sardar sarovar narmada nigam ltd.sardarsarovardam.org/document/tenders/d-tender-for-wire...signature...
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Signature of Contractor Signature of Engineer-in-charge
FOR OFFICE USE ONLY CONTRACT NO.
SARDAR SAROVAR NARMADA NIGAM LTD.(A WHOLLY OWNED GOVERNMENT OF GUJARAT UNDERTAKING)
SARDAR SAROVAR (NARMADA) PROJECT
TENDER DOCUMENTSFOR
Supply of 44mm diameter Galvanized(A-type) wire rope with 6/37construction, with fiber main core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates of Sardar SarovarNarmada Project at dam site Kevadia Colony.
ESTIMATED COST Rs. 241.19 LACS
Form –D WITH TECHNICAL SPECIFICATIONS
EXECUTIVE ENGINEER,N.P.GATES DIVISION,
KEVADIA COLONYDec-2015
Accompaniment to letter no. SSNNL CircularNo.CPC/MDMeeting/Contractor/2009/373 dt. 22-01-2010
DTP approved vide letter No.CE/D&V/TC/1829/3305/2015 dtd.19/11/2015
Signature of Contractor Signature of Engineer-in-charge
CONTENTS
FORM-D
Sr.No. Particulars Page No.1 Tender Notice (Advertisement) 1-82 Instruction to Bidders 93 Memorandum of works in Brief 104 GENERAL RULES & DIRECTIONS FOR THE
GUIDANCE OF CONTRACTORS14
5. DECLARATION CERTIFICATE 176 AGREEMENT 187 Security Deposit 208 Termination of contract 239 Risk in transit 2410 Date of Delivery 2511 Bills 2612 Octroi Duty/Sales Tax, Royalty, Entry Tax, Turn-Over Tax
and Testing Charges26
13 Execution of Agreement 2714 Warranty 2815 Laws 2916 Indemnity 2917 Breach of Contract 3018 Repeat orders 3019 Disputes etc. subject to local court 3020 Period of Rate – Contract 3021 Premature determination of contract 3022 Action for damages 3123 Delivery on Sundays 3124 Subletting of Contract 3125 Compensation under the Workmen's Compensation Act 3226 Decision of Superintending Engineer to be final 3227 No guarantee that materials indicated in the schedule will
be ordered32
28 Contractor bound to complete the work at the ratesmentioned in contract
32
29 Method of Payments 3330 Set off of money 3331 Quantity to be purchased 3332 Rates accepted are firm and fixed 3333 Schedule of materials 3434 SCHEDULE-A 3535 SCHEDULE-B 3636 GENERAL CONDITIONS 3837 Technical specifications 42
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Signature of Contractor Signature of Engineer-in-charge
SARDAR SAROVAR NARMADA NIGAM LIMITED(A Wholly owned Govt. of Gujarat Undertaking)
TENDER NOTICE NO. 1 OF 2015-2016Online Tenders (E-tendering) of following supply work for Sardar Sarovar(Narmada) Project are publicly invited by the Executive Engineer, N.P. GatesDivision, New A.D. Block –B, 1st floor, Kevadia Colony- 393 151, (Phone no.-02640-232139) from original manufacturer OR authorized dealer of make “Ushamartin” or “Bharat” or “Orion” who have in-house load testing facilityName of work 1. Estimated cost Rs.
in lacs2. EMD Rs.
1. Tender fee2. Time for completion
of Work
Supply of 44mm diameterGalvanized(A-type) wirerope with 6/37 construction,with fiber main core , righthand lag’s lay, UTS : 180Kg/mm2, minimumbreaking load 103 MT as perIS 2266-2002 and originaldesign & drawings forradial gates of SardarSarovar Narmada Project atDam site Kevadia Colony.
1. Rs. 241.19 lacs2. Rs. 2.41 Lacs
1. Rs. 3600/-2. 6 (Six) Months
Schedule for online e-tendering1. Date of Uploading Dt. 07/12/2015
2. Pre-bid Meeting 17/12/2015 @ 12.00 onwardsat Circuit House -2, SSNNL,Kevadia colony
3. Last date of downloading of TenderDocuments.
Dt. 28/12/2015upto 18.00 hrs.
4. Last date of online submission of Bidi.e.last date of receipt of Bid by SSNNL
Dt. 28/12/2015upto 18.00 hrs.
5. Physical submission of Tender fee, EMDand other documents in separate cover.
Dt. 29/12/2015 from 11.00 hrsto 14.00 hrs. in the Office of theExecutive Engineer, N.P.GatesDivision, 1st Floor, NewA.D.Block-B, Kevadia ColonyPh. 02640-232139
6. Online verification of EMD and otherdocuments.
On Dt 29/12/2015 from 11.00 hrsto 17.00 hrs in the Office of theExecutive Engineer, N.P.GatesDivision, 1st Floor, NewA.D.Block-B, Kevadia ColonyPh. 02640-232139 (if possible)
7. Online opening of “Price Bid (online)(After verification of submitteddocuments, EMD and tender fee etc.),
On Dt. 29/12/2015 at 17.30 hrsonwards Executive Engineer,N.P.Gates Division, 1st Floor,New A.D.Block-B, KevadiaColony Ph. 02640-232139 (ifpossible)
The details of above notice will be available on SSNNL website:www.sardarsarovardam.org and GOG website www.statetenders.com and tenderdocuments are available on www.ssnnl.nprocure.comNot to print
Executive EngineerN.P.Gates Division,
Kevadia Colony
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SARDAR SAROVAR NARMADA NIGAM LIMITED(A wholly owned Government of Gujarat undertaking)
SHORT TENDER NOTICE NO.1 OF 2015-16
1.0 Sardar Sarovar (Narmada) Project (SSP) is an interstate, multipurpose, major
project on river Narmada in Gujarat State, India being executed by Sardar
Sarovar Narmada Nigam Ltd. (SSNNL). The project envisages the construction
of concrete dam, power house, one of the world’s largest main canal having a
capacity of 1133 cumecs and branches and distribution system to serve 18 Lac
hectares command area.
2.0 E-tenders for the following supply of SSP is publicly invited by the ExecutiveEngineer, N.P.Gates Division, New Administrative Block-B, First Floor,Kevadia Colony Phone No. 02640-232139 from original manufacturer OR
authorized dealer of make “Usha martin” or “Bharat” or “Orion” who have in-
house load testing facility
3.0 (A) General Details Of Work(s)
Sr.No.
Name of work Estimatedcost
Rs. in lac
EarnestMoney
Deposit Rs.in lac
Tender FeeRs.
Time Limitfor
completion ofwork
1 Supply of 44mmdiameter Galvanized(A-type) wire rope with6/37 construction, withfiber main core , righthand lag’s lay, UTS :180 Kg/mm2, minimumbreaking load 103 MTas per IS 2266-2002and original design &drawings for radialgates of SardarSarovar NarmadaProject at dam sitekevdia colony
241.19 2.41 Rs.3600/- 6(six)
Months
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3.0 (B) SCHEDULE OF E-TENDRING(i) Pre bid Meeting Date: 17/12/2015
Venue: @ 12.00 onwards at CircuitHouse -2, SSNNL,Kevadia colony
(ii) Last date of downloading of TenderDocument
Dt: 28/12/2015 up to18.00 hrs.
(iii) (a) Online submission of tenderdocuments i.e. last date of receipt ofthe tender by SSNNL.
Dt: 28/12/2015 up to18.00 hrs.
(b) Physical submission of TenderFee, EMD and other documents inthe office of the Executive Engineer, N.P.Gates Division, New A.D. Block –B, 1st floor,Kevadia Colony- 393 151 (In person only)
Dt: 29/12/2015from 11.00 to 14.00 hrs.
(iv) Online verification of Submitteddocuments (EMD, Tender fee etc.) inthe office the Executive Engineer, N.P.Gates Division, New A.D. Block –B, 1st floor,Kevadia Colony- 393 151
Dt: 29/12/2015 From 11.00hrs. to 17.00 hrs (if possible)
(v) Online opening of “Price bid” (online)and “Price Bid” (After verification ofsubmitted documents, EMD andtender fee etc.), in the office theExecutive Engineer, N.P. Gates Division, NewA.D. Block –B, 1st floor, Kevadia Colony- 393151
Dt: 29/12/2015 [email protected] possible
4.0. Details to be furnished along with application
Interested Bidders can view these Tender Documents online but Bidders who are
interested in bidding in these tenders can download Tender Documents as
mentioned in para 3 (A) and (B) above and Bidders who wish to submit their offer
shall pay Tender Fee in form of Account payee demand draft payable at State
Bank of India, Kevadia Colony drawn on any Nationalised bank or any of
following banks in favour of “Executive Engineer, N.P. Gates Division” or any ofthe Banks decided by the Finance Department, Government of Gujarat fromtime to time.1. HDFC Bank
2. ICICI Bank
3. AXIS Bank.
4. IDBI Bank
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Guarantees issued by following Banks will be accepted as SD for the period upto March 31, 2016 dully pledge in the name of Engineer-in-Charge.Commercial Banks1. Kotak Mahindra Bank2. YES Bank3. RBL (The Ratnakar Bank Ltd.)4. IndusInd Bank5. Karur Vysya Bank6. DCB Bank7. FEDRAL Bank8. SOUTH INDIAN BankCo-operative Banks of Gujarat1. The Kalupur Commercial Co-operative Bank Ltd.2. Rajkot Nagrik Sahakari Bank Ltd.3. The Ahmedabad Mercantile Co-operative Bank Ltd.4. The Mehsana Urban Co-operative Bank Ltd.5. Nutan Nagrik Sahakari Bank Ltd.6. Dena Gujarat Gramin Bank
(1) Tender Documents are available only in Electronic Form. Bidders shall down
load the Tender Documents after submitting the DD details for Tender Fee and
Earnest Money Deposit details i.e. DD/FDR/Bank Guarantee online. The
Demand Draft towards Tender Fee can be submitted along with Earnest Money
Deposit on or before the due date as specified in para 3 B(ii). This should be as
per details given online & it shall be of dated on or before last date of uploading
of Tender. The intending Bidders have to submit the following documents along
with the E.M.D. The Bidder should submit all the forms electronically and
physically also.
a. Latest Income Tax return, PAN and Income Tax ward where assessed.b. Current Solvency Certificate (20% value of Estimated Cost put to tender)c. Manufacturers registered Certificate as Small Medium Enterprise (SME) or
latest renewal receipt
d. Certificate of Manufacturer issued by Govt OR Certificate of authorized
dealer issued by Manufacturer (Stating in house load testing facility of
wire rope)
e. Certificate of employees’ provident fund and miscellaneous provisionunder the Act-1952.
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f Balance Sheets of last five completed financial years duly audited andcertified by the Chartered Accountant or Chartered Accountant’sCertificate.
g. Documentary Evidence about the Percentage Stake in Equity of eachCompany (in case the Bidder is a Member of any Group of Companies)
(2) Bidders who wish to participate in this Tender will have to register onhttps://ssnnl.nprocure.com. Further Bidders who wish to participate inonline Tenders will have to procure Digital Certificate as per InformationTechnology Act 2000 using which they can sign their electronic Bids.Bidders can procure the same from GNFC, Ahmedabad, who are licensedcertifying authority by Govt. of India and they will assist them in procuringthe same at below mentioned address. Bidders who already have a validDigital Certificate need not procure a new Digital Certificate.
In case Bidder needs any clarification or if training is required for participating inonline Tendering, they can contact the following office.(n) Code Solutions (A Division of GNFC Ltd)401, GNFC Info tower, Bodakdev.Ahmedabad, -380054, GujaratEmail:- [email protected]: 079- 26857310 to 18, 26854514, 40007300.Fax: 079-26857321,Tele Fax: 079-40007533
5.0. Contacting Officer
Further Details of the work and plans can be available from the office ofExecutive Engineer, N.P. Gates Division, Kevadia Colony, Dist. Narmada
In case Bidder finds any difficulty in getting the necessary information / help fromn Code or the concerned field Executive Engineer for participating in onlineTendering, they can contact the following office.
Deputy General Manager (CPC)Sardar Sarovar Narmada Nigam LimitedBlock No. 12, 6th Floor,New Sachivalaya ComplexGandhinagar 382 010E-mail : [email protected] : 079-23252742, 23252748 (O)Fax : 079-23223056 (O),079-23252394
6.0 Download of Tender DocumentThe Tender Document for these works are available only in Electronic format
which Bidder can download as explained in para 3.0.(B) Above.
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7.0. Submission of TenderBidder shall submit his offer in Electronic format on above mentioned website
upto dt. 28/12/2015 at 18-00 Hrs. after Digitally Signing the same. Offer which
is not digitally signed will not be accepted. No offer in physical form will be
accepted and any such offer if received by the SSNNL will be out-rightly rejected.
Bidder will have to submit separate account payee DD drawn in favour of
“Executive Engineer, N.P.Gates Division, Kevadia Colony” for Tender Fee
along with its Xerox copy in separate cover and EMD drawn in favour of
Executive Engineer, N.P.Gates Division, Kevadia Colony and other
documents in another separate sealed cover in physical form in the office the
Executive Engineer, N.P.Gates Division, Kevadia Colony as mentioned in the
para 3.0. B above on dt. 29/12/2015 from 11.00 Hrs to 14.00 Hrs.
8.0 OPENING OF TENDER
8.1 TECHNICAL BID
Deleted.
8.2 PRICE BID
The Price Bid of only Qualified Bidders will be opened online on date and timeas mentioned in Para 3.0 above. Intending Bidders or their representative who
are interested in participating in online Tender opening can log on to
https://ssnnl.nprocure.com on the due date and time, mark their presence or
participate in online tender opening. For more details Bidders are requested to
refer “Vender Training Manual”, available on the website
https://ssnnl.nprocure.com. Bidders who wish
to remain physically present at SSNNL premises at the time of tender opening
can do so. Only one representative of each firm will be allowed to remain
present.
9.0 GENERAL INSTRUCTIONS
(A) The Tender Fee will not be refunded under any circumstances.
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(B) Earnest Money Deposit (EMD) in the form specified in Tender Document only
shall be accepted.
(C) The offer shall be valid for 180 days from the last date of receipt of Tenders.
(D) The Tenders without Earnest Money Deposit (EMD) and Tenders which do not
fulfill all or any of the conditions or submitted incomplete in any respect will be
rejected.
(E) The award of contract shall be made to a qualified Bidder, whose responsive
Tender is determined to be the lowest evaluated Tender and who meets
appropriate standards of capacity and financial resources and satisfy the
qualifying criteria as laid in the Tender Documents.
(F) Conditional Tender shall not be accepted.
(G) This Notice and subsequent Corrigendum (if any) shall also form a part of
Contract Document.
(H) SSNNL reserves right to accept the lowest responsive offer and/or reject any or
all tenders without assigning any reason.
(I) All disputes and discrepancies relating to this Tender shall be governed by the
law of India and shall be subject to jurisdiction of the court at in the District Head
Quarters of the Executive Engineer signing this contract.
(J) The internet web site address for E-Tender is https://ssnnl.nprocure.com and
that of corporate website is www.sardarsarovardam.org(K) The details of above Notice will also be available on
www.sardarsarovardam.org website, GOG’s website www.statetenders.comand E-Tendering zone https://ssnnl.nprocure.com
(L) Free Vendor Training camp will be organized every Saturday between 4.00 PM
to 5.00 PM at GNFC Info tower, Bodakdev, Ahmedabad. Bidders are requested
to take benefit of the same.
(M) Tender Fee (In separate cover with its zerox copy) and EMD and other
documents (in another separate sealed cover) shall be submitted in person on
the Dates specified in para 3.0 B. The EMD must be encashable anywhere in
Gujarat also.
(O) The agencies whose contracts were terminated or are debarred on account of
non - performance in SSNNL’s works will not be eligible for bidding this Tender.
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(P) If the contractor will not maintain the quality of work as per specifications or not
implement the provisions of approved Quality Assurance Programme and if the
quality of work is found poor, he will be debarred for further works under SSNNL.
Executive EngineerN.P.Gates Division,
Kevadia Colony
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INSTRUCTION TO BIDDERS
DEFINITIONS
Online : Any activity that is done on Website isreferred as “Online” activity for e.g.submission of price Bid online would meanthat the Price Bid has to be submitted onwebsite.
Offline : Any activity that is done in conventionalroute is referred as “Offline” activity for e.g.submission of Earnest Money Deposit inOffline fashion would mean the EarnestMoney Deposit is to be submitted in Formof Demand Draft and is to be Physicallysent to the office of the ExecutiveEngineer, N.P. Gates Division, KevadiaColony.
E-Tender : Tender in which you can participate onlineby means of log in on to the respectivewebsite is E-tenders.
DigitalSignature
: Any electronic document, which containsencrypted message digest using hashalgorithm and Tenders public key, is knownas Digitally signed Document and theprocess of generating such document iscalled digitally signing it.
Scanned copy : Electronic copy of any document generatedusing a scanner is called scanned copy.
System : Means the computer which hosts thewebsite (www.ssnnl.nprocure.com) whereBidders can participate in the tendering.
Upload : The process of transferring an electronicdocument from Bidders computer usinginternet connection to the website is calleduploading.
BIDDER : Means individual, proprietary firm, firm inpartnership, Limited Company, Corporationapplying to become eligible to tender.
IT ACT 2000 : Means Information Technology Act, 2000 ofGovt. of India and its subsequentamendments if any.
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MEMORANDUM OF WORKS IN BRIEF
1. Name of work Supply of 44mm diameter Galvanized(A-type)wire rope with 6/37 construction, with fibermain core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT asper IS 2266-2002 and original design &drawings for radial gates of Sardar SarovarNarmada Project at dam site kevadia colony.
2 Name of Employer Sardar Sarovar Narmada NigamLimited, Gandhinagar
3 Name of concernedChief Engineer
Chief Engineer,Dam & Vadodara1st Floor,Naher Bhavan, Block-BChhani Jakat NakaVadodaraPhone No. 0265-2771240Fax No. 0265-2772383
4 Name of concernedSuperintending Engineer
Superintending Engineer,N.P. Head Works Circle,Old A.D.Block-B,Kevadia ColonyPin 393 151, Dist. NarmadaPhone No. 02640-232048Fax No. 02640-232136
5 Name ofEngineer-in-Charge
Executive Engineer,N.P. Gates Division,New A.D.Block-B , First FloorKevadia ColonyPin 393 151, Dist. NarmadaPhone No. 02640-232139Fax No. 02640-232136
6 Address ofEngineer - In – Charge
Executive Engineer,N.P. Gates Division,New A.D.Block-B , First FloorKevadia ColonyPin 393 151, Dist. NarmadaPhone No. 02640-232139Fax No. 02640-232136
7 Name of Bidder( Group of Companies)
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8 Address of Bidder
(a)Telephone No.(b)Mobile No.(c) Fax No.(d)Telex No.E-mail ID
9 Estimated Cost put toTender
Rs. 241.19 lacs
10 Time allowed forcompletion of the workfrom the date of writtenorder to commence.
6 (Six) Months
11 Amount of EarnestMoney Deposit (ReferRule-12)
Rs. 2.41 lacs(In favour ofExecutive Engineer, N.P. Gates Division,Kevadia Colony)
12 Description essential to bewritten on sealed cover ofsubmission of Tender
(a) Name of Work Supply of 44mm diameter Galvanized(A-type)wire rope with 6/37 construction, with fibermain core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT asper IS 2266-2002 and original design &drawings for radial gates of Sardar SarovarNarmada Project at dam site kevadia colony.
(b) Name and address ofthe Bidder
13 Mode of submission ofTender Documents
Online submission on web sitewww.ssnnl.nprocure.com
14 (a) Technical Bid.
(b) Price Bid
(a) Deleted
(b) On line submission onwww.ssnnl.nprocure.com
15 Submission of TenderDocuments, Price Bid andOther Documents (EMDand Tender Fee)
As per Para-3.0 and Corrigendum if any.
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16 Mode of quoting rate inSchedule –B
On line quoting of offer in figures only. Amountin words will be automatically converted.Totaling will be done by computer.
18 Validity period of Tenderoffered.
180 days from the last date of receipt oftender.
19 Opening of Tender Online(a)Technical Bid (ifapplicable)
(b) Price Bid(Only of prequalifiedBidders)
(a) -Deleted-
(b) Dt. 29/12/2015, at 17.30 hrs. onwards(if possible).
20 Amount of SecurityDeposit:(Please refer Clause 1 ofCondition of Contract)
10% of estimated cost put to tender amountwhich should be Rs. 24.12 Lacs
(a) 2.5% of the estimated cost put to tender inthe form of Government Security or ‘ShriNidhi’ Fixed Deposit in favour of SSNNL.
(b) 5% of the estimated cost put to Tender inthe form of Bank Guarantee.
(c) 2.5% to be deducted from each runningaccount bills, amount at the rate of fivepercent (5%) of the total value of each billas remaining Security Deposit subject tothe condition that the total amount of suchdeductions shall not exceed 2.5% of theestimated cost put to Tender.
Divisional Accountant Executive Engineer
Signature of Contractor
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FORM - DGUJARAT STATE
SARDAR SAROVAR NARMADA NIGAM LIMITED
EXECUTIVE ENGINEER, N. P. GATES DIVISION, KEVADIA COLONY.
SUPPLY OF MATERIALS
Name of Work : Supply of 44mm diameter Galvanized (A-type) wirerope with 6/37 construction, with fiber main core ,right hand lag’s lay, UTS : 180 Kg/mm2, minimumbreaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates ofSardar Sarovar Narmada Project at dam sitekevadia colony.
(1) Estimated Amount.........................Rs.2,41,19,000.00
(2) Earnest Money..............................Rs.2,41,200.00
(3) Tender fees ……………………… Rs 3600.00
A Demand Draft / F.D.R. in favour of the EXECUTIVE ENGINEER, N. P. GATESDIVISION, KEVADIA COLONY must accompany with the sealed cover.
(4) Last date of downloading tenderDocuments : 28/12/2015, up to 18:00 Hrs.
(5) Last date of onlineSubmission of tender Documents : 28/12/2015, up to 18:00 Hrs.
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GENERAL RULES & DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS
Rule-1 Deleted.
Rule-2 The Bids shall be offered in electronic form only on online website
www.ssnnl.nprocure.com till the date and time shown in tender notice.
Rule-3 The tender for the supply shall remain open for a period of 180 (one eighty) days
from the date of receiving.
Rule-4 The bid shall be liable to be rejected outright, if:-
(i) The bidder proposes any alteration in the work specified or in the time specified
for delivery of materials or any condition in their covering letter.
(ii) The bidder or the person authorized to sign on behalf of the bidder does not
digitally sign the bid offer.
Rule-5 (1) In the event of any discrepancy in the several documents forming the contract or
in any one documents the following order of precedence should apply :-
(a) Dimension and quantities:(i) Drawings
(ii) Schedule of materials of the tender form.
(iii) Specifications.
On drawing, figured dimensions unless obviously incorrect will be followed in
Preference to scaled dimensions.
(b) Description:
(i) Schedule of Materials of the tender form.
(ii) Drawings
(iii) Specifications.
Rule-6 Any error in quantity or amount in schedule of materials showing items of
materials to be supplied shall be adjusted in accordance with the following rules:-
(a) In the event of a discrepancy between description in words and figures quoted by
a tenderer in the rate columns, the description in words shall prevail.
(b) In the event of an error occurring in the amount column of the schedule of
material showing items to be supplied, as a result of wrong multiplication of the
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unit-rate and quantity, the unit rate shall be regarded as firm and multiplication
shall be amended on the basis of the rate.
(c) All errors in totaling in the amount column and in carrying forward totals shall be
corrected.
(d) Any rounding off of the amounts against items or in totals shall be ignored. The
tendered amount so altered shall, for the purpose of tenders, be substituted for
the sum originally tendered and considered for acceptance.
Rule-7 Deleted
Rule-8 Deleted
Rule-9 Inspection:Inspection will be done by the Executive Engineer, N.P.Gates Division, Kevadia
Colony or by any officer authorized by him on his behalf or by the consignee at
destination.
(a) The entire materials ordered will have to be offered for inspection in open
condition, if required and the same will have to be repacked in such a manner so
as to be suitable for transport without any extra costs.
Rule-10 Advance Samples: If required, the Advance Sample must be dispatched to the
Indenting Officer/consignee so as to reach him by the dates specified. The actual
date of dispatch must be reported promptly to the divisional office and to the
consignee. The sample must be of an acceptable quality and fully representative
of the bulk supply. This is an essential condition of the contract and the
Government shall, under no circumstances, be liable for acceptance of any
stores manufactured /supplied by the tenderer before the samples have been
approved.
Rule-11 Deleted
N.B. : Deleted
Rule-12 Payment of tender fee and Earnest money deposit: “Demand draft for E.M.D.
& tender fee shall be submitted in electronic format only through online (by
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scanning) while uploading the bid. Bidder shall submit the D.D. in original to
Executive Engineer, N.P.Gates Division, Kevadia Colony in person only as per
the date mentioned in tender notice. If the contractor does not remit the tender
fee & the earnest money within the specified date, his bid will not be opened &
will be rejected.
Any documents in supporting of tender bid shall be submitted in electronic
format only through online (by scanning), Hard copy will not be accepted
separately.
Rule-13 The Authorized Officer / competent authority shall open tender online on website
www.ssnnl-nprocure.com on date 29/12/2015 at 17.30 hrs. Or any other suitable
time thereafter, in his office in the presence of intending tenderers or their
representative who wish to remain present at that time. He will enter the amount
of the tender in a comparative statement in a suitable form. In the event of a
tender being accepted, the contractor shall, thereupon for the purpose of
identification, sign copies of the specifications and other documents mentioned in
his tender.
Rule-14 The Officer competent to dispose of the tender shall have the right of rejecting all
or any of the tenders.
Rule-15 Every bidder shall, produce Current Bank Solvency Certificate along with his
tender, equivalent to not less than 20 percent of the estimated amount put to
tender in bid document. If he fails to produce such a certificate, his bid shall not
be considered
Rule-16 Designation and full postal address of the consignee.The intimation shall be given by the Direct Demanding Officer in the requisition
order(s)
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DECLARATION CERTIFICATE
I/We hereby declare that my/our near relatives are not working in this Division or
in its sub-division as an Executive Engineer, Deputy Executive Engineer,
Assistant Engineer, Additional Assistant Engineer, Overseer, Divisional
Accountant, Storekeeper, Manager of Atithi / Vishram Gruha and in the circle as
a Superintending Engineer in addition for Panchayat works not working nor
having posting as Chairman of P.W. Committee or as incumbent in Jilla
Panchayat or SSNNL today".
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AGREEMENT
THIS AGREEMENT made on the ___________day of___________ 2015
_______________between the Executive Engineer,N.P.Gates Division,Kevadia colony
(hereinafter called "The Sardar Sarovar Narmada Nigam Limited SSNNL) on the one part and
___________________( hereinafter called “contractor" )on the other part.
WHEREAS the contractor has given the tender to the SSNNL for the supply to the Executive
Engineer, N.P.Gates Division,Kevadia colony (hereinafter called "Executive Engineer") of the
materials specified in the Schedule (Attached) as per delivery instructions given in the form of
Tender at the respective prices or rates mentioned against the said materials in the column
provided for the purpose.
AND WHEREAS such tender has been accepted and the contractor has deposited with the
Executive Engineer, the sum of
Rs.________________(Rs.________________________________________ only) in
__________________________ as security for due fulfillment of this agreement.
NOW IT IS HEREBY AGREED BY AND BETWEEN the parties here to, as follows:
(1) The contractor has accepted the contract on the terms and conditions set out in the
Tender
Notice No.__________ dated____________ as well as in as the form of Tender No.
_________ dated ____________ which will hold good during the period of this
agreement.
(2) Upon breach by the Contractor of any of the conditions of this Agreement, Executive
Engineer may, by a notice given in writing, rescind, determinate and put to an end to this
Agreement without prejudice to the right of the SSNNL to claim damages for antecedent
breaches thereof on the part of the contractor and also to reasonable compensation for
the loss occasioned by the failure of the contractor to fulfill the Agreement as certified in
writing by the Executive Engineer. Such certificate shall be conclusive evidence of the
amount of such compensation payable by the Contractor to the SSNNL.
19
Signature of Contractor Signature of Engineer-in-charge
(3) Upon the determination of this Agreement, whether by efflux of time or otherwise after
the expiration of Six(6) months from the date of such determination, the said deposit be
returned to the contractor but without interest and after deducting there from any sum
due by the Contractor to the SSNNL under the terms and conditions of this agreement.
(4) This Agreement shall remain in force until the expiry of the date of delivery of materials
but notwithstanding anything contained herein or in the form of Tender, the SSNNL shall
not be bound to take the whole or any part of the estimated quantity herein or therein
mentioned and may cancel the contract at any time, after giving one month's notice in
writing without compensating the contractor.
(5) Notice in connection with the Contract may be given by the Executive Engineer or his
any representative duly authorized by him.
IN WITNESS WHEREOF THE said Contractor _________________________hathset his hand here to and the Executive Engineer has, on behalf of the SSNNL, affixed
his hand and seal of his office hereto the day and year first above written.
WITNESS:
1. _____________________ (Signature and designation of the contractor)
2. _______________________ Signed by
(Signature of Witness) (Name and Designation)
Executive Engineer, N.P.Gates DivisionOR
Place: Officer accepting the tender
Date:
20
Signature of Contractor Signature of Engineer-in-charge
CONDITION OF CONTRACT
Clause - 1 Security Deposit:
The total amount of security deposit to be obtained from the contractor
whose tender is accepted shall be 10% (Ten percent) of the estimated
cost put to tender as under. The tenderer whose tender is accepted
(hereinafter called “contractor” which expression shall unless excluded by
or repugnant to the context include his heirs, executors, administrators &
assignees) shall pay.
(a) Within 10 days from the date of issue, of letter accepting his tender, initial
security deposit as under, for due performance of contract as per below.
(i) 2.5% (Two point five Percent) of the estimated cost put to tender in the
form of Govt. securities like Shri Nidhi deposits of SSNNL, Fixed deposit of
nationalised Banks, HDFC Bank, AXIS Bank, ICICI Bank, IDBI Bank,
Kotak Mahindra Bank,YES Bank, Ratnakar Bank,IndusInd Bank, Karur
Vysya Bank, DCB Bank,ING Vysya Bank,the Kalupur Commercial Co-
operative Bank Ltd,Rajkot Nagrik Sahakari Bank Ltd,The Ahmedabad
Mercantile Co-operative Bank Ltd.,The Mehsana Urban Co-operative Bank
Ltd., Nutan Nagrik Sahakari Bank Ltd. National Saving Certificate, duly
pledged in the name of the Engineer – In – Charge.
(ii) 5% (Five Percent) of the estimated cost put to tender in the form of bank
guarantee (unconditional) as per Annex. II from branch (as may be
specified in the Tender) from any nationalised Banks, HDFC Bank, AXIS
Bank, ICICI Bank, IDBI Bank, YES Bank, Ratnakar Bank,IndusInd
Bank, Karur Vysya Bank, DCB Bank,ING Vysya Bank,the Kalupur
Commercial Co-operative Bank Ltd,Rajkot Nagrik Sahakari Bank Ltd,The
Ahmedabad Mercantile Co-operative Bank Ltd.,The Mehsana Urban Co-
operative Bank Ltd.,Nutan Nagrik Sahakari Bank Ltd. However, if the bank
guarantee is issued by the branch other than Branch (as may be specified
21
Signature of Contractor Signature of Engineer-in-charge
in the Tender) the bank guarantee shall be operatable from branch (as
may be specified by the concerned office) in which case the bank
guarantee shall be given in the form prescribed in Annex. IIA. The bank
guarantee should be unconditional and valid for a period at least three
months after defect liability period is over.
(b) In addition to the above initial Security Deposit, the Engineer-in-Charge
shall deduct from the intermediate bills i.e. the running account bills an
amount at the rate of 5% (five percent) of the total amount of each bills, as
a remaining Security Deposit subject to the condition that the total amount
of such deductions shall not exceed 2.5%(Two point five percent) of the
estimated cost put to Tender.
(c) If the Contractor expressly requests in writing he may be permitted to
convert Security Deposit recovered from his Bills into Interest Bearing
Government Securities, Shri Nidhi Deposits of SSNNL or Interest Bearing
Deposits with (1) All Nationalized Banks including the Public Sector Bank
such as IDBI Ltd. (2) Private Sector Banks such as Axis Bank, ICICI Bank
and HDFC Bank / Commercial Banks such as Kotak Mahindra Bank, Yes
Bank, Ratnakar Bank, IndusInd Bank, Karur Vysya Bank, DCB Bank, ING
Vysya Bank and Co-Operative Banks such as The Kalupur Commercial
Co-operative Bank Ltd., Rajkot Nagrik Sahakari Bank Ltd., The
Ahmedabad Mercantile Co-Operative Bank Ltd., The Mehsana Urban Co-
operative Bank Ltd., Nutan Nagrik Sahakari Bank Ltd. as decided by the
Finance Department, Govt. of Gujarat from time to time, in the Name of
the Executive Engineer-In-Charge or into Bank Guarantee in the Form at
Annexure-II issued by Branch (as may be specified by the Concerned
Office) of any Nationalized Bank / HDFC Bank / ICICI Bank / AXIS Bank /
IDBI Bank / The Kalupur Commercial Co-operative Bank Ltd. / The
Mehsana Urban Co-Operative Bank Ltd. / Rajkot Nagrik Sahakari Bank
Ltd. / The Ahmedabad Mercantile Co-Operative Bank Ltd. / Nutan Nagrik
Sahakari Bank Ltd. / Kotak Mahindra Bank / YES Bank / IndusInd Bank /
Ratnakar Bank / Dena Gujarat Gramin Bank or Banks as decided by the
22
Signature of Contractor Signature of Engineer-in-charge
Finance Department, Govt. of Gujarat from time to time, in installments as
shown in below mentioned Table.
Sr.No.
FinancialProgress
of theWork
Amount of Security Deposit tobe released from the Amountdeducted at the Rate of 5%from Running Bills towards
Security Deposit.
Amount of BankGuarantee or
Interest BearingInstrument as
above
125% ofTenderAmount
Amount deducted fromRunning Bills or 1.25% of the
Estimated Amount whichever isless.
Equal to theReleased Amount
250% ofTenderAmount
Amount deducted from RunningBills or 2.50% of the Estimated
Amount whichever is less.
Equal to theReleased Amount
375% ofTenderAmount
Amount deducted from RunningBills or 3.75% of the Estimated
Amount whichever is less.
Equal to theReleased Amount
(d) The Bank Guarantee must remain valid for at least three months after the
warranty (Defect Liability Period) is over.
(e) Fifty percent (50%) of the Security Deposit less any amount due shall be
returned to the contractor on completion of the warranty (Defects Liability
Period) and the remaining Fifty percent (50%) of the security deposit shall
be returned only after three months of the warranty (defect liability period)
is over and subject to the Engineer-in-Charge certifying that no liability is
attached to the contractor.
(f) Additional security deposit shall be furnished by the bidder as decided by
Nigam’s authority at the time of entering into contract, if any.
(g) -Not Applicable- Not Applicable-
ACTION WHEN SECURITY DEPOSIT IS FORFEITED
In any case, in which under any clause or clauses of this contract, the
contractor shall have rendered himself liable to pay compensation
23
Signature of Contractor Signature of Engineer-in-charge
amounting to the whole of his security deposit (Whether paid in one sum
or deducted by installments) or in the case of abandonment of the work
owing to serious illness or death of the contractor or any other cause, the
Engineer - In -Charge on behalf of the Nigam, shall have powers:
(a) To rescind the contract (of which rescission notice in
writing to the contractor under the hand of Engineer - In -
Charge shall be conclusive evidence) and in that case the
security deposit of the contractor shall stand forfeited and
be absolutely at the disposal of the Nigam.
Clause • 2 Termination of contract:
Should the contractor fail to deliver the materials or any part thereof, within
the contracted period of delivery or in case, the materials are found not in
accordance with prescribed specification and/or approved sample, the
Executive Engineer shall exercise his discretionary powers either :
(a) to recover from the Contractor as liquidated damages, a sum not
exceeding one percent of the price of the materials which the Contractor
has failed to deliver as aforesaid per day or part thereof during which the
delivery of such materials may be in arrears, but subject to a maximum
limit in the case of an order not exceeding Rs. 1 lakh in value, of 10% and
in the case of an order exceeding Rs. 1 lakh in value of 5% of the
stipulated price of the materials, sales tax, general tax, excise duty,
packing charges etc. so undelivered or
(b) to purchase from elsewhere on contractor's account and at his own risk
the materials so undelivered of a similar description without canceling the
contract in respect of the consignment not yet due for delivery or
(c) To cancel the contract.
24
Signature of Contractor Signature of Engineer-in-charge
In event of risk purchase of materials of similar description, the opinion of
the Executive Engineer shall be final, which will be exercised by him only,
when materials of exact specification are not readily procurable.
In the event of action taken under clause (a) or (b) above, the Contractor
shall be liable for any loss, which the SSNNL may sustain on that account,
but the Contractor shall not be entitled to any saving on such purchases
made against default.
If the Supplier/Firm fails to supply the material in the time limit, the
Supplier/Firm will be disqualified for tendering up to Two Years, (vide R. &
B.D. G.R. No. TNC/C9B/170/27-S/DI. 5-9-92)
The decision of the Executive Engineer shall be final as regards the
acceptability of materials supplied by the Contractor and the Executive
Engineer shall not be required to give any reason in writing or otherwise,
at any time for the rejection of materials.
Clause - 3 Risk in transit:
Goods/Materials should be dispatched at tenderer's risk up to the delivery
point i.e. store nearby dam site at Kevadia colony.
The goods/materials to be inspected before dispatch and a certificate to
the effect that
(1) The goods/materials are inserted in packages in safe and in sound
conditions, and that
(2) According to the normal trade practice, the packing used is good to be
furnished by the Contractor.
25
Signature of Contractor Signature of Engineer-in-charge
Failure to comply with these instructions may result in non-acceptance of
transit-risk by the Insurance Officer.
N.B. Transit-Insurance form may be obtained from the Directorate of
Insurance, directly in case the materials are to be insured.
(a) When the good/materials are dispatched from station outside Gujarat
State, the Contractor has to declare the condition of the packing.
(b) Railway Receipt or parcel receipt of the Gujarat State Road Transport
Corporation should not be sent by V.P.P. as the payments for
goods/materials dispatched, shall be made in ordinary way.
Clause • 4 Date of Delivery:
Sr.No
Qty of wirerope to be
supply
Period of Supply
1 5120 Rmt Within one month from the date of issue ofwork / purchase order.
2 5120 Rmt Within two month from the date of issue ofwork / purchase order.
3 9760 Rmt Within time limits of contract
Note: (i) In the event of contractor's liability to supply goods/materials by the
stipulated date, the office placing the order must be informed and no
supplies will ordinarily be accepted by the consignee, if delivered late,
except on production of a specific sanction from the officer placing the
order.
26
Signature of Contractor Signature of Engineer-in-charge
(ii) The date for inspection of material shall be kept in such schedule so that
minimum 5120 Rmt wire rope should be received at dam site kevadiacolony within one month
(iii) Date of delivery is the date on which acceptable goods/materials have
been offered for inspection either to the Executive Engineer or his
authorized representative or to the consignee.
Clause -5 Bills:
Bills for the materials to be supplied in compliance of this contract must be
prepared in duplicate and sent to the consignee for payment. A copy of the
bill should be sent to the officer who has placed the order for record.
Intimation should be sent to Executive Engineer when the full payment of
contractor's bill is recovered.
Clause– 6 VAT/ SERVICE TAX/ OTHER TAXES/LOCAL TAXES
6.1 The rate quoted by the Contractor shall be deemed to be inclusive of VAT
/ Other State Taxes / Local Taxes prevailing as on 30 Days prior to
submission of bid where applicable on materials that have to be
purchased for performance of the Contract including completed items of
Work.
6.2 VAT/ Other State Taxes / Local Taxes leviable for the Work (including
material component) under the Contract shall be borne by the Contractor
and it shall not be reimbursed by the SSNNL
6.3 If the Contractor is assesses of VAT / Other State Taxes / Local Taxes he
should produce valid VAT / Other State Taxes / Local Taxes Clearance
Certificate before the payment of the final bill, otherwise the final payment
to the Contractor shall be withheld. The Contractor even after completion
of the Work and final payment have been made to him will be liable to pay
27
Signature of Contractor Signature of Engineer-in-charge
any VAT/ Other State Taxes / Local Taxes liability and SSNNL shall not be
responsible for any VAT / Other State Taxes / Local Taxes liability of the
Contractor.
6.4 VAT / Other State Taxes / Local Taxes at source shall be deducted as per
the prevailing statutory provision.
6.5 -DELETED-Difference of payment due to any upward revision of VAT/ Other State
Taxes / Local Taxes (Except on those components whose price rise is
fully compensated as per Clause No. 38, Price Adjustment) during the
period of Contract shall be borne by the SSNNL. Such Tax shall be paid
by the Contractor and it will be reimbursed by the SSNNL upon production
and verification of proof of payment. Similarly, in the event of reduction or
abolition of VAT/ Other State Taxes / Local Taxes on any or all materials
purchased by the Contractor for completion of the Work under Contract,
the Contractor shall pass on this benefit to the SSNNL. For above
purpose, the Contractor shall produce a certificate from their auditor /
Chartered Accountants/ Tax consultants giving year wise details of
purchases, revised rates of VAT / Other State Taxes / Local Taxes
quantum etc. along with the proof. The SSNNL will re-imburse or deduct
as the case may be such amount, after scrutiny of the claim at the time of
final payment of the bill.
6.6 The Contractor enjoying VAT exemption, at the time of submission of
tender and / or during the currency of the Contract shall pass on this
benefit to the SSNNL. He shall provide certificate duly signed by their
Auditors / Chartered Accountant Tax-Consultants before payment of final
bill otherwise payment of final bill shall be withheld.
Clause - 7 Execution of Agreement:
Tenderer will be required to enter into agreement (appended herewith) for
the due performance of the contract.
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Signature of Contractor Signature of Engineer-in-charge
Clause - 8 Warranty:
The goods/stores/articles/materials sold to the Buyer under this contract
shall be new, of the best quality (and workmanship) and shall be strictly in
accordance with the specifications and particulars contained/ mentioned in
the tender and the Contractor/seller hereby guarantee that the said
goods/stores/articles/ materials would continue to conform to the
description and quality aforesaid for a period of 24 months from the date
of delivery of the said goods/stores/articles/materials to the purchaser and
that notwithstanding the facts that the purchaser (Inspector) may have
inspected and/or approved to said goods/stores/articles/materials, if during
the aforesaid period of 24 months the said goods/stores/articles/ materials
be discovered not to conform to the description and quality aforesaid or
have deteriorated (and the decision of the purchaser in that behalf will be
final and conclusive) the purchaser will be entitled to reject the said
goods/stores/articles/materials or such portion thereof as may be
discovered not to conform to the said description and quality. On such
rejection, the good/stores/articles/materials will be at the Seller's risk and
all the provisions herein contained relating to rejection of goods etc. shall
apply. The contractor/Seller shall if so called upon to do, replace within a
period of one month or such further period, as may be extended from time
to time by the purchaser, on an application made therefore by the
Contractor/Seller, the rejected goods/stores/articles/materials or such
portion thereof; as is rejected by the purchaser and in such an event the
above mentioned warranty period shall apply to the goods/stores/
articles/materials replaced from the date of the replacement thereof;
otherwise the Contractor/Seller shall pay to the purchaser such damages
as may arise by reason of the breach of the Condition herein contained.
Nothing herein contained shall prejudice any other right of the purchaser in
that behalf under this contract or otherwise.
29
Signature of Contractor Signature of Engineer-in-charge
Clause -9 Laws:
(i) This contract shall be governed by the laws in force in Gujarat State and
shall be subject to jurisdiction of the court in the District Head Quarters of
the Executive Engineer signing this contract.
(ii) The marking of all materials supplied must comply with the requirements
of the Indian Acts relating to Merchandise Marks and of the rules made
under such Acts.
Clause - 10 Indemnities:
The Contractor shall, at all times, indemnify the SSNNL against, all claims
which may be made in respect of the materials for infringement of any
protected by patent, registration of design or Trade Mark and shall take all
risk of any right protected by patent, registration of the supply from
whatsoever cause arising and the entire responsibility for the sufficiency of
the right, used by him for the fulfillment of the contract, PROVIDED
ALWAYS that in the event of any claim in respect of alleged breach of
Letter Patent, Registered Patent, Registration of Design, or Trade Mark
being made against the SSNNL, shall notify to the contractor of the same
and the contractor shall be at liberty at his own expenses, to conduct
negotiations for the settlement of any litigation that may arise there from.
Clause - 11 Insolvency:
Should the Contractor be adjudicated insolvent or has a receiving order
made against him, or mark or enter into any arrangement or
compromisation with his creditors, or suspend payment (or being a
company, be wound up either compulsorily or voluntarily) or commit any
breach of this contract not herein specially provided for the Executive
Engineer shall have power to declare the contract at an end in which case
30
Signature of Contractor Signature of Engineer-in-charge
the contractor shall be liable to pay to the Government for any extra
expenses the Government is thereby put to, but shall not be entitled to any
gain or repurchase.
Clause - 12 Breach of Contract:
Should the contractor fail to abide by any of the terms and conditions of
this contract, the failure on his part shall constitute a breach of the contract
and action as deemed proper shall be taken against him under clause (2)
of this contract.
Clause - 13 Repeat orders:
Deleted
Clause - 14 Disputes etc. subject to local court:
All questions, disputes or difference arising under, out of or in connection
with the contract, if concluded shall be subject to the exclusive jurisdiction
on the Court, at the Head quarters of the Executive Engineer who has
signed the contract agreement.
Clause - 15 Period of Rate – Contract
This contract will remain in force for a period of Six (6) Months from the
date of issue of acceptance letter for this Rate-Contract.
Clause - 16 Premature determination of contract:
The Executive Engineer shall, in addition to his powers under other
clauses to determine this contract, have powers to terminate his liabilities
there under at any time by giving one month's (or such shorter period as
may be mutually agreed) notice in writing to the Contractor of his desire to
do so and, upon expiration of the notice, this contract shall be determinate
without prejudice to the right accrued to the date of determination.
31
Signature of Contractor Signature of Engineer-in-charge
Clause-17 Certificate
On the completion of the delivery of materials the contractor shall be
furnished with a certificate to that effect, but the delivery shall not be
considered to be complete until the contractor shall have removed all
rejected materials, and shall have the approved materials stocked or
placed in such position as may be pointed out to him.
Clause - 18 Action for damages:
If the contractor or his workmen shall break or deface any building, road,
fence enclosure or grass-land or any cultivated land, he shall repair or
replace the same and if any damage has been done, he shall make good
the same at his own expense and in the event of his refusing or failing to
do so the damage shall be made good at the contractor's expenses, by the
officer inviting the tender, who shall deduct the cost from any sum due or
which may become due to the contractor or from his security deposits or
the proceeds of sales thereof or a sufficient portion thereof.
Clause-19 Delivery on Sundays:
No materials shall be brought to the site of the work or stores or delivered
on Sundays without the written permission of the officer in charge of the
work.
Clause- 20 Subletting of Contract:
This contract shall not be sublet without the written permission of the
Executive Engineer. In the event of the contractor subletting his contract
without such permission, he shall be considered to have thereby
committed a breach of the contract and shall forfeit his security deposit to
the SSNNL and shall have no claim for any compensation or any loss that
may accrue on account of the collection of the materials or engagement
entered into.
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Signature of Contractor Signature of Engineer-in-charge
Clause - 21 Compensation under the Workmen's Compensation Act:
The contractor shall be responsible for and shall pay any compensation to
his workmen which may be payable under the Workmen's Compensation
Act. 1923 (VII of 1923), hereinafter called the said Act for injuries suffered
by them. If such Compensation is paid by the Government as principal
under Subsection (i) of Section 12 of the said Act on behalf of the
contractor, it shall be recoverable by the Government from the contractor
under Sub-section (2) of the said section. Such compensation shall be
recovered in the manner laid down in Clause-I above.
Clause - 22 Decision of Superintending Engineer to be final:
The decision of the Superintending Engineer, for the time being, shall be
final, binding and conclusive on all questions relating to the meanings of
the conditions of contract and specifications of materials supplied except
acceptability of materials in which case, the decision of Executive
Engineer under clause 2 is final.
Clause- 23 No guarantee that materials indicated in the schedule will be ordered:
No guarantee can be given that the total number of quantities of materials
indicated in the schedule of the contract will be ordered during the period
of the contract but the Executive Engineer shall purchase from the
contractor all such materials as are detailed in the schedule, which he may
require to purchase during the period of the contract.
Clause - 24 Contractor bound to complete the work at the rates mentioned incontract:
No claim or claims made by the contractor for increased rates on the
grounds that the market or other rates included in the contract have risen
during the period of his contract will be recognized that is to say, the
contractor is bound to complete the work and/or to supply materials at the
fixed rates mentioned in the contract.
33
Signature of Contractor Signature of Engineer-in-charge
Clause - 25 Method of Payments:
Payments to contractor will be made by cheques drawn on Bank/RTGS
within the Division. 90% payment will be made at the time of supply and
remaining 10% will be made after completing warranty liability period of 24
months. The payment will be made accordance to “mode of payment and
measurement” mentioned in technical specification.
Clause - 26 Set off of money:
Any sum of money due and payable to the contractor (including the
security deposit returnable to the contractor) executing any SSNNL work
wholly financed as grant in aid under this contract shall be appropriated by
SSNNL and shall be set off against any claim of the SSNNL for the
payment of a sum of money arising out of under any other contract made
by the contractor with the SSNNL for the work wholly financed as grant-in-
aid by Government of Gujarat State. When no such amount for the
purpose of the recovery from the contractor against any claim of the
SSNNL is available, such recovery shall be made from the contractor as
arrears of land revenue.
Clause – 27 Quantity to be purchased:
No definite estimate can be given of the quantity or value of the stores
required. The contractor shall be required to supply the same as ordered
during the period covered by the rate contract.
Clause - 28 Rates accepted are firm and fixed:
The rates accepted under this contract are firm and fixed for the period of
contract and no variations for rise or fall within the basic costs or taxes
during the period of contract will be allowed.
34
Signature of Contractor Signature of Engineer-in-charge
Schedule of materials
Descriptionof
specificationof materials
to besupplied
Totalestimatedquantity of
suchmaterials tobe supplied
(which issubject tovariation)
Place atwhich to
bedelivered
Quantitiesto be
deliveredat eachplace
Date bywhich
delivery atall placesmust be
completed
Rate at which materials are to besupplied
Unit Total Costof
each articleinclusive of
everydemand
Remarks
Ex godownfactory (Name
of Place) infigures &
words
F.O.R.station ofloading infigures &
words
F.O.R.Descriptionof unloadingincluding /excludinginsuranceCharges infigures &
words
1 2 3 4 5 6 7 8 9 10 11
As perSchedule .B
attachedseparately
As perSchedule. B
attachedseparately
Shall bemention
ed insupplyorder
Shall bementionedin supply
order
Shall bementionedin supply
order
As filled in bybidder
As filled inby bidder
As filled inby bidder
As perSchedule .B
attachedseparately
As filled inschedule-B
--
Place :Date :
For and on behalf of the Governor ofGujarat Officer Accepting tender___________________________
35
Signature of Contractor Signature of Engineer-in-charge
SCHEDULE-A
Name of work:- Supply of 44mm diameter Galvanized (A-type) wire rope with 6/37construction, with fiber main core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates of Sardar SarovarNarmada Project at dam site Kevadia Colony.
Schedule showing the materials to be supplied free of cost by the SSNNL
Sr.No
Particulars Qty. Unit Rate Placeof
Delivery
RemarksIn
FiguresIn words
1 2 3 4 5 6 7 8
1 Socket 480 Nos Free of costDam siteKevadiaColony
2 Zinc 1560 Kg Free of costDam siteKevadiaColony
Dy. AccountantN.P.Gates Division
Kevadia colony
Dy.Executive Engineer,Unit-4, N.P.Gates Division
Kevadia colony
Executive Engineer,N.P.Gates Division
Kevadia colony
36
Signature of Contractor Signature of Engineer-in-charge
SCHEDULE-B(Schedule of Quantities)
Name of work:- “Supply of 44mm diameter Galvanized (A-type) wire rope with 6/37construction, with fiber main core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates of Sardar SarovarNarmada Project at dam site kevadia colony”
Sr.No
Description of item Quantity Unit Rate in Rs. AmountIn Rs.In Figure In words
1 2 3 4 5 6 7Item No.1
1 Supply of 44mm diameterGalvanized (A-type) wirerope with 6/37construction, with fibermain core , right hand lag’slay, UTS : 180 Kg/mm2,minimum breaking load103 MT as per IS 2266-2002 and original design& drawings includingpacking, loading unloadingand transportation at damsite kevadia colony
20000.00 Rmt 1205.95 Rupees Onethousand twohundred five
and ninety fivepaisa only
24119000.00
Tender Amount in Rs 2,41,19,000.00
Rupees Two crore forty one lacs nineteen thousand only.
Dy. AccountantN.P.Gates Division
Kevadia colony
Dy.Executive Engineer,Unit-4, N.P.Gates Division
Kevadia colony
Executive Engineer,N.P.Gates Division
Kevadia colony
37
Signature of Contractor Signature of Engineer-in-charge
“I/We am /are willing to carry out the work at………………….. % above / below……………………………percent above / below (should be written in figure and words)estimated rates mentioned above.”
Rate of my/our tender works out as under:
Estimated amount put to Estimated amount put to
Tender Rs…………………………………. Tender Rs………………………………….
% Below…………………………………. % Above…………………………………..
Deduct RS……………………………… Add Rs…………………………………..
Net Rs…………………………………… Net Rs…………………………………..
In words…………………………………… In words…………………………………..
……………………………………………. ………………………………………………………………………………………………………………………………………………….
Note No.1 : Where Gujarat State Public Works Department or Narmada DevelopmentDepartment or Corporation is written the same should be read as SardarSarovar Narmada Nigam limited.
Note No.2 : Material shall be supply as per the detailed specifications given in thetender where such specifications are deficient or not specifically set out thesame shall be carried out as per public works department hand book andother standard specifications of the department or as directed by theEngineer-In –Charge.
Note No.3 : We agree to supply material at……………………… .............(Rupees…………………………………………….only). This quote includes allexpenditures . We are aware that we shall not be liable to be paid orcompensated for any other expenditure for the work to be carried outaccording to the scope of work and conditions mentioned in the tenderdocument. The quote includes expenses for travelling , stationery,manpower, equipment and machinery and all other expenses necessary tocarry out the work.
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Signature of Contractor Signature of Engineer-in-charge
SARDAR SAROVAR NARMADA NIGAM LIMITEDGENERAL INSTRUCTIONS TO TENDERERS
Name of Work: Supply of 44mm diameter Galvanized (A-type) wire rope with 6/37construction, with fiber main core , right hand lag’s lay, UTS : 180Kg/mm2, minimum breaking load 103 MT as per IS 2266-2002 andoriginal design & drawings for radial gates of Sardar SarovarNarmada Project at dam site kevadia colony.
GENERAL CONDITIONS(1) Bids by E-tendering are invited as per schedule of E-tendering indicated in
“Notice Inviting Tenders”.
(2) For manufacturers:-
Procurement shall be preferred from manufacturers. In case manufacturer insists
on engaging a dealer/agent, such dealer/agent is not allowed to represent more
than one manufacturer.
For dealers:-
In case of dealers/agents, Authorized dealer certificate is required from original
manufacturer for this tender. In case bids are received from dealer/agent and
manufacturers both, bid submitted by dealer/agent will be rejected. A dealer
representing more than one manufacturer will be rejected.
(3) The tenderer should quote the percentage rates both in figures and words in
decimal coinage system. No alternation in the form of tender and in the Schedule
of quantities and no additions in the space or specials stipulation should be
made in the tender.
(4) In no case bidder should exempted from depositing Earnest money Deposit” i.e
Bidder must have to deposit “EMD” without EMD, tender will be not accepted.
(5) It must be clearly and definitely understood that the conditions of the contract
and specification given are to be rigidly enforced and no relaxation on the
grounds of customs prevailing to be allowed.
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Signature of Contractor Signature of Engineer-in-charge
(6) The tenderer whose rates are acceptable shall have to enter into agreement and
pay the required security deposit as per rules within 10 days of the receipt of
letter of acceptance, failing which earnest money of Rs.2, 41,200.00 paid shall
be forfeited.
(7) The rates to be quoted will be firm for the period or contract and no variation for
rise or fall either in basic costs or taxes during the period of contract will be
allowed.
(8) The rate should be offered after considering the place of the delivery asshown in the schedule and specified in the conditions. No extraconveyance charges will be borne by the department.
(9) Not more than one tender shall be submitted by a contractor or by a firm of
contractor. NO two concerns in which an individual is interested as a proprietor
and/or a partner, shall tender for the supply of materials. If they do so all such
tenders shall be liable to be rejected.
(10) A tenderer shall produce an income-tax-clearance certificate and Sales TaxRegistration Number, VAT tax Registration Number along with the tenderdocuments.
(11) Submission of a tender by a tenderer implies that he has gone through the notice
and all other contract documents etc. and has made himself aware of the scope
and specifications of the items for which rates are to be offered.
(12) In case of stores accepted as the products of cottage industries/small scale
industries, the inspection shall be carried out only at the factory premises of such
unit at their cost.
(13) In case if the tenderer is convicted of any offence under the Bombay Prohibition
Act, 1949 or Bombay Opium Act, 1936 as applicable to Gujarat State he will be
considered ineligible for being given contracts.
(14) In case if the tenderers are asked to submit a sample alongwith the tenders, the
following instructions are to noted as otherwise the tender will be rejected at the
discretion of the department and the decision of the department will be final and
binding to the contractors.
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Signature of Contractor Signature of Engineer-in-charge
(i) The samples shall be produced as and when asked by the department. However
such samples shall not govern the standard of quality of materials to be supplied
except when it is specifically approved by the Tender approving authority.
(ii) This is deleted.
(iii) The upcountry tenderers are requested to send packing note in duplicate along
with the samples. The parcel railway receipt or Road Transport receipt should be
sent under "Fully paid Home Delivery parcel" so that the sample should reach to
the concerned offices on or before the due date, as otherwise the department
will be in no way responsible for getting the parcel cleared from the Railway etc.
(iv) Deleted
(v) Deleted
(vi) After the tenders are decided, rejected samples will be returned to the respective
tenderers provided of course the sample are not destroyed or consumed during
testing and examination. The tenderers will have to make their own arrangement
for it within specified time limit as intimated by the Department failing which the
samples will be disposed off in a manner deemed fit.
(vii) The sample should be offered strictly with the adherence to maintain supplies as
per the same quality at the time of delivery against the orders of the dept. in
order to avoid numerous rejections. The tenderer who cannot comply with the
supplies at the rates as per samples is better advised not to respond to this
tender as otherwise he will have to face the penalties for default and will be dealt
with rigidly by the department.
(15) Warranty / Guarantee, if any, for the stores offered by the contractors should
invariably be stated while offering rates failing which standard clause of the year
will be adopted as Guarantee.
(16) Non compliance with any of the above conditions shall constitute breach of the
same and will render the offer liable for rejection.
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Signature of Contractor Signature of Engineer-in-charge
(17) The tenderer is advised to indicate in their offer against each item, whether the
items is imported or indigenous. In case if it is indigenously manufactured
whether it is a product of large scale industries, medium scale industry or small
scale industry and of what state. If the tenderer desires to have approved price
preference of small scale or cottage industries products, the tenderer should
furnish certified authenticated or photo state copies of the registration certificate
issued by the State Industries Commissioner or State Registrar of Co-operative
Societies, Gujarat State, with whom it is registered.
(18) All questions, disputes or difference arising under, out of or in connection with
the contract if concluded shall be subject to the exclusive jurisdiction of the court
at the Headquarter of the Executive Engineer who signs this contract document
on behalf of the Governor of Gujarat.
(19) The terms and conditions that may appear in printed, cyclostyled or in any other
form on covering letter of the tenderer accompanying the tender will not be taken
notice of. Only those conditions which appear in the body of the letter will be
taken for consideration.
(20) Tax exemption is not allowed in SSNNL. All taxes and levies are applicable to
the bidders and born by bidder.
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Signature of Contractor Signature of Engineer-in-charge
TECHNICAL SPECIFICATION OF 6X37, GALVANISED (A-type) FIBER MAIN CORE WIRE ROPE, 44 MM DIA
The wire rope shall be 44mm diameter Galvanized (A-type) with 6/37 construction, with
fiber main core , right hand lag’s lay, UTS : 180 Kg/mm2, minimum breaking load 103
MT as per IS: 2266-2002 and original design & drawings including packing, loading
unloading and transportation at dam site kevadia colony with a total length of 20000
Rmt
The rope shall be in reel/coil length of 40 mtr and packed in wooden box. Before cutting
wire rope in required length, seizing should be placed on both the side. Care has to be
taken in case of percussive or shearing method to ensure that the seizing or rope lay is
not disturbed
Supplier shall have to carry out one end socketing activity at manufacturer’s workshop
by cleaning, brooming, preparation of end of wire rope for socketing and pouring of
material in to socket under supervision of the technical expert. All these activity shall be
carried out as per instruction, direction, and recommendation of Manufacturer and in
accordance to IS : 3937 and overall supervision of Engineer-in –charge. The agency
has to collect the socket and pouring material (Zinc) from SSNNL Dam site kevadia
colony at his own cost as per “Schedule- A.”
Tests on Wires Prior to Rope Manufacture:
The rope manufacturer shall ensure that the wires comply with IS: 1835 and in
particular meet the requirements as per IS: 6594-2001 standard with regard to
tensile, torsion, reverse bend and when appropriate, galvanizing tests. The test
results shall be recorded and shall be available for inspection by the purchaser or
his representative at the manufacturers' works. The copy of the test results shall be
supplied to the purchaser if so desired in the original enquiry or order for the rope.
Tests on Completed Ropes
Sampling procedure and following tests should be carried out as per IS: 6594-2001
1. Tensile test for individual wires and for wire rope.
2. Torsion and Bend test
3. Dimensions test
4. Weighing balances
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5. Load test at 125% of the design load shall be carried out for randomly selected 4(Four) Nos. of coils.
6. Destruction test of one coil shall be carried out in presence of Engineer-In –charge or his representative.
All above required tests shall be carried out by vendor at no extra cost with
following terms and conditions.
I. SSNNL may decide to inspect itself/arrange third party at supplier worksitself as and when necessary with prior intimation to the supplier. Noadditional charges shall be claimed for such inspections.
II. Latest applicable revisions of standards/procedures to be referred.
III. Guarantee certificate and Load test certificates required along with supplies.
IV. With each coil or reel of completed rope the manufacturer shall supply acertificate of test
V. Any inspection carried out before supply by supplier / incoming stage atSSNNL notwithstanding, if any defect/non-conformity is noted duringprocessing, the same shall be attended/replaced by vendor at no extra cost.
Mode of payment and measurement:-The unit of measurement is Rmt of supplied wire rope. The payment shall be made at
the rate per Rmt of wire rope supplied including cost of loading, unloading and
transportation at dam site kevadia colony. The rate shall also inclusive of activity for
socketing at manufacturer’s workshop. The rate also include the cost of all testing of
wire rope. The rate shall be inclusive of all applicable prevailing taxes.