Scrutiny Committee MONDAY 27TH

JANUARY 2014 NOTES Present: James Carroll, Jodie Bird, John Pinkney, Hannah Graham, Rob Entwistle, Matthew Hand, Mike Patrick, Georgina Ramsden In attendance: Michele Jukes, 1 Apologies

Apologies were received from Jamie Watson and Hannah Broadhead 2 Minutes of the Previous Meeting The minutes of the meeting on 9th December 2013 were approved. 3 Summary Report of the Officers’ individual and team objectives and their main

campaigns planned for the year The Officers’ objectives were noted and approved. 4 A brief written report from the Officers on the work they have done The Officers’ written reports were accepted by the Committee. Q: is there a taxi company involved in the safe spaces? JC noted an emergency taxi scheme has already been set up so these will link up. The companies that have signed up will receive an information pack. Legal department is involved to ensure the places are safe. Q: How will you ensure every student receives a copy of the student charter? HG noted she has had a meeting Professor Martin today. The SU and University marketing departments are working together to develop a marketing plan. The charter is on line and HG noted she will be targeting lectures. It will be a top down approach. She will also be liaising with accommodation, School Reps, international student induction and induction talks among others. Q: What will you do if you receive a Wednesday Watch form about a lecture on a Wednesday afternoon? HG noted they will contact the Dean of the School and lecturer involved to explain and ask how they will resolve this. She noted the VC is behind the project. Q: how are you increasing the number of candidates? HG noted we have sent informal invites to students who we think would be good in the role to encourage them to stand. JP noted he has had a meeting with the VC regarding an idea of a two week extension on assignments but we would have to the candidates actively campaigned.

5 Short report from the President confirming the working hours of each Officer Trustee since the last meeting

The working hours of each Officer were noted. 6 A short report of the Officer Trustees attendance at Students’ Union, University and

external meetings that have taken place since the last meeting The paper showing the meetings each Officer attended was accepted by the Committee. 7 Any other papers requested by the Committee or referred by other bodies of the SU There were no additional papers. 8 Date of next meeting Monday 17th March 2014