrage charges upto Rs.6,000/- in each case. JCM/ACM have powers to refund wharfage charges upto Rs.1500/- and demurrage charges upto Rs.750 /- in each case.

-

4. Delivery of goods/parcels on indemnity note in absence of Rly. Receipt.

CCM/CCM(G)/CCO has full powers in each case irrespective of monetary value.

DRM/CAM-ADI are also delegated these powers.

Dy.CCM/Sr.DCM are delegated these powers.

DCM are also delegated these powers. ACM/ARM/SS(Gazetted) are delegated these powers upto Rs.2 lakhs in each case.

Station Master is delegated these powers upto Rs. 1 lakh.

Sr . No.





Remarks

1 2 3 4 5 6 7 5. (a) Freight,

authorizing Firms or individuals to avail E-payment facilit y

CCM in consultation with FA&CAO, to accept or reject a request for electronic payment of freight charges through E-payment.

No Powers No Powers No Powers This is in terms of 6.1 of Rates Master Circular/E-payment/2014/0 issued under Board’ s letter No. TC-1/2014/104/1 dtd.05.05.2014

(b) Freight authorizing Firms for Free Service Ledger Accounts(FSLA)

Above Rs.1,00,000/- p.m CCM(FM) subject to the amount of security being considered adequate by FA&CAO(T).

-- Upto Rs.1,00,000/- p.m. Dy.CCM(FM), subject to amount of deposit being considered adequate by Dy.FA&CAO(CMR).

__

6. Refund of fares and freight charges recovered. (a) Refund of Freight charges.

(i) In accordance with Tariff rules: CCM/CCO/CMSM has full powers. (ii ) Otherwide than in accordance with Tariff Rules: AGM beyond Rs.5,000/- CCM/CCO/CMSM has powers upto Rs.5,000/- in each case. NOTE:- These powers will be exercised with the concurrence of FA&CAO.

No Powers No powers

Dy.CCO/Dy.CCM are also delegated these powers. Dy.CCO/Dy.CCM have powers upto Rs.2,500/- in each case.

SCM(R) has powers upto Rs.1000/- in each case. ACM(Refunds) has powers upto Rs.500/- in each case. SCM(R) has powers Rs.750/- in each case. SCM(Refund) has powers upto Rs. 350/- in each case.

These powers will also be applicable in respect of the cases decreed by Court of Law and will be exercised only by Officers of HQ Office.

(b) Refund on unused tickets:

(i) In accordance with Tariff rules: CCM/CCO has full powers.

No Powers Dy.CCO has powers upto Rs.10,000/-

SCM(C) has powers upto Rs5,000/- ACM(Refunds) has powers upto Rs.3,000/- and Station Supdt. (Gazetted) has powers upto Rs.500/-

These powers will also be applicable in respect of the case decreed by Court of Law and will be exercised only by the Officers of HQ.

Sr . No.





Remarks

1 2 3 4 5 6 7

(ii ) Otherwise than in accordance with Tariff Rules: AGM has full powers. CCM/CCO have full powers. Authority: Board's letters No.TC/II /2003/85/RITES dt.13.12.85 & TC/II /2003/89/Rules dt.22.7.94.

No powers Dy.CCO has powers upto Rs.10,000/-

SCM(C) has powers upto Rs.2,000/- ACM (Refunds) has powers upto Rs.750/- SS (Gazetted) has powers upto Rs.350/- Note:- These limit are for refundable amount (and not for total value of tickets) per passenger.

-do-

(c) Refund of Reweightment charges.

CCM/CCO/CMSM have full powers. DRMs are delegated these powers Dy. CCM/Sr. DCM are delegated these powers.

DCM is delegated these powers. -

(d) To entertain and settle suit barred claims for refunds of freight charges.

AGM beyond Rs. 10,000/- CCM/ CCO/ CMSM are delegated these powers upto Rs. 10,000/- in each case with concurrence of finance.

No powers Dy. CCM is delegated these powers upto Rs. 4,000/- in each case.

-

7 Refund and remission of wagon registration charges.

CCM/ COM /CCM(G)/ CMSM have full powers with finance concurrence.

DRM/ADRM have powers upto Rs. 10,000/- in each case with associated financial concurrence.

Dy.CCM/Sr.DCM have powers upto Rs. 5,000/- in each case.

SCM(G)/ SCM(R)/ DCM have powers upto Rs. 2,000 in each case. ACM(G)/ ACM(R) have powers upto Rs. 2,000/- in each case.

-

8 Write off of outstanding earnings.

AGM beyond Rs. 3000/- CCM/CCM(G) has powers to sanction maximum upto Rs. 3,000/- in each of the foll owing cases. i) Foregoing excess fares due but not coll ected ii ) Write off i f irrecoverable earnings iii ) Foregoing of conference hire and penalty charges.

DRM are delegated these powers as in col. 3. CAM/ ADI is delegated these powers upto Rs. 2,000/- in each case.

Dy. CCM/Sr.DCM are delegated these powers upto Rs. 2,000/- in each case.

SCM(R)/ SCM(C)/ SCM(G) are delegated these powers upto Rs 500/- in each case.

9. Write-off/ Waiver of irrecoverable wharfage and demurrage charges including portion of freight remaining uncovered in respect of auctioned consignment.

CCM/ CCM(G)/ CMSM have full powers.

DRM are delegated these powers. No Powers. No Powers.

Sr . No.





Remarks

1 2 3 4 5 6 7 10 Variation in rates and fares

including wharfage and demurrage charges within the prescribed maximum and minimum laid down by the Board.

CCM has full powers subject to FA&CAO's concurrence.

No Powers. No Powers. No Powers.

SCHEDULE OF POWERS (COMM ERCIAL MA TTERS) Sr . No.


Extent to which powers are delegated to DRM /ADRM /

SAG Off icers in independent charge

Extent to which powers are delegated to Dy.HODs/JAG

Off icers of Division.

Extent to which powers are delegated to Sr .Scale Off icers

and Asstt .Off icers

Remar ks

1 2 3 4 5 6 7 11 (a) Purchase of

commodities (perishable/ non- perishable) articles, provisions etc. required for catering.

CCM has powers upto Rs.2 crores & CCM(CTG&PS) has powers upto Rs.1 crore to accept tenders for each individual item subject to the observance of the rules & orders in regard to the calli ng of tenders etc.as per conditions of note (i) to (iii ) below: (Para 440S)

DRMs are delegated powers upto Rs.1 crore & ADRMs upto Rs.40 lakhs to accept tenders for each individual item subject to the conditions as in column 3.

Dy.CCM/Sr.DCM have powers upto Rs.30 lakhs to accept tenders for each individual item subject to the conditi ons as in column 3.

SCM(CTG)/ DCMs have powers upto Rs.12 lakhs to accept tenders for each individual item subject to the conditions as column 3.

AGM has powers beyond Rs.2 crores. CONSTITUTION OF TENDER COM MITTEE (M EM BERS) NOTE:- Limit for calli ng Tenders are as

under:- (i) OPEN TENDERS: May be invited when purchase value is exceeding Rs.1 lakh . (ii ) LIMITED TENDERS: May be invited when purchase value is less than Rs.1 lakh. (iii ) It is however, permissible to invite open tenders where demand value is less than Rs.1 lakh.

VALUE OF CONTRACT From 1 lakh upto Rs.12 lakhs. Above Rs.12 lakhs to Rs.32 lakhs. Above Rs.32 lakhs to Rs.1 crore. Above Rs. Rs.1 crore to Rs.2 crores. Above Rs.2 crores to Rs.6 crores. Above Rs.6 crores.

HEADQUARTERS ACM(CTG) AFA(CTG) ACOS(III) SCM(CTG) AFA(CTG) SSO(V) Dy.CCM(G) /Dy.FA&CAO(CMR)/ *** Sr.AFA(CMR)/Dy.COS(I) CCM (CTG&PS)/Dy.CAO(S)/ SAG Officer from Other Deptt. (CMM). CCM(CTG&PS)/FA&CAO(WS)/CMM. AGM will nominate TC members

DIVI SIONS ACM/ADFM/ Jr.Scale Officer from other Deptt. DCM/DFM(ADFM in absence of DFM)/ Sr.Scale Officer from Other Deptt. Sr.DCM/Sr.DFM & Jr.Grade Officer from Other Deptt.

- - -

ACCEPTING AUTHORITY

SCM/DCM CCM(CTG&PS)/Dy.CCM/ Sr.DCM(for Divisions) CCM/CCM (CTG&PS)/ DRM CCM AGM GM/AGM

** *Only in the event of JAG post of Dy.FA&CAO(CMR) being operated in the Sr.Scale as Sr.AFA(CMR), the TC member will be Sr.AFA(CMR).

Sr . No.


Extent to which powers are delegated to DRM/ADRM /






Remarks

1 2 3 4 5 6 7 (b) Purchase from Govt. or

Municipal Bodies, Co-operative Societies, Super Bazar, Apna Bazar, Mahila Samitees etc.

CCM/ CCM (CTG&PS) have full powers to purchase on Single tender basis in consultation with their associated finance.

DRMs/ADRMs have full powers to purchase on Single Tender basis in consultation with their associated Finance.

Dy.CCM/Sr.DCMs have full powers to purchase on Single Tender basis in consultation with their associated Finance.

SCM(CTG)/DCMs are delegated powers upto Rs.10 lakhs for each item on Single Tender basis in consultation with their associated Finance.

(c) Acceptance of price variation clause, increase in rates arising from govt. duties & taxes only.

CCM has powers upto Rs. 50 lakhs & CCM(CTG&PS) has powers upto Rs.25 lakhs per item in case of tenders. AGM has powers beyond Rs.50 lakhs.

DRMs have powers upto Rs.25 lakhs & ADRMs have powers upto Rs.15 lakhs per item in case of tenders.

Dy.CCM/Sr.DCMs have powers upto Rs.10 lakhs per item in case of tenders.

SCM(CTG)/DCMs have powers upto Rs.3 lakhs per item in case of tenders.

12 Proprietary articles (Purchase on rate contract basis and further renewal of contract for a period of one/three years) for sale in catering establishment.

CCM has powers upto Rs.1 crores per item/per contract or purchase of six months requirements on trial basis. CCM (CTG&PS) has powers upto Rs. 50 lakhs per item/per contract or purchase of six months requirements on trial basis.

AGM has powers beyond Rs.1 crores.

NOTE:- Price variation clause not arising from Govt. taxes, duties etc. can be approved by CCM/ CCM(CTG&PS)

DRMs have power upto Rs.50 lakhs and ADRMs have powers upto Rs.25 lakhs per item/per contract or purchase of six months requirements on trial basis.

NOTE:- Price variation clause not arising from Govt. taxes, duties etc. can be approved by DRM.

Dy.CCM/Sr.DCM have power upto Rs.15 lakhs per item/per contract or purchase of six months requirements on trial basis. NOTE:- As in Col. 3/4.

SCM(CTG)/DCM have powers upto Rs.4 lakhs per item/per contract or purchase of six months requirements on trial basis. NOTE:- As in Col. 3/4.

13 Non-Proprietary articles. CCM/CCM(CTG&PS) have powers upto Rs.10 lakhs per item or purchase of six months requirements. AGM has powers beyond Rs.10 lakhs per item.

DRMs have powers upto Rs.10 lakhs per item or purchase of six months requirements.

ADRMs have powers upto Rs.5 lakhs per item or purchase of six months requirements.

Dy.CCM/Sr.DCMs have powers upto Rs.2 lakhs per item or purchase of six months requirements.

SCM(CTG/DCMs have powers upto Rs.1 lakh per item or purchase of six months requirements.

14 Packing Materials (for catering services)

CCM/CCM(CTG&PS) have powers upto Rs.10 lakhs per item or purchase of six months requirements. AGM has powers beyond Rs.10 lakhs per item.

DRMs have powers upto Rs.10 lakhs per item or purchase of six months requirements. ADRMs have powers upto Rs.5 lakhs per item or purchase of six months requirements.

Dy.CCM/Sr.DCMs have powers upto Rs.4 lakhs per item or purchase of six months requirements.

SCM(CTG)/DCMs have powers upto Rs.2 lakhs per item or purchase of six months requirements.

Sr . No.


Extent to which powers are delegated to DRM/ADRM /






Remarks

1 2 3 4 5 6 7 15 (a) Repairs to Electrical

equipments such as Deep Freezers, Refrigerators, Hot Food Trolleys, Espresso Coffee machines, Water Coolers, Hot Boxes, Gas Equipments etc, Tinning of Utensils etc.

CCM have powers upto Rs.50,000/- per occasion and Rs.8 lakhs per annum. CCM(CTG&PS) have powers upto Rs.25,000/- per occasion and Rs.4 lakhs per annum. AGM have powers beyond Rs.50,000 per occasion and beyond Rs.8 lakhs per annum.

DRMs have powers upto Rs.40,000/- per occasion and Rs.8 lakhs per annum. ADRMs have powers upto Rs.20,000/- per occasion and Rs.2 lakhs per annum.

Dy.CCM/Sr.DCMs have powers upto Rs.8,000/- per occasion and Rs.80,000/- per annum.

SCM(CTG)/DCMs have powers upto Rs.4,000/-per occasion and Rs.40,000/-per annum. ACM have powers upto Rs.2,000/- per occasion and Rs.20,000/-per annum.

(b) Purchase of petty stock items including an urgent demands for crockery, cutlery, utensils, napery, paper products, li nen & Audio cassettes etc.

CCM has powers upto Rs.40,000/-& CCM(CTG&PS) has powers upto Rs.20,000/-per occasion and Rs.8 lakhs & Rs.4 lakhs per annum respectively. AGM has powers beyond Rs.40,000/- per occasion and beyond Rs.8 lakhs per annum.

DRMs/ADRMs have powers upto Rs.15,000/- per occasion and Rs.2 lakhs per annum.

Dy.CCM/Sr.DCM have powers upto Rs.8,000/- per occasion and Rs.1 lakh per annum.

SCM(CTG) /DCMs have powers upto Rs.4,000/- per occasion and Rs.40,000/- per annum. ACM have powers upto Rs.2,000/-per occasion and Rs.20,000/- per annum.

16. Disposal of Empties CCM/ CCM(CTG&PS) have full powers to arrange sale by auction or tenders/on rate contract basis, For disposal on rate contract, Finance may be associated.

DRMs/ADRMs have full powers to arrange sale by auction or tenders/on rate contract basis. For disposal on rate contract, Finance may be associated.

Dy.CCM/Sr.DCM have full powers to arrange sale by auction or tenders/on rate contract basis. For disposal on rate contract, Finance may be associated.

SCM(CTG)/DCMs have full powers to arrange sale by auction or tenders/on rate contract basis. For disposal on rate contract, Finance may be associated.

17. Write off shortage of goods noticed at the time of stock verification.

(i) CCM has powers upto Rs.5,000/- & CCM(CTG&PS) has powers upto Rs.3,000/- in each individual case provided the adjustments; (a)are not due to the negli gence, carelessness or dishonesty of any Rly. Employee. (b) arising out of accounts department verifications are such that if the FA&CAO agrees, the same need not be referred to GM. (ii ) CCM has powers upto Rs.2,500/- and CCM(CTG&PS) has powers upto Rs.1,500/- in each case where loss is due to the negli gence, carelessness of any Rly. Employee where it is not possible to recover the cost of stores from the employee. AGM has powers beyond Rs.5,000/- in each case and beyond Rs.2,500/- in each case off item (i) & (ii) above respectively.

DRMs have powers of CCM and ADRMs have powers of CCM(CTG&PS) as in Col.3 (i) & (ii ) subject to conditions mentioned therein.

Dy.CCM/Sr.DCMs have powers upto Rs.1,000/- in each case subject to conditions stated in Col.3 (i) & (ii ).

SCM(CTG)/DCMs have powers upto Rs. 500/- in each case subject to conditi ons as in Col.3 (i) and no powers for item (ii ).

Sr . No.








Remarks

1 2 3 4 5 6 7 18. Write off losses in

transit. (i) CCM has powers upto Rs.5,000/- & CCM(CTG&PS) has powers upto Rs.3,000/-in each individual case provided the adjustments; (a)are not due to the negligence, carelessness or dishonesty of any Rly. Employee. (b) arising out of accounts department verifications are such that i f the FA&CAO agrees, the same need not be referred to GM. (ii ) CCM has powers upto Rs.2,500/- and CCM(CTG&PS) has powers upto Rs.1,500/- in each case where loss is due to the negli gence, carelessness of any Rly. Employee where it is not possible to recover the cost of stores from the employee. AGM has powers beyond Rs.5,000/- in each case and beyond Rs.2,500/- in each cases off item (i) & (ii ) above respectively.

DRMs have same powers of CCM and ADRMs have powers of CCM(CTG&PS)) as in Col.3 (i) & (ii ) subject to conditions mentioned therein.

Dy.CCM/Sr.DCMs have powers upto Rs.1,000/- in each case subject to conditions stated in Col.3 (i) & (ii ).

SCM(CTG)/DCMs have powers upto Rs. 500/- in each case subject to conditi ons as in Col.3 (i) and no powers for item (ii ).

19 Write off Dead Stock articles.

(i) CCM has powers upto Rs.25,000/- & CCM(CTG&PS) has powers upto Rs.15,000/-in each individual case provided the adjustments; (a)are not due to the negli gence, carelessness or dishonesty of any Rly. Employee. (b) arising out of accounts department veri fications are such that i f the FA&CAO agrees, the same need not be referred to GM. (ii ) CCM has powers upto Rs.10,000/- and CCM(CTG&PS) has powers upto Rs.5,000/-in each case where loss is due to the negli gence, carelessness of any Rly. Employee where it is not possible to recover the cost of stores from the employee. AGM has powers beyond Rs.25,000/-in each case and beyond Rs.10,000/-in each cases off item (i) & (ii ) above respectively.

DRMs have same powers of CCM and ADRMs have powers of CCM(CTG&PS) as in Col.3 (i) & (ii ) subject to conditions mentioned therein.

Dy.CCM/Sr.DCMs have powers upto Rs.5,000/-in each case subject to conditions stated in Col.3 (i) & (ii ).

SCM(CTG)/DCMs have powers upto Rs.2,500/-in each case subject to conditi ons as in Col.3 (i) and no powers for item (ii ).

Sr . No.








Remarks

1 2 3 4 5 6 7 20 Write off short remittance

and short coll ections. CCM/ CCM(CTG&PS) have powers upto Rs.10,000/-in each case which becomes irrecoverable with the concurrence of finance. AGM have powers beyond Rs.10,000/-in each case.

DRM's have powers Rs.5,000/-in each case subject to the same conditions as in Col.3. ADRMs have powers upto Rs.2,500/- in each case subject to the same conditions as in Col.3.

Dy.CCM/Sr.DCMs have powers upto Rs.2,000/- in each case subject to the same conditions as in Col.3.

SCM(CTG)/DCMs have powers upto Rs.1,000/- in each case subject to he same conditi ons as in Col .3.

21. Signing of contracts after tenders are accepted by the competent authority.

CCM/CCM(CTG&PS) have full powers after purchase is sanctioned by competent authority.

DRMs/ADRMs have also full powers to sign the contracts after purchase is sanctioned by competent authority.

Dy.CCM/Sr.DCMs have also full powrs to sign the contracts after purchase is sanctioned by competent authority.

SCM(CTG)/DCMs/ACMs have also full powers to sign the contracts after purchase is sanctioned by competent authority.

22. Impositions of / Waival of penalties in terms of contracts.

CCM/ CCM(CTG&PS) have powers to impose/waive a penalty charges upto Rs.20,000/- in each case without obtaining finance concurrence. NOTE:- Prior finance concurrence and AGM's sanction will be necessary in each case exceeding Rs.20,000/-.

DRMs have powers to impose/waive a penalty charges upto Rs.20,000/- in each case without finance concurrence. NOTE:- As in Col.3. ADRMs have powers upto Rs.10,000/- in each case.

Dy.CCM/Sr.DCMs have also powers upto Rs.10,000/- in each case without obtaining finance concurrence.

SCM(CTG)/DCMs have powers upto Rs.5,000/- in each case without obtaining finance concurrence. ACMs have powers upto Rs.2,500/- in each case without obtaining finance concurrence.

23. Waival of Security Deposit in terms of contracts.

CCM/CCM(CTG&PS) have full powers to waive the furnishing of security deposit.

DRMs have full powers to waive the furnishing of security deposit.

No Powers No Powers

24. Waival of Earnest Money in terms of contracts.

CCM/CCM(CTG&PS) have full powers to waive the furnishing of earnest money deposit.

DRMs have full powers to waive the furnishing the earnest money deposit.

No Powers No Powers

Sr. No.





Remarks

1 2 3 4 5 6 7 25 (a) Engaging Surveyors

for assessing value of damage/breakage to consignment on payment of fees.

AGM have powers beyond Rs.5,000/- CCM/CCO have powers upto Rs.5,000/-

No Powers No Powers No Powers

(b) Engaging Surveyors for assessing and fixing reserve prices for valuable articles before auction on payment of fees.

AGM have powers beyond Rs.5,000/-. CCM/CCO have powers upto Rs.5,000/- without prior financial concurrence. NOTE:- It may be ensured that the payment of fees is co-related to the requirement of such assessment of the valuable articles depending on the conditions, the prevalent market value and other relevant factors and the maximum amount on each occasion is not paid. Similarly the articles are not put to auction in piece-meal but sufficient number of articles is accumulated to constitute one such survey.

No Powers Dy.CCO has powers upto Rs.3,000/- without prior financial concurrence. NOTE:- As in Col.3.

No Powers

26. Opening of flag stations and halts which are financiall y justified and which are situated at a distance of not less than 3 miles from existing stations on either side.

CCM will exercises these powers subject to the conditi ons laid down by the Board in their letter No. 91/TC/16 dt. 8.10.1955.


Sr. No.





Remarks

1 2 3 4 5 6 7 27. (a) Waival of

misdeclaration charges on misdeclared goods.

CCM has full powers to waive the misdeclaration charges in each case subject to financial concurrence. CCO has powers to waive the misdeclaration charges upto Rs.3,000/- in each case subject to financial concurrence.

DRMs have powers to waive misdeclaration charges in each case upto Rs.3,000/- subject to financial concurrence.

Dy.CCO is delegated these powers upto Rs.3,000/- in each case subject to financial concurrence.

(b) Waival of misdeclaration charges on misdeclared weight.

-do- -do- -do-

(c) Refund of misdeclaration charges on misdeclared goods.

CCM has full powers to refund misdeclaration charges in each case subject to financial concurrence.

No Powers Dy.CCO has powers to refund the misdeclaration charges in each case upto Rs.3,000/- subject to financial concurrence.

28. Book Stalls. (a) All otment of Book Stalls at Rail way Stations.

CCM has full powers to allot Book Stalls on contract for a period of 5 years with financial concurrence. NOTE:- This will be subject to adherence to conditi ons laid down by Rly.Board's vide their letter No.74/PG.III /461/16 dt. 14.10.80.


(b) Renewal of Book Stall contracts.

CCM has full powers to renew the contract upto a period of three years.


29. Circulating Libraries allotment of.

CCM has full powers to all ot for a period of 5 years.


Sr. No.





Remarks

1 2 3 4 5 6 7

II Trade Advertisement

30 (a) To accept trade advts. For W.Rly. for all media and Cinema posters for all Zonal Railway's on all India basis.

CCM/CCSM-full powers provided a list of such items is prepared and rates of each class of advts. are fixed according to past experience in consultation with finance.

Full powers to DRMs (on divisions) provided a list of such items is prepared & rates of each class of Ads. are fixed according to past experience in consultation with finance.

Full powers to Sr.DCMs on the division provided a list of such items is prepared and rates of each class of Ads are fixed according to part experience in consultation with finance.

SCMs/DCMs are delegated powers as in Col.5 where Sr.DCM is not available where DCM is having independent charge.

(b) To pay commission due to canvassers on trade Ads. Business secured by them on receipt of the amounts due from Advertisers. NOTE:- Subject to conditions laid down in Para 2 of Board's letter No.74/PR/4/5 dt.19.4.85.

Full powers to CCM/CCSM i.e. 15% upto Rs.1 lakhs and 20% beyond Rs.1 lakh business.

Full powers to DRMs on division as in Col.3.

Full powers to Sr.DCMs as in Col.4 provided that payment of commission is based on the money actually received by the railways.

SCM(A)/DCMs are delegated powers as in Col.5 where Sr.DCM is not available.

(c) To terminate any contract when advertisers fail to supply material or pay the charges.

Full powers to CCM/CCSM Full Powers to DRMs. Full powers to Sr.DCMs for termination of contract sanctioned by Sr.DCMs and DCMs.

Full powers to SCM/DCMs for termination of contract sanctioned by SCMs and DCMs only.

(c) (i) to terminate any contract/lease when the leaseholder/contractor fail to comply with any off the provisions of the agreement executed between the Railway Administration and the Leaseholder/Contractor.

Full powers to CCM/CMSM Full Powers to DRMs. Full powers to Sr.DCMs for termination of the Lease/Contract sanctioned by Sr.DCMs and DCMs.

Full powers to SCMs/.DCMs for termination of the Lease/Contract sanctioned by Sr.DCMs and DCMs.

Sr. No.





Remarks

1 2 3 4 5 6 7 (d) To indent on COS for

material required for display of trade advertisements i.e. posters, boards, frames for carriages, bolts, nuts, screws, and nails of various sizes and carpenters tools.

Full powers to CCM/CCSM subject to provision and availabilit y of funds & vetting by associated finance.

Full powers to DRMs subject to provision & availabilit y of funds of subject to vetting by associated accounts.

Full powers to Sr.DCMs to the extent of provision & availabilit y of funds subject to vetting by associated accounts.

No Powers

31 (a) Extension of contract for Commercial Advertisements.

Full powers to CCM/CCSM subject to prior finance concurrence for period of extension beyond 4 months.

Full powers of DRMs as indicated in Col.3.

Sr.DCM upto a period of 4 months. Subject to the foll owing conditions: (a) Advertisement material found missing from display. (b) Advertisement removed for renovation or repainting. (c) Advertisement not displayed for various reasons. NOTE:- Any extension beyond 4 months will require CCSM/ DRM's sanction.

SCM(A)/DCM for 2 months subject to the conditi ons laid down in Col..5.

(b) Extension of contract for Commercial Advertise-ments pertaining to leasing out of SLR.

Full powers to CCM/CMSM subject to prior finance concurrence for period of extension beyond 4 months.

Full powers of DRMs as indicated in Col.3.

Sr.DCM are delegated full powers upto a period of 4 months.

NOTE:- Any extension beyond 4 months will require CMSM/ DRM's sanction

No Powers

32. (a) Write off of irrecoverable amount in connection with Stations Time Table Advertisements.

AGM beyond Rs.10,000/- CCM/CCSM upto Rs.10,000/- with finance concurrence.

DRM upto Rs.10,000/- with finance concurrence.

Sr.DCM upto Rs.2,000/- in each case where rail way employee is not held responsible and upto Rs.250/- in each case where railway employee is held responsible subject to prior finance concurrence.

No Powers

Sr . No.





Remarks

1 2 3 4 5 6 7 (b) Write off of

irrecoverable amount in connection with the leasing out of SLR.


DRM upto Rs.10,000/- with finance concurrence.

Sr.DCM upto Rs.2,000/- in each case where rail way employee is not held responsible and upto Rs.250/- in each case where railway employee is held responsible subject to prior finance concurrence.

No Powers

33. Write off of articles of dead stock losses of stores & tools in stock & in transit on revenue account provided the loss is not due to gross negligence, carelessness of Rly. Employee or dishonesty of any Rly. Employee.


DRM upto Rs.10,000/- ADRM upto Rs. 4,000/- subject to prior finance concurrence.

Sr.DCM upto Rs.2,000/- subject to prior finance concurrence.

SCM(A)/DCM upto Rs.500/- in each case subject to prior financial concurrence.

34 (a) Refund of rental charges for Comml. Advertisement.

Full powers to CCM/CCSM. Full powers to DRMs Full powers to Sr.DCM to sanction for contracts approved by him or DCM.

SCM(A) has full powers to sanction for contracts approved by him.

(b) Acceptance of Tenders pertaining to Comml. Advertising.

AGM full powers CCM/CCSM upto Rs.50 lakhs in each case.

DRMs upto Rs. 50 lakhs in each case.

Sr.DCM upto Rs. 20 lakhs in each case.

DCM upto Rs.5 lakhs in each case. Jr.Scale upto Rs.2 lakhs in each case.

(c) Acceptance of Tenders pertaining to leasing out of SLR.

AGM full powers CCM/CMSM upto Rs.50 lakhs in each case.

DRMs upto Rs. 50 lakhs in each case.

Sr.DCM upto Rs. 20 lakhs in each case.

DCM upto Rs.5 lakhs in each case. Jr.Scale upto Rs.2 lakhs in each case.

PART ‘C’--SCHEDULE OF POWERS – COMM ERCIAL MATTERS

CONSTITUTIO N OF TENDER COMM ITTEE FOR OPEN / LI MITE D TENDERS (FOR EARNING CONTRACT ONLY)

Sr . No.

Nature of Powers

Extent to which powers are delegated

to AGM / PHODs/ HODs

Extent to which powers are

delegated to DRM/ ADRM / SAG

Off icers in independent charge

Extent to which powers are delegated to

Dy.HODs / JAG Off icers of Division


Sr .Scale Off icers / Asstt . Off icers

Remarks

1 2 3 4 5 6 7 35

Earning contracts for Commercial Matters viz. Parking contracts, Publicity contracts, STD/PCO contracts etc. except Cater ing Contracts

Note : Following conditions shall apply : 1. Administrative approval for all earning proposals irrespective of monetary value to be obtained from DRM at Divisional level and CCM at Headquarter level. 2. This delegation covers only earning contracts for Commercial Matters viz. Parking contracts, Publicity contracts, STD/PCO contracts etc. except Catering Contracts. 3. Briefing note for tender committee and comparative statements should be prepared and vetted by finance to facilit ate tender committee.

35.1 Calling of tender for earning contr act.

(i) CCM(PM) / CCM(PS) –Above Rs.15 Crores up to Rs.20 Crores. (ii ) CCM --Above Rs.20 Crores up to Rs.40 Crores. (iii ) AGM- Above Rs.40 Crores.

(i) ADRM -- Above Rs.8 Crores up to Rs.10 Crores. (ii ) DRM -- Above Rs.10 Crores up to Rs.15 Crores.

Sr.DCM -- Above Rs.1 Crore up to Rs.8 Crores.

DCM of Division (If independent in charge) – up to Rs.1 Crore.

Sr. No.

Nature of Powers

Extent to which powers are delegated to AGM / PHODs/

HODs


to DRM / ADRM / SAG

Off icers in independent

charge

Extent to which powers are delegated to Dy.HODs / JAG Off icers of

Division


to Sr .Scale Off icers /

Asstt . Off icers

Remarks

1 2 3 4 5 6 7

35.2 Compositi-on of the Tender Committee for earning contr acts

(i) Above Rs.15 Cr. and up to Rs.40 Cr . Tender Committee should consist of 3 SAG Officers of HQrs., One Officer from Commercial Department, one from Accounts Department (FA&CAO/WS or FA&CAO/T), and the third member should be from any other Department conversant with tender procedures as nominated by CCM. (ii ) Above Rs.40 Cr . The Tender Committee should consist of three PHODs of HQrs. consisting of CCM, FA&CAO and the third member can be from any other Department conversant with tender procedures as nominated by GM.

(i) Above Rs.1 Cr . and up to Rs.5 Cr. Tender Committee should consist of 3 members, one Sr. Scale Accounts Officer, one JA Grade Commercial Officer and the third member of JA Grade from any other Department conversant with tender procedures to be nominated by DRM/ADRM. (ii ) Above Rs. 5 Cr. and up to Rs.10 Cr . Tender Committee should consist of 3 members , one JA Grade Officer each of Commercial and Accounts Dept. and third member of JA Grade from any other Department conversant with tender procedures to be nominated by DRM/ADRM. (iii ) Above Rs.10 Cr. and up to Rs.15 Cr . JA Grade Tender committee of 3 members in HQrs., one member each from Commercial and Accounts Dept and the third member from any other Department conversant with tender procedures as nominated by CCM.

(i) Upto Rs.30 lakhs (Two member Committee) Asstt. Scale Officer Tender committee each from Commercial and Accounts Departments. (ii ) Above Rs.30 lakhs & up to Rs.1 Cr . ( Three member Committee) Sr.Scale Officer Tender committee each from Commercial and Accounts Departments and the third member (Sr.Scale) from any other Department conversant with tender procedures to be nominated by DRM / ADRM.

4. Standing Tender Committee has to be formed for both Headquarters and the Division. The Tender Committee will comprise of three off icers; One each from Commercial Department, one from Accounts Department and the third member of any department conversant with tender procedures is to be nominated by : (i) General Manager for HQ level Committee and (ii ) DRM/ADRM for Divisional level Committee

Sr. No.

Nature of Powers

Extent to which powers are delegated to AGM /

PHODs/ HODs


DRM / ADRM / SAG Off icers in

independent charge

Extent to which powers are delegated to Dy.HODs / JAG

Off icers of Division



Remarks

1 2 3 4 5 6 7 35.3 Author ity to

accept the Tender Committee recommendati-on of Earning Contr acts.

(i) CCM(PS) / CCM(PM) – Above Rs.10 Crores up to Rs.15 Crores. (ii )CCM/(PHOD/Coordinating HOD) – Above Rs.15 Crores up to Rs.40 Crores. (iii ) GM-- Above Rs.40 Crores.

(i)DRM/ADRM-- Above Rs.1 Crore up to Rs.5 Crores. (ii )DRM -- Above Rs.5 Crores up to Rs.10 Crores.

Sr.DCM- Above Rs.30 lakhs up to Rs.1 Crore.

DCM/ Sr.DCM -up to Rs.30 lakhs

5. This delegation will replace the existing delegation for similar earning contracts i.e.Contract for cycle stand in item no.2 (a) (vi), item No.34(b) in SOP Part C. 6. Ref. Board's letter No. 2007/TG-IV/39/22/SOP dated 14.8.07 and 2001/TG-IV/10/PCO/policy dated 30.10.2007.

35.4 Extension/ Termination of Contr act and author ity to impose penalties if any

(i) CCM(PS) / CCM(PM) – Above Rs.10 Crores up to Rs.15 Crores. (ii )CCM/(PHOD/Coordinating HOD) – Above Rs.15 Crores up to Rs.40 Crores. (iii ) GM-- Above Rs.40 Crores.

(i) DRM/ADRM -- Above Rs.1 Crore up to Rs.5 Crores. (ii )DRM -- Above Rs.5 Crores up to Rs.10 Crores

Sr.DCM- Above Rs.30 lakhs up to Rs.1 Crore.

DCM/ Sr.DCM -up to Rs.30 lakhs

Note 1 :- Any Extension beyond the terms and conditions stipulated in the agreement will be with the Finance concurrence 2. All earning proposals, which have been originall y approved by GM/CCM, can be extended by DRM. Extension can be given for a period not exceeding six months which can be extended under special circumstances such as court case etc. if there is impending revenue loss or no alternative is available. (Authority vide Railway Board's letter No.2001/TG-I/Commercial Contract dt.20.10.2001).

PART ‘C’ SCHEDULE OF POWERS – COMM ERCIAL MATTERS Sr . No.

Nature of Powers Extent to which powers are delegated



delegated to DRM / ADRM / SAG






Remarks

1 2 3 4 5 6 7 36 Earning contracts for Commercial Matters viz. Leasing of SLRs (For leasing of Parcel space only) viz. Note : Following conditions shall apply :

1. Administrative approval for all earning proposals irrespective of monetary value to be obtained from DRM at Divisional level and CCM at Headquarter level. 2. This delegation is specificall y for leasing of Parcel space only. 3. Railway Board vide letter No.2006/TC(FM)10/1, dt. 28.3.2006 and No.2006/TC(FM)/10/8, dt. 5.4.2006 & No.99/TC(FM)/10/4 dt.20.9.06 have brought out Comprehensive poli cy on Leasing of SLRs and Parcel Vans (VPHs) etc. which should be followed. 4. Briefing note for tender committee and comparative statements should be prepared and vetted by finance to facilit ate tender committee.

36.1 Callin g of tender for earning contr act.

CCM- Above Rs.8 Crores.

(i) ADRM-- up to Rs.5 Crores . (ii ) DRM-- up to Rs.8 Crores .

Sr.DCM-- up to Rs. 2 Crores .

DCM of Division (If independent in charge) – up to Rs.50 lakhs

Sr. No.

Nature of Powers


HODs


to DRM / ADRM / SAG


charge


Division



Asstt . Off icers

Remarks

1 2 3 4 5 6 7

36.2 Composit-ion of the Tender Committee for earning contr acts

Above Rs.8 Cr . The Tender Committee should consist of 3 members.i.e. CCM(FM)/CCO , FA&CAO/T & CPTM (SAG).

Nil Above Rs.2 Cr & up to Rs.8 Cr . Tender Committee should consist of 3 members , one JA Grade Officer each of Commercial and Accounts Dept. and third member of JA Grade from any other Department conversant with tender procedures to be nominated by DRM/ADRM.

Upto Rs.2 Cr ( Three member Committee) Sr.Scale Officer Tender committee each from Commercial and Accounts Departments and the third member (Sr.Scale) from any other Department conversant with tender procedures to be nominated by JAG officer at division i.e.Sr.DCM..


Sr. No.

Nature of Powers


PHODs/ HODs



independent charge





Remarks

1 2 3 4 5 6 7 36.3 Author ity to

accept the Tender Committee recommendation of Earning Contr acts.

CCM – Above Rs.8 Crores.

(i) ADRM – up to Rs.5 Crores (ii )DRM-- up to Rs.8 Crores.

Sr.DCM-up to Rs.2 Crores.

Nil 6. This delegation will replace the existing delegation for similar earning contracts i.e. item No. 31(b) and item No. 34(c) in SOP Part C.

36.4 Extension/ Termination of Contr act and author ity to impose penalties if any.

CCM – Above Rs.8 Crores.

(i) ADRM – up to Rs.5 Crores (ii )DRM-- up to Rs.8 Crores

Sr.DCM-up to Rs.2 Crores.

Nil

Note: 1. Extension of lease is permissible only in case of long-term lease of 3 years. 2.In case of Long-term lease, on expiry of the contact period, the same can be extended only once, by 2 more years at a lease rate of 25% more than the lump sum leased freight rate. 3.Such extension will be subject to satisfactory performance by the leaseholder, without any penalty for overloading or violation of any provision of the contract. 4.In case of expiry of contract period and non-finalization of new contract due to administrative delays, temporary extension can be permitted by the CCM only once,for a period of 3 months.

PART ‘C’ SCHEDULE OF POWERS – COMM ERCIAL MATTERS Sr . No.




delegated to DRM / ADRM / SAG





Sr .Scale Off icers / Asstt.

Off icers

Remarks

1 2 3 4 5 6 7 37 Earning contracts for Commercial Matters. Leasing of VPUs/VPHs etc. (For leasing of Parcel space only)

viz. Note : Following conditions shall apply : 1. Administrative approval for all earning proposals irrespective of monetary value to be obtained from DRM at Divisional level and CCM at Headquarter level. 2. This delegation is specificall y for leasing of Parcel space only. 3. Railway Board vide letter No.2006/TC(FM)10/1, dt. 28.3.2006, No.2006/TC(FM)/10/8, dt. 5.4.2006 & No.99/TC(FM)/10/4 dt.20.9.06 have brought out Comprehensive policy on Leasing of SLRs and Parcel Vans (VPHs) etc. and FA&CAO/T’s Note No.FA/FCC/VPUSOP/206 dt.3.11.06 which should be followed. 4. Briefing note for tender committee and comparative statements should be prepared and vetted by finance to facilit ate tender committee.

37.1 Calling of tender for earning contr act.

(i) CCM(PM) / CCM(PS)/CCO Above Rs.2 Crores up to Rs.8 Crores. (ii ) CCM- Above Rs.8 Crores

Dy.CCM- up to Rs. 2 Crores .

Sr. No.

Nature of Powers


HODs


to DRM / ADRM / SAG


charge


Division



Asstt . Off icers

Remarks

1 2 3 4 5 6 7

37.2 Composit-ion of the Tender Committee for earning contr acts

Above Rs.8 Cr . The Tender Committee should consist of 3 members.i.e. CCM(FM)/CCO , FA&CAO/T & CPTM (SAG).

Above Rs.2 Cr & up to Rs.8 Cr . Tender Committee should consist of 3 members , one JA Grade Officer each of Commercial and Accounts Dept. and third member of JA Grade from any other Department conversant with tender procedures to be nominated by CCO/CCM(FM)

Upto Rs.2 Cr ( Three member Committee) Sr.Scale Officer Tender committee each from Commercial and Accounts Departments and the third member (Sr.Scale) from any other Department conversant with tender procedures to be nominated by JAG Officer at HQ ie. Dy.CCM(FM).


Sr. No.

Nature of Powers


PHODs/ HODs



independent charge





Remarks

1 2 3 4 5 6 7 37.3 Author ity to

accept the Tender Committee recommendat-ion of Earning Contr acts.

(i) CCM(FM)/ CCO(SAG) Above Rs.2 Crores up to Rs.8 Crores. (ii ) CCM – Above Rs.8 Crores.

Dy,CCM(FM) (JAG)-up to Rs.2 Crores.

Nil 6. This delegation will replace the existing delegation for similar earning contracts i.e. item No. 31(b) and 34(c) in SOP Part C.

37.4 Extension/ Termination of Contr act and author ity to impose penalties if any

(i) CCM(FM)/ CCO(SAG) Above Rs.2 Crores up to Rs.8 Crores. (ii ) CCM – Above Rs.8 Crores.

Dy,CCM(FM) (JAG)-up to Rs.2 Crores.

Nil

Note: 1. Extension of lease is permissible only in case of long-term lease of 3 years. 2.In case of Long-term lease, on expiry of the contact period, the same can be extended only once, by 2 more years at a lease rate of 25% more than the lump sum leased freight rate. 3.Such extension will be subject to satisfactory performance by the leaseholder, without any penalty for overloading or violation of any provision of the contract. 4.In case of expiry of contract period and non-finalization of new contract due to administrative delays, temporary extension can be permitted by the CCM only once,for a period of 3 months.

PART 'C' SCHEDULE OF POWERS (COMM ERCIAL MA TTERS)

Sr . No.


to AGM/PHOD/HODs


DRM/ADRM / SAG Off icers in independent

charge


Dy.HODs/JAG Officers of Division.


Sr .Scale Off icers and Asstt .Off icers

Remarks

1 2 3 4 5 6 7

38 Sanction of Cash Imprest:- Floating cash imprest for Booking and PRS/UTS off ices. Sanction of Cash

Imprest:- Floating cash imprest for Booking and PRS/UTS off ices. (i)All ‘A’ , ‘B’ , ‘C’ class stations (including A-1 class station)

Rs.500/- per counter

(ii)All ‘D’ class stations


(iii )All ‘E’ class stations


NIL DRM- full powers with the concurrence of associated finance.

NIL NIL Note:- Letter of authority: HQ off ice letter No.C245/20 Vol II(L) 3.7.2012.

REGISTER OF CORRECTIO N SLIPS

Serial No.

of Correction

Slip

Date of Correction

Slip

Part and No. of item

amended

Page No.

Initials of person

recording the

correction

Remarks

schedule of powers delegated by the general...

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