scba equipment - stratford...department scba equipment required by the city as described in this...

STRATFORD FIRE DEPARTMENT

TENDER: T15 - 14

SCBA EQUIPMENT

MSA – G1

SEPTEMBER 2015

of 22

CONTENTS

SECTION ONE – INFORMATION AND INSTRUCTIONS ........................................................................................................... 3

BACKGROUND ................................................................................................................................................. 3 1.0

OBJECTIVE .......................................................................................................................................................... 3 1.1

CLARIFICATION OF THIS TENDER .............................................................................................................................. 3 1.2

INQUIRIES AND ADDENDA ...................................................................................................................................... 4 1.3

ORDER OF PRECEDENCE ......................................................................................................................................... 4 1.4

RIGHTS RESERVED ................................................................................................................................................ 4 1.5

BIDDER’S INVESTIGATIONS AND RESPONSIBILITIES ....................................................................................................... 5 1.6

NO LOBBYING ...................................................................................................................................................... 5 1.7

LITIGATION ...................................................................................................................................................... 5 1.8

SITE INSPECTION BY THE STRATFORD FIRE DEPARTMENT .............................................................................. 5 1.9

LIABILITY FOR ERRORS ................................................................................................................................ 6 1.10

INTERPRETATION OF THE SPECIFICATIONS ................................................................................................ 6 1.11

COLLUSION ................................................................................................................................................. 6 1.12

INSPECTION AND ACCEPTANCE OF GOODS ................................................................................................ 6 1.13

INSURANCE ................................................................................................................................................. 7 1.14

WORKPLACE SAFETY & INSURANCE BOARD ............................................................................................... 8 1.15

HEALTH & SAFETY ....................................................................................................................................... 8 1.16

COMPLIANCE WITH AODA ACCESSIBIITY STANDARDS ............................................................................... 9 1.17

SECTION TWO – TENDER SUBMISSION REQUIREMENTS ..................................................................................................... 10

SUBMISSION OF TENDER ...................................................................................................................................... 10 2.0

TENDER PREPARATION AND SUBMISSION INSTRUCTIONS ............................................................................................ 10 2.1

NUMBER OF COPIES ............................................................................................................................................ 10 2.2

TENDER CONTENT .............................................................................................................................................. 10 2.3

TENDER VALIDITY ............................................................................................................................................... 11 2.4

NOTES TO BIDDERS ............................................................................................................................................. 11 2.5

ANNEX A – GENERAL REQUIREMENTS ........................................................................................................................... 12

BIDDER PROFILE ............................................................................................................................................ 12 3.0

CERTIFICATION REQUIREMENTS ................................................................................................................... 12 3.1

ANNEX B – OPTIONAL EQUIPMENT .............................................................................................................................. 15

Annex C – Financial Tender .................................................................................................................................. 16

APPENDIX A – CONDITIONS AND CERTIFICATES ............................................................................................................... 19

Contractual Acknowledgement ............................................................................................................................... 19

APPENDIX B - BIDDER DECLARATION ................................................................................................................... 21

of 22

TENDER SCBA EQUIPMENT FOR STRATFORD FIRE DEPARTMENT

SECTION ONE – INFORMATION AND INSTRUCTIONS

BACKGROUND 1.0

The City of Stratford Fire Department will be replacing Self-Contained Breathing Apparatus (SCBA) Equipment to comply with the new National Fire Protection Association (NFPA) 1981 & 1982 Standards (2013 Edition). Quantities of the required equipment to be replaced by the City of Stratford are indicated in the price schedule as found in Annex C – Financial Tender. The award process will result in the City of Stratford (hereafter to be referred to as the “City”) selecting, on the basis of its determination of best overall value, new Self Contained Breathing Apparatus Equipment (hereafter to be referred to as “SCBA Equipment”) for the Stratford Fire Department (hereafter to be referred to as the “SFD”). The City of Stratford Fire Department formed a SCBA Committee consisting of Administration, Training, and Equipment Committee to set up a program to evaluate and test SCBA. Five manufacturers were asked to make presentations and demonstrate their product features. The Committee then chose the top two ranked manufacturers based on an evaluation form developed in house. Each manufacturer then supplied test apparatus for a period of one month to allow the testing and evaluation by the firefighters. The review of the evaluations clearly revealed a unanimous choice by over a twenty (20) percent satisfaction rating. Given the fact that we currently use MSA and are able to re-use Trans fill hoses and phase in cylinders, a cost savings will be realized upgrading to a newer model of the same manufacturer. Thus, this tender will only accept bidders that can provide MSA G1.

OBJECTIVE 1.1The objective of this Tender is to select a Bidder who shall supply and deliver SCBA units, cylinders, face-pieces, Rapid Intervention Team Kits, all Technician certification product support and deliver value added parts. The key drivers are firefighter safety and reduced operating expenses/overhead in the maintenance of the SCBA. As a result of the Tender the City:

a) Award a purchase order in the City’s sole and absolute discretion, to supply and deliver the selected product to the SFD as outlined in Annex C – Financial Tender.

CLARIFICATION OF THIS TENDER 1.2

a) Bidders are responsible for requesting any clarification of the Tender. b) Bidders are responsible for advising the City if, in their opinion, any language, specifications or

requirements of the Tender appear to be ambiguous, contradictory, or appear to inadvertently restrict or limit the requirements stated in the Tender.

c) Every attempt will be made by the City to ensure that Bidders receive adequate and prompt responses. d) To ensure consistency and to maintain a fair and equitable Tender process, all Bidders will be required

to check for any Addenda on the City of Stratford Website1. Addenda could include (a) responses to questions submitted in writing concerning the TENDER document or (b) amendments to the Tender document.

e) No addendum(s) will be issued within 48 hours prior to bid closing. All addendum(s) become part of the tender document and must be acknowledged and/or submitted as instructed with the bid. It is the

1 https://www.stratfordcanada.ca/en/insidecityhall/bidopportunities.asp

of 22

https://www.stratfordcanada.ca/en/insidecityhall/bidopportunities.asp


Bidder’s responsibility to check the website for addendum(s) prior to submitting their bid. Any bid received with addendum(s) acknowledged and/or submitted as instructed will be rejected.

INQUIRIES AND ADDENDA 1.3

All inquiries and questions regarding this Tender must be directed to the Contracting Authority specified herein. The Contracting Authority will provide answers to inquiries to all Bidders by written addenda.

All Addenda referencing this Tender will form part of this Tender. Receipt of all Addenda should be acknowledged in a Bidder’s Tender response. Failure to do so may result in the disqualification or rejection of a Tender response.

The Bidder is advised that all communications with the City related to this Tender during the bidding process must be made directly and only with the Contracting Authority. Information given verbally by any other person at the City or any of its advisors, employees or representatives shall be non-binding on the City.

For further information regarding all aspects of this Tender, please contact the Contracting Authority as follows:

Fire Chief John Paradis Telephone: (519)271-3213 E-mail: [email protected]

ORDER OF PRECEDENCE 1.4The documents listed below form part of this Tender and will be incorporated into any resulting purchase order. If there is a discrepancy between the wording of one document and the wording of any other document which appears on the list, the wording of the document which first appears on the list shall prevail.

a) Any and all Addenda released for this Tender b) SFD Tender (complete document) c) The tender submitted by the selected bidder.

RIGHTS RESERVED 1.5

The City Reserves the Right to: a) Accept or reject any or all tenders received b) Reject any tender that does not comply with the stated terms and conditions c) Reject any tender that exceeds the approved funds d) Cancel and/or or reissue this requirement at any time e) Request clarification or supporting data for any point in the tender f) Waive or correct any minor or inadvertent defect, irregularity or technical error with respect to the

Tender document g) Pursue its own investigations concerning a Bidder’s legal status and/or financial viability h) Terminate the Tender process at any time prior or subsequent to the closing date, and issue a new

Tender for the same or a modified requirement i) Terminate the Tender process at any time prior or subsequent to the closing date, and not issue a new

Tender j) Terminate the Tender process at any time prior or subsequent to the closing date, Disqualify a tender

on the basis of evidence of conflict of interest or collusion as disclosed by a tender or through any other information discovered by the city

k) Reject a tender should it be discovered that the tender and/or Bidder is in breach of another agreement or purchase order with the City of Stratford

of 22


BIDDER’S INVESTIGATIONS AND RESPONSIBILITIES 1.6

By submitting a Tender in response to this Tender, the Bidder certifies to the City that: a) It has carefully examined the TENDER documents and has a clear understanding of the Stratford Fire

Department SCBA Equipment required by the City as described in this Tender. b) It is in good standing with its creditors and financial institutions and is financially able to perform and

meet any and all duties, liabilities and obligations as may be required of it under any agreement/purchase order resulting from this Tender.

c) It has been afforded the full opportunity to make any and all investigations relative to the terms and conditions set out within this Tender understanding that it is the City’s intent that these form the basis and circumstances under which a contract will be performed.

d) It has put forth all of its comments and/or questions with respect to this Tender over the period that inquiries were allowed for and affirms its agreement that the City has adequately responded to these concerns or questions in one manner or another through published Addenda. It will not, except as provided for in Appendix A – Conditions and Certificates, make any claims for extra compensation, damages or extension of time for completion from the City based on any alleged misunderstanding of this Tender or because of any lack of information concerning, or alleged misrepresentation of, the terms and conditions as set forth in this Tender.

By submitting a Tender in response to this Tender, the Bidders are responsible for: a) Ensuring that the tender is signed by an authorized official of the firm, in a sealed envelope and clearly

identified on the outside as to its contents. b) Ensuring that all sections of the Tender have been addressed in the Tender. Bidders that omit unit costs

in a Price Schedule may result in the Tender being declared incomplete and removed from further consideration.

NO LOBBYING 1.7Bidders and/or team members and advisors must not engage in any form of political or other lobbying whatsoever with respect to this bid solicitation or seek to influence the outcome of the Tender process. In the event of any such lobbying, the City, at its sole and absolute discretion, may at any time disqualify a Bidder or reject any submission by a Bidder without further consideration. All correspondence or communication by Bidders must be directed to the Contracting Authority.

LITIGATION 1.8No bid will be accepted from any Bidder inclusive of its subcontractor(s), which has a claim or instituted a legal proceeding or has threatened a claim or instituted a legal proceeding against The Corporation or against whom the Corporation has a claim or instituted a legal proceeding with respect to any previous contract, without prior approval by Council.

SITE INSPECTION BY THE STRATFORD FIRE DEPARTMENT 1.9During the award process, the SFD reserves the right, at its own expense, travel for the purpose of inspection and validating elements of the tender(s) received, to location where the system is manufactured and/or where its principal servicing and support resources are housed. Bidders will be provided five (5) working days (Monday to Friday) notice of the SFD’s intent to conduct a site inspection

of 22


LIABILITY FOR ERRORS 1.10

While the City has made considerable efforts to ensure an accurate representation of the content of this Tender, this information nevertheless is not warranted to be 100% accurate or necessarily completely comprehensive for the stated requirements. The City therefore cannot and will not be held liable for the TENDER content. The preceding notwithstanding, any omission or error by the City in its representation within this Tender of its requirements for SCBA Equipment will not relieve the Preferred Bidder of its duty and responsibility to deliver the solution in accordance with the terms and conditions of any purchase order issued to it as a result of award of this Tender.

INTERPRETATION OF THE SPECIFICATIONS 1.11

Unless otherwise stated by the Bidder, the tender will be considered as being in accordance with the specifications outlined in this Tender. All goods or materials or equipment proposed shall be new and represent current production items manufactured or assembled from previously unused, processed or unprocessed raw materials or from newly manufactured sub-components, unless otherwise so stated in the Tender specifications.

COLLUSION 1.12

By submitting a bid in response to this Tender, the Bidder shall have certified to the City that: a) The content of its Tender for SCBA Equipment has been arrived at independently from those of any

other Bidder; b) The prices submitted have been submitted in a manner that have not been knowingly disclosed by the

Bidder, and will not knowingly be disclosed by the Bidder prior to award, either directly or indirectly, to any other Bidder or competitor, and No attempt has been made, nor will be made, to induce any other person to submit, or not to submit, a Tender, for the purpose of restricting competition.

INSPECTION AND ACCEPTANCE OF GOODS 1.13

All SCBA Equipment supplied under the purchase order will be subject to due inspection and acceptance by the City prior to authorization for payment of these products. The Bidder must agree that the City retain the right to closely scrutinize all material charges and determine if good value for the City is achieved. Under no circumstances will the City process payment for any item where the price has not been calculated in accordance with terms and conditions of the tender.

of 22


INSURANCE 1.14

Before commencement of the work the Contractor must furnish to The Corporation of the City of Stratford, a Certificate of Insurance2 detailing such coverage as provided under the Commercial General Liability policy, Non Owned Automobile Liability policy and Standard Owners Automobile Liability policy, Coverage shall be effected by such Insurer(s) licensed in the Province of Ontario, Canada, and/or acceptable to The Corporation of the City of Stratford.

The Commercial General Liability shall be on an “Occurrence basis”. “Claims Made” and/or Comprehensive General Liability policies are not acceptable unless approved in writing by the Manager of Financial Services.

The policies will not be altered to the detriment of the City, cancelled or allowed to lapse without giving 30 days written notice to The Corporation of the City of Stratford and shall remain in force from Purchase order execution to the end of the Warranty period.

The Corporation of the City of Stratford must be included as Additional Insured with respect to the Commercial General Liability policy.

If the Certificate of Insurance is provided in a non-original form (e.g. a facsimile, photocopy or scanned electronic copy), the Bidder acknowledges and agrees that the City is fully entitled to treat any such Certificate as an original and that the Bidder will be responsible for the accuracy and validity of the information contained therein.

The Contractor shall indemnify and hold harmless the Corporation of the City of Stratford, it officers and employees from and against any and all liabilities, claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, directly or indirectly arising out of the project attributable to bodily injury, sickness, disease or death or to damage to or destruction of tangible property caused by acts or omissions of the Contractor, its officers, agents, servants, employees, customers, invitees or licensees, or occurring in or on the premises or any part thereof and, as a result of activities under this purchase order.

Mandatory Coverage:

(i) Commercial General Liability (IBC 2100 or its Equivalency)

Shall include the Owner, its employees and Consultants as Insureds. The Corporation of the City of Stratford and such other entities as directed shall be added as additional Insureds. Minimum acceptable limits are $2,000,000 per Occurrence.

The Commercial General Liability policy must include “Blanket Contractual Liability” and “Cross Liability” endorsements.

Maximum Property Damage/Bodily Injury Deductible $2,500 for which The Contractor assumes full responsibility.

2 https://www.stratfordcanada.ca/en/insidecityhall/resources/certificate_of_insurance.pdf

of 22

https://www.stratfordcanada.ca/en/insidecityhall/resources/certificate_of_insurance.pdf


(ii) Non Owned Automobile Liability Policy

Minimum Limits of Liability $2,000,000 and coverage must be extended to include vehicles hired under Contract.

(iii) Standard Owners Automobile Liability Policy

Minimum Limits of Liability $2,000,000

(iv) The Corporation of the City of Stratford may require coverage for other hazards as required on a project basis.

(v) The Corporation of the City of Stratford reserves the right to modify the insurance requirements

as deemed suitable.

WORKPLACE SAFETY & INSURANCE BOARD 1.15

The successful bidder shall furnish a WSIB Clearance Certificate indicating their WSIB firm number, account number and that their account is in good standing. This certificate must be furnished prior to commencement of work, and shall provide additional certificates prior to the expiry date of the certificate on file during the term of the contract to ensure their WSIB account in good standing throughout the contract term.

HEALTH & SAFETY 1.16

.1 The classification of Contractors and Sub-Contractors in the City of Stratford Health and Safety Policies and Procedures Manual is external to the City of Stratford and includes all those individuals or organizations working on a contract for the City of Stratford. The health and safety responsibilities attached to this classification include the following:

• Demonstrate the establishment and maintenance of health and safety program, with objectives and standards and will provide qualified workers and meet all applicable legislation as well as City of Stratford Health and Safety Policies and Procedures.

• Are held accountable for their health and safety performance. • Ensure the workers in their employ are aware of the hazardous substances that may be in use at the

workplace and wear the appropriate personal protective equipment required for the area. •

Proof of the above may be required by the City at any time from tendering to project completion.

.2 All work performed under this Contract must be carried out in accordance with the terms and conditions of the Occupational Health & Safety Act and its Regulations, the Environmental Protection Act, the Highway Traffic Act and all other applicable Acts, Regulations, or By-Laws governing the work to be performed. Violations of any such legislation may result in a termination of this agreement.

The City of Stratford – Health & Safety Manual3 details the minimum standards for Health & Safety Best Practices. Especially Note Policy 4, Page 9; Contractors & Subcontractors Responsibilities and Duties as well as Policy 21, Contract Administration.

3 https://www.stratfordcanada.ca/en/insidecityhall/resources/Health_and_Safety_Program_Manual_-_June_25_2013.pdf

of 22

https://www.stratfordcanada.ca/en/insidecityhall/resources/Health_and_Safety_Program_Manual_-_June_25_2013.pdf


NOTE: Each successful contractor MUST comply with the City of Stratford’s Contractor Health and Safety Program and provide all required documents as noted in that program or requested by the City Representative.

COMPLIANCE WITH AODA ACCESSIBIITY STANDARDS 1.17

The Bidder shall comply with applicable Regulations of the Accessibility for Ontarians with Disabilities Act, 2005 (the AODA), with regard to the provision of the provision of its goods or services contemplated herein, specifically:

• Ontario Regulation 429/07: Accessibility Standards for Customer Service, • Ontario Regulation 191/11: Integrated Accessibility Standards

The Bidder shall ensure that any employees, agents, volunteers, or others for whom it is at law responsible and who are involved in providing goods and services to the City of Stratford receive training as required by these regulations.

The Bidder acknowledges that pursuant to the AODA, the City of Stratford must, in deciding to purchase goods or services through its procurement process, consider the accessibility for persons with disabilities to such goods or services. Please review The City's Accessibility Plan4.

The Bidder further acknowledges that any documents it produces for the City of Stratford which may be posted to the City website or otherwise be published shall be prepared in accordance with City of Stratford Accessible Communications Reference Guide5.

4 https://www.stratfordcanada.ca/en/insidecityhall/resources/accessiblestandardsforcustomerservicepolicymanual.pdf

5 https://www.stratfordcanada.ca/en/resourcesGeneral/City_of_Stratford_Accessible_Communications_Reference_Guide_Apr_2015.pdf

of 22

https://www.stratfordcanada.ca/en/insidecityhall/resources/multiyearaccessibilityplan2013to2017.pdf

https://www.stratfordcanada.ca/en/resourcesGeneral/City_of_Stratford_Accessible_Communications_Reference_Guide_Apr_2015.pdf

https://www.stratfordcanada.ca/en/resourcesGeneral/City_of_Stratford_Accessible_Communications_Reference_Guide_Apr_2015.pdf


SECTION TWO – TENDER SUBMISSION REQUIREMENTS SUBMISSION OF TENDER 2.0

All Tenders submitted in response to this solicitation shall be delivered and addressed to the following:

City of Stratford City Hall, P. O. Box 818 1 Wellington Street Stratford, Ontario N5A 6W1 ATTN: Purchasing Department RE: TT15 - 14

Tenders shall be received NOT LATER THAN 2:00:00 P.M. LOCAL TIME ON Wednesday, October 14, 2015. Tenders received after the above due date and time will not be considered, and will be returned, unopened, to the Bidder.

TENDER PREPARATION AND SUBMISSION INSTRUCTIONS 2.1Tenders should be divided into four (4) sections:

Section 1: Appendix A – Completed Conditions and Certificates and Reference Form and Appendix B – Bidder Declaration;

Section 2: General Requirements (Annex A); Section 3: Optional Equipment and Descriptions (Annex B); and Section 4: Financial Tender (Annex C).

NUMBER OF COPIES 2.2

Bidders are requested to submit, one original copy, signed and dated in a separate sealed package.

The envelop should clearly identify the Bidder’s name, the TENDER # and Title, the Tender due date TENDER CONTENT 2.3

Tenders are to be submitted in a professional format (including a table of contents) and must include the information requested. By submitting a tender the bidder will have confirmed the SCBA Equipment being offered meet all of the minimum requirements in Annex A as well as Items required in optional equipment in Annex B. The Bidder may also submit additional optional equipment as it feels would benefit the Stratford Fire Department. However, selection of this equipment will be solely based on the decision of the Stratford Fire Department and not bound to the optional equipment presented. The Financial Tender should be submitted in accordance with the instructions and numbering system set out in Annex C – Financial Tender. The Conditions and Certificates should be submitted in accordance with the instructions set out in Appendix A – Conditions and Certificates. The Bidder Declaration should be submitted in accordance with the instructions set out in Appendix B. The City will only evaluate complete responses or tenders submitted in response to this Tender. To be considered a complete response, the tender must include the following: a) The General Requirements (provided in Annex A ) with compliance denoted with a “Yes” or “No”. b) The completed forms of the Optional Equipment with full Descriptions (Annex B). c) A completed Financial Tender submitted (Annex C). d) A signed Contractual Acknowledgement (provided in Appendix A).

of 22


e) A signed Bidder Declaration (Appendix B)

The tender shall be clear, concise, and shall include sufficient detail for substantiating the validity of stated claims. The tender should not simply rephrase or restate the requirement but rather should provide convincing rationale to address how the Bidder intends to meet these requirements The tender shall state the correct legal name and legal status of the proposing entity and the correct mailing address. The name, telephone and e-mail address of the representative who may be contacted for clarification or other matters relating to the tender should be provided. The award of contract is subject to the proposed SCBA equipment achieving NFPA 1981 & 1982 Standards (2013 Edition) certification and the City’s validation of this certification.

TENDER VALIDITY 2.4

Tenders shall remain valid and open for acceptance by the City, for a period of 90 calendar days, following the closing date for receipt of Tenders.

NOTES TO BIDDERS 2.5

It is essential that the elements contained in the tender are stated in a clear and concise manner. Failure to provide complete information as requested will be to the Bidder’s disadvantage. Tenders should be submitted in the format requested, with an index and preferably including the criteria subject to evaluation in a clear identifiable location. If a Bidder feels that the conditions will restrict it unnecessarily in any way, it should so state in its tender. Any deviation from the stipulated conditions should be given in detail with an explanation as to why they are being proposed. The City reserves the right to accept any tender as submitted without prior negotiations. It is the responsibility of the Bidder to obtain clarification of the requirements contained herein, if necessary, prior to submitting a tender.

a) Each tender will be evaluated solely on its content b) The City does not accept tenders submitted by facsimile transfer machines or electronic mail. c) This Tender does not commit the City to award a contract or to pay any costs incurred in the

preparation of a tender, or attendance at a meeting with City staff. d) Bidders are advised that all communications with the City related to this Tender during the bidding

process must be directed only to the Fire Chief as noted in 1.3. The Fire Chief will only make official modifications to the Tender process, or to the Tender document through official addendum issue. Any oral statement or other representation from any source should not be accepted as binding, unless confirmed through an official written addendum.

e) No payment will be made for costs incurred in the preparation and submission of a bid in response to the bid solicitation. Costs associated with preparing and submitting a bid, as well as any costs incurred by the Bidder associated with the evaluation of the bid, are the sole responsibility of the Bidder.

f) No costs incurred before receipt of a purchase order or specified written authorization from the Contracting Authority can be charged to any resultant purchase order.

g) All Tenders received become the property of the City.

of 22


ANNEX A – GENERAL REQUIREMENTS

The Bidder must agree to be compliant with the following requirements. Please provide a detailed response to each requirement listed below to prove compliance with each requirement.

BIDDER PROFILE 3.0

The Bidder must be the Manufacturer of the proposed SCBA Equipment or an Authorized Distributor.

CERTIFICATION REQUIREMENTS 3.1

The successful Bidder must provide proof of NFPA 1981 & 1982 Certification (2013 Edition).

SCBA - General Requirements

TR # DESCRIPTION COMPLIANT YES/NO

001 System Pressure 4 4500 PSIG Low Profile 002 Cylinder Connection 4 CGA QC Remote Connection

003 Must be compliant with all requirements of the National Fire Protection’s 2013 Edition of NFPA-1981 Standard on Open–Circuit Self–Contained Breathing Apparatus

004 Must have Personal Alert Safety System (PASS) compliant to NFPA 1982, 2013 Edition Pass A Pass Right Shoulder

005 Must have Heads Up Display (HUD) integrated within regulator 006 Must have Audible low pressure alarm activated at 33% balance air volume 007 Must have automatic pressure reducing and regulating system(s) and UAC

008 Must be complete with Universal Air Connection (UAC) that shall be illuminated when supply pressure reaches Low Pressure Warning Alarm.

009 Lumbar Type A Adjustable with Swivel Lumbar Pad and Cradle Type M Metal Cylinder Band. 010 Must have backlit pneumatic/digital gauge for cylinder pressure 011 All electric circuits integral to the SCBA or accessories must be intrinsically safe 012 Face-piece shall be available in three sizes in Hycar Rubber (small, medium, large)

013 Face-piece shall have universal lens that can be used with all three face piece sizes, shall be comprised of non-shatter type material and shall be replaceable. Lens shall be hard coated on outside and anti-fog coated on inside.

014 All face-pieces must come with individual storage bags - Ergodyne deluxe mask bag with lining.

015 Face-piece shall have three head harness options constructed of flame/heat resistance assembly: Kevlar head harness (4pt. adjustable), Kevlar 5-pt. adjustable and rubber 5-pt. adjustable.

016 Regulator Type 2 Solid Cover Left Shoulder, Regulator Harness C Continuous 017 Must submit a list of all batteries required for basic SCBA operation and all electronic

of 22


TR # DESCRIPTION COMPLIANT YES/NO

accessories 018 Harness 2 Standard with Chest Strap 019 There must be a low battery indicator to notify users the need for battery service 020 Voice Amplifiers Speaker Module L Left Chest

021 Waist mounted pouch only for trans fill hose (SFD will use existing trans fill hoses) 022 Face pieces and cylinders will include numbers for identification purposes 023 APR Adapter for Fire Prevention 024 Dovetail Kit, Cylinder Valve adapter, Type 3 (4500 45 min Cylinders) 025 Adapter, Quick Connect for 4500 psi Cylinders 026 Warranty : The bidder will list all warranties including all details on each specific portion

Rapid Intervention Team (RIT) Pack

DESCRIPTION COMPLIANT YES/NO

1 Must consist of a bag to carry a compressed air cylinder, a pneumatic system and a face-piece c/w 1 Hour cylinder and 4500 PSI apparatus

2 Must supply air to an SCBA System through the Universal Air Connection (UAC) 3 Must supply air through an independent face-piece and second stage regulator 4 Pneumatic System must activate on first breath of user

5 A bypass device must be part of the pneumatic system to allow the user to bypass the second stage regulator in the event of a failure or malfunction

6 Must have a medium pressure air connection hose on the pneumatic system to allow the RIT pack to be connected to an SCBA to allow the user to breath off the cylinder in the RIT kit

7 Must have Audible low pressure alarm activated at 33% balance air volume

SCBA User Training

1

The successful Bidder must provide training to each platoon (total of 4 sessions) and also provide training for Train the Trainers to provide it for all those who did not attend the sessions and new firefighters. The bidder will also provide these trainers with all of the necessary user orientation, as well as manufacturer directed operational procedures for the selected system. Schedule TBD based on all parties availability.

2 The successful Bidder must provide one (1) hard copy and one (1) electronic copy of the SCBA Equipment manual and all associated equipment.

3 The successful Bidder must provide a SCBA Equipment & Accessories Training Presentation and Lesson Plan

of 22


SCBA - FIT Test Apparatus


4

The successful Bidder must supply fit testing for all SFD members. Personnel will be made available during two full day sessions with a third short session scheduled if needed for missed fit tests or new hires. If after the third session any fit tests are not complete, other arrangement will be negotiated. The Bidder and/or designate will conduct fit testing using Quantitative testing equipment (Porta Count 8020 with N95 companion adapters when applicable) and supply one size of each face piece and adapters for fit testing, furnish wallet cards (record of testing) for each individual tested, and a CD Rom with all daily test results (in Excel format) at the end of each test session.

SCBA Maintenance –Requirements


01 The successful Bidder must supply all the necessary software, manuals and related equipment. Offer any and all required training necessary to complete all repairs.

02 The successful Bidder must have maintenance and parts tracking software or systems available

03 The successful bidder must ensure maximum 48 hour parts availability.

04

The Bidder will provide all service and support during the lifetime of the equipment. Consideration will be given to the company that can provide the highest level of care and must have in house as well as mobile service capabilities. Please include the number of certified SCBA technicians you currently have in Ontario.

of 22


ANNEX B – OPTIONAL EQUIPMENT

MUST INDICATE IF EACH IS NFPA COMPLIANT ALSO

SCBA Technician Training


TECHNICIAN TRAINING

OP-2 The successful Bidder must offer any special tools (superior quality) and test equipment needed to repair or maintain all equipment in this tender

OP-2

The successful Bidder must provide a private training program for four (4)SFD technicians with the purpose that they would be capable of performing (a) basic non-warranty related system repairs (b) manufacturer prescribed preventative maintenance for the systems. The training will be provided at no cost to the City and the location and associated expenses can be negotiated.

Other Optional Equipment


OP-9 SCBA Identification: Bidder will provide the City with solutions to identify each SCBA.

OP-10

The Bidder will provide options and pricing for Telemetry System if a) transmitter built into SCBA at time of order, b) transmitter added to SCBA at a later date, c) base station kit with software, power cord and magnetic antenna, d) individual telemetry / ID tags and e) tag reader / writer.

OP-11 Bidder will provide all specs details and pricing pertaining to Spectacle kits

OP-12 Bidder will provide details and pricing of all available Emergency Breathing Systems including Extend Air, Quick Fill, RIT Connection, etc.

OP-13 Bidder will provide details and costing of removable shoulder straps for cleaning. OP-14 Rechargeable batteries and chargers

of 22


Annex C – Financial Tender

Bidders must submit a complete financial tender that includes firm pricing to complete all of the SCBA equipment requirements, including: labour, material, equipment, freight/shipping charges and all other associated costs required to supply and deliver the subject items. HST shall be extra to the costs quoted.

BASIS OF PAYMENT 4.0

The firm unit prices and discounts proposed for the goods specified in this Tender shall serve as the basis of payment for same in any resulting award of the purchase thereof.

4.1 FIRM UNIT RATES

The bidder must provide firm unit rates.

4.2 PRICE SCHEDULES All Separate Price items listed below shall have the appropriate price inserted adjacent to each item by the Bidder and be excluded from the Total Price above. Separate Price items shall include all labour, materials, products, equipment, services, and respective overhead, profit, disbursements, and related charges (excluding HST) and represent the amounts which will be added to the Total Price if these items are required to be included in the Purchase. Note: The Quantities are estimated and the City will determine the actual number when awarding the tender. The City reserves the right to alter the quantities required and may choose to utilize the unit price.

Table C1: Price Schedule A General Requirements

ITEM NO. ITEM DESCRIPTION ESTIMATED

QUANTITY UNIT PRICE EXTENDED PRICE

1

SCBA (complete unit w/ 45 minute cylinder, voice amplifiers, and face pieces) 35 $

$

2 Face pieces 13 $ $ 3 Extra 45-minute Cylinders 37 $ $ 4 APR Adapter 2 $ $ 5 RIT Pack Complete 2 $ $ 6 SCBA User Training 45 $ $ 7 TSI Fit Tester Complete 45 $ $ 8 Face piece identification 48 $ $

9 Cylinder Identification 72 $ $

TOTAL (EXCLUDING HST) $

Tender Award shall be based on TOTAL Of Table C1: Price Schedule A

of 22


Table C2: Price Schedule B Optional Equipment

ITEM NO. ITEM DESCRIPTION ESTIMATED

QUANTITY UNIT PRICE

EXCLUDING H.S.T. OP-2 SCBA Special Repair Tools - $ OP-2 SCBA Technician Training 4 $ OP-9 SCBA Identification 37 $

OP-10

Telemetry System a) Transmitter built into SCBA at time of order b) Transmitter added to SCBA at a later date c) Base station kit with software, power cord, magnetic antenna d) Individual telemetry / ID tags e) Tag reader / writer -

$ $ $ $ $

OP-11 Spectacle Kits - $ OP-12 Emergency Breathing Systems - $ OP-13 Removable Shoulder Strap 70 $ OP-14 Rechargeable Batteries 42 $ OP-14 Battery Chargers 7 $

Note: Optional pricing does not form part of the tender award. Pricing is for reference only. Acceptance is at the sole discretion of the City.

of 22


4.3 TAX STATUS

The price quoted shall be in Canadian funds and shall include all duty, custom clearances, and all other charges now in force. All prices shall be quoted exclusive of pertinent taxes or in this case NOT including Harmonized Sales Tax. Taxes will therefore be EXTRA, where applicable, to total price of the Work.

4.4 DELIVERY

All prices must be quoted F.O.B. DESTINATION – FREIGHT PREPAID to be delivered and offloaded at the City of Stratford Fire Department, 388 Erie St. Stratford Ontario Canada N5A2N4. The delivery will take place as expeditiously as possible and the bidder will indicate the latest expected delivery date. The City reserves the right to add and/or change delivery locations, if necessary, to another location within the City of Stratford boundaries at no additional charge. The Bidder shall bear full responsibility (including damage claims) and liability for all contracted equipment in transit to the City. The City will not be responsible for damage claims with the Bidder’s carrier whether damage to a shipment is either visible or later found to have been concealed during shipment.

BIDDER DELIVERY DATE: ____________________________

of 22


APPENDIX A – CONDITIONS AND CERTIFICATES The following certification should be completed, individually signed and submitted by the Bidder at time of bid closing: Contractual Acknowledgement I/We the Bidder agree, to be legally bound by the provisions of the resulting purchase order, which will include, but may not be limited to, in order of precedence, the documents cited under Article 1.4 of this document. The Bidder further acknowledges and agrees that the final terms of the resulting confirming purchase order with the City will be concluded and become legally binding on both parties upon receipt and acceptance by the Bidder, a City of Stratford Purchase Order. The Bidder further agrees that acceptance of the purchase order will be deemed to take place five (5) business days after receipt of the purchase order, unless the Bidder provides the City with a written objection to, or refusal of, the purchase order within the said five (5) business day period. I/We the Bidder hereby further represent and warrant and covenant that:

a) We have the full power and authority to enter into the purchase order resulting from this tender and to grant or transfer, as the case may be, the rights (including any licenses) to be provided to the City under such purchase order without the consent of any other party;

b) We are not aware of any actions, suits or proceedings pending or to our knowledge threatened against or adversely affecting us which might materially affect our financial condition or our ability to perform or meet all duties, liabilities and obligations as may be required of us under the Purchase order resulting from this Tender; and

c) We are in good standing with our creditors and financial institutions and are financially able to perform and meet all duties, liabilities and obligations as may be required under the purchase order resulting from the award of this tender.

We acknowledge that the City is relying on the aforementioned representations and acknowledgments.

COMPANY NAME: TELEPHONE NUMBER

ADDRESS:

FACSIMILE NUMBER

E-MAIL ADDRESS

SIGNATURE:

Authorized Officer must sign

(Print or Type Name)

Date

of 22


REFERENCE FORM Provide a minimum of three (3) references for similar projects of comparable complexity from within the last five (5) years. The City reserves the right to contact these references. The City also reserves the right to consider its own experience with any service provider or contractor that currently has contracts or has previously had contracts with the City. The City will consider the quality of the delivery of services or supplies. 1.) Name of Client Organization:________________________________________________________________ Address: ____________________________________________________________________________________ Contact Name: ___________________________________Title: _______________________________________ Telephone Number:_____________________________ Fax Number: ___________________________________ Email Address:________________________________________________________________________________ Name of contract, and number of staff assigned to the contract_______________________________________ Brief description of the scope of work: ____________________________________________________________ ____________________________________________________________________________________________ Duration of contract: ____________ Approximate value of contract: _____________ 2.) Name of Client Organization:__________________________________________________________________ Address: ____________________________________________________________________________________ Contact Name: ___________________________________Title: _______________________________________ Telephone Number:_____________________________ Fax Number: ___________________________________ Email Address:________________________________________________________________________________ Name of contract, and number of staff assigned to the contract_______________________________________ Brief description of the scope of work: ____________________________________________________________ ____________________________________________________________________________________________ Duration of contract: ____________ Approximate value of contract: _____________ 3.) Name of Client Organization:__________________________________________________________________ Address: ____________________________________________________________________________________ Contact Name: ___________________________________Title: _______________________________________ Telephone Number:_____________________________ Fax Number: ___________________________________ Email Address:________________________________________________________________________________ Name of contract, and number of staff assigned to the contract________________________________________ Brief description of the scope of work: ____________________________________________________________ ____________________________________________________________________________________________ Duration of contract: ____________ Approximate value of contract: _____________ Bidder Name: __________________________________________________ Authorized Signature: __________________________________________________

of 22


APPENDIX B - BIDDER DECLARATION

To: The Corporation of the City of Stratford

I/We _________________________________________________________________

(name)

_________________________________________________________________

(title/position)

of _______________________________________________________________

(name of firm)

1. DECLARE that no person, firm or corporation other than the one whose signature or the signature of whose proper officers I attached below, has any interest in this bid or in the Contract proposed to be undertaken.

2. FURTHER DECLARE that this bid is made without any connection, knowledge, comparison of figures or

arrangement with any other company, firm or person making a bid for the same requirement (unless performed under a "joint" agreement and so declared in the bid), and in all respects is fair and without collusion or fraud.

3. FURTHER DECLARE that no City of Stratford employee, or Member of Council is, or will become interested

directly or indirectly as a contracting party unless disclosed as follows:

_________________________________________________________________

4. FURTHER DECLARE that all statements, schedules and other information provided in this bid are true, complete and accurate in all respects to the best knowledge and belief of the Bidder.

5. FURTHER DECLARE that I have carefully examined the bid, response requirements, general conditions and

requirements and hereby acknowledge the same to be part and parcel of any purchase therein described or defined and do all the work and to provide the services mentioned for the price(s) stated.

6. FURTHER DECLARE that the agent listed below is hereby authorized by the Bidder to submit this bid and is

empowered and authorized to negotiate all matters with the City representatives on behalf of the Bidder.

of 22


7. AGREE that this bid is to continue open for acceptance until the formal Contract is executed or a Purchase Order is issued to the successful Bidder or for ninety (90) days following the bid closing date, whichever occurs first and that the city may, at any time within that period, without notice, accept this bid whether any other bid has been previously accepted or not.

8. Agrees to have checked the City of Stratford website and have allowed for Addenda numbered as follows: __________ through to ____________.

_____________________________

Signature of Authorized Officer

_____________________________

Name of Authorized Officer (print)

THIS FORM MUST BE INCLUDED IN YOUR SUBMISSION COMPLETED IN INK, IN FULL. FAILURE TO DO SO SHALL RESULT IN THE SUBMISSION BEING REJECTED.

of 22

scba equipment - stratford...department scba equipment required by the city as described in this...

Documents