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SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

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Page 1: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series - Academic Program Approval - 2010

ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM

APPROVAL PROCESS

Page 2: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

OBJECTIVES

• Be familiar with the policy and governance framework

• Gain understanding of current administrative processes

• Promote awareness of the administrative support available

• Opportunity to share good practices and improve administrative processes

Page 3: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

CURRENT LEGISLATIVE FRAMEWORK

• General Award Rules

• Program rules

• HUPP 3.20.2 – Course and Program Design

• HUPP 3.20.3 – Academic Program Approval

• HUPP 3.20.4 – Program Nomenclature

• HUPP 3.20.11 – Course Coding System

Page 4: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

OBJECTIVES OF THE PROGRAM APPROVAL PROCESS

The process has been designed to ensure:

• consistency with UQ’s academic and strategic priorities

• incorporation of appropriate learning experiences, teaching and evaluation methods and graduate attributes

• QA procedures are embedded in each stage of program development

• the quality and integrity of the program meets the highest academic standards within an established T&L policy framework

• appropriate notification of proposed changes

• consultation with relevant academic and administrative units, external and accreditation bodies

• compliance with relevant legislation, such as the ESOS Act.

Page 5: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

KEY PRINCIPLES OF APPROVAL PROCESS

• Program approvals involve a 2 committee structure: USMC and CAPP

• CAPP’s role reflects policy oversight and quality assurance

• PSC’s role is mainly compliance scrutiny

• Sequence of submissions - designed to allow faculties to obtain necessary approval before a proposal is submitted to next stage of process.

• Committees only consider information relevant to their role.

Page 6: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

University Senior Management Committee (USMC)

USMC considers notification of new and major program initiatives.

– Considers the strategic aspects of new and major program initiatives prior to the development of more detailed academic aspects of the programs.

Page 7: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

Committee for Academic Programs Policy (CAPP)

Role of CAPP

• a Committee of the Academic Board

• policy oversight

• to consider and advise Academic Board on matters of educational significance, including:• Faculty submissions for new and major

academic program proposals• development of academic policies

Page 8: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

Page 9: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

Programs Sub-Committee (PSC)

Role of PSC

• compliance scrutiny, routine and primarily administrative nature

• nomenclature amendments

• changes to program rules

• courses to be offered in non-standard teaching periods and variations to the Academic Calendar

Page 10: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

SINGLE STAGE SUBMISSIONS

Required for:

• program/field discontinuation (CAPP/Executive Deans concurrently)

• nomenclature amendment (PSC)

• new dual program from existing programs (CAPP)

• program rule amendments (PSC)

• non-award studies (e.g. enhanced studies) (CAPP)

Page 11: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

TEMPLATES FOR SUBMISSIONS

• suite of templates

• available from Program Bulletin website

• linked also from HUPP 3.20. 3 – Academic Program Approval

• designed to capture all required information

Page 12: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

REVIEW OF TEMPLATES

• review of forms in 2010

• objectives– better reflect program approval process– reduce complexity– promote timeliness– improve communication

• structured consultation process

• feedback welcome

Page 13: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

FORMS SUBMITTED TO CAPP

• new programs and fields – (forms 1, 2, 4)

• program discontinuations (form 6)

• structural changes to existing coursework programs (form 3)

Page 14: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

FORMS 4 -11

• new dual programs from existing programs (form 4)

• nomenclature amendments (form 5)

• discontinuations of programs/study sequences (form 6)

• program rules (form 7)

• non-award studies (form 10)

• new courses (form 11)

Page 15: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

PROGRAM BULLETIN

• www.uq.edu.au/academic-board/program-bulletin/

• encourages communication and collaboration

• UQ-wide scrutiny and early resolution of cross-faculty issues

• tracks progress of proposals

• shows history of program introductions, changes etc (2002-2009)

• updated after meetings of PSC, CAPP, Academic Board, Legislative Committee and Senate

Page 16: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

MEETING DATES(CAPP AND PSC)

• submission deadlines two weeks prior to meeting

• meeting dates are communicated to faculties later in the year

• mapped against key deadlines, e.g. publications, semester start dates

Page 17: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

WEBSITES

• Academic Board website www.uq.edu.au/academic-board/index.html– minutes of meetings – meeting dates– terms of reference and membership– useful links e.g. to Programs Bulletin,

relevant reports

• Senate website www.uq.edu.au/senate/index.html – link to ‘University Rules and Rule

Amendments approved by Senate’

Page 18: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

TOP 5 HINTS

1. Seek advice

2. Be specific and provide appropriate detail

3. Consult with other faculties as required

4. Be mindful of precedent and convention

5. Forward planning

Page 19: SASD Seminar Series - Academic Program Approval - 2010 ADMINISTRATIVE SUPPORT FOR THE ACADEMIC PROGRAM APPROVAL PROCESS

SASD Seminar Series – Academic Program Approval - 2010

ADVICE AND ASSISTANCE

• Karen Wheeler (x 51680): Secretary to CAPP

• Carole Tate (x 51067): Assistant Secretary to CAPP

• Letitia Madden (x 57106): Secretary to PSC

• Ian Wilkins (x 53375): Assistant Secretary to PSC

• Academic Administration provides advice on:– administrative aspects of submissions– forms to be completed– process for approval and next steps (e.g.

CRICOS registration)