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Schedule K and K-1Schedule K and K-1

Reserve for Encumbrance and New Year Reserve for Encumbrance and New Year Appropriations IncreaseAppropriations Increase

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PurposePurpose

To review and explain Schedule K ProcessTo introduce Schedule K-1 and its usesTo discuss creation of Reserve amountTo discuss process to be used for increasing

department appropriations related to these schedules.

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Schedule K ProcessSchedule K Process

1. Creation of Schedule K report by OASIS

2. Parsing of the report into individual departmental reports by the ACO

3. Availability of the reports on the ACO Website

4. Schedule K-1

5. Process Timeline

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Departmental Schedule K Departmental Schedule K ReportsReports

Schedule K (RVPOA621D). Schedule K Report (RVPOA621C) Reserve for Encumbrance Line Report

(RVPOA621B)

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How to get your departments Schedule K ReportsHow to get your departments Schedule K Reports

Go to the ACO Website and click on “Year End”

www.auditorcontroller.org or http://intraweb.co.riverside.ca.us:8080/aco/opencms//

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Click on “Year-End Schedule K Listing”

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Select your business unit to

access your reports

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Schedule K-1Schedule K-1Schedule K-1 has been added to capture other

legal commitments that do not have a related purchase order.

Items to be reported on Schedule K-1 are contracts and any other Form 11 items greater than $5,000.00.

The schedule and all supporting documentation are to be routed through the County Executive Office using the same deadlines as the traditional Schedule K.

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Schedule K-1Schedule K-1County Of Riverside

REQUEST FOR RESERVE FOR ENCUMBRANCESGOVERNMENTAL FUNDS ONLY

(CONTRACTS AND FORM 11 ITEMS ONLY - No Purchase Orders)Available for Encumbrance

For Fiscal Year Ended J une 30, 2006SCHEDULE K-1(Refer to Year-end Closing Manual, Chapter 6) CEO Analyst Approval: Date:

ENCUMBRANCE COMMITMENT MADE BY: A-C Budget Review: Date: Gov. Fund No.: Fund Name:Business Unit: DeptID: Dept. Name: Page of

Estimated Date

Amount Expenditure BOS Obligation* Due* Account Agenda Agenda Satisfied

Est >$5,000 Code Item Date & Paid

SCHEDULE K-1 TOTAL $0

*If the amount due is estimated, attach an explanation of the method of computation. IMPORTANT: If this form is not applicable, indicate its omission on Schedule N - the transmittal letter. Prepared By: Phone No.: Approved By (Dept.): Date:

Individual, Business of Goods/ Servicesor Organization To Be Received

AuthorizationName of Description

Note: Items MUST have a commitment amount greater than $5,000. Please attach copies of Form 11's or excerpts of Contracts

Party Satisfying Commitment In New Year: Contract/ Agreement

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Schedule K TimelineSchedule K Timeline July 5 - OASIS to Provide Schedule K data to ACO July 7 – ACO to provide EO with Reserve for

Encumbrance (account 302100) amount to EO for creation of reserve.

July 10 – Schedule K reports available for departments on the ACO website

July 24 – Schedule Ks due to Executive Office by 4 pm August 1 – EO provides approved Schedule Ks to ACO August 4 – ACO to provide summarized list of Schedule

Ks to EO for use in Appropriation increase form 11

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Questions?Send email to: ACOYearend

(Yearend, ACO in your address book)